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Home My WebLink About2. DRAFT MINUTES 03/03/2009 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT March 3, 2009 CALL TO ORDER Mayor Wilks called the meeting to order at 7:05 p.m. ROLL CALL Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Korn Trustee John Matuszak Trustee Steve Polit Trustee Michael Zadel PLEDGE PLEDGE OF ALLEGIANCE Mayor Wilks led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Matuszak gave the Invocation. MINUTES APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee Korn, moved to approve the minutes of the regular meeting held February 17, 2009. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel Nays: None Motion carried. APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA. MAYOR'S REPORT MAYOR'S REPORT Mayor Wilks presented the "Earth Hour Day," March 28, 2009 proclamation. Earth Hour Day is a global event in which cities and communities will voluntarily and safely turn off their non- essential lighting to demonstrate support for the fight against climate change. The Village of Mount Prospect will join 600+ cities in more than 78 countries across the world in support of Earth Hour, Saturday, March 28 from 8:30 to 9:30 p.m. The proclamation was accepted by representatives from Lincoln Middle School, Common Wealth Edison and the World Wildlife Fund. The representatives thanked the Village for their support and highlighted their organizations efforts to address global warming. Commonwealth Edison - Mr. William Voller, Director and Mr. John O'Halloran, External Affairs Manager Lincoln Middle School - Principal Don Angelaccio, Ms. Robin Brantman (teacher) and student leaders; Ian Anderson, Ashley Bennett, Bobby Caldrone, Marisa Cozine, Brent Groharing, Seth Groharing, Loren Rickett, Isheeta Shah and Kala Travis. World Wildlife Fund - Ms. Pam Magnussen Mayor Wilks thanked all in attendance and encouraged the students to learn more about the Village's Youth Commission. APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA BILLS RES 05-09 OLD BUSINESS AMEND CHAPTER 18 (TRAFFIC) RESIDENTIAL TRAFFIC PROGRAM ZONES 1,2,5& 6 APPOINTMENTS Mayor Wilks presented the following appointment for Village Board approval: Citizen Corps Commission Appointment Marcia McMahon Term expires December 2012 Trustee Hoefert, seconded by Trustee Juracek, moved to approve the appointment as listed above. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel Nays: None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Korn, seconded by Trustee Hoefert, moved to approve the following business items: 1. Bills dated February 12 - 25,2009 2. A RESOLUTION AUTHORIZING APPROVAL OF THE OFFICIAL ZONING MAP OF THE VILLAGE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None OLD BUSINESS Mayor Wilks presented for a second (2nd) reading an ordinance to amend Chapter 18 (Traffic) of the Mount Prospect Village Code. This ordinance implements components of the Village's "Residential Intersection Traffic Control" program and the "Residential Speed Limit" program for Zones 1, 2, 5 and 6. Project Engineer Matt Lawrie presented information the Village Board's discussion of Zone 6 at the February 1 ih Village Board meeting; (1) intersection traffic control at Highland Avenue and Windsor Drive and (2) whether an agreement between the Village and Matz Funeral Home for cut-through traffic exists. In response to the Village Board's request to re-evaluate staffs recommendation for intersection traffic control at Highland Avenue and Windsor Drive (2-way stop) Mr. Lawrie stated the existing intersection traffic control is inconsistent with the established guidelines of the Neighborhood Traffic study - to be consistent the intersection should either have a stop sign on Windsor Drive only, or if justified, there should be a three way (3) stop. Staff continue to support their recommendation for a 3-way stop at this intersection: · Set back of the existing stop bars (2-way stop) make it difficult to see approaching vehicles when stopped at the intersection. · Added impediment to cut-through traffic (Rand Road to Kensington Road). · Staff do not anticipate any operational traffic issues with 3-way stop at this intersection; six (6) vehicles could stack along Highland Avenue before reaching Rand Road. With respect to an Agreement between the Village and Matz Funeral Home granting permission to the funeral home to use the streets of the Little Brickman Subdivision as a procession route, Mr. Lawrie stated based on discussions with various Village personnel, it appears there is no agreement, written nor verbal, pertaining to this issue. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 2 of 5 March 3, 2009 ORD 5726 AMEND CHAPTER 13 (ALCOHOLIC LIQUORS) ORD 5727 NEW BUSINESS VILLAGE MANAGER'S REPORT In response to questions from the Village Board regarding the no cut-through traffic signs in the neighborhood and the use of the streets by Matz Funeral Home, Mr. Lawrie stated; (1) the no-cut through traffic signs would stay and (2) staff will meet with Matz Funeral Home regarding processional traffic through the neighborhood. Trustee Zadel, seconded by Trustee Juracek, moved for approval of Ordinance No. 5726: AN ORDINANCE TO AMEND CHAPTER18 (TRAFFIC) OF THE VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel None Mayor Wilks presented for a second (2nd) reading an ordinance to amend Chapter 13 (Alcoholic Liquors) of the Mount Prospect Village Code. This ordinance amends Chapter 13 by deleting the current Chapter 13 in its entirety and inserting a new Chapter 13 with comprehensive revisions that address many current business practices relating to the service of liquor. The revised Chapter 13 also presents the regulations in a more organized and concise format. Village Manager Janonis stated since the first (1st) reading of this ordinance (February 1th Village Board meeting) minor modifications have been made to this draft of the revised Chapter 13 including the corrections noted at the February 1 th Village Board meeting, corrections noted by the codifier and insertion of fees associated with the liquor code. [No fees were increased.] Village Manager Janonis stated a mandatory meeting for all liquor license holders is scheduled for Thursday, March 19th. Changes to the liquor code will be reviewed and applications for liquor license renewal will be distributed at that time. [Trustee Zadel noted a typographical error on page 42 of the ordinance; Section 13.601: Penalties. A. General Penalty Fine - $$250.00 should be $250.00.] Trustee Hoefert, seconded by Trustee Juracek, moved for approval of Ordinance No. 5727: AN ORDINANCE AMENDING CHAPTER 13 (ALCOHOLIC UQOURS) OF THE VILLAGE CODE Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel None NEW BUSINESS The only item under New Business - a resolution authorizing approval of the official Zoning Map of the Village of Mount Prospect was approved under the Consent Agenda. VILLAGE MANAGER'S REPORT Village Manager Janonis stated Public Works was requesting approval to accept bid for 2009 Street Resurfacing Program in an amount not to exceed $2,750,000. Project Engineer Joel Michalik provided background information stating this year's project represents the thirteenth (13th) year of the thirteen (13) year extended street improvement program and includes the resurfacing of approximately 6.5 miles of Village streets. As in the past the MFT funded program and the Village's Street Improvement funded program were combined into one project so as to secure an early and more favorable bid. Minutes of the Regular Meeting Page 3 of 5 of the Mayor and Board of Trustees of the Village of Mount Prospect 2009 STREET RESURFACING CONTRACT March 3, 2009 He stated the Village's budget limit for this project is $3,251,000, however, due to a reduction in projected funds from Motor Fuel Tax (MFT) and the Home Rule Sales Tax, the budgeted amounts were reduced; MFT - reduced to $950,000 from $1,260,000 and Street Improvement reduced to $1,800,000 from $1,991,000. Reduced 2009 budget for street resurfacing is $2,750,000. Mr. Michalik stated the low bid of $2,668,896.20 submitted by A Lamp Concrete Contractor's, Inc. is less than the revised budgeted amount. However, as A Lamp's bid is based on estimated quantities which may need to be adjusted during construction, staff recommends A Lamp's bid award be increased to the revised budgeted amount of $2,750,000. Village Manager Janonis commented that even though the 2009 Budget was recently passed, necessary adjustments such as this are being made. In response to a question from the Village Board regarding the availability of MFT funds Village Manager Janonis stated not all MFT are in at this time. Public Works Director Glen Andler stated the funds are received quarterly. Mr. Andler stated MFT funding could be monitored, and if necessary, further reductions could be made to the project; contractor is only paid for work completed. Mr. Michalik also responded to questions from the Village Board regarding: · A Lamp's performance - A Lamp has performed satisfactorily on several Village projects and in other communities. . Estimated quantities - quantities cannot be determined for certain until on-site field inspections are conducted at time of construction. · Cost of Asphalt - fixed price currently $58.00 per ton (no escalator). · Excess funds - if funds remain at the completion of the project, recommended additional streets be resurfaced. · Public Information - list of streets and scheduled work will be part of community education program. · Street program - contract includes two (2) year maintenance bond; concrete should out last bond (driving on concrete before it is ready can have a detrimental affect on concrete; residents encouraged not to drive on driveway apron before it is ready) Additional comments from the Village Board included the cost benefits of early bidding for this project; bid came in below engineer's estimate. As staff already modified the 2009 Street Resurfacing project due to the reduction in MFT funding, the MFT funding program will be scheduled for discussion at an upcoming Committee of the Whole meeting. Trustee Hoefert, seconded by Trustee Zadel, moved for approval to accept bid for 2009 Street Resurfacing Program in an amount not to exceed $2,750,000. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None OTHER BUSINESS OTHER BUSINESS None. CLOSED SESSION CLOSED SESSION Mayor Wilks stated there was no need for a Closed Session for discussion of Land Acquisition 51LCS 120/2 (c) (5) nor Litigation 5 ILCS 120/2 (c) (11) as listed on the Agenda. ADJOURN ADJOURN There being no additional business for discussion Mayor Wilks asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Po lit, moved to adjourn the meeting. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect Page 4 of 5 March 3, 2009 Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Po lit, Zadel None The March 3, 2009 Village Board meeting adjourned at 7:54 p.m. Minutes of the Regular Meeting of the Mayor and Board of Trustees of the Village of Mount Prospect M. Lisa Angell Village Clerk Page 5 of 5 March 3, 2009