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HomeMy WebLinkAboutRes 24-92 07/21/1992 RESOLUTION NO. 24-92 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND ILLINOIS PRAIRIE GIRL SCOUT COLTNCIL INC. BOXWOOD ADVOCACY PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Illinois Prairie Gift Scout Council Inc. shall provide an Advocacy Program and Special Summer Program for the residents of Boxwood in the corporate boundaries of the Village of Mount Prospect; and WHEREAS, the program proposed by the Girl Scout Council and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefitting low- and moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Village President of the Village of Mount Prospect and the Village Clerk are hereby authorized to execute a contract for Community Development Block Grant implementation, which contract is between the Village of Mount Prospect and Bllnois Prairie Girl Scout Council, Inc. a not-for-profit corporation, said contract is attached to this Resolution. SECTION Two: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AVES: Busse, Corcoran, Clowes, Hoefert, Floros, Wilks NAYS: None ABSENT: None PASSED AND APPROVED this 7th day of July ,1992. ' Mayor / // ATYEST: / / Village Clerk AGREEMENT This Agreement is entered into this 7th day of duly , 1992, by and between the Village of Mount Prospect, a body politic of the State of Illinois (hereinafter referred to as the "VILLAGE" and Illinois Prairie Girl Scout Council Inc., a not-for-profit corporation of the State of Illinois (hereinafter referred to as the "COUNCIL"). SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U. S. Department of Housing and Urban Development (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COUNCIL for operation of a special Summer program for the children of Boxwood and a Boxwood Advocacy Program as outlined in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $23,000.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Counnuulty Development Act, as amended under which said contract is made. and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section IH next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section H, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnification. The COUNCIL agrees to indemnify and save and hold harmless the VILLAGE and each and everyone of its officers, agents, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of action, expenses, injuries, losses or damages of whatever kind, character of description the VILLAGE may' suffer as a result of any cause, matter, act, or omission arising out of the failure of the COUNCIL, or those acting under it, to conform to the statues, ordinances or other regulations or requirements, of any governmental authority, in connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against -1- any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the COUNCIL agrees that the VILLAGE may employ attorneys of its own selection to appear and defend the claim or action on behalf of the VILLAGE at, the expense of the COUNCIL. The VILLAGE, at its option, shall have the sole authority for the direction of the defense, and shall be the sole judge of the acceptability of any compromise or settlement of any claims or actions against the VILLAGE. B. Non-disqriminlati0n, The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, recruitment or recruitment advertising, layoff or termination rates of pay, other forms of compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for employmem, notices setting forth the provisions of this non-discriminatory clause. This policy of non- discrimination and affirmative action shall be applicable with regard to both COUNCIL's internal personnel practices and its actions in the performance of this Agreemem. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right to examine all records, books, papers or documents related to the comract, in accordance with state and federal law. D. Filing of Records. The COUNCIL shall file with the VII ~1 .AGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availabili_ty of Law, Regulations and Orders. The VILLAGE shall, upon the request of the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. -2- SECTION IV ComDli~nce With Laws The COUNCIL shall, at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any manner affect the performance of this Agreement, and the COUNCIL shall be required to perform all acts under this Agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. SECTION V Submission to HUD Subsequent to the execution of this Agreement, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of its officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of its officers or employees. SECTION VI Billing and Reoorting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: 1. The VILLAGE shall allocate the $23,000.00 contract mount for the services stipulated in this Agreement. The COUNCIL shall submit monthly invoices to the VILLAGE with a bi-monthly performance report. This report shall include: a. Number of children participating in program for the reporting period; b. Number of hours of activity for children for the reporting period; c. Types of activities provided to children for the reporting period; d. Number of trips taken and number of children on each for the reporting period; -3- 2. A completed Exhibit B shall be submitted with the last monthly invoice along with a summary of actual cost incurred over the entire year for the operation of this program. The actual cost should be broken out by: a. Total salaries; b. Cost of transporatation; c. Cost of office supplies, program supplies, food and drinks, registration, insurance, admission fees, custodial fees and memberships; d. Miscellaneous. Identify each. 3. The COUNCIL shall also have completed by the parents or guardians of each child the Certification Form, Exhibit C. This form may be part of the child's application for participating in the program. Said Exhibit C shall indicate to the satisfaction of the Village, each participating child's household annual income as being below or above current HUD Section 8 Limits. Failure to submit a completed Exhibit C for each participating child's household will violate the terms of this Agreement and cancel any pending and future payments due the COUNCIL from the VILLAGE. All exhibits, reports and invoices must be completed and sent to the Village of Mount Prospect no later than May 10, 1993. SECTION VII Length of Contract This Agreement shall be valid until April 30, 1993 and may be terminated by either parry upon thirty (30) days written notice. All costs assodated with the noted tasks in Exhibit A shall be billed to the Village and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignment The COUNCIL shall not assign this Agreement or any part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this Agreement, either in whole or in part, or any interest therein which shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreement shall be sent registered or certified mail, postage prepared, to the respective parties as follows: to the VII.I.AGE: Mr. David M. Clements Director of Planning and Zoning Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL: Ms. Reta Wilcox Executive Director Illinois Prairie Girl Scout Council, Inc. 570 East Higgins Road Elk Grove Village, lllinois 60007 This Agreement is entered into this 7th day of duly ,1992. THE VILLAGE OF MOUNT PROSPECT A'ITEST: // Village Clerk ILLINOIS PRAIRIE GIRL SCOUT COUNCIL INC. an Illinois not-for-profit corporation Executive Director ExhiD,.~ A Illinois Pmir~ Girl Scouts BOXWOOD PLANS FOR 1992-1993 1. Develop programs/projects with a senior citizen's home where the Boxwood Odyssey program could do several intra-genemfional activities. 2. Use Randhurst Shopping Center as a resource and start up good relations between the shopp'mg center and the children/teens in the Boxwood and Prospect Commons area. Ideas: Tour behind the scenes, work on career development, discuss hygiene, learn about dressing for success, and work on a community project/display. 3. Contact off.lClals in the Village of Mount Prospect and see what community projects we could do with them over the year. The children could write the letters, propose ideas, develop projects, and help publicize events. 4. Focus on math/science as careers and build interest by doing some fun, hands-on activities. One idea is to contact banks in the area and have them help the children with the concept of money, savings accoums, checking accounts, etc. Creating legos and buildings were another idea. 5. Review staying safe procedures with CPR, First Aid, and 911. 6. Work on ecology and environmental projects for school grounds like a wildlife sanctuary or habitat boxes, put plants'in, create a watering area. Also, contact the park district0 discuss planting bulbs in the Fall or help'mg with any of their planting projects. 7. Continue popular themes from the past: b'mhday day, holiday parties, spec'mi an activities, science day, and reading. 8. Start on some geography projects like creating maps and how to read them. 9. Help out at area food banks. 10. Continue to recruit and use Mount Prospect social service programs and businesses to enhance the Odyssey program. ART ACTIVITIES 1. Design puppets and put on a play. 2. Do one large art activity a month. 3. Bake a snack a least once a month. 4. Help with homework at least once a month. PERSONNEL 1. Need to recruit guest speakers. 2. Need to recruit area youths ages 12-15 as counselor/helpers with the younger children at the Boxwood Odyssey program. They would have the opportunity to go on special field trips and outings. SUMMER PLANS The Boxwood Summer Safari will be a six week, 3 days a week informal, recreational program offered on Tuesdays, Wednesdays, and Thursdays, June 23 to July 30, 1992 at Euclid School. Children will be in attendance at the program from 10:00 a.m. to 3:00 p.m. Tuesdays and Wednesdays. One morning a week the children will go swimming and one day a week the children will go on special field trips. A unique program will be offered to the Boxwood children at the Summer Safari. A collaboration with the Camp Fire Group has been established. The Camp Fire Gwup will present their program entitled "Peer ProoF'. This program will is designed to build serf-reliance of children to better deal with peer pressure. More information about the program is attached. Also, the Summer Safari flier is attached. PACA and the River Trails Park District discussed summer opportunities for older boys in the Boxwood and Prospect Commons area at the last PACA activities meeting but nothing has been set up specifically for the older girls in the area. A couple of fun and educational field trips for older girls have been identified as a need by Boxwood residents and girls on PACA's student committee. Illinois Prairie Girl Scouts could set up those field trips with chaperones over the summer to meet that need.