HomeMy WebLinkAbout02/11/2009 SCC minutes
MOUNT PROSPECT SISTER CITIES COMMISSION
Special Committee Minutes/Official Visit Planning
February 11, 2009
5:30 PM
Village Hall Community Center/THIRD FLOOR CONFERENCE ROOM
Members Present: Maura Reschke, Judy Thome, Janice Farley, Skip Farley, Denise Rano,
Irvana Wilks, John Sibrava, Mary Ann Sibrava, Paula Randant, Dorothy Kucera, Rachel
T oeppen,
The meeting was called to order at 5 :40 PM by Dorothy Kucera. Dorothy passed out two sheets
with the dates of the visit on a grid to plan activities each day. The date of the visit was
confirmed. The French delegation will arrive 5/24/09. Most members will be leaving 5/31/09.
The delegation will attend and the mayors participate in the Memorial Day commemoration
event. The delegation will probably be 15 people. The Mayor of Sevres will participate with
lrvana in the activities.
A few pieces of information shared by members. This is the 4th visit. Dorothy had shared some
possible task assignments. They are: official MP gift- Irvana Wilks
Welcome packets- F elcien
Housing-Judy
Transportatioin (Airport pick ups & local travel)-Rachel
Arrival reception-Lori Huber
MP visit- John and Mike
Chicago and side trip visit-Maura and Skip
Meal arrangements-Cindy
Community evening function-the Sibravas
Floral arrangements-Paul Seils
Delegation gifts-Janice
Translations (writtten, oral and emails)-Denise
Optional 1-2 day excursion (maybe Springfield) -Dorothy
Farewell reception- the Randants
Overall coordinator-Dorothy
Discussion: The Sibrava's brought in several ideas for a community event. There was
discussion of a baseball game at a Schaumburg Flyers game. There was discussion of what type
of event would involve the most people from the community. Eventually a Pot Luck at Village
Hall on Wed. 5/27 was agreed upon for the Community event. The Flyers game was agreed
upon as a commission and delegation event in the evening on 5/26, John will follow up on
particulars for next meeting. A beginning schedule of events was put together with some tasks
and information yet to be gathered. Delegation arrives on Sunday 5/24, arrival reception;
Monday 5/25, Memorial Day Parade and Band Shell event approximately 9 to noon, 3PM
barbecue at Maura's; Tuesday 5/26, trip to Chicago all day, evening at Schaumburg Flyers;
Wednesday 5/27, tour of Mount Prospect and Potluck Dinner;
Thurday 5/28 trip to Springfield, being planned by Dorothy and Rachel. Rachel working on bus
transportation, Dorothy estimates about $500. per person including bus, hotel, meals and tickets.
Dorothy will talk to Sister City Commission in Springfield for some advice on plans. Dorothy
will also follow up with Francoise of the French delegation by email. Group will return from
Springfield on Saturday 5/30 and the day will end with reception/dinner at Randant's.
Most of group will leave on Sunday 5/31.
It was agreed that the next meeting of the Committee will be 3/3/9 at 5:30 PM.
The meeting was adjourned at 7:15 PM.
Respectfully submitted,
Paula Randant