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HomeMy WebLinkAbout2. DRAFT MINUTES 01/06/2009 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT January 6, 2008 CALL TO ORDER Mayor Pro Tem Korn called the meeting to order at 7:04 p.m. ROLL CALL PLEDGE INVOCATION MINUTES APPROVE BILLS MAYOR'S REPORT MOUNT PROSPECT LIONS CLUB 75 YEARS OF SERVICE Present: Mayor Pro Tem John Korn Trustee Paul Hoefert Trustee Arlene Juracek Trustee John Matuszak Trustee Steve Polit Trustee Michael Zadel Absent: Mayor Irvana Wilks In the absence of Mayor Wilks, the meeting was conducted by Mayor Pro Tem Korn. PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Zade!. INVOCATION Mayor Pro Tem Korn gave the Invocation. APPROVAL OF MINUTES Trustee Juracek, seconded by Trustee Polit, moved to approve the minutes of the regular meeting held December 16,2008. Upon roll call: Ayes: Juracek, Korn, Matuszak, Polit Nays: None Abstain: Hoefert, Zadel Motion carried. APPROVE BILLS Mayor Pro Tem Korn stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA. MAYOR'S REPORT Mayor Pro Tem Korn presented a proclamation recognizing the many contributions of the Lions Club to President Jeff Hady. The Mount Prospect Lions Club celebrates 75 years of service in March of this year, and as part of this celebration the organization is holding its annual dinner dance, Saturday, January 10th. President Hady thanked Mayor Pro Tem Korn and the Village Board and invited all to attend the upcoming event. Trustee Hoefert, seconded by Trustee Juracek, moved to approve the proclamation: "MOUNT PROSPECT LIONS CLUB CELEBRATING 75 YEARS OF SERVICE." Upon roll call: Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Ayes: Nays: Motion carried. Mayor Pro Tem Korn welcomed Trustee Hoefert back and gave him an opportunity to address the Village Board and community regarding the episode that forced his absence from recent meetings. Trustee Hoefert described the events of a few weeks ago that not only saved his life but demonstrated the Village of Mount Prospect is a community where friendliness as well as "caring" is a way of life. He stated that while he did not suffer a heart attack the heart arrhythmia that occurred was life threatening and credited those responding for saving his life. 1 APPOINTMENTS CITIIZENS TO BE HEARD CONSENT AGENDA BILLS EMERGENCY MESSAGE SIGN OLD BUSINESS NEW BUSINESS AMEND CHAPTER 4 OF THE VILLAGE CODE (APPOINTED VILLAGE OFFICIALS) Trustee Hoefert expressed his thanks and appreciation to; his wife, Linda Hoefert, NW Central Dispatcher Christy Burke and Mount Prospect Fire Department Firemen/Paramedics; Jim Cloud, Tim Evans, Aaron Grandgeorge, Michael Hayes and Matt Woleben. He also thanked the community for its support and well wishes. APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Zadel, seconded by Trustee Juracek, moved to approve the following business items: 1. Bills dated December 11-31, 2008 2. Request Village Board approval to waive bid process and purchase State of Illinois bid approved Signalisation Ver-Mace PCMS-1500 emergency message sign in an amount not to exceed $13,500. Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel None Motion carried. OLD BUSINESS None. NEW BUSINESS Mayor Pro Tem Korn presented for a first (151) reading an ordinance to amend Chapter 4 (Appointed Village Officials) of the Village Code. Mayor Pro Tem Korn stated this ordinance clarifies and removes any questions regarding authorization given to the Village Manager to delegate any duty or obligation assigned to the office of the Village Manager to any other employee or agent of the Village. Trustee Zadel, seconded by Trustee Polit, moved to waive the rule requiring two (2) readings of an ordinance: Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None Trustee Zadel moved to approve and Trustee Juracek seconded the motion to approve the ordinance amending Chapter 4. Before proceeding with the vote Trustee Matuszak requested discussion of the proposed ordinance stating he had concerns with the broad manner in which the ordinance was written and compliance with state statute. Trustee Matuszak recommended the proposed ordinance include language requiring the delegation of duties be in writing. Written documentation would avoid any question or confusion of duties/obligations delegated by the Village Manager. Village Manager Janonis stated, as a home rule municipality the Village can legislate differently than state statute. He stated the proposed ordinance was drafted in response to recent events in which the Village Manager's authority to delegate duties to another employee were challenged; business license hearing. Village Manager Janonis stated that while the proposed ordinance was written with a broad scope the intent was specific. He stated if the Village Board would like additional time for review, the ordinance could be held for a second (2) reading. 2 ORD 5722 MANAGER'S REPORT FIRE DEPARTMENT TOWER LADDER REPLACEMENT Villaqe Board Comments- reqardinq lanquaqe/intent of proposed ordinance . The proposed ordinance provides clarification and is no threat to anything that needs to be authorized by the Village Board. . Addresses singular duty or obligation of Village Manager; practical matter to keep order of day to day operations. . Proposed ordinance acceptable as written . Village Manager serves at the pleasure of the Village Board; any abuse of Village Manager's authority would be addressed by Village Board. . Expectation that delegation of duty/obligation must be in writing each time could be cumbersome and interfere with the day to day operations of Village. As there was no support to hold the ordinance for a second reading the motion to approve stood. Trustee Zadel, seconded by Trustee Juracek, moved to approve Ordinance No. 5722: AN ORDINANCE AMENDING CHAPTER 4 ENTITLED "APPOINTED VILLAGE OFFICIALS" OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Nays: Hoefert, Juracek, Korn, Polit, Zadel Matuszak Motion carried. VILLAGE MANAGER'S REPORT Village Manager Janonis stated the Fire Department had two requests to present to the Village Board (1) purchase of a ladder truck and (2) proposal for an ambulance re-chassis. Fire Chief Mike Figolah presented the request for Village Board approval to accept Northwest Municipal Conference bid to purchase a tower ladder truck in an amount not to exceed $903,737. As part of the background information Chief Figolah explained the function of the tower ladder and the difference between a ladder truck, quint, snorkel and tower ladder, and which would best serve the needs of the Village. He compared the Department's use of both the tower ladder and ladder truck stating with the service of the current tower ladder the Department has been able to reduce the number of reserve engines. Adding, if the Department was to return to operating with a ladder truck instead of a tower truck, one additional engine with associated equipment should be purchased; $550,000 for the additional engine. Fire Chief Figolah then reviewed the purchase background which included history of the committee formed through the NWMC for group purchases of engines and ladder trucks. The Village has purchased numerous engines and ambulances through the program. Chief Figolah recommended the purchase of a tower ladder from Pierce Manufacturing of Appleton, Wisconsin in an amount not to exceed $903,737; funding for the tower ladder is included in the 2009 budget. He added that there is a firm offer for the purchase of the current 1994 Pierce tower truck; $245,000. Villaqe Board Comments/Questions . Savings in operation merit the cost of the tower ladder; one less vehicle to purchase . Village does a good job of maintaining vehicles - more value in our vehicles because they are well maintained . Vehicle replacement funds are available for the purchase of the tower ladder. In response to questions from the Village Board, Fire Chief Figolah provided the following responses: 3 AMBULANCE 522 RE-CHASSIS · Competitive bid process was conducted and specs were developed through the collaborative efforts of NWMC committee. . Village has purchased other vehicles from Pierce; difficult to find another manufacturer as good as Pierce in quality and service. . Did look at another manufacturer from Germany - initially liked it as it was smaller, greater maneuverability. However, did not receive positive feedback on service reliability and brakes were not adequate. Trustee Zadel, seconded by Trustee Matuszak, moved for approval to accept Northwest Municipal Conference bid to purchase a tower ladder truck in an amount not to exceed $903,737. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel None Fire Chief Figolah presented for Village Board approval a request to waive bid process and accept proposal for ambulance 522 re-chassis in an amount not to exceed $101,582. Funds are available in the vehicle replacement 2009 Budget. Ambulance 522 was purchased new in 2001 from Foster Coach, it now has over 70,000 miles and has not yet undergone a re-chassis. By choosing to purchase the new chassis through Foster Coach, the warranty on the ambulance's patient compartment will be extended, as will the electrical system warranty. In addition, Foster Coach will only re-chassis vehicles they originally built. The Fire Department has purchased their last four (4) ambulances through Foster Coach and are pleased with the overall product and service, especially when compared with previous vendors. However, due to chronic problems with the Ford chassis, over the last three years, staff is recommending the purchase of a Chevy chassis; the Ford ambulance chassis has become increasingly unreliable. The Chevy G4500 chassis is compatible with the patient compartment and utilizes the same engine, transmission and other components that a proven design. Staff request Village Board approval to waive the bid process for the re-chassis of ambulance 522 with Foster Coach Sales, Inc. in an amount not to exceed $101,582. The trade in allowance for the existing chassis is $1,000. Villaqe Board Comments/Questions . One ambulance at each of the three fire stations and one in reserve. . Number of times vehicle re-chassis (Fire Chief Figolah - original plus 2) . Cost to purchase new chassis (Fire Chief Figolah - $134,000-$180,000) . Cannot have unreliable vehicles to service community - life safety is critical . Original purchase was done through bid process - established relationship with vendor acceptable to waive bid process In response to a question regarding Fire Department personnel, Chief Figolah stated that since 1973 all Firefighters except for two (2) are also paramedics. Trustee Hoefert, seconded by Trustee Juracek, moved for approval to waive bid process and accept proposal for ambulance 522 re-chassis in an amount not to exceed $101,582. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Juracek, Korn, Matuszak, Polit, Zadel None 4 OTHER BUSINESS ADJOURN Village Manager Janonis stated the annual Celestial Celebration, featuring the Shining Stars awards will be held February tho Ticket information is in the most recent Village Newsletter and on the Village web site. OTHER BUSINESS Mayor Pro Tem Korn stated internal demolition of Randhurst was underway. He also reminded residents the outer buildings at Randhurst are still open for business. ADJOURN There being no additional business for discussion Mayor Pro Tem Korn asked for a motion to adjourn. Trustee Hoefert, seconded by Trustee Juracek, moved to adjourn the meeting. Upon roll call: Ayes: Hoefert, Juracek, Korn, Matuszak, Pol it, Zadel Nays: None Motion carried. The January 6,2009 Village Board meeting adjourned at 8:14 p.m. M. Lisa Angell Village Clerk 5