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Home My WebLink About2. DRAFT MINUTES 12/16/2008 MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT December 2, 2008 ROLL CALL CALL TO ORDER Mayor Wilks called the meeting to order at 7:10 p.m. Present: Mayor Irvana Wilks Trustee Paul Hoefert Trustee John Korn Trustee John Matuszak Trustee Steve Polit Trustee Michael ladel PLEDGE INVOCATION MINUTES Absent: Trustee Arlene Juracek PLEDGE OF ALLEGIANCE Pledge of Allegiance led by Trustee Korn. INVOCATION Trustee Matuszak gave the Invocation. APPROVAL OF MINUTES Trustee Hoefert, seconded by Trustee ladel, moved to approve the minutes of the regular meeting held November 18, 2008. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, ladel Nays: None Motion carried. APPROVE BILLS APPROVE BILLS Mayor Wilks stated the next item on the agenda, "APPROVE BILLS" was noted by an asterisk, and unless there was a request to remove an item(s), all items further listed in that manner would be considered with one (1) vote, as business item "IX. CONSENT AGENDA" MAYOR'S MAYOR'S REPORT REPORT Mayor Wilks welcomed members of Scout Troop #23. 2008 HOLIDAY SEASON RES 58-08 2008 NATIONAL DRUNK and DRUGGED DRIVING (3D) PREVENTION MONTH Greg Franzen - working on his Communication Merit Badge Frank Walter - working on his Citizenship Merit Badge Mr. Terry Franzen - Assistant Scout Master Mayor Wilks presented the Resolution for the 2008 Holiday Season. Trustee Korn, seconded by Trustee ladel, moved'to approve Resolution No. 58-08: A RESOLUTION FOR THE HOLIDAY SEASON Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, ladel Nays: None Motion carried. Mayor Wilks presented a proclamation recognizing "National Drunk and Drugged Driving (3D) Prevention Month," December 2008. Police Chief John Dahlberg accepted the proclamation and cited the significant reduction in fatalities due to municipal enforcement of state/federal programs focused on impaired drivers and Click and Ticket. Chief Dahlberg thanked the Mayor and Village Board for their support which allows the Police Department to participate in these life-saving programs. 1 YOUTH COMMISSION ANNUAL REPORT APPOINTMENTS CITIZENS TO BE HEARD CONSENT AGENDA BILLS RES NO. 59-08 PUBLIC IMPROVEMENTS 1631 ALGONQUIN ROAD OLD BUSINESS AMEND CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE RESIDENTIAL TRAFFIC PROGRAM ZONES 3, 4 & 10 Mr. Derek Steinweg, Chair and Mr. Eric Logisz, Co-Chair of the Mount Prospect Youth Commission presented the Commission's annual report. Mr. Steinweg and Mr. Logisz highlighted the 2008 activities and accomplishments of the Commission's subcommittees including; recruitment, Youth View TV programming and participation in other Village sponsored events/meetings. This year marked the Commission's ten (10) year anniversary. The Commission's 2009 goals/projects were also identified: recruitment, increased community involvement, monthly taping of Youth Views and creative ways to help and serve the youth in Mount Prospect. (Adult Advisor George Clowes was also in attendance.) Mayor Wilks stated information on how to become a member of the Youth Commission was on the Village's web-site and students interested in becoming a member were also welcome to attend the monthly meetings (meeting dates and location are posted on the Village's web-site.) APPOINTMENTS None. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD None. CONSENT AGENDA Trustee Korn, seconded by Trustee Matuszak, moved to approve the following business items: 1. Bills dated November 13-26, 2008 2. A RESOLUTION APPOINTING A DIRECTOR AND ALTERNATIVE DIRECTIVES TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY 3. Request Village Board approval to accept Public Improvements at Busse Retail Center, 1631 Algonquin Road. Public and private improvements for Busse Retail Center have been satisfactorily completed. Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. OLD BUSINESS Mayor Wilks presented for a second (2nd) reading an ordinance to amend Chapter 18 of the Village Code. This ordinance implements components of the Village's new "Residential Intersection Traffic Control" program and the "Residential Speed Limit" program for Zones 3, 4 and 10. Mayor Wilks stated Project Engineer Matt Lawrie would provide a follow-up to the questions and comments presented at the November 18th, Village Board meeting regarding the proposed amendments to Chapter 18, specific to Zone 3; she also reviewed the manner in which additional comments/recommendations regarding the proposed ordinance would be taken. At the request of the Village Board Mr. Lawrie reviewed the traffic data (average speed and average daily traffic count) that was collected during the study of Zone 3, at Forest Avenue, Prospect Manor Avenue and Elmhurst Avenue and then presented staff's response to the November 18th comments and questions relative to: · Access at Rand Road and Prospect Manor Avenue · Stops signs throughout the subdivision · Speeding and cut-through in the subdivision Enhance Access at Rand Road and Prospect Manor Staff believe that lifting the left turn restriction into the neighborhood and the left turn restriction out of the neighborhood in the evening would improve access for neighborhood residents and reduce cut through traffic generated by residents in adjacent neighborhoods. 2 The right turn restriction into the neighborhood during the morning would remain. However, staff will not object to leaving the current access restrictions. [Mr. Lawrie clarified that staff's recommendation to amend the Village Code specific to the right turn restriction at Rand Road and Prospect Manor was to have the existing street sign and Village Code reflect the same time restriction.] Add Stop Siqns throuqhout the Zone 3 Subdivision Consistent with the goals of the Village's comprehensive traffic safety program the stop signs will clarify right-of-way and provide a higher level of standardization with the expectation that motorists will have a better understanding of traffic control throughout the Village. Staff have reviewed the initial recommendations and believe these recommendations are appropriate traffic controls for the neighborhood. Speedinq and Cut-throuqh Concerns in the Subdivision The use of stop signs as a speed control device typically have little effect; post- studies indicate that speeds have not significantly changed in Zones where Stop signs have been added or removed. The use of Stop signs to reduce cut-through traffic may not produce the desired out-come; only shift traffic to another street in the neighborhood. Adding Stop signs at an intersecting street that experiences a low volume of traffic will create a high rate of disobedience at the intersection and give less credence to other Stop signs in the neighborhood. With respect to installing traffic calming measures staff recommend; implementation of the intersection traffic control plan, collection of post-study data and then determine whether traffic calming measures are appropriate for not only Forest Avenue but possibly the entire subdivision. It was noted that as a means to address any speeding concerns after implementation of the intersection traffic control plan, the Police Department's Traffic Unit will provide selective speed enforcement throughout the subdivision with special attention given to Forest Avenue. Several residents from Zone 3 were in attendance to express their concerns with the proposed changes in traffic controls. Residents who addressed the Village Board and a collective list of their primary concerns and comments follow: Residents Chuck Miceli, Jr. 616 Albion Lane Gary and Bonnie Eiffes 620 Albion Lane Don McCue 617 Albion Lane Michael Eiffes 410 Fairview Avenue · Opposed to installation of stop signs at recommended locations. Minimal number of accidents suggest stop signs not warranted. Concerned stop signs will encourage speeding. · Questioned traffic data (Mr. Lawrie explained length and time of day counts were conducted - data statistically relevant) · Stop signs will create more problems - residents of subdivision will be penalized · Need traffic controls to reduce speed on Forest Avenue and Elmhurst Ave - safety hazard especially on Forest · Questioned consistency of traffic control program Villaqe Board Comments/Questions · Prospect Manor Subdivision - prioritize for traffic calming study · Forest Avenue remains a concern - police enforcement and if warranted appropriate action to address safety concerns should be taken prior to post- studies · Support staff recommendations - comprehensive look at neighborhood for traffic calming measures · Traffic control program establishes a consistent set of standards and thinking; placement of stop signs at T-intersections clarifies right-of-way and is consistent with standards applied in zones already studied. (Mr. Lawrie reviewed criteria for stop signs at t-intersections.) 3 ORD 5716 AMEND APPENDIX A, DIVISION II, FEES, RATES & TAXES OF THE VILLAGE CODE WATER/SEWER RATES ORD 5717 NEW BUSINESS PUBLIC HEARING 2008 PROPERTY TAX LEVY Mr. Lawrie stated the Prospect Manor subdivision could be prioritized for post-study; spring 2009. Any safety issues that may occur prior to that time will be brought to the Village Board's attention. Staff will continue discussions regarding traffic calming measures. Trustee Pol it, seconded by Trustee Hoefert, moved to amend the proposed ordinance by removing the deletion of the left turn restrictions at Rand Road and Prospect Manor; Section Six of the proposed ordinance. [The left turn restrictions at Rand Road and Prospect Manor shall remain as currently written in the Village Code.] Upon roll call: Ayes: Hoefert, Korn, Matuszak, Pol it, Zadel Nays: None Motion carried. Trustee Korn, seconded by Trustee Zadel, moved to approve Ordinance No. 5716 as amended: AN ORDINANCE TO AMEND CHAPTER 18 (TRAFFIC) OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Pol it, Zadel Nays: None Motion carried. Mayor Wilks presented for a second (2nd) reading an ordinance amending Appendix A, Dvision II, entitled Fees, Rates and Taxes of the Village Code. This ordinance establishes an increase in water and sewer rates effective January 1, 2009. Finance Director Dave Erb provided a brief overview of the information presented at the first (1st) reading of the proposed ordinance; Village's practice of approving moderate annual rate increases in water and sewer rates rather than implementing large periodic increases. 2009 rate increase set at 4%; cost to a household using 15,000 gallons of water over a two month period for water and sewer usage would be $102.85; an increase of $3.45. Increase effective January 1, 2009 - notices will be posted; Village web-site, water bills and MP TV. Trustee Hoefert, seconded by Trustee Zadel, moved to approve Ordinance No. 5717 as amended: AN ORDINANCE TO AMENDING APPENDIX A, DIVISION II, ENTITLED FEES, RATES AND TAXES OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Korn, Matuszak, Polit, Zadel Nays: None Motion carried. NEW BUSINESS Mayor Wilks opened the public hearing to approve a proposed property tax levy for the fiscal year January 1 - December 31, 2008 at 8:34 pm. Notice of the public hearing was published in The Daily Herald on November 20, 2008. Finance Director David Erb provided a summary of the proposed 2008 tax levy which included staff's recommendation of a net Village tax levy of $13,956,467; a decrease of 0.42% over the previous year's levy. The Mount Prospect Library Board approved their tax levy request of $8,726,308, a 6.50% increase over the 2007 levy. Mr. Erb stated there are two (2) ordinances related to the 2008 Tax levy (1) The levy and collection of taxes for the corporate and municipal purposes of the Village of Mount Prospect including the Library for the fiscal year beginning January 1, 2008 and ending December 31, 2008. 4 PUBLIC HEARING LEVY AND COLLECTION OF TAXES SPECIAL SERVICES AREA #5 The Village's 2008 tax rate is expected to decrease to $0.710 from the 2007 rate of $0.749; the Library's 2008 estimated tax rate is estimated at $0.444 compared to the 2007 rate of $0.438. (2) Village's Special Service Area No.5; recommend the 2008 tax levy remain the same as the 2007 levy ($1,545,773) estimated tax rate is $0.956. Mayor Wilks opened the Public Hearing for questions/discussion; there being none the hearing was adjourned at 8:40 p.m. The following ordinances were presented for first readings: AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE CORPORATE AND MUNICIPAL PURPOSES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1,2008 AND ENDING DECEMBER 31,2008. AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR THE MUNICIPAL PURPOSES OF SPECIAL SERVICE AREA NUMBER FIVE OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS FOR THE FISCAL YEAR BEGINNING JANUARY 1,2008 AND ENDING DECEMBER 31,2008. Mayor Wilks stated the ordinances would stand for (2nd) second readings at the December 16, 2008 Village Board meeting. Mayor Wilks presented for a first (1st) reading an ordinance making certain amendments to the annual budget adopted for the fiscal year commencing January 1, 2008 and ending December 31, 2008. BUDGET Mr. Erb stated this is the second (2nd) budget amendment for the 2008 budget; to AMENDMENT #2 account for material variations in revenues and expenditures. In total this budget amendment decreases revenue projections by $13,463,278 and increases budget expenditures by $2,832,835. 2009 ANNUAL BUDGET IDENTITY THEFT AND PREVENTION POLICY There being no questions, Mayor Wilks stated the proposed ordinance amending the 2008 budget would stand for a (2nd) second reading at the December 16, 2008 Village Board meeting. Mayor Wilks presented for a first (1 st) reading an ordinance to adopt the Village's 2009 annual budget. A Public Hearing for the 2009 Budget will be held at the December 16, 2008 Village Board meeting. Mr. Erb highlighted the Village's proposed budget for fiscal year 2009; proposed budget including the Library totals $106,580,072 - a 7.3% increase from the 2008 budget. Projected revenues for the Village in 2009 are $111,007,559; a 14.4% increase. He stated the General Fund as presented is balanced. Other than water rates there were no other tax or fee increases. Mr. Erb stated three (3) staff positions were added for the operation of the Neighborhood Resource Center; a multi-agency facility to provide programs/services to individuals on the south side of the Village. Mayor Wilks stated the proposed ordinance adopting the 2009 budget would stand for a (2nd) second reading at the December 16,2008 Village Board meeting. Mayor Wilks presented a resolution approving an identity theft program and prevention policy. This resolution establishes policies and procedures to detect, prevent and mitigate the impact of identity theft. 5 MANAGER'S REPORT OTHER BUSINESS ADJOURN Finance Director David Erb provided background information stating the Fair and Accurate Credit Transactions (FACT) Act of 2003 requires that creditors implement policies and procedures to detect, prevent, and mitigate the impact of identity theft; under the law the Village is considered a creditor, and therefore must comply with the Act. Mr. George Wagner, Corporation Counsel drafted a proposed Theft Program and Prevention Policy for the Village, which provides the reasonable assurance that the person requesting service or accessing the account is authorized to do so required by the new law. Mr. Erb reviewed the procedures and policies developed by the Village which provides a reasonable system of safeguards required by the Act; "Red Flag" rules. Implementation would be May 1, 2009. Villaqe Board Comments/Questions · Recommended review and redrafting of Section 4 of the Policy. Current language too casual, need to incorporate stringent guidelines to ensure security of sensitive information. · Compliance of policy by all of the Village's 3rd party administrators · Do not want social security numbers used; Mr. Erb stated social security numbers are not required/ nor would be used for any purpose. Assistant Village Manager David Strahl stated the Village has a very strong IT policy which could be incorporated into the Identity Theft policy. Trustee Matuszak also offered the policy his employer uses regarding sensitive information for staff's review and consideration. Trustee Zadel, seconded by Trustee Matuszak, moved to defer action on the resolution approving an Identity Theft Program and Prevention Policy until the December 16, Village Board meeting. Upon roll call: Ayes: Nays: Motion carried. Hoefert, Korn, Matuszak, Polit, Zadel None VILLAGE MANAGER'S REPORT Assistant Village Manager Strahl highlighted the following community events: · Historical Society Christmas House Walk - December 5th · Library Teddy Bear Walk - December 6th · Friendship Conservatory Holiday Celebration - December 6th · Village of Mount Prospect Winter Parade - December 6th · Community Band Concert - December ih OTHER BUSINESS None. ADJOURN Mayor Wilks stated there was no need for a Closed Session as listed on the Agenda; Land Acquisition 5 ILCS 120/2 (c) (5), and Personnel 5 ILCS 120/2 (c) (1). Trustee Korn, seconded by Trustee Hoefert, moved to adjourn the meeting. Upon roll call: Ayes: Nays: Hoefert, Korn, Matuszak, Polit, Zadel None Motion carried. The December 2, 2008 Village Board meeting adjourned at 9:22 p.m. M. Lisa Angell Village Clerk 6