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HomeMy WebLinkAbout01/22/2009 P&Z minutes 28-08 MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-28-08 Hearing Date: January 22, 2009 PROPERTY ADDRESSES: 1924 & 2000 E. Kensington Road PETITIONER: Village of Mount Prospect PUBLICATION DATE: January 7, 2009 PIN NUMBERS: 03-25-409-055-0000 & 03-25-400-019-0000 REQUESTS: Variations (Front Yard, Side Yard, Height, and Lot Coverage) MEMBERS PRESENT: Richard Rogers, Chair William Beattie Joseph Donnelly Leo Floros Keith Youngquist MEMBERS ABSENT: Marlys Haaland Ronald Roberts STAFF MEMBERS PRESENT: Brian Simmons, AICP, Deputy Director of Community Development Consuelo Andrade, Development Review Planner INTERESTED PARTIES: Deputy Chief John Malcolm and Christina Park Chairman Richard Rogers called the meeting to order at 7:35 p.m. He introduced the newest Planning and Zoning Commission member, William Beattie. Leo Floros made a motion to approve the minutes of the October 23,2008 meeting; Joseph Donnelly seconded the motion. The minutes were approved 5-0. Mr. Donnelly made a motion to continue Case PZ-29-08 to the February 26, 2009 Planning and Zoning Commission meeting; Keith Youngquist seconded the motion. The motion was approved 5-0. After hearing two previous cases, Chairman Rogers introduced Case PZ-28-08, a request for Variations (Front Yard, Side Yard, Height, and Lot Coverage) at 1924- 2000 E. Kensington Road, at 8: 17 p.m. Consuelo Andrade, Development Review Planner, stated the Petitioner for this case was the Village of Mount Prospect. The request was for numerous Variations to the front yard, side yard, height, and lot coverage. The subject property consisted of two parcels. The first is known as 2000 E. Kensington; presently owned by the Village. The parcel is zoned R-4 Multi Family Residential and is where the current Fire Station 14 is located. The lot coverage and use are nonconforming to the R4 district requirements. The second parcel is 1924 E. Kensington, presently owned by the River Trails Park District. The parcel is zoned C-R Conservation Recreation and presently consists of a public park. Ms. Andrade said the Fire Department took into consideration numerous factors when looking for a location 'for the new fire station. The residents requested to keep the station on the east side of the railroad tracks and keep a close proximity to the current fire station. Ms. Andrade stated the Fire Department had criteria for the location: appropriate zoning, large enough, affordability, and quick response times. It was determined that 1924 E. Kensington was the best location based on the criteria. Ms. Andrade said based on ownership issues with the Park District, the Village could not purchase the Park District property or a parcel of the property. Therefore, the Village was unable to consolidate the two subject parcels. Ms. Andrade stated that the Park District requested to maintain as much open area on the parcel. The proposed location of the new fire station would be on the Southeast corner of the Park District's property. Ms. Andrade said the existing ownership and parcel configuration would remain as it is. The Fire Department has Richard Rogers, Chair Planning & Zoning Commission Meeting January 22, 2009 PZ-28-08 Page 2 signed a ground lease agreement with the Park District. The proposed parking would be shared. Ms. Andrade said that the existing fire station would be demolished upon completion of the proposed fire station. The Village has also agreed to install a new athletic field at the River Trails Middle School. Ms. Andrade showed the proposed site plan. She stated due to the east property line of the Park District parcel, the Village requested a Variance for the side yard setback from the required fifty 50 feet to 37 feet. She said the Village wanted to preserve as much open space to the north of the proposed station and the Fire Station would be in need of a front yard setback from the required 50 feet to 33 feet. Ms. Andrade showed a chart of the C-R Zoning District Bulk Requirements: C-R Conservation Recreation Proposed on Proposed District Park District Including Village Minimum Requirements Property Property SETBACKS Front 50' 33' 33' 257' west 257' west Interior 50' 37' east 150' east Rear 50' 241 ' 241 ' HEIGHT 30' Maximum 30'4" Main roof 30'4" Main roof 41 '6" Hose Tower 41 '6" Hose Tower LOT COVERAGE 25% Maximum 27% 25% Ms. Andrade said the main roof would be four inches over the required 30 foot maximum allowed and the hose tower would be 41 feet 6 inches. The lot coverage of 27% would be over the maximum 25% allowed. Ms. Andrade stated when taking in consideration of the Village parcel and if the property line between the two properties did not exist, two of the Variations requested would not be necessary. The only Variations needed would be the front yard setback and the height. Ms. Andrade showed the proposed building elevations. She said the building would be a prairie style to be consistent with the surrounding residential homes in the area. It would be constructed out of brick, stone veneer, and glass. Ms. Andrade stated the Petitioner proposed to improve the area with landscaping. Primarily there would be shade trees around the perimeter of the site and a mixture of plants around the foundation of the building. There would be additional landscaping around the detention area. Ms. Andrade read the Variation standards listed in the zoning code. She stated that the proposed fire station would be a public benefit to the community and would be designed to protect the public welfare and the neighborhood character. Ms. Andrade said Staff recommended that the Planning and Zoning Commission approve Variations for the Front Yard Setback, the Side Yard Setback, the Height, and the Lot Coverage. Chairman Rogers confirmed with Staff that there are theoretically two Variations due to the Village land, but all four needed to be approved for this case. Keith Youngquist asked if the existing butler building (north on the Village property) would be staying. Ms. Andrade stated that this building would stay with no additional changes besides new pavement around it. William Beattie asked what is on the Park District land where the proposed fire station will be built. Ms. Andrade said that it is an open grass area with an existing shed that would be demolished. Joseph Donnelly stated that the area is used for youth soccer practice. Richard Rogers, Chair Planning & Zoning Commission Meeting January 22, 2009 PZ-28-08 Page 3 Chairman Rogers swore in John Malcolm, Deputy Fire Chief for the Village of Mount Prospect's Fire Department. Deputy Chief Malcolm provided some background information on the project. He said the new fire station consisted of a portion of the Tamarack Trails Park that is owned by the River Trails Park District; as well as the current fire station location that has been discussed. Deputy Chief Malcolm stated the site was selected based on location and the residents on the east side did not want the station moved. He said the Tamarack Trails property was the only available site east of the railroad tracks that would be large enough to accommodate a fire station. Deputy Chief Malcolm stated the Village was unable to consolidate the parcels as mentioned which resulted in the need of the four Variations. He said the Fire Department would only use a small portion of the land; by law, the Park District could not sell the land without going to a public referendum. The Park District did not want to obtain ownership ofthe Village property because they did not want to add additional land or buildings to maintain. Deputy Chief Malcolm stated that the Park District's desire to assist the Village resulted in the lease agreement. The Park District agreed to a 99 year lease at a rate of$10 per year for the property. As previously discussed, the Village would construct an athletic field at the River Trails Middle School. He said the Park District wanted to maintain the soccer fields north of the proposed fire station. Deputy Chief Malcolm discussed the property line that runs through the center of the new site. He said without the property line, the side yard setback would be greater than 50 feet and the lot coverage would be reduced to 25%. Deputy Chief Malcolm stated the need for the height Variation. He said the highest part of the building would be needed for the hose tower. The fire hoses are fifty feet in length and need to be draped over to dry. They need to be off the ground and have an area above to hang. Deputy Chief Malcolm said that the Park District uses 50% of the butler building. The remaining 50% is utilized primarily by Public Works and the Fire Department. He stated that a landscaped green screen will be placed around this building to try and improve the look of the structure. Chairman Rogers confirmed that the intent is to keep the land that the current fire station is on as part of the project for detention. He said this would justify the side yard and lot coverage requirements. Chairman Rogers said the height limitation is normal for the Fire Department to have a tower for training and the draining of fire hoses. He stated the only issue is having the station closer to the road, but understands why the Park District wants to maintain the land to the north. Mr. Donnelly said it looked like the proposed fire station would be moved three feet back from its current location. Since the proposal is on a C-R lot, its requiring the setback to be further back. If it was zoned for the R- 4 District which the existing fire station is located on, it would meet the 30 foot setback requirement. Mr. Youngquist stated his only concern was for the extra butler building. He said it is much bigger than a shed, but he said reusing the building is good since it is serviceable. Mr. Beattie asked about the project timetable. Deputy Chief Malcolm said the next goal would be to go to the Village Board. He stated there should be a guaranteed price from the Construction Manager at that point. Based on approval, he hopes to break ground after that. Deputy Chief Malcolm believed it could be ready by the first quarter of2010. Mr. Beattie questioned if the existing fire station would be torn down after the proposed fire station is built. Deputy Chief Malcolm stated that the Fire Department would operate out of the old station until the proposed station is ready to go. Operations would not be interfered by the move. Mr. Beattie asked how long it would take to tear down the old fire station and construct the detention pond. Deputy Chief Malcolm said he did not know the actual time, he does not believe it would take too long. Chairman Rogers asked if there was anyone in the audience to address this case. Hearing none, he closed the public portion of the case and brought it back to the board. Richard Rogers, Chair Planning & Zoning Commission Meeting January 22, 2009 PZ-28-08 Page 4 Mr. Beattie made a motion; seconded by Mr. Donnelly to approve: A. Variation approval to allow: a. A maximum building height of 41 '6". b. A reduction in the required front yard building setback from 50 feet to 33 feet. c. A reduction in the required side yard setback from 50 feet to 37 feet along the east property line. d. An increase in the lot coverage from 25% to 27%. B. Prior to the issuance of a development permit, the petitioner shall provide final civil engineering drawings for review and approval by the Village. The engineering drawings shall include all site work including utilities, storm water detention, and associated improvements. C. Development of the site in general conformance with the site and landscape plans prepared by SRBL Architects LTD., dated October 31, 2008 and received by the Community Development Department on December 11, 2008. D. Development of the elevations in general conformance with the building elevations prepared by SRBL Architects LTD., dated October 31, 2008 and received by the Community Development Department on December 11,2008. E. Prior to the issuance of a building permit, the petitioner shall submit revised photometric plans that satisfy the Village's code requirements for illumination. F. The Petitioner shall construct the building according to all Village Codes and regulations, including, but not limited to: the installation of automatic fire sprinklers, standpipes and a fire alarm systems located and constructed according to Development and Fire Code standards. G. A building permit, in accordance with the current regulations and requirements of the Village of Mount Prospect, must be issued within one (1) year from the date of adoption of the enabling ordinance by the Village Board which authorized the development proposal. The development approvals granted herein, without need for further action by any Village board, commission or official shall become null and void if no building permit is issued within the one (1) year requirement. H. Sign permits, in accordance with the Village's sign regulations, shall be issued for each proposed sign. The Village Board's decision is final for this case, 1924 & 2000 E. Kensington Road, Case No. PZ-28-08. UPON ROLL CALL: AYES: Beattie, Donnelly, Floros, Youngquist, Rogers NA YS: None Motion was approved 5-0. Mr. Donnelly made a motion to adjourn at 8:41 p.m., seconded by Mr. Youngquist. The motion was approved by a voice vote and the meeting was adjourned. Ryan Kast, Community Development Administrative Assistant