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HomeMy WebLinkAbout01/21/2009 SCC minutes MOUNT PROSPECT SISTER CITIES COMMISSION MINUTES JANUARY 21, 2009 5:30 PM Village Hall Community Center/THIRD FLOOR CONFERENCE ROOM Members Present: Judy Thorne, Rachel Toeppen, Maura Reschke, Paula Randant, Denise Rano, Lorrie Huber, Irvana Wilks, John Korn, John Sibrava, Paul Seils, Dorothy Kucera, Members Absent: Cindy Kiel, Gary Randant, Felicien Sirois, Skip Farley, Mike Karsen, Mary Ann Sibrava, Janice Farley, Staff Liaison: Maura EI Metennani I. The meeting was called to order by Dorothy Kucera at 5:40PM. The minutes of the last meeting were read and approved. II. The following reports were presented in writing or given orally: the French Market report dated October 12, 2008 included a summary, a financial report, participant list, copies of communication, write ups on entertainment, task list and brochure. Wine Tasting report dated October 30, 2008 included a summary completed by Maura Reschke. French Ensemble visit October 26 to November 3,2008 included a summary and itinerary completed by Denise Rano. A motion was made to operate the French Market again next fall. It was moved, seconded and approved. The actual date to be decided at a future time. Treasurer's Report dated December 31, 2008. Report reviewed and approved. Holiday Parade/Cookies Paula Randant gave an oral report. Cookies were provided in the refreshment tent, the event was well attended. The day was very cold. Shining Star oral report from Rachel Toeppen. Rachel shared her process and provided a full copy of the application presented to the Special Events Commission. The Special Events Commission has awarded a Shining Star Award to the Sister Cities Commission. There are 1 Yz tables reserved so far for the event for Commission members. Mary Ann Sebrava has scheduled the Family French Festival at the library for July 15, 2009 from 6:30 to 7:30 PM. All written reports are attached to the official minutes. III. Discussion of Official visit of the Sevre Delegatioin. Dorothy began the discussion by thanking Irvana for the Thank you letter for the Ensemble visit. There was discussion of possible dates and the conflicts Commission members had with some of the dates. The last week of May and beginning of June was agreed as a date to present to the Delegation. There was beginning discussion of events for the visit and Dorothy presented a suggestion of Commission member duties for the visit. John Sibrava wondered about official policies and commission rules for such visits. Some past rules were made available for review. Rachel wanted some input on planning rather than just assignments. Other members agreed. It was agreed that the Commission would meet in February to discuss planning. Irvana with Denise Rano's assistance was going to contact the Sevre Delegation to confirm the dates they would come to visit. Hopefully we will have a confirnled date by the Commissions February meeting. There was some discussion on how to comply with the open meeting act. IV. Denise noted considering an event Nov. 4 to 10th. Maura will email Felician about National French Week and the National Association of French teachers. V. The next meeting of the Sister Cities Commission will be 2/11/09 at 5:30 PM. The meeting was adjourned at 6:55 PM. Respectfully Submitted, Paula Randant