HomeMy WebLinkAbout01/06/2009 VB minutes
MINUTES OF THE REGULAR MEETING OF
THE MAYOR AND BOARD OF TRUSTEES
OF THE VILLAGE OF MOUNT PROSPECT
January 6, 2009
ROLL CALL
CALL TO ORDER Mayor Pro Tem Korn called the meeting to order at 7:04 p.m.
PLEDGE
INVOCATION
MINUTES
APPROVE BILLS
MAYOR'S
REPORT
MOUNT
PROSPECT
LIONS CLUB
75 YEARS OF
SERVICE
Present:
Mayor Pro Tem John Korn
Trustee Paul Hoefert
Trustee Arlene Juracek
Trustee John Matuszak
Trustee Steve Polit
Trustee Michael Zadel
Absent:
Mayor Irvana Wilks
In the absence of Mayor Wilks, the meeting was conducted by Mayor Pro Tem Korn.
PLEDGE OF ALLEGIANCE
Pledge of Allegiance led by Trustee Zade!.
INVOCATION
Mayor Pro Tem Korn gave the Invocation.
APPROVAL OF MINUTES
Trustee Juracek, seconded by Trustee Pol it, moved to approve the minutes of the
regular meeting held December 16, 2008.
Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit
Nays: None
Abstain: Hoefert, Zadel
Motion carried.
APPROVE BILLS
Mayor Pro Tem Korn stated the next item on the agenda, "APPROVE BILLS" was
noted by an asterisk, and unless there was a request to remove an item(s), all items
further listed in that manner would be considered with one (1) vote, as business item
"IX. CONSENT AGENDA.
MAYOR'S REPORT
Mayor Pro Tem Korn presented a proclamation recognizing the many contributions of
the Lions Club to President Jeff Hady. The Mount Prospect Lions Club celebrates 75
years of service in March of this year, and as part of this celebration the organization
is holding its annual dinner dance, Saturday, January 10th. President Hady thanked
Mayor Pro Tem Korn and the Village Board and invited all to attend the upcoming
event.
Trustee Hoefert, seconded by Trustee Juracek, moved to approve the proclamation:
"MOUNT PROSPECT LIONS CLUB CELEBRATING 75 YEARS OF SERVICE."
Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
Nays: None
Motion carried.
Mayor Pro Tem Korn welcomed Trustee Hoefert back and gave him an opportunity to
address the Village Board and community regarding the episode that forced his
absence from recent meetings. Trustee Hoefert described the events of a few weeks
ago that not only saved his life but demonstrated the Village of Mount Prospect is a
community where friendliness as well as "caring" is a way of life. He stated that while
he did not suffer a heart attack the heart arrhythmia that occurred was life
threatening and credited those responding for saving his life.
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APPOINTMENTS
CITIIZENS TO BE
HEARD
CONSENT
AGENDA
BILLS
EMERGENCY
MESSAGE
SIGN
OLD BUSINESS
NEW BUSINESS
AMEND
CHAPTER 4 OF
THE VILLAGE
CODE
(APPOINTED
VILLAGE
OFFICIALS)
Trustee Hoefert expressed his thanks and appreciation to; his wife, Linda Hoefert,
NW Central Dispatcher Christy Burke and Mount Prospect Fire Department
Firemen/Paramedics; Jim Cloud, Tim Evans, Aaron Grandgeorge, Michael Hayes
and Matt Woleben. He also thanked the community for its support and well wishes.
APPOINTMENTS
None.
COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD
None.
CONSENT AGENDA
Trustee Zadel, seconded by Trustee Juracek, moved to approve the following
business items:
1 . Bills dated Decem ber 11-31, 2008
2. Request Village Board approval to waive bid process and purchase State of
Illinois bid approved Signalisation Ver-Mace PCMS-1500 emergency
message sign in an amount not to exceed $13,500.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Motion carried.
OLD BUSINESS
None.
NEW BUSINESS
Mayor Pro Tem Korn presented for a first (1st) reading an ordinance to amend
Chapter 4 (Appointed Village Officials) of the Village Code. Mayor Pro Tem Korn
stated this ordinance clarifies and removes any questions regarding authorization
given to the Village Manager to delegate any duty or obligation assigned to the office
of the Village Manager to any other employee or agent of the Village.
Trustee ladel, seconded by Trustee Polit, moved to waive the rule requiring two
(2) readings of an ordinance:
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, ladel
None
Trustee ladel moved to approve and Trustee Juracek seconded the motion to
approve the ordinance amending Chapter 4.
Before proceeding with the vote Trustee Matuszak requested discussion of the
proposed ordinance stating he had concerns with the broad manner in which the
ordinance was written and compliance with state statute. Trustee Matuszak
recommended the proposed ordinance include language requiring the
delegation of duties be in writing. Written documentation would avoid any
question or confusion of duties/obligations delegated by the Village Manager.
Village Manager Janonis stated, as a home rule municipality the Village can
legislate differently than state statute. He stated the proposed ordinance was
drafted in response to recent events in which the Village Manager's authority to
delegate duties to another employee were challenged; business license hearing.
Village Manager Janonis stated that while the proposed ordinance was written
with a broad scope the intent was specific. He stated if the Village Board would
like additional time for review, the ordinance could be held for a second (2)
reading.
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ORD 5722
MANAGER'S
REPORT
FIRE
DEPARTMENT
TOWER LADDER
REPLACEMENT
Villaqe Board Comments- reqardinq lanquaqelintent of proposed ordinance
The proposed ordinance provides clarification and is no threat to anything
that needs to be authorized by the Village Board.
Addresses singular duty or obligation of Village Manager; practical matter to
keep order of day to day operations.
Proposed ordinance acceptable as written
Village Manager serves at the pleasure of the Village Board; any abuse of
Village Manager's authority would be addressed by Village Board.
Expectation that delegation of duty/obligation must be in writing each time
could be cumbersome and interfere with the day to day operations of Village.
As there was no support to hold the ordinance for a second reading the motion to
approve stood.
Trustee Zadel, seconded by Trustee Juracek, moved to approve Ordinance No.
5722:
AN ORDINANCE AMENDING CHAPTER 4 ENTITLED
"APPOINTED VILLAGE OFFICIALS" OF THE VILLAGE
CODE OF MOUNT PROSPECT
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Polit, Zadel
Matuszak
Motion carried.
VILLAGE MANAGER'S REPORT
Village Manager Janonis stated the Fire Department had two requests to present to
the Village Board (1) purchase of a ladder truck and (2) proposal for an ambulance
re-chassis.
Fire Chief Mike Figolah presented the request for Village Board approval to accept
Northwest Municipal Conference bid to purchase a tower ladder truck in an amount
not to exceed $903,737. As part of the background information Chief Figolah
explained the function of the tower ladder and the difference between a ladder truck,
quint, snorkel and tower ladder, and which would best serve the needs of the Village.
He compared the Department's use of both the tower ladder and ladder truck stating
with the service of the current tower ladder the Department has been able to reduce
the number of reserve engines. Adding, if the Department was to return to operating
with a ladder truck instead of a tower truck, one additional engine with associated
equipment should be purchased; $550,000 for the additional engine.
Fire Chief Figolah then reviewed the purchase background which included history of
the committee formed through the NWMC for group purchases of engines and ladder
trucks. The Village has purchased numerous engines and ambulances through the
program.
Chief Figolah recommended the purchase of a tower ladder from Pierce
Manufacturing of Appleton, Wisconsin in an amount not to exceed $903,737; funding
for the tower ladder is included in the 2009 budget. He added that there is a firm
offer for the purchase of the current 1994 Pierce tower truck; $245,000.
Villaqe Board Comments/Questions
· Savings in operation merit the cost of the tower ladder; one less vehicle to
purchase
· Village does a good job of maintaining vehicles - more value in our vehicles
because they are well maintained
· Vehicle replacement funds are available for the purchase of the tower ladder.
In response to questions from the Village Board, Fire Chief Figolah provided the
following responses:
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AMBULANCE
522 RE-CHASSIS
· Competitive bid process was conducted and specs were developed through the
collaborative efforts of NWMC committee.
Village has purchased other vehicles from Pierce; difficult to find another
manufacturer as good as Pierce in quality and service.
· Did look at another manufacturer from Germany - initially liked it as it was
smaller, greater maneuverability. However, did not receive positive feedback
on service reliability and brakes were not adequate.
Trustee ladel, seconded by Trustee Matuszak, moved for approval to accept
Northwest Municipal Conference bid to purchase a tower ladder truck in an amount
not to exceed $903,737.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, ladel
None
Fire Chief Figolah presented for Village Board approval a request to waive bid
process and accept proposal for ambulance 522 re-chassis in an amount not to
exceed $101,582. Funds are available in the vehicle replacement 2009 Budget.
Ambulance 522 was purchased new in 2001 from Foster Coach, it now has over
70,000 miles and has not yet undergone a re-chassis. By choosing to purchase the
new chassis through Foster Coach, the warranty on the ambulance's patient
compartment will be extended, as will the electrical system warranty. In addition,
Foster Coach will only re-chassis vehicles they originally built. The Fire Department
has purchased their last four (4) ambulances through Foster Coach and are pleased
with the overall product and service, especially when compared with previous
vendors.
However, due to chronic problems with the Ford chassis, over the last three years,
staff is recommending the purchase of a Chevy chassis; the Ford ambulance chassis
has become increasingly unreliable. The Chevy G4500 chassis is compatible with
the patient compartment and utilizes the same engine, transmission and other
components that a proven design.
Staff request Village Board approval to waive the bid process for the re-chassis of
ambulance 522 with Foster Coach Sales, Inc. in an amount not to exceed $101,582.
The trade in allowance for the existing chassis is $1,000.
Villaqe Board Comments/Questions
One ambulance at each of the three fire stations and one in reserve.
Number of times vehicle re-chassis (Fire Chief Figolah - original plus 2)
Cost to purchase new chassis (Fire Chief Figolah - $134,000-$180,000)
Cannot have unreliable vehicles to service community - life safety is critical
Original purchase was done through bid process - established relationship with
vendor acceptable to waive bid process
In response to a question regarding Fire Department personnel, Chief Figolah stated
that since 1973 all Firefighters except for two (2) are also paramedics.
Trustee Hoefert, seconded by Trustee Juracek, moved for approval to waive bid
process and accept proposal for ambulance 522 re-chassis in an amount not to
exceed $101,582.
Upon roll call: Ayes:
Nays:
Motion carried.
Hoefert, Juracek, Korn, Matuszak, Polit, ladel
None
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OTHER
BUSINESS
ADJOURN
Village Manager Janonis stated the annual Celestial Celebration, featuring the
Shining Stars awards will be held February ih Ticket information is in the most
recent Village Newsletter and on the Village web site.
OTHER BUSINESS
Mayor Pro Tem Korn stated internal demolition of Randhurst was underway. He also
reminded residents the outer buildings at Randhurst are still open for business.
ADJOURN
There being no additional business for discussion Mayor Pro Tem Korn asked for a
motion to adjourn.
Trustee Hoefert, seconded by Trustee Juracek, moved to adjourn the meeting.
Upon roll call: Ayes:
Nays:
Hoefert, Juracek, Korn, Matuszak, Polit, Zadel
None
Motion carried.
The January 6, 2009 Village Board meeting adjourned at 8:14 p.m.
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M. tisa Angell \ J
Village Clerk
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