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HomeMy WebLinkAbout10/09/2008 FC minutes FINANCE COMMISSION MINUTES OF THE MEETING OCTOBER 9, 2008 COMMUNITY CENTER - VILLAGE HALL I. CALL TO ORDER The meeting was called to order at 6:06 p.m. Those present included Chairman Vince Grochocinski and Commissioners Pam Bazan, Wayne Gardner, John Kellerhals, Don Ocwieja, Tom Pekras and Ann Smilanic. Also present were Village Manager Michael Janonis, Director of Human Services Nancy Morgan, Deputy Director of Human Services Jan Abernathy, Director of Community Development Bill Cooney, Deputy Director of Community Development Brian Simmons, Senior Planner Clare 0' Shea, Chief of Police John Dahlberg, Deputy Chief of Police Mike Semkiu, Deputy Chief of Police Bob Rzepecki, Commander Tim Janowick, Crime-Free Housing Coordinator Pat Lyons, Director of Finance David Erb and Finance Administrative Assistant Lisa Burkemper. II. ApPROV AL OF MINUTES Commissioner Tom Pekras motioned to approve the minutes of September 25,2008. Commissioner John Kellerhals seconded the motion and the minutes were approved. III. REVIEW OF THE PROPOSED 2007 VILLAGE BUDGET Overview Director of Finance David Erb provided a brief overview of the 2009 Proposed Budget. Mr. Erb stated that overall the 2009 Proposed Budget totals $97.2 million, which represents a 7.3 % increase over the 2008 amended Budget. The Proposed Budget includes addition of the Neighborhood Resource Center (NRC) with a first-year cost of $405,000. Mr. Erb also stated that there were three new staffing positions related to the NRC. Mr. Erb stated the 2009 Proposed General Fund Budget, as presented, is balanced and totals $41,635,000. The 2010 Forecast Budget is $43,021,135 which reflects a deficit of $628,635. The 2008 General Fund Budget is expected to have a $545,000 deficit, due mostly to planned drawdown on fund balance for the new phone system and preliminary work on the fire station #14 project. Mr. Erb stated that General Fund reserves remain strong. It is expected that reserves at December 31, 2008 will be $12.2 million or 29.5% of the next year's expenses. Commissioner Gardner asked when information on the anticipated costs for fire station # 14 would be available. Mr. Erb stated that the architect and construction manager are working on preliminary drawings and figures would be available early 2009. Other general discussion between staff and the Commission followed. Human Services Director of Human Services Nancy Morgan began her discussion by stating that the 2009 Proposed Budget totals $1.2 million, which includes $405,000 for the new NRC. Ms. Morgan outlined the various programs and services the department provides related to social services, nursing/health services, geriatrics, at risk and low income residents. Ms. Morgan discussed the operation of the NRC and how residents can drop in and be referred to social services available from the Village or other community partners. Ms. Morgan also discussed the $200,000 grant from the Illinois Department of Aging. This grant money was used for the purchase of Automatic Electronic Defibrillators and emergency response supplies for use by seniors in the event of a severe storm event. Commissioner Ann Smilanic suggested that the department list the flu shot clinic in their accomplishments and objectives for the year. Other general discussion between staff and the Commission followed. Community Development Director of Community Development Bill Cooney began his discussion with accomplishments for 2008. Sub-area #1 and Randhurst were two major developments approved during the year. Mr. Cooney went on to discuss the 2009 Proposed Budget. The Community Development budget totals $2.4 million, which represents a 2.8% increase over the 2008 Budget. Most of this increase is due to personnel and contractual services. Mr. Cooney stated that the department was awarded several grants in 2008. The first grant was for $50,000 that was received as part of the Chicago Community Trust Immigrant Integration Project. This was year three in a three-year grant program that brought the Village. Another grant was the Regional Transportation Authority grant to review proposed improvements to the public transportation system within the Village. The grant was for $150,000. With the RTA grant there is a $25,000 required match by the Village. Commissioner Kellerhals asked for more information regarding the Single Family Rehab Program. Mr. Cooney explained the rehab program guidelines and eligibility requirements. Mr. Cooney stated that $25,000 is available for home improvements to address code related issues. $195,000 is available in 2009 as part of the CDBG budget. Commissioner Kellerhals also had questions regarding the redevelopment planned for sub-area # 1, also known as the "small triangle" and the new development along Wolf and Euclid. Mr. Cooney provided updates for both projects. Mr. Cooney also provided updates on the Wal-Mart project. Wal-Mart plans to close their store for between 6-9 months for a complete remodel. The remodel will include a grocery component. Commissioner Smilanic asked whether residential dwellings would be included in the plan to redevelop Randhurst. Mr. Cooney stated that the initial plan included residential, but subsequent plans removed these units for economic reasons. There is an option in the future to add a 200 unit residential rental structure. Other general discussion between staff and the Commission followed. 2 Police Devartment Police Chief John Dahlberg provided an overview of the 2009 Proposed Budget and highlighted several 2008 accomplishments. Discussed were accomplishments of the now fully staffed traffic unit. The traffic unit consisting of 3 officers and 1 sergeant are now more effective in responding to neighborhood complaints and enforcing compliance with the rules of the road. Traffic unit totals for traffic stops and citations were provided over 2,800 stops were made by the traffic unit account for the issuance of 1,800 moving and 1,300 compliance citations. Several other programs of the department were discussed including Operation H.E.A.T. and Chat with the Chief. According to Chief Dahlberg, both programs have been well received. A major recruiting effort was undertaken in 2008. The Police Department received over 900 applications with 320 appearing for the mandatory orientation. 288 of these applicants sat for the recruit test. Of those tested, 248 received a passing grade. Discussion on grants received followed. $50,000 was received for a Video Detective System and $7,800 was received for Night Vision Goggles. Chief Dahlberg stated that the 2009 Proposed Budget increased by 1.8% over the 2008 Budget. The major increases come from salaries and benefits (personnel services). Chief Dahlberg also highlighted several of the items that appear in the Capital Improvements Plan. Chair Grochocinski asked why the lease payments for vehicles had declined from the prior year. Mr. Erb stated that the squads are now being retained for 3 years. Previously, squads where utilized by the Police Department for 2 years before cycling down to become pool cars. Crime Free Housing Coordinator Pat Lyons outlined the Crime Free Housing program and how it has progressed since its April 2007 start. Mr. Lyons discussed the ways the department has advertised to the public and reached out to potential rental property owners and also outlined the seminar schedule and what is taught at the 8 hour seminar. Mr. Lyons provided figures on the program. To-date, 996 properties are now licensed of which 934 have taken the 8-hour class and are certified. The 996 properties account for 5724 total residential units. Enforcement has been the focus of the program for 2008. 100 nuisance citations have been issued. The focus for 2009 will be for properties to complete all three phases of the certification. Other general discussion between staff and the Commission followed. Neighborhood Resource Center Senior Planner, Clare O'Shea, presented the proposed budget for the Neighborhood Resource Center (NRC). The NRC has been a program for consideration since the early 1990's. The NRC will be located in a store front on the south side ofthe Village and will bring a host of social, educational and Village services to an area of town with a high concentration oflow/moderate income families. The costs associated with running the NRC will be split among the various participating entities. Grants will also be sought to assist with funding. The NRC is expected to open in the Summer of 2009. Ms. O'Shea stated the total first-year budget for the NRC is $405,000 which includes funding for 3 new positions (Intake/Receptionist, Social Worker and Community Service Officer) and an amount for build-out of the space. Details regarding hours of operation and services to be provided are currently being considered. Other general discussion between staff and the Commission followed. 3 IV. CHAIRMAN'S REpORT Chair Grochocinski wanted to remind members that they need to develop suggestions and/or recommendations for the Village Board regarding the budget at the conclusion of the departmental meetings with the Finance Commission. V. FINANCE DIRECTOR'S REpORT There was nothing to report. VI. OTHER BUSINESS There was no Other Business to report. VII. NEXT MEETING: OCTOBER 16,2008 Commissioner Kellerhals motioned to adjourn which Commissioner Gardner seconded. The meeting was adjourned at 9.55 p.m. The next meeting will be October 16, 2008. Respectfully submitted, David Erb Finance Director 4