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HomeMy WebLinkAboutIV. Meeting Notices 03/24/2009 MAYOR Irvana K. Wilks TRUSTEES Paul Wm. Hoefert Arlene A. Juracek A. John Korn John 1. Matuszak Steven S. Polit Michael A. Zadel Village of Mount Prospect Community Development Department 50 South Emerson Street Mount Prospect, Illinois 60056 NOTICE VILLAGE MANAGER Michael E. Janonis VILLAGE CLERK M. Lisa Angell Phone: 847/818-5328 Fax: 847/818-5329 1OD: 847/392-6064 THE THURSDAY, MARCH 26, 2009 MEETING OF THE PLANNING & ZONING COMMISSION HAS BEEN CANCELLED. THE NEXT REGULARLY SCHEDULED MEETING IS THURSDAY, APRIL 23, 2009. Planning & Zoning Commission Meeting March 26, 2009 Page 1 of 1 lvlollnt Prospect ~ Cllair: Dorothy Kucera Vice Chair: Judy Thorne Members: Skip Farley Janice Farley Lorrie Huber Mike Karsen Cindy Kiel John Korn Gary Randant Paula Randant Denise Rano Maura Reschke Paul Seils John Sibrava Mary Ann Sibrava Felicien Sirois Rachel Toeppen lrvana Wilks Mount Prospect Sister Cities Commission 50 South Emerson Street Mount Prospect, Illinois 60056 847.392.6000 Sister Cities Commission AGENDA March 26, 2009 5:30 p.m. Village Hall Community Center I. Call to Order II. Approval of past meeting minutes III. Treasurer's Report IV. State Convention information/discussion V. French Market - Maura EI Metennani VI. Open Forum - Please give some thought as to ideas and suggestions on any aspect of our Sister Cities future programs, improvements, or any concerns you may have about our commission and its successes/failures in our community. VI. French Delegation visit - May 24/31 Each commission member to give a written or oral update as to the progress in preparation for the visit. VII. Next regular meeting - 21 May VIII.Adjournment www.mountorosoect.orf!/sistercities sistercities@mountprospect.org MOUNT PROSPECT SISTER CITIES COMMISSION MINUTES JANUARY 21, 2009 5:30 PM Village Hall Community Center/THIRD FLOOR CONFERENCE ROOM Members Present: Judy Thome, Rachel Toeppen, Maura Reschke, Paula Randant, Denise Rano, Lorrie Huber, Irvana Wilks, John Kom, John Sibrava, Paul Seils, Dorothy Kucera, Members Absent: Cindy Kiel, Gary Randant, Felicien Sirois, Skip Farley, Mike Karsen, Mary Ann Sibrava, Janice Farley, Staff Liaison: Maura EI Metennani I. The meeting was called to order by Dorothy Kucera at 5 :40PM. The minutes of the last meeting were read and approved. II. The following reports were presented in writing or given orally: the French Market report dated October 12, 2008 included a summary, a financial report, participant list, copies of communication, write ups on entertainment, task list and brochure. Wine Tasting report dated October 30, 2008 included a summary completed by Maura Reschke. French Ensemble visit October 26 to November 3,2008 included a summary and itinerary completed by Denise Rano. A motion was made to operate the French Market again next fall. It was moved, seconded and approved. The actual date to be decided at a future time. Treasurer's Report dated December 31, 2008. Report reviewed and approved. Holiday Parade/Cookies Paula Randant gave an oral report. Cookies were provided in the refreshment tent, the event was well attended. The day was very cold. Shining Star oral report from Rachel Toeppen. Rachel shared her process and provided a full copy of the application presented to the Special Events Commission. The Special Events Commission has awarded a Shining Star Award to the Sister Cities Commission. There are 1 Y2 tables reserved so far for the event for Commission members. Mary Ann Sebrava has scheduled the Family French Festival at the library for July 15, 2009 from 6:30 to 7:30 PM. All written reports are attached to the official minutes. III. Discussion of Official visit of the Sevre Delegatioin. Dorothy began the discussion by thanking Irvana for the Thank you letter for the Ensemble visit. There was discussion of possible dates and the conflicts Commission members had with some of the dates. The last week of May and beginning of June was agreed as a date to present to the Delegation. There was beginning discussion of events for the visit and Dorothy presented a suggestion of Commission member duties for the visit. John Sibrava wondered about official policies and commission rules for such visits. Some past rules were made available for review. Rachel wanted some input on planning rather than just assignments. Other members agreed. It was agreed that the Commission would meet in February to discuss planning. Irvana with Denise Rano's assistance was going to contact the Sevre Delegation to confirm the dates they would come to visit. Hopefully we will have a confirmed date by the Commissions February meeting. There was some discussion on how to comply with the open meeting act. IV. Denise noted considering an event Nov. 4 to 10th. Maura will email Felician about National French Week and the National Association of French teachers. V. The next meeting of the Sister Cities Commission will be 2/11/09 at 5:30 PM. The meeting was adjourned at 6:55 PM. Respectfully Submitted, Paula Randant MOUNT PROSPECT SISTER CITIES COMMISSION Special Committee Minutes/Official Visit Planning February 11, 2009 5:30 PM Village Hall Community Center/THIRD FLOOR CONFERENCE ROOM Members Present: Maura Reschke, Judy Thome, Janice Farley, Skip Farley, Denise Rano, Irvana Wilks, John Sibrava, Mary Ann Sibrava, Paula Randant, Dorothy Kucera, Rachel T oeppen, The meeting was called to order at 5 :40 PM by Dorothy Kucera. Dorothy passed out two sheets with the dates of the visit on a grid to plan activities each day. The date of the visit was confirmed. The French delegation will arrive 5/24/09. Most members will be leaving 5/31/09. The delegation will attend and the mayors participate in the Memorial Day commemoration event. The delegation will probably be 15 people. The Mayor of Sevres will participate with Irvana in the activities. A few pieces of information shared by members. This is the 4th visit. Dorothy had shared some possible task assignments. They are: official MP gift- Irvana Wilks Welcome packets- F elcien Housing-Judy Transportatioin (Airport pick ups & local travel)-Rachel Arrival reception-Lori Huber MP visit- John and Mike Chicago and side trip visit-Maura and Skip Meal arrangements-Cindy Community evening function-the Sibravas Floral arrangements-Paul Seils Delegation gifts-Janice Translations (writtten, oral and emails)-Denise Optionall-2 day excursion (maybe Springfield) -Dorothy Farewell reception- the Randants Overall coordinator-Dorothy Discussion: The Sibrava's brought in several ideas for a community event. There was discussion of a baseball game at a Schaumburg Flyers game. There was discussion of what type of event would involve the most people from the community. Eventually a Pot Luck at Village Hall on Wed. 5/27 was agreed upon for the Community event. The Flyers game was agreed upon as a commission and delegation event in the evening on 5/26, John will follow up on particulars for next meeting. A beginning schedule of events was put together with some tasks and information yet to be gathered. Delegation arrives on Sunday 5/24, arrival reception; Monday 5/25, Memorial Day Parade and Band Shell event approximately 9 to noon, 3PM barbecue at Maura's; Tuesday 5/26, trip to Chicago all day, evening at Schaumburg Flyers; Wednesday 5/27, tour of Mount Prospect and Potluck Dinner; Thurday 5/28 trip to Springfield, being planned by Dorothy and Rachel. Rachel working on bus transportation, Dorothy estimates about $500. per person including bus, hotel, meals and tickets. Dorothy will talk to Sister City Commission in Springfield for some advice on plans. Dorothy will also follow up with Francoise of the French delegation by email. Group will return from Springfield on Saturday 5/30 and the day will end with reception/dinner at Randant's. Most of group will leave on Sunday 5/31. It was agreed that the next meeting of the Committee will be 3/3/9 at 5:30 PM. The meeting was adjourned at 7:15 PM. Respectfully submitted, Paula Randant Sister Cities Minutes for March 5, 2009 Present: Judy Thorne, Janice Farley, Skip Farley, Irvana Wilks, MaryAnn Sibrava, John Sibrava, Dorothy Kucera, Rachel Toeppen, Felician Sirois, Maura Reschke, Lorie Huber, John Korn, Cindy Kiel April 17-18 is the Illinois State Convention in Schaumburg. The motion was made by Cindy and seconded by Skip to have the commission pay the registration of $89.00 to send Dorothy, Rachel, and Denise to the convention. All approved. Judy gave an update on housing for the French visitors. Housing is still needed, if you know anyone who can host please contact Judy Thorne. The French will visit May 24-May 31. Official Gift: Irvana suggested 133Artisans, Pickard China. Janice showed wooded tray from the Raffaelli Company in town. Rafaelli will donate 14" wooden trays (cherry) engraved for FREE. Maura will host BBQ at her home on Monday following the 9:30 memorial service. Chicago Trip will be Tuesday. Estimated cost is 1750.00. Bev Livingston-French Translator will accompany the tour group. Mount Prospect Tour will be Wednesday Morning. Guests will be transported in cars. Ideas of interest include; Village Hall, Library, and Models of new Apartments. Denise said she could be with the group everyday to help translate. After eating lunch in Mt Prospect, the group will travel north to the Chicago Botanical Gardens. Rachel mentioned the possibility of having a program in French for them. Also the idea of the tram ride through the park was suggested. John Sibrava is making plans for the Tuesday night ballgame. Dinner will be at the Restaurant and we will go to our seats after dinner (around the 3rd inning.) Buffet is 15.45 plus drinks. Game tickets are 7.87. Approximate cost will be $1333.00. Wednesday night will be dessert at the Library. There will coffee and dessert offered for a meet and greet at $7.00. This event is FREE and will be advertised to all Mount Prospect residents through the library newsletter. The Library will be taking care of all the publicity. Thank you library! ! ! Felicion will be working on the welcome packets. He asked when they were needed and Dorothy responded they would be needed by when the French arrive on May 24th. Dorothy has contacted the Springfield Sister City group for information on taking the French to Springfield. As of now the group would leave on Thursday Morning at 8.00. No details are yet made. Next meeting is Thursday March 26th. Place/Time??? Some members are out of town for Spring Break, however, most could make this date. Respectfully Submitted, Cindy Kiel Member Sister Cities Commission Treasurer's Report February 28, 2009 Cash Balance as of December 31, 2008 $ 8,273.86 Receipts: Vi no 100 Mt. Prospect (2008 Fundraiser) $ 100.00 Total Receipts $ 100.00 Disbursements: Postage Expenses Costco - Winter Parade expenses (paid in 2009) $ 36.00 59.25 Total Disbursements $ 95.25 Cash Balance as of February 28, 2009 $ 8,278.61 TRUSTEES Paul Wm. Hoefert Arlene A. Juracek A. John Korn John J. Matuszak Steven S. Polit Michael A. Zadel VILLAGE MANAGER Michael E. Janonis MAYOR Irvana K. Wilks Mount Prospect VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 TDD: 847/392-6064 WWW. mount:pro~ect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 Meeting Location: Village Hall, 3rd Floor Conference Room 50 South Emerson Street Mount Prospect, Illinois 60056 Meeting Date and Time: Monday, March 23, 209 6:00 P.M. CANDIDATES' ROUNDTABLE QUESTIONS AND ANSWERS WITH VILLAGE DEPARTMENT DIRECTORS Any individual with a disability who would like to attend this meeting should contact the Village Manager's office at 50 South Emerson Street, 847/392-6000, TOO 847/392-6064.