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HomeMy WebLinkAbout08/20/1991 VB minutes MINU~ES OF THE REGULAR NEEDING OF TItE NAYOR AND BOARD OF ~RUSTEES OF ~ VIr,T.AGE OF NOUNT PROSPEC~ AUGUST 20· 1991 C~T~.~OORDER CALL TO ORDER Mayor Farley called the meeting to order at 7:30 P.M. ROLL CAI.~ Present upon roll call: Mayor Gerald Farley Trustee Mark Busse Trustee George Clowes Trustee Timothy Corcoran Trustee Irvana Witks Absent: Trustee Leo Floros Trustee Paul Hoefert INVOCATION The invocation was given by Trustee Clowes. INVOCATION APPROVAL OF MINUTES Trustee Busse, seconded by Trustee Clowes, moved APPROVE to approve the minutes of the Regular Meeting of MINUTES the Mayor and Board of Trustees held August 6, 1991. Upon roll call: Ayes: Busse, Clowes, Corooran, Wilks Nays: None Motion carried. APPROVAL OF BILLS Trustee Corcoran, seconded by Trustee Busse, moved APPROVE BIT3.~ to approve the following list of bills: General Fund $ 957,444 Motor Fuel Tax Fund 7,811 Community Development Block Grant Fund 58,817 Illinois Municipal Retirement Fund 11,542 Waterworks & Sewerage Fund 419,847 Parking System Revenue Fund 4,029 Risk Management Fund 82,642 Vehicle Replacement Fund 167,737 Motor Equipment Pool Fund - Capital Improvement, Repl. or Rep. Fund 173,004 Downtown Redev. Const. Fund 1985 - Downtown Redev. Const. Fund 1991 3,023 Fire & Police Building Const. 13,468 Flood Control Revenue Fund 1,857 Corporate Purpose Improvement 1990 - Debt Service Funds - Flexcomp Trust Fund 4,800 Escrow Deposit Fund 15,598 Police Pension Fund - Firemen's Pension Fund - Benefit Trust Fund 2.167 $1,923,786 Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. Trustee Corcoran, seconded by Trustee Busse, moved ACCEPT to accept the financial report dated July 31, 1991, FINANCIAL subject to audit. REPORT Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. COMMUNICATIONS AND PETITIONS, CITIZENS TO BE HEARD DOG BITE POLICY Richard Hendricks, 1537 E. Emmerson Lane, stated that following a recent experience with a person having been bitten by a dog he became aware that the policy dealing with this problem had been changed. He asked that the Village Board give consideration to returning to the policy of impounding the animal and advising the victim of the outcome of the veterinary examination. Mr. Hendricks stated that he had asked the Village Manager for information on this matter and that he did not receive a response to his inquiry. NAMING FIRE & Frank Blasney, 2103 Jody Court, stated that he did not POLICE BLDG. support naming public buildings or places after elected officials. LEASH LAW Don Harmon, 16 North William, requested that regulations be established limiting the length of a dog leash. Mayor Farley stated that the existing law provides that a leash no longer than 8' is permitted. MAYOR'S REPORT AMEND. CH. 13 An Ordinance was presented for first reading that would DELETE CLASS "W" amend Chapter 13 by reducing the number of Class "W" SIZZLER licenses by one, issued to Sizzler Restaurant, 110 East Rand Road. It was noted that this business has closed. Trustee Corcoran, seconded byTrustee Clowes, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. ORD.NO. 4336 Trustee Corcoran, seconded by Trustee Clowes, moved for passage of Ordinance No. 4336 AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. MEDICAL WASTE Mayor Farley asked that the Ordinance amending Chapter 19, relative to regulating disposal of medical waste, which appears later on this agenda, be withdrawn. It was noted that pending legislation on the State level would effect the contents of the proposed ordinance and it is recommended that the Village wait for the new State regulations before instituting local regulations. There was discussion among the Board members as to disposal of other hazardous household waste, such as paint and solvents and the possibility of the Village governing disposal of such items. It was ~oted that the Village had applied for a grant from the EPA, which had been declined for 1991, however it is possible that the Village may be considered for a grant in 1992. Trustee Wilks asked that this matter be discussed in depth at a future Committee of theW hole meeting. She also suggested that the Village might want to consider a paint exchange day, which has proved successful in other communities. Page 2 - August 20, t991 OLD BUSINESS ZBA 30-V-91, 407 South Meier Road ZBA 30-V-91 An Ordinance was presented for first reading 407 MEIER that would grant a variation to allow a 2.33' ROAD side yard, rather than the required 6.5', in order to accommodate an existing patio/basketball court. The Zoning Board of Appeals recommended granting this request by a vote of 6-0. At the request of the Petitioner, Trustee Busse, seconded by Trustee Clowes, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. Trustee Busse, seconded by Trustee Clowes, moved for ORD.NO. 4337 passage of Ordinance No. 4337 AN ORDINANCE GRANTING A VARIATION FOR PROPERTY LOCATED AT 407 SOUTH MEIER ROAD Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. ZBA 37-V-91, 205 South Audrey Lane ZBA 37-V-91 An Ordinance was presented for first reading that 205 AUDREY would grant a variation to allow a 6' 9" side yard LANE setback to permit an addition to an existing one-car garage. The Zoning Board of Appeals recommended granting this request by a vote of 7-0. This Ordinance will be presented for second reading at the next regular meeting on September 3rd. ZBA 39-V-91, 1050 South Linnemann Road ZBA 39-V-91 An Ordinance was presented for first reading that 1050 LINNEMANN would permit a circular driveway which would result ROAD in a front yard lot coverage of 48%, rather than the permitted 35%. The Zoning Board of Appeals recommended granting the requests in ZBA 39-V-91 by a vote of 7-0. At the request of the Petitioner, Trustee Busse, seconded by Trustee Wilks, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. Trustee Busse, seconded by Trustee Clowes, moved ORD.NO. 4338 for passage of Ordinance No. 4338 AN ORDINANCE GRANTING VARIATIONS FOR PROPERTY LOCATED AT 1050 SOUTH LINNEMAN ROAD Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. Page 3 - August 20, 1991 ZBA 40-SU-91 ZBA 40-SU-91 and ZBA 41-V-91, 625 Meier Road ZBA 41-V-91 An Ordinance was presented for first reading that 625 MEIER ROAD would grant a Special Use Permit to allow a 3-car garage and a variation to allow a 34 foot wide driveway, rather than the permitted 21 feet. The Zoning Board of Appeals recommended granting this request by a vote 7-0. At the request of the Petitioner, Trustee Corcoran, seconded by Trustee Clowes, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. ORD.NO. 4339 Trustee Corcoran, seconded by Trustee Busse, moved for passage of Ordinance No. 4339 AN ORDINANCE GRANTING A SPECIAL USE AND VARIATION FOR PROPERTY LOCATED AT 625 SOUTH MEIER ROAD Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. ZBA 42-V-91 ZBA 42-V-91, 748 W~itegate Court 748 WHITEGATE An Ordinance was presented for first reading that would COURT allow a total lot coverage of 47.3%, rather than the 45% allowed by Code, to permit a 21 foot wide driveway. The variation being granted is a result of a revision of the original request made by the Petitioner. This Ordinance will be presented for second reading at the next regular meeting of the Village Board on September 3rd. ZBA 43-V-91 ZBA 43-V-91, 1818 Aztec Lane 1818 AZTEC LANE An Ordinance was presented for first reading that would grant a variation to allow construction of a deck which will result in a 1'5" side yard at the narrowest point, rather than the required 10'. The Zoning Board of ~ppeals recommended granting this request by a vote of 4-1. At the request of the Petitioner, Trustee Busse, seconded by Trustee Wilks, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. ORD.NO. 4340 Trustee Busse, seconded by Trustee Wilks, moved for passage of Ordinance No. 4340 AN ORDINANCE GRANTING A VARIATION FOR PROPERTY LOCATED AT 1818 AZTEC LANE Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. Page 4 - August 20, 1991 ZBA 44-V-91, 503 South Elmhurst Road ZBA 44-V-91 An Ordinance was presented for first reading that 503 S.~.~TdRST would allow a circular drive and would allow a front ROAD yard coverage of 53.8%, rather than the 35% allowed. The Zoning Board of Appeals recommended denying this request by a vote of 2-3. At the request of the Petitioner, Trustee Wilks, seconded by Trustee Busse, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. Trustee Wilks, seconded by Trustee Busse, moved for ORD.NO. 4341 for passage of Ordinance No. 4341 AN ORDINANCE GRANTING VARIATIONS FOR PROPERTY LOCATED AT 503 SOUTH ELMHURST ROAD Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Farley Nays: None Motion carried. ZBA 47-V-91, 600 Carboy Road ZBA 47-V-91 An Ordinance was presented for first reading that 600 CARBOY would allow a 10 foot rear yard to accommodate a ROAD building addition, rather than the required 20'. The Zoning Board of Appeals recommended granting this request by a vote of 5-0. Trustee Busse, seconded by Trustee Wilks, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Wilks Nays: Corcoran, Farley Motion failed. It was noted that local regulations require 4 votes to pass a motion. It was also noted that the subject property is commercial and the Trustees voting against waiving the rules prefer that Ordinances pertaining to commercial properties stand for two readings. This Ordinance will be presented September 3rd for second reading. ZBA 48-SU-91, 1840-1894 South Elmhurst Road ZBA 48-SU-91 An Ordinance was presented for first reading that 1840 1894 would amend a Special Use granted in ordinance S. ELM~URSTRD No. 4156 to allow limited retail uses in the ROGERS Rogers Corporate Park. The Zoning Board of INDUSTRIAL Appeals recommended granting this request by a PARK vote of 5-0. This Ordinance will be presented September 3rd for second reading. Page 5 - August 20, 1991 ZBA 49-Z-91 ZBA 49-Z-91, 1910 S. Busse Rd., Cook County School Bus 1910 S.BUSSE RD An Ordinance was presented for first reading that would re-zone this property from R-X to R-4. It was noted that the R-X zoning was assigned to this property q~n annexation. The Zoning Board of Appeals recommended granting this request by a vote of 5-0. This Ordinance will be presented September 3rd for second reading. AMEND CH. 19 It was noted that the Ordinance amending Chapter 19 MEDICAL WASTE relative to disposal of medical waste was withdrawn earlier in the meeting. AMEND CH. 11 An Ordinance was presented for second reading that NEWSPAPER VENDING would amend Chapter 11 of the Village Code by MACHINES establishing regulations governing the placement of newspaper vending machines on public property. Members of the Board discussed the fact that they did not see a need for this Ordinance. Trustee Clowes stated that he had contacted the newspaper companies regarding the fact that there were complaints about muddy areas in front of certain vending machines and reported that these companies were unaware of any complaints. Trustee Corcoran presented a motion to pass this Ordinance, however, due to the lack of a second to this motion failed. NEW BUSINESS None. VIrZ.~GEMANAGER'SREPORT BID RESULTS: Village Manager, John Fulton Dixon, presented bid results for various items. STORM SEWER The following bids were received for the construction IMPROVEMENT of Phase I of the Storm Sewer Improvement program: PROGRAM: PHASE I Bidder Amount Szabo Paving & Construction Co. $646,380.75 National Sewer & Water, Inc. 671,883.00 League Sewer Construction 712,463.00 DiPaolo Company 729,200.00 Kovilic Construction Co. 750,452.00 Lenny Hoffman Excavating, Inc. 780,259.25 SZABO PAVING Trustee Clowes, seconded by Trustee Busse, moved to concur with the recommendation of the administration and accept the low qualified bid submitted by Szabo Paving and Construction Company in the amount of $646,380.75 for the construction of Phase I of the storm sewer improvement program. Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. PHASE I STORM SEWER The following proposals were received for the IMPROVEMENT engineering services in connection with Phase I of the ENGINEERING construction project: Page 6 - August 20, 1991 Donohue & Associates $29,680 R.J.N. Environmental 31,954 The bids were presented on the following tabulations: Total hours Average Quoted Hourly Rate Donohue & Associates 580 $51.17 RJN Environmental 660 48.42 It was the recommendation of the administration to accept the proposal submitted by R.J.N. Environmental due to the fact that staff feels Donohue has underestimated the total amount of time needed for engineering services on this project and the low bidder would, as in the past, probably bill the Village for additional time. Trustee Clowes, seconded by Trustee Wilks, moved to concur with the recommendation of the administration and accept the proposal submitted by R.J.N. Environmental for engineering services for Phase I of the storm sewer improvement project in the amount of $31,954. Upon roll call: Ayes: Busse, Wilks, Farley Nays: clowes, Corcoran Motion failed. '-~ It was noted that local regulations require 4 votes in order for a motion to carry. Trustees Clowes and Corcoran stated that they prefer accepting the low bid and did not favor a policy of disregarding the lowest bid without valid reasons. Trustee Busse stated that inasmuch as two Trustees were absent and the fact that this project is on a timetable, he would suggest a Special Meeting of the Village Board be held prior to the August 26th Committee of the Whole meeting in order to present this matter and possibly reconsider the action taken. This matter will be presented August 27th at a Special Meeting called for the sole purpose of discussing the engineering services proposals for Phase I of the storm sewer improvement project. The following bids were received for shade trees: SHADE TREES Diameter - 1-1/2" Bidder Amount Wood Landscaping $3,077.50 Arthur Weiler 4,900.00 Berthold 5,125.00 St. Aubin 5,143.00 Green Horizon 9,809.00 Klehm Nursery 2,535.00* Land of Lincoln 2,235.00* * Incomplete bid Page 7 ~ August 20, 1991 2-1/2" _ Specific species Bidder Amount Klehm Nursery $49,186.00 Berthold 48,260.00 Wood Landscaping 49,233.50 Land of Lincoln 48,035.40 Williamson 11,000.00, -- Arthur Weiler 30,175.00- Green Horizon 68,420.00 St. Aubin 23,877.50 2-1/2" _ Specific species Bidder Amount Klehm Nursery $35,820.00 Berthold 39,175.00 Wood Landscaping 41,521.00 Land of Lincoln 36,228.00 Williamson 16,250.00' Arthur Weiler 37,770.00* Green Horizon 57,746.65 St. Aubin 44,314.50 WOOD, KLEHM Trustee Clowes, seconded by Trustee Corcoran, moved to BERTHOLD concur with the recommendation of the administration and authorize the purchase of 1-1/2" diameter trees from Wood Landscaping, and to split the purchase of 2- 1/2" trees, based on particular species, between Klehm Nursery and Berthold for a total expenditure not to exceed $93,500.00 -- Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. WATER METERS It was noted that bids were received for the installation, replacement and/or testing of water meters from only one bidder, HBK Water Meter Service Company. The total cost depends on the demand for service and condition of the equipment. HBK WATER METER Trustee Corcoran, seconded by Trustee Clowes, moved to SERVICE CO. concur with the recommendation of the administration and accept the bid submitted by HBK Water Meter Service for the installation, replacement and/or testing of water meters at a cost not to exceed $30,000. Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. SIDEWALK: The following bids were received for a public sidewalk NORTHWEST HWY along the north side of Northwest Highway between Maple MAPLE - SCHOOL and School Streets. Bidder Amount unison Constructfon $15,465.00 Trialta Construction 15,861.00 J. R. & V. Construction 16,681.00 Schroeder & Schroeder 23,694.50 A & R Construction 24,809.95 Alliance Contractors 26,957.50 Globe Construction 33,285.00 Engineers Estimate 22,621.00 Page 8 - August 20, 1991 Trustee Corcoran, seconded by Trustee Wilks, moved UNISON to concur with the recommendation of the CONST. administration and accept the low bid submitted by Unison Construction in the amount of $15,465.00 for the installation of a public sidewalk on the north side of Northwest Highway between Maple and School Streets. Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. A request from the Village Clerk was presented to JULY 4TH authorize an additional $2,400 over and above the PARADE FUNDS $10,000 budgeted for the 1991 July 4th Parade. It was noted that the Village has a 50/50 program for floats and since 18 floats were rented, the cost for the parade exceeded the $10,000 authorized. Trustee Corcoran, seconded by Trustee Busse, moved to authorize an additional $2,400 to cover the costs incurred for the 1991 July 4th Parade. Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. ~-~ The following proposals were received for the 1991 HOLIDAY December holiday season decorations: DECORATIONS: FOLGER FLAG Display Sales $33,296.00 Holiday Lites & Trim 28,593.00 Folger Flag & Decorating 27,000.00 It was noted that these decorations are owned, installed, removed and maintained by the respective companies and will include banners and lights appropriate with the season. It was also noted that these decorations are separate from those previously authorized for the 75th Jubilee celebration. Trustee Corcoran, seconded by Trustee Wiiks, moved to concur with the recommendation of the administration to accept the proposal from Folger Flag & Decorating in an amount not to exceed $27,000 for a 3 year contract for decorations to be installed for the winter season. Upon roll call: Ayes: Busse, Clowes, Corcoran, Wilks Nays: None Motion carried. Mr. Dixon informed the Board that Northwest Central 9-1-1 Dispatch had moved into their new facility and that EMERGENCY the Enhanced 9-1-1 System was activated on Monday, PHONE SYSTEM August 19th. Mr. Dixon also stated that the monthly charge of 75 cents per telephone line to all users in the Village will be reduced, possibly to 25 cents. Mr. Dixon expressed his appreciation to David Jepson, DAVID JEPSON Finance Director, who was the Acting Manager during ACTING MANAGER Mr. Dixon's vacation, following the resignation of Assistant Village Manager John Burg. Page 9 - August 20, 1991 EW FIRE & Trustee Busse asked for an update on the Fire and POLICE STATION Police facility and move to temporary quarters. Mr~ Dixon stated that all personnel and equipment are now in their temporary locations and plans for the new building are being finalized. Mr. Dixon also stated that he is acting as the Project Manager on the construction of the new Fire and Police Station. He stated that it is his intention to delegate that responsibility to a staff member. Trustee Wilks asked that an Oversight Committee be established in conjunction with the construction of this facility and asked that the Committee include at least 2 Trustees. Trustee Corcoran pointed out that any problems and/or decisions dealing with this building should be a joint decision involving the entire Board. SUPER STAR Mr. Dixon explained that the employees had recently COMPETITION conducted their Superstar Competition, which was organized by Village Engineer Jeff Wulbecker. The final event will be held Saturday, August 24 at Meias Park and trophies will be presented to the winners of each event. Mr. Dixon was directed to contact the newspaper companies and ask them to remedy any problems involving their vending machines. MELAS PARK Trustee Clowes stated that he has been asked by the Mount Prospect Park District to serve on a planning committee for Melas Park. He stated that he has received requests from residents to move the July 4th carnival from the east side of the park to the west side. ADJOURN ADJOUR~MEI~T Mayor Farley adjourned the meeting at 9:14 P.M. Carol A. Fields Village Clerk Page 10 - August 20, 1991