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HomeMy WebLinkAbout11/11/2008 COW minutes ,!f' '~~\l'lESS;6~ '."'1f}. ,~__;;o-- -,_~It, , .. if;ftc'\ '('~(. \ .__111--=..J~' "'-.J ~ _ > L_ ]Il1J~\l" df ":"ud tlt""":d L ~'~\B' ./' ".". Y flIDTilll .'. COMMITTEE OF THE WHOLE MINUTES November 11, 2008 I. CALL TO ORDER The meeting was called to order at 7: 1 0 p.m. in the Village Board Room of Village Hall, 50 South Emerson Street, by Mayor Irvana Wilks. Present at the meeting were: Trustees Paul Hoefert, Arlene Juracek, John Korn, John Matuszak, Steven Polit and Michael lade\. Staff present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Public Works Director Glen Andler, Deputy Director Sean Dorsey, Finance Director David Erb, Deputy Director Lynn Jarog, Fire Chief Michael Figolah, Deputy Chief John Malcolm, Fire Marshall Paul Valentine, Forestry Superintendent Sandy Clark, Water Superintendent Matt Overeem, Public Works Administrative Superintendent Jason Leib, Village Engineer Jeff Wulbecker and Streets/Building Superintendent Paul Bures. II. ACCEPTANCE OF MINUTES Approval of Minutes of September 30, 2008 motion made by Trustee Juracek seconded by Trustee Polit. Minutes were approved. Trustee Matuszak, Korn and ladel abstained. Approval of Minutes of October 28, 2008 motion made by Trustee Korn seconded by Trustee lade\. Minutes were approved. Trustee Juracek abstained. III. CITIZENS TO BE HEARD Richard Valentino, Attorney for Tod Curtis at 6-18 W. Busse, business address of 101 N. Arlington Heights Road, Arlington Heights, Illinois spoke. He wanted to advise the Village Board of the growing concern of blight on the small triangle area. He also inquired as to when the vacant buildings would be demolished. He stated that on behalf of his client he would request the Village pave the vacant gravel area for parking use by his client. His client would further offer to pay some of the cost for that paving. He would also offer assistance in landscaping for additional parking. He also stated his client would like to put a mural on his west wall of the building and the Gateway Development project is still ongoing. Village Manager Janonis commented that Mr. Valentino's client, Tod Cur,!is, is finally doing something to his building that has been neglected the past forty Vears and so he is encouraged by that commitment. Gloria Flores-20 S. Main spoke. She is a resident of Village Centre and is concerned about the appeprance of the Triangle and is looking forward to the opportunity of the Village it) allow Gateway Centre to start moving forward. The residents in the complex have concerns about the Triangle Development and would like to see something happen soon. IV. 2009 BUDGET DISCUSSION Village Manager Michael Janonis provided an overview of the process of the Budget. Assistant Village Manager David Strahl provided a summary and overview of the Administrative Budget including the Public Representation, Village Manager's Office, Village Clerk, Public Information, Information Technology and TV Services. Public Works Director Glen Andler provided a summary for the Public Works Department and also stated the new Vehicle Superintendent is expected to start with the Village on December 1. He provided an overview of the 2008 accomplishments highlighting the snow removal operations which were needed to remove approximately 72 inches of snow during the past winter and the increase in salt costs. He highlighted the combined sewer project being in its fourth year with it being 19 % complete, 100% of the Category 5, 57% of Category 4, 9% of Category 3 and 2~ % of Category 2 and 2~ % of Category 1 have been completed to date. He stated the department recently obtained three Hybrid vehicles for experimentation purposes and those vehicles have been assigned to varying roles to determine their value. He stated the Residential Traffic program continues with 14 zones having been studied to date and signs completed and installed in eleven zones. There have also been six post studies completed. He stated the department is in the process of implementing the Commercial Solid Waste contract. He also mentioned the September 13th rain fall event which required two levee walls to be built and the department expended approximately $209,000 of which 75% is eligible for FEMA reimbursement. The 2009 Budget highlights include Gypsy moth aerial spraying application option due to the fact that the twenty-five traps that were placed throughout the Village yielded 4,500 moths thereby there is a need to address the moth problem. He also highlighted the Traffic Signal Improvements at Rand/Central/Mount Prospect Road with pedestrian crossing lights. He highlighted the fact that the department is undertaking the transition to LED traffic lights which will lengthen the life of the traffic signal significantly without additional electric cost. He stated the department is in the process of obtaining standby generators for relief at lift stations and the program to utilize using fee in lieu of detention for private drainage solutions is currently being develop for implementation. He stated he anticipates bringing discussion before the Village Board regarding the Kensington Road improvement and options to accept Jurisdictional Transfer. Fire Department Overview Fire Chief Michael Figolah stated that 66% of the total fire calls are medical related with 32% fire related. He stated there is a total of approximately 5500 calls per year at which 87% of the time the responders arrive within six minutes. He stated the department has revised its new hire testing process, to have a rolling testing program so their list is more current and to make sure that persons on the list are available for consideration sooner. He also stated the department completed 2 a Long Term labor contract. He has divided up the disaster management tasks among different staff member's task force to keep the project moving. He said the design is significantly underway for Fire Station 14, EOC and Public Works expansion. He also stated the Safe School Crisis Program has been implemented across all school districts and has become a model for other towns and school districts throughout the region. 2009 objectives include an update of the five year strategic plan, a tabletop disaster exercise (assuming there is not a real disaster during the year) and to complete the NIMS compliance requirement. He also stated the department will also need to prepare for an ISO review in an effort to improve the classification rating. Obviously the completion Station 14, the EOC and Public Works expansion will be the primary activity for the coming year. He stated his budget includes an increase of 4.8 % with 91 % of the total budget personnel related expenses. He also stated that he will be bringing forward to the Board for consideration the replacement options for the Fire Tower vehicle and possible financing and purchase opportunities related to that replacement. Finance Department Overview Finance Department Director David Erb provided a summary of the accomplishments and goals for the department. He stated the department has hired a financial advisor in preparation for the bond sale for the Station 14, EOC, and Public Works expansion. He stated the department has prepared the CIP and implemented the Direct Debit program. The E-Pay Plan has also been implemented and is being utilized by a number of residents. He stated the department has updated the Fund Balance Policy for 2008 and anticipates updating the AlP and payroll process review during 2009. He stated 2009 will also require preparation for a consultant for replacement of the financial software for the following year 2010. He also provided an overview of the non-departmental items. Village Manager Janonis stated that there is an option to consider additional funding for the 4th of July Fireworks if the Village Board is so inclined. Finance Commission Report Vince Grochocinski - 607 S. Williams, Chair of the Finance Commission spoke. He stated that he is very proud of the community to have a strong financial management philosophy. He also feels the Village is in good shape and should weather the financial storm currently underway. He would suggest advance planning for possible reductions in case revenues do decrease below projections for the coming year. The Commission would like to see the Finance Department study financing options prior to replacement of the tower truck. The Commission would also suggest utilizing funds from the generators that were anticipated for purchase at the wells instead to install those generators at the lift and relief stations first. The Commission also suggested that the Fund Balance be used in the future to reduce the burden of the tax payers. The Commission does support the NRC, the extended Marketing Plan and the Space Study. The Commission also suggested raising the inspection fees to cover actual expenses. V. VILLAGE MANAGER'S REPORT None VI. ANY OTHER BUSINESS Village Manager Janonis stated that Mount Prospect was recently recognized as the # 1 town to raise a family in the nation by Business Week magazine. . VII ADJOURNMENT No Closed session for the evening. Meeting was adjourned at 11 :10 p.m. ~s~{p DA VI D STRAH L Assistant Village Manager 4