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Mount Prospect
INTEROFFICE MEMORANDUM
Village of Mount Prospect
Mount Prospect, Illinois
FROM:
MICHAEL E. JANONIS, VILLAGE MANAGER
FINANCE DIRECTOR
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TO:
DATE:
APRIL 2, 2009
SUBJECT: 2009 BUDGET AMENDMENT NUMBER ONE
PURPOSE:
Present a recommendation that the annual budget be amended for fiscal
January 1, 2009 and ending December 31, 2009.
BACKGROUND:
Ordinance 5721, adopted December 16, 2008, established the annual budget for the year
ending December 31, 2009.
DISCUSSION:
In order to better manage the annual budget, the Village has taken to preparing budget
amendments in early Spring and late Fall to account for material variations in revenue and
expenditure line items. Many times this is as a result of fluctuations in the economy
affecting revenues (either positively or negatively), extraordinary or unanticipated charges
for expenditures or the timing of projects causing work to occur over different fiscal periods.
A proposed ordinance amending the 2009 Annual Budget is attached for the Board's
consideration. In total, we are decreasing our revenue projections by $195,000 and
increasing the budget for expenditures by $3,031,914.
Amendments to revenues were made to Prior Year Property Taxes in the General, Refuse
Disposal and Series 2001 and 2003 Bond Funds. Revenue in these four funds is being
reduced by $245,000. The economic slowdown has resulted in an increase in the number
of property tax appeals being filed with the County. As a result, prior year tax revenue has
been offset by refunds given to property owners. A portion of the reduction in property
taxes, $50,000, is offset by an equal amount of expenses in the General Fund as they
represent contributions to the Police and Fire Pension Funds. Contributions to the pension
funds are based on the amount of property taxes received for that purpose. The Village
continues to receive a high level of current year property taxes (97.5%).
There are a number of significant expenditure amendments related to capital projects for
infrastructure improvements and vehicles and equipment. Infrastructure projects utilizing
carryover funds include $477,500 for Water Main Replacement, $334,300 for Water Storage
Tank Renovations and $170,000 for Parking Lot Improvements. A carryover for the
purchase of an emergency generator totaling $225,000 and replacement Public Works and
Fire Department vehicles totaling $516,600 account for the other three significant
expenditure amendments. The balance of the amendments to expenditures is either
carryovers from the prior year or adjustments to the current year's budget amount.
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2009 Budget Amendment Number One
April 2, 2009
Page 2 of 2
RECOMMENDATION:
It is recommended the Village Board adopt the proposed ordinance amending the 2009
Annual Budget.
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DAVID O. ERB
FINANCE DIRECTOR
DOE/
Copy: Finance Commission
Department Directors
1:\Budget 2009\Amendments\Board Memo Amendment #1 - April2009.doc
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1,2009
AND ENDING DECEMBER 31, 2009
PASSED AND APPROVED BY
THE PRESIDENT AND BOARD OF TRUSTEES
the _ day of , 2009
Published in pamphlet form by
authority of the corporate authorities
of the Village of Mount Prospect, Illinois
the _ day of ,2009.
ORDINANCE NO.
AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL
BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1,2009
AND ENDING DECEMBER 31,2009
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have passed and approved
Ordinance No. 2342 which sets the finances of the Village under the "Budget Officer System"; and
WHEREAS, pursuant to the aforesaid Ordinance and the Statutes of the State of Illinois an annual budget for the
fiscal year commencing January 1,2009 and ending December 31, 2009 was adopted through the passage of
Ordinance No. 5721 approved by the Corporate Authorities of the Village of Mount Prospect on December 16,
2008; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect have further reviewed certain
additions and changes to the aforesaid budget for the fiscal year beginning January 1,2009 and ending December
31,2009; and
WHEREAS, the President and Board of Trustees of the Village of Mount Prospect believe the changes, as
specified on the attached January 1, 2009 through December 31, 2009 Budget Amendment Number One to be in
the best interest of the Village of Mount Prospect; and
WHEREAS, the Village has now revised the revenue projections or has reserves in each of the Funds in which the
budget is being increased adequate in amount to cover the budget changes reflected in Budget Amendment
Number One, attached hereto.
NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS ACTING IN THE EXERCISE OF THEIR
HOME RULE POWERS:
SECTION ONE: That the fiscal year budget for January 1, 2009 through December 31, 2009 for the Village of
Mount Prospect is hereby amended, as detailed on Budget Amendment No. 1 attached hereto.
SECTION TWO: That this ordinance shall be in full force and effect from and after its passage, approval and
publication in pamphlet form as provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this _ day of
,2009.
Irvana K. Wilks
Mayor
ATTEST
M. Lisa Angell
Village Clerk
H:\CLKO\WIN\ORDTNANCE2\Budget Amendment #1 Ordinance - April2009.doc
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.1
Fiscal Year January 1, 2009 through December 31,2009
Revenues
Original Amended
Revenue Increase Revenue
Fund/Program/Classification Account # Account Description Estimate (Decrease) Estimate
General Fund (001)
Property Taxes 400200 P-Taxes - Prior Year 125,000 (125,000) 0
Property Taxes 400370 P-Taxes - Police Pension PY 25,000 (25,000) 0
Property Taxes 400373 P-Taxes - Fire Pension PY 25,000 (25,000) 0
175,000 (175,000) 0
All other General Fund accounts 41,460,000 0 41,460,000
Total General Fund 41 ,635,000 (175,000) 41,460,000
Refuse Disposal Fund (030)
Property Taxes 400200 P-Taxes - Prior Year 50,000 (50,000) 0
50,000 (50,000) 0
All other Refuse Disposal Fund accounts 4,166,000 0 4,166,000
Total Refuse Disposal Fund 4,216,000 (50,000) 4,166,000
Series 2001 8&1, Village Fund (180)
Property Taxes 400200 P-Taxes - Prior Year 10,000 (10,000) 0
10,000 (10,000) 0
All other Series 2001 B&I, Village accounts 385,000 0 385,000
Total Series 2001 B&I, Village Fund 395,000 (10,000) 385,000
Series 2003 8&1, Village Fund (190)
Property Taxes 400200 P-Taxes - Prior Year 10,000 (10,000) 0
10,000 (10,000) 0
All other Series 2003 B&I, Village accounts 918,000 0 918,000
Total Series 2003 B&I, Village Fund 928,000 (10,000) 918,000
Total Estimated Revenues
Funds being changed 47,174,000 (245,000) 46,929,000
All other Village Budget accounts 54,382,933 0 54,382,933
Total Estimated Revenues After Changes 101,556,933 (245,000) 101,311,933
VILLAGE OF MOUNT PROSPECT
Budget Amendment No.1
Fiscal Year January 1, 2009 through December 31,2009
Expenditures
Current Amended
Budget Increase BUdget
Fund/Program/Classification Account # Account Description Amount (Decrease) Amount
General Fund
Information Technology
Contractual Services 0011104-540046 GIS Application Development 10,000 25,000 35,000
Contractual Services 0011104-540110 Other Professional Services 10,000 45,000 55,000
Contractual Services 0011104-540111 IT System Security 0 40,000 40,000
Contractual Services 0011104-540610 Computer Maintenance 217,385 16,000 233,385
Clerk's Office
Contractual Services 0011402-540030 Codification 14,000 5,000 19,000
CD-Economic Development
Contractual Services 0012103-540247 Economic Development Program 20,000 35,000 55,000
CD-Building Inspections
Contractual Services 0012105-540110 Other Professional Services 0 60,000 60,000
CD-Housing Inspections
Contractual Services 0012106-540105 Technical Services 5,000 18,000 23,000
Office Equipment 0012106-650003 Computer Equipment - New 7,600 22,000 29,600
Human Services-Administration
Contractual Services 0013101-540225 Other Services 0 3,300 3,300
Commodities & Supplies 0013101-570080 Other Supplies 1,500 3,300 4,800
Human Services-Nursing
Other Employee Costs 0013103-520400 Travel & Meetings 240 3,300 3,540
Police - Admin
Employee Benefits 0014101-510300 Police Pension Expense 1,545,000 (25,000) 1,520,000
Fire - Administration
Employee Benefits 0014201-510400 Fire Pension Expense 1,525,000 (25,000) 1,500,000
Fire-Operations
Other Equipment 0014102-670015 Haz-Mat Equipment 2,500 1,000 3,500
PW-Streets
Contractual Services 0015102-540487 Lock Replacement 0 8,900 8,900
Commodities & Supplies 0015105-670060 Salt Spreader Replacement 2,970 2,900 5,870
Contractual Services 0015108-540515 Crack Filling 5,902 5,900 11,802
PW-Forestry
Contractual Services 0015202-540645 RR Station Retaining Wall 6,050 7,100 13,150
Other Equipment 0015202-670026 Expand Sprinkler Systems 20,600 14,700 35,300
Contractual Services 0015203-540715 Tree Replacement 83,225 14,400 97,625
Contractual Services 0015203-540729 EAB Reforestation 15,000 15,000 30,000
Contractual Services 0015203-540945 Computer Software 1,000 19,000 20,000
Community & Civic Services
Contractual Services 0016104-540962 White Light Installation 48,390 5,100 53,490
3,541,362 319,900 3,861,262
All other General Fund Accounts 38,093,638 0 38,093,638
Total General Fund 41,635,000 319,900 41,954,900
Motor Fuel Tax Fund
Traffic Control & Street Lighting
Infrastructure 0505405-690058 Traffic Signal Replacement 220,000 28,700 248,700
Street Improvement Projects
Infrastructure 0507706-690005 Street Light Improvements 0 18,100 18,100
220,000 46,800 266,800
All other Motor Fuel Tax Fund Accounts 1,846,302 0 1,846,302
Total Motor Fuel Tax Fund 2,066,302 46,800 2,113,102
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VILLAGE OF MOUNT PROSPECT
Budget Amendment No.1
Fiscal Year January 1, 2009 through December 31,2009
Expenditures
Current Amended
Budget Increase Budget
Fund/Program/Classification Account # Account Description Amount (Decrease) Amount
Community Development Block Grant Fund
Accessibility & Neighborhood Improvement
Infrastructure 0702306-690014 Pedestrian Signals & Crosswalks 210,000 25,000 235,000
210,000 25,000 235,000
All other CDBG Accounts 575,604 0 575,604
Total CDBG Fund 785,604 25,000 810,604
Capital Improvement Fund
Village Improvements and Equipment
Building Improvements 5107701-640001 Other Public Buildings 120,000 72,800 192,800
Building Improvements 5107701-640040 Wireless Connectivity 0 128,500 128,500
Other Equipment 5107701-670027 Patrol Citation Printing System 0 45,700 45,700
Other Equipment 5107701-670028 Bunker Gear Lockers 0 25,000 25,000
Other Equipment 5107701-670067 Telephone System 0 10,100 10,100
Community Improvement Projects
Land Improvements 5107702-620008 Corridor Improvements 50,000 12,800 62,800
Infrastructure 5107702-690005 Residential Street Lights 35,000 40,000 75,000
205,000 334,900 539,900
All other Capital Improvement Fund Accounts 1,004,950 0 1 ,004,950
Total Capital Improvement Fund 1,209,950 334,900 1,544,850
Downtown Redevelopment Construction
Infrastructure 5507703-690065 Brick Sidewalk 35,000 3,400 38,400
35,000 3,400 38,400
All other Downtown Redevelopment Fund Accounts 1,887,250 0 1,887,250
Total Downtown Redevelopment Fund 1,922,250 3,400 1,925,650
Street Improvement Construction Fund
Street Improvement Projects
Contractual Services 5607706-540530 Pavement Evaluation Study 0 35,000 35,000
Infrastructure 5607706-690005 Streetlight Improvements 120,000 90,600 210,600
Infrastructure 5607706-690103 Parking Lot Improvements 0 170,000 170,000
120,000 295,600 415,600
All other Street Improvement Fund Accounts 2,441,000 0 2,441 ,000
Total Street Improvement Fund 2,561,000 295,600 2,856,600
Water and Sewer Fund
Administration
Other Employee Costs 6105501-520600 Uniform Expense 16,750 14,800 31,550
Contractual Services 6105501-540995 Service Charge - Water 443,500 16,500 460,000
Maintenance of Buildings
Contractual Services 6105502-540487 Lock Replacement 0 6,200 6,200
Water Supply Maintenance and Repair
Distribution Systems 6105504-680001 Tank Repair/Renovation 0 334,300 334,300
Distribution Systems 6105504-680005 Tank Design Engineering 50,000 42,700 92,700
Water Distribution Maintenance & Repair
Contractual Services 6105505-540750 Backflow Prevention Program 68,995 41,900 110,895
Other Equipment 6105505-670041 Video Security Cameras 0 112,000 112,000
Other Equipment 6105505-670301 Emergency Generator/Wells 0 225,500 225,500
Other Equipment 6105505-670303 Leak Detection Equipment 0 10,900 10,900
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