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HomeMy WebLinkAbout6. MEETING NOTICES 01/20/2009 MAYOR Irvana K. Wilks VILLAGE MANAGER Michael E. Janonis TRUSTEES Paul Wm. Hoefert Arlene A. Juracek A. John Kom John J. Matuszak Steven S. Po lit Michael A. Zadel VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 TOO: 847/392-6064 www.mountprospect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 NEIGHBORHOOD TRAFFIC STUDY OPEN HOUSE Meeting Location: Indian Grove Elementary School 1340 N. Burning Bush Lane Mount Prospect, Illinois 60056 Meeting Date and Time: Monday January 26, 2009 6:00 - 7:30 P.M. Neighborhood Traffic Study Zones 1, 2, 5 & 6 Open House with Mount Prospect Village Board and Staff Traffic Zone 1 Bounded by Seminole Lane / River Road / Camp McDonald Road / Wolf Road Traffic Zone 2 Bounded by Camp McDonald Road / River Road / Euclid Avenue / Wolf Road Traffic Zone 5 Bounded by Euclid Avenue / River Road / Kensington Road / Wolf Road Traffic Zone 6 Bounded by Kensington Road / Wolf Road / Kensington Business Park / Rand Road Any individual with a disability who would like to attend this meeting should contact the Village Manager's office at 50 South Emerson Street, 847/392-6000, TOO 847/392-6064. MAYOR lrvana K. Wilks VILLAGE MANAGER Michael E. Janonis TRUSTEES Paul Wm. Hoefert Arlene A. Juracek A. John Kom John 1. Matuszak Steven S. Polit Michael A Zadel Village of Mount Prospect Community Development Department 50 South Emerson Street Mount Prospect, Illinois 60056 VILLAGE CLERK M. Lisa Angell Phone: 847/818-5328 Fax: 847/818-5329 TDD: 847/392-6064 AGENDA MOUNT PROSPECT PLANNING & ZONING COMMISSION MEETING LOCATION: Mount Prospect Village Hall 50 S. Emerson Street Mount Prospect, IL 60056 MEETING DATE & TIME: Thursday January 22, 2009 7:30 p.m. I. CALL TO ORDER II. ROLL CALL III. APPROV AL OF MINUTES OF OCTOBER 23,2008 P&Z MEETING A. PZ-07-08 / 1-48 Judith Ann Drive / Village of Mount Prospect and Judith Ann Townhome Association / Plat of Vacation and Plat of Consolidation. B. PZ-25-08/ 1504 Larch Drive / Boom Residence / Height Variation for Accessory Structure (Shed) and a Variation to Store a Motorized Vehicle in a Shed. IV. NEW BUSINESS A. PZ-27-08 / 1201 Burning Bush Lane / Zlatka Pavlovic / Plat of Vacation and Plat of Dedication / This case is Village Board Final. B. PZ-29-08 / 501 Midway Drive / Niagara Foundation / Conditional Use permit to operate a Community Center that includes a school. This case is Village Board Final. (Continued to February 26, 2009) C. PZ-30-08 / 1816 Bonita Avenue / Lane Residence / Variation (Front Yard Setback) This case is Planning & Zoning final. D. PZ-28-08 / 1924 & 2000 E. Kensington Road / Village of Mount Prospect / Variations (Front Yard, Side Yard, Height, and Lot Coverage) This case is Village Board Final. V. QUESTIONS AND COMMENTS VI. ADJOURNMENT Any individual who would like to attend this meeting, but because of a disability needs some accommodation to participate, should contact the Community Development Department at 50 S. Emerson, Mount Prospect, IL 60056, 847-392-6000, Ext. 5328, TDD #847-392-6064. MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-07-08 Hearing Date: October 23,2008 PROPERTY ADDRESSES: 1,2, 13, 14,25,26,37,38 Judith Ann Drive PETITIONERS: Village of Mount Prospect and Judith Ann Townhome Association PUBLICATION DATE: Not required; signs posted on-site September 10, 2008 PIN NUMBERS: 03-34-200-137/143/149/155/156/162/168/175 REQUESTS: 1) Plat of Vacation 2) Plat of Consolidation MEMBERS PRESENT: Richard Rogers, Chair Joseph Donnelly Leo Floros Marlys Haaland Ronald Roberts Keith Youngquist STAFF MEMBERS PRESENT: Brian Simmons, AICP, Deputy Director of Community Development Consuelo Andrade, Development Review Planner Chairman Richard Rogers called the meeting to order at 7:32 p.m. Keith Youngquist made a motion to approve the minutes of the September 25, 2008 meeting and Joseph Donnelly seconded the motion. The minutes were approved 5-0 with Marlys Haaland abstaining. After hearing one previous case, Chairman Rogers introduced Case PZ-07-08, a request for a Plat of Vacation and Plat of Consolidation at 1,2, 13, 14,25,26,37,38 Judith Ann Drive, at 7:59 p.m. Brian Simmons, Deputy Director of Community Development, stated two plats were up for review. The first was a Plat of Vacation for the right-of-way of Judith Ann Drive. The second was a Plat of Consolidation after vacating the right-of-way. Mr. Simmons provided a timeline of Judith Ann Drive improvements. The Village reconstructed Judith Ann Drive with Federal Grants in 2001 and 2002. After the road was reconstructed, the Village worked with the adjacent homeowners in the area to establish a homeowners association. This was done so the Village could eventually turn this road over to the association for ownership and maintenance. Mr. Simmons stated over the past four years, negotiations have gone back and forth with Village attorneys and Association attorneys. The Plat of Vacation was never executed at that time determining how the land would be transferred. In that time period, the Village enforced overnight parking regulations. Communication resumed and that has brought both Plats to the Planning and Zoning Commission. Mr. Simmons showed the Plat of Vacation. He said when a right-of-way is vacated; it goes to the neighboring properties. In this case, it would go to the eight properties that surround the right-of-way. Through an agreement with the property owners, they would turn over their portion of the right-of-way to the Homeowners Association through negotiations with the Village. Richard Rogers, Chair Planning & Zoning Commission Meeting October 23,2008 PZ-22-08 Page 2 Mr. Simmons stated once the right-of-way is vacated, the Plat of Consolidation would consolidate the eight parcels into one single lot of record that would be owned by the Homeowners Association. The association would be held responsible for the maintenance of the right-of-way. Mr. Simmons said Staff has reviewed the plats and recommended approval of the motion listed in the Staff Report. Chairman Rogers restated that the Village would be vacating a portion of this street in front of the eight townhomes and turning the property over to the association for maintenance. He said the purpose of this was to accommodate parking for the dwelling units. Mr. Simmons confirmed that this was correct. Joseph Donnelly made a motion to approve case number PZ-07-08, a Plat of Vacation ofa Public Road and a Plat of Consolidation of Vacated Judith Ann Drive, benefiting the properties located at 1 Judith Ann Drive, 2 Judith Ann Drive, 13 Judith Ann Drive, 14 Judith Ann Drive, 25 Judith Ann Drive, 26 Judith Ann Drive, 37 Judith Ann Drive, and 38 Judith Ann Drive. Keith Youngquist seconded the motion. UPON ROLL CALL: AYES: Donnelly, Floros, Haaland, Roberts, Youngquist, Rogers NAYS: None Motion was approved 6-0. Ronald Roberts made a motion to adjourn at 8:04 p.m., seconded by Joseph Donnelly. The motion was approved by a voice vote and the meeting was adjourned. Ryan Kast, Community Development Administrative Assistant MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION CASE NO. PZ-25-08 Hearing Date: October 23,2008 PROPERTY ADDRESS: 1504 Larch Drive PETITIONER: Steve Boom PUBLICATION DATE: October 8, 2008 PIN NUMBER: 03-24-307 -046-0000 REQUESTS: 1) Variation to Increase the Height for an Accessory Structure (Shed) 2) Variation to store a motorized vehicle in a shed MEMBERS PRESENT: Richard Rogers, Chair Joseph Donnelly Leo Floros Marlys Haaland Ronald Roberts Keith Youngquist STAFF MEMBERS PRESENT: Brian Simmons, AICP, Deputy Director of Community Development Consuelo Andrade, Development Review Planner INTERESTED PARTY: Jayne Boom Chairman Richard Rogers called the meeting to order at 7:32 p.m. Keith Youngquist made a motion to approve the minutes of the September 25, 2008 meeting and Joseph Donnelly seconded the motion. The minutes were approved 5-0 with Marlys Haaland abstaining. Chairman Rogers introduced Case PZ-25-08, a request for a Variation to increase the height for an accessory structure (shed) and a Variation to store a motorized vehicle in a shed at 1504 Larch Drive, at 7:33 p.m. Consuelo Andrade, Development Review Planner, said the Petitioner was applying for two Variations. The property is zoned R-l Single Family Residential. The subject property is an existing single-family home on a 75 foot by 122 foot lot. The Petitioner was proposing to install a ten foot (10') by twelve foot (12') shed on the southeast comer of the property. The shed would be twelve feet (12') high in order to store the farm tractor. Ms. Andrade showed a picture of the tractor. Ms. Andrade showed the elevations of the shed; the shed would be a barn style with double doors and windows on the side. Ms. Andrade also showed a table of accessory structure requirements. The proposed shed met all Code requirements with the exception of the height. Ms. Andrade stated Village Code says a shed is designed to store household items and equipment necessary to upkeep the primary structure and property that it is located on. Village Code prohibits the storage of motorized vehicles or accessory structures to be used as an office, work, or living space. Ms. Andrade said the Petitioner was proposing to store a farm tractor inside a shed would not comply with the shed definition or with the use restriction regulation of the Code. Ms. Andrade summarized the Village Code Variation Standards. Staff did not feel that the Petitioner's Variation request would satisfy the standard. Richard Rogers, Chair Planning & Zoning Commission Meeting October 23,2008 PZ-22-08 Page 2 Ms. Andrade stated that the farm tractor was presently stored on the property inside the attached garage. She said other options existed such as building an addition or a detached garage which would allow storage for the tractor on the property without the two proposed Variations. Ms. Andrade said Staff recommended denial of the motion listed in the Staff Report. Leo Floros asked where the twelve foot (12') height measures to. Ms. Andrade said from grade to the mid-point of the roof. Brian Simmons, Deputy Director of Community Development, confirmed the overall height of the peak would be fourteen feet (14'). Chairman Rogers asked about the possibility of the Petitioner doing work on the tractor in the shed. He questioned if this would become a work area. Chairman Rogers also wanted to know if this was being considered. Ms. Andrade said that the Petitioner was primarily looking at the height and storage of the motorized vehicle as these two factors did not meet the code's definition. Section 14.306 prohibits the shed from being a work space. Chairman Rogers said three things would then need to be looked at: the height, storage of the motorized vehicle, and working in the shed. Ms. Andrade stated that Chairman Rogers' statement was correct, but for the case, the Petitioner just requested Variations for the height and storage. Chairman Rogers swore in the Petitioner, Jayne Boom, 1504 Larch Drive, Mount Prospect, Illinois. Mrs. Boom said that she and her husband were looking for a dedicated space to store the tractor. She stated that it is currently kept in the garage where it takes up room for the cars. It is an antique and she would like to keep it in one place. Mrs. Boom said if they decided to restore it, it would be a slow process of painting it and getting it to run smoother. Chairman Rogers asked why the Petitioner had a farm tractor. Mrs. Boom stated that it was an heirloom. There was general discussion regarding the door height of the proposed shed at six and a half feet (6.5'). It was mentioned that this size was smaller than a normal garage door. Chairman Rogers asked why an additional five feet (5') was needed above the door. Mr. Youngquist said in order to create the look of the design, the twelve feet (12') was needed. He said the design was driving the overall height of the structure. Mr. Donnelly stated the loft area in the shed would be a lot lower than a standard garage. Chairman Rogers asked the Petitioner if she was just trying to accomplish the looks of the shed. Mrs. Boom stated that she wanted the shed to look nice. Chairman Rogers said by changing the roof, the Petitioner could get the shed down to ten feet (10') and the Variation would not be needed. Mr. Floros asked if there were any comments from the neighbors on the proposed shed. Richard Rogers, Chair Planning & Zoning Commission Meeting October 23, 2008 PZ-22-08 Page 3 Mrs. Boom said she had talked to both next door neighbors; they were fine with the design. Mr. Youngquist asked if there was an existing shed. Mrs. Boom said there was no existing shed or fence. Chairman Rogers noticed the side yards are small and asked the Petitioner if she would be able to maneuver the tractor into the backyard. Mrs. Boom stated there was enough room for the tractor. She said she could not do a detached garage because there would not be enough room for a driveway. There was no one in the audience to address the case so Chairman Rogers brought the discussion back to the board at 7:46 p.m. Mr. Floros said he saw what the Petitioner wants to accomplish, but was uncomfortable with this case possibly creating precedence. Mr. Donnelly stated he was not comfortable with the height of the shed, but was okay with the tractor being stored in a shed. Chairman Rogers said the Petitioner certainly could store the tractor with the ten foot (10') maximum height. There was general discussion regarding storage of motorized vehicles; tractors versus automobiles. Mr. Youngquist said he did not see the height requirement fitting in for this tractor. There was discussion regarding the size of sheds. Chairman Rogers stated the real issue on hand is the height, not the storage of the motorized vehicle. Mr. Floros asked if the Commission could separate the motions. There was discussion regarding motions. Mr. Simmons said with the motion, the Planning and Zoning Commission could stipulate the type of motorized vehicle so no other vehicles could be stored in the future. Mr. Youngquist stated that they would not be setting precedence for motorized vehicles. Chairman Rogers said that they could just approve the particular tractor discussed. Mr. Youngquist made a motion to approve a request of a Variation to increase the height for an accessory structure (shed) from ten feet (10') to twelve feet (12') at 1504 Larch Drive. Joseph Donnelly seconded the motion. UPON ROLL CALL: AYES: None NA YS: Donnelly, Floros, Haaland, Roberts, Youngquist, Rogers Motion was defeated 6-0. Mr. Donnelly made a motion to approve a request of a Variation to store an antique tractor in a shed with the understanding that no other motorized vehicles would be allowed to be stored in the shed. Keith Y ounquist seconded the motion. UPON ROLL CALL: A YES: Donnelly, Floros, Haaland, Roberts, Youngquist, Rogers NAYS: None Motion was approved 6-0. Richard Rogers, Chair Planning & Zoning Commission Meeting October 23,2008 PZ-22-08 Page 4 After hearing one additional case, Ronald Roberts made a motion to adjourn at 8:04 p.m., seconded by Joseph Donnelly. The motion was approved by a voice vote and the meeting was adjourned. Ryan Kast, Community Development Administrative Assistant VILLAGE OF MOUNT PROSPECT FINANCE COMMISSION AGENDA Thursday, January 22, 2009 7:00 p.m. Village Hall Building 50 South Emerson Street 3rd Floor Executive Conference Room I Call to Order II Approval of Minutes - Meeting of October 23,2008 III Discussion Regarding Proposed 2009 Work Plan IV Other Business V Chairman's Report VI Finance Director's Report VII Next Meeting: Thursday, February 26,2009, 7:00 p.m. VIII Adjournment NOTE: Any individual who would like to attend this meeting but because of a disability needs some accommodation to participate should contact the Finance Director's Office at 50 South Emerson Street, Mount Prospect, (847) 392-6000, ext. 5277, TDD (847) 392-6064. FINANCE COMMISSION MINUTES OF THE MEETING OCTOBER 23, 2008 1 ST FLOOR COMMUNITY CENTER VILLAGE HALL I. Call to Order The meeting was called to order at 6:12 p.m. Those present included Chairman Vince Grochocinski and Commissioners Pam Bazan, Wayne Gardner, John Kellerhals, Tom Pekras and Ann Smilanic. Also present were Assistant Village Manager David Strahl, IT Director Joan Middleton, Public Information Officer Maura EI Mentennani, Fire Chief Mike Figolah, Deputy Chief of Fire John Malcom, Fire Marshall Paul Valentine, Director of Finance David Erb, and Deputy Director of Finance Lynn Jarog. II. Approval of Minutes The minutes of October 16, 2008 were not yet available. III. Review of the 2009 Proposed Village Budget Fire Devartment Fire Chief Mike Figolah began his discussion on the Fire Department's 2009 Proposed Budget by giving a department overview and mentioning several accomplishments from 2008. He then went over the 2009 Objectives and the proposed budget. Accomplishments It is estimated that there will be 5,500 incidents with 66% being Medical Incidents and 34% Fire/Service Incidents which is down from the 6,000 incidents last year. The decrease is primarily due to the storm related incidents that occurred in 2007. There is 11,598 Vehicle Responses projected, and as of today, 87% of the 2008 calls response time was less than 6 minutes. The department goal is 90% of responses in a 6 minute or less response time. Successes for the year include the new hire process has been revised and a new four year labor contract has been negotiated in 2008. A Village wide disaster preparedness committee has been developed to work on 13 specific tasks: Emergency Operations Plan, Strategic National Stockpile, National Incident Management System, Citizen Corps/CERT, Grants, Business Preparedness, Village Employee Preparedness, Medical Reserve Corps, Annual Tabletop, After Action Report, Emergency preparedness web-site calling tree, and Public Information Officer's. The goal is to help Residents, Businesses and Schools get a disaster preparedness plan together to deal with wind, water, electric, snow and cold disasters. Chief Figolah mentioned that the Village contracted with an Architect and Construction Manager for Fire Station 14, Public Works Expansion, and the Emergency Operations Center. He talked about training for the department and gave statistics. For 2008 the department had 22,808 hours of training, 172 EMS continuing education classes, 100% of our paramedics are Advanced Cardiac Life Support Certified (ACLS) and 85% are Pediatric Education for Prehospital Professionals (PEPP). He also discussed the utilization of department customer survey cards and explained that the EMS Coordinator calls to follow up with individuals to find out how they rate the service provided by the department. A total of 500 responses were received back with a lot of positive feedback and a lot of good comments. The Fire Bureau conducted 4,000 inspections and Chief Figolah mentioned that all fire inspectors are state certified. The Fire & Life Safety education programs are successful. The Bureau conducted 250 programs in schools for grades K-8, provided 175 programs for Condominium Associations, provided emergency preparedness education and updated the web page. Chief Figolah talked about a grant that was received in 2007 to work with schools in preparing for crisis. The money was used to develop a standardized emergency crisis plan that all 30 schools and day care facilities follow. The program has now grown to 90+ schools and is becoming the standard for the Northwest Suburban Area. Objectives Chief Figolah went over several objectives for 2009. He talked about updating the Fire Department strategic plan, the research and work for the purchase of the new Ladder Tower, and the plans for conducting two new hire tests in 2009. The goal of the new-hire testing is to develop a list of 20 available applicants. The department will conduct a "Village Wide: Tabletop Disaster" exercise, and the Village will meet National Incident Management System (NIMS) Compliance Requirements. The department will be preparing for the Insurance Service Organization (ISO) review. Currently the rating is 2. The Village will begin construction of Phase I Construction Projects: Fire Station 14, Emergency Operations Center and Public works related work. The Fire Department vehicle maintenance will be relocated to Public Works. Proposed Budget Chief Figolah stated that the 2009 Proposed Budget for the department totals $11.4 million which is a 4.84% increase over the 2008 budget. The budget breakdown is 91.3% Personal Services, 4.2% Contractual Services, 1.5% Commodities and Supplies, 1.2% Equipment, and 1.8% Other. He highlighted specific line items that have been increased in the budget, specifically pointing out the increase to Employment Testing due to the increased number of tests annually and the amount budgeted for the purchase of a new Ladder Tower in Vehicle Replacement. The 2009 Capital Improvements budget includes $8.7 million for the New Fire Station 14, $2.2 million for the Public Works Expansion, and $2.8 million for the Emergency Operations Center, $45,000 to replace a 1984 Breathing Air Compressor, $25,000 to purchase three Thermal Imaging Cameras, $25,000 for Turnout Gear, and $43,000 for EMS System Reporting. Also included in the budget is $110,000 for Video Conference Equipment. Mount Prospect was awarded a grant in 2008 for the equipment; unfortunately the granting agency ran out of funds before they could be distributed to the Village. The fire department has reapplied for the 2009 award year. The purchase will only occur when the money is received. Chief Figolah also discussed the plan design, construction and bond issues for Fire Station 14 and the companion projects. General questions and discussion ensued. Administration Assistant Village Manager Dave Strahl began by introducing Maura El Mentennani, Public Information Officer, and asked that she provide an overview of the Marketing Program and Budget for 2009. Marketing Program Overview Ms. El Mentennani discussed the Marketing Program and the recommendations for a branding and imaging campaign and an action plan for marketing the Village. This is an exciting time for the Village and we have a lot going on. The purpose is to generate interest and excitement from residents, the business community and even the larger regional community. She explained the results of a survey that was given to obtain the public's feedback on the tag line to be used. The overall theme of the program is "Right Place, Right Time" with the tag line "Be a Part of It". She explained that events have been a big part of the initiative. Through new events like the Blues Fest and French Market, and new initiatives like the Calendar of Events and the street banner program, people are taking notice. Maura stated that the events have been very successful and she is very excited about even more events planned for the fall and winter - such as Oktoberfest (in conjunction with the Downtown Merchants), and a Family New Year's Eve Party (in conjunction with the Mount Prospect Park District), and old favorites like the Winter Parade. Marketing Program Proposed Budget Ms. El Mentennani explained that different options that were presented to the Village Board for levels of funding for the marketing plan for 2009 and that Board's consensus was to proceed with Level 2, which will continue the efforts started this year with some expansion in advertising and outreach. The proposed 2009 Budget includes $72,000 for the Level 2 funding chosen by the Board. Discussion on events, restaurants, shops, and businesses ensued, with further discussion about the Winter Parade and the possibility of extending this event into the evening. Technology Director of Information Technology (IT) Joan Middleton provided an overview of the 2008 Telephone System Replacement. Ms. Middleton stated that the conversion to the new system and replacement of the 350 phones was successful. She explained some of the new enhancements, such as PC attendant, paging, parking calls, emergency buttons, etc. Ms. Middleton explained how the new telephone network now has redundancy which the Village did not have previously, and gave examples of the improvements. Ms. Middleton further went on to discuss the IT projects slated for 2009, which included Server Virtualization, Wireless Connectivity, and Internet Connectivity. Discussion ensued. Assistant Village Manager concluded the Administration presentation by asking for questions on the Administration proposed 2009 budget. Some discussion ensued regarding salaries for TV services, merit increases and the Village Hall Fitness Area project being carried over from 2008. Finance Deoartment Finance Director David Erb began his discussion on the Finance Department's 2009 Proposed Budget by mentioning several accomplishments from 2008. He then went over the 2009 Objectives and the Proposed Budget Summary and Highlights. Accomplishments, Goals & Objectives Mr. Erb explained that 2008 has been a transition year. He explained that after 23 years of dedicated service the Deputy Finance Director, Carol Widmer, retired at the end of January, 2008. Another long-time employee, the Accounts Payable Clerk, retired after a Family Medical Leave in May, as well as another Part-Time Switchboard Operator in Customer Service. The department is now at full staff, with all positions filled and two CPA's in the department. The Village received annual budget and audit awards from GFOA. The 2009- 2013 CIP and five-year financial forecast was prepared, the department initiated an AlP process review, hired a Financial Advisor to assist with capital funding planning and implemented Direct Debit as a method for accepting payment of Village Utility Bills. He discussed the objectives as outlined in the proposed budget, highlighting the completion of the accounts payable process review, and the initiation of the payroll process review and the development of the financing plan for Station # 14 construction. Mr. Erb presented the Finance Department's Proposed 2009 Budget totaling $1,595,000; this represents a decrease of 3.5% or $58,000. He added that the decrease to wages and benefits is due to PTO sellback and the increase in contractual services is due to a change in the procedure for tracking bank processing fees. This budget reflects a decrease in insurance primarily because of the reduction in the portion of the budget for liability coverage. The overall budget for risk management decreased 1.2%. Mr. Erb described the 2009 Budget as a caretaker budget. Non-Departmental Community and Civic Services Director of Finance David Erb stated that the Community and Civic Services portion of the 2009 Proposed Budget totals $429,280, which is an increase of 16.9%. He explained that this budget includes appropriations for the 4th of July program, contributions to community groups, holiday decorations and blood donor program. The budgets for Community Groups and other programs are up $12,600 for Sister Cities Activities. The budget for 4th of July and other Civic events increased $38,500 for additional light pole bannerslinstallation. He also highlighted that the 2009 budget excluding the expanded programs, increases 4.5%. Debt Service Debt Service Proposed 2009 Budget totals $1,905,202. This is a decrease of $2,759,437 or 59.2%. Of the total, only $1,291,848 is paid through property taxes. The balance comes from home rule sales taxes. The debt service on the 1999 Bonds (TIF) and 2000 (Flood) will be paid off in 2008. The remaining debt service includes Series 2001 and 2003 GO Bonds and IEP A Loans. The total Village and Library debt at December 31, 2008 will be $34,330,678. The Library portion is $17,420,000. The Village debt as a percentage of equalized assessed value is under 1.9% and all existing debt will be paid off by 2022. Mr. Erb added that the Village anticipates issuing bonds in 2009 for Fire Station #14 and the companion projects. Pensions Mr. Erb stated that the total budget for pension expenses in 2009 is $5,991,500 which represents a 10.8% increase from 2008. This budget reflects payouts to retired/disabled police officers and firefighters, surviving spouses, and dependants. He discussed the pension returns on investments and that they are expected to be negative which will have a significant impact to the 2009 Property Tax Levy. He added that both Police and Fire Pension Funds are required to be fully funded by 2033. Insurance - Casualty & Property Finance Director Erb explained that the Insurance - Casualty and Property budget includes workers' compensation coverage. The total budget for 2009 is $967,700 which represents a decrease of 18.2% from the prior year. The budgets for Liability and Workers' Compensation claims are reduced by $100,000 each. Insurance - Life & Health Finance Director Erb stated that the Insurance - Life and Health total budget for 2009 is $5,705,136, this represents an increase of 2.4% from 2008. VIII. Chairman's Report There was nothing to report. IX. Finance Director's Report There was nothing to report. X. Other Business No Other Business discussed. XI. Next Meeting: Thursday, November 6,2008 Commissioner Ann Smilanic motioned to adjourn which Commissioner Pam Bazan seconded. The meeting was adjourned at 11 :02 p.m. The next meeting is scheduled for November 6, 2008. Respectively submitted, Lynn Jarog Deputy Finance Director Finance Department MAYOR Irvana K. Wilks VILLAGE MANAGER Michael E. Janonis TRUSTEES Paul Wm. Hoefert Arlene A. Juracek A. John Korn John J. Matuszak Steven S. Polit Michael A. Zadel VILLAGE CLERK M. Lisa Angell Phone: 847/392-6000 Fax: 847/392-6022 TOO: 847/392-6064 www.mountprospect.org Village of Mount Prospect 50 South Emerson Street, Mount Prospect, Illinois 60056 MINUTES COFFEE WITH COUNCIL Saturday, January 10, 2009 Community Center, Village Hall The meeting convened at 9:00 a.m. Village Board members present were Mayor Irvana Wilks, Trustee Paul Hoefert, Trustee Arlene Juracek, Trustee John Matuszak, and Trustee Steve Polit. Representing Staff was Assistant Village Manager Dave Strahl and Community Development Director Bill Cooney. Residents in Attendance Ken Koeppen Carol Tortorello Daniel Milewski Thomas T ezky Mal Holec David Schein Derek Steinweg Linneman Road Elmhurst Avenue Barberry Lane School Street Quince Lane Na-Wa-Ta Avenue Pima Lane Mayor Wilks opened the meeting with general remarks and introduced the Trustees in attendance. Mayor Wilks then moved to the resident portion of the meeting. Ken Koeppen, Linneman Road - Mr. Koeppen inquired about where signage was posted regarding the rule that there is no parking on the street after two inches of snow. Mr. Strahl indicated that the signs are posted throughout the Village primarily at the entrances into the Village. Mr. Koeppen then inquired about a tree that was knocked down around the S curve on Main Street. Mr. Strahl stated the tree in question was located on private property and that Staff would contact the owner to remove the tree. Carol Tortorello, Elmhurst Avenue - Ms. Tortorello stated she read that the Village of Wheeling provided residents with a list of qualified contractors. She asked if the Village provided the same service to its residents. Mr. Cooney stated that we do not provide a specific list of contractors. If a resident provides a name of a contractor, we will advise if they are licensed and in good standing. He stated there are conflict of interest issues by providing a list of preferred contractors. He also indicated that there is a certain amount of liability transferred to the Village if we recommend a contractor and then there is a problem with a project. There was general discussion about the pros and cons of providing such a list. Mr. Cooney stated he would inquire with Wheeling as to their policy guidelines. Daniel Milewski, Barberry Lane - Mr. Milewski stated he is a member of the Village's Youth Commission and he was in attendance to listen to items discussed and report back to the Commission. He also distributed a Youth Commission flyer that is handed out at various schools for recruitment for the Commission. Thomas Tezky, School Street - Mr. Tezky stated he recently read about a sponsored event to benefit disabled residents. He stated he has assisted disabled individuals in the community in the past and it is a very rewarding activity. He also questioned why plastic bags could not be recycled. There was general discussion regarding this and the consensus was the bags in question jammed up the recycling equipment. He suggested that individuals roll the bags together so that they could be more easily recycled. Mal Holec, Quince Lane - Mr. Holec stated that he read about the green boxes the Village would be installing throughout the community to distribute emergency information. He felt that this was a good idea and he encouraged the Village to continue the effort. He then inquired about the time and location of the upcoming Fire Station 14 meeting. He was advised that it would be held on Thursday evening, January 15 at the station. He then inquired about the new development at Wolf and Euclid. He stated he felt that the building was rather close to the Com Ed overhead electrical lines. Mr. Cooney indicated that the plans were reviewed and approved by Com Ed and that the clearance meets all applicable regulations. David Schein, Na-Wa-Ta Avenue - Mr. Schein stated that he provided his employer (FEMA) with a copy of the Village's Emergency Handout Guide. He stated that FEMA was impressed with the quality and content of the document and complimented the Village's effort. Mr. Schein also indicated that FEMA has several part-time emergency positions available to qualified residents and asked if the Village could send the position statement to retired police and fire employees. Mr. Strahl said he could handle that. His next issue was related to some equipment installed on a Com Ed pole at the intersection of We Go and Sunset. Mr. Strahl stated that equipment is related to a now defunct wireless internet company that had initially proposed installing a system throughout the Village. He said that equipment is no longer active due to the company going into default. The meeting was adjourned at 10:45 a.m. Respectfully Submitted, KtJ. ~..' 1\ , {MrYJ . VVv Bill C~oney Director of Community Development