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HomeMy WebLinkAboutRes 19-96 06/04/1996 CAF/ 5/30/96 RESOLUTION 1 a RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR ROADWAY IMPROVEMENTS ON CENTRAL ROAD BETWEEN ARTHUR STREET AND BUSSE ROAD WHEREAS, the corporate authorities of the Village of Mount Prospect did determine that it would be in the best interests of the Village to participate with the State of Illinois and U. S. Robotics in the improvement of Central Road between Arthur Street and Busse Road, including the intersection of Busse and Central Roads; WHEREAS, it has been further determined that it would be in the best interest of all concerned to enter into an Agreement relative to the subject improvement, which Agreement specifies the method of funding for the subject project. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and the Clerk is authorized to attest his signature on the Agreement between the Village of Mount Prospect and the Illinois Department of Transportation, being the subject of this Resolution, a copy of said Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TWO: That this Resolution shall be rn full force and effect from and after its passage and approval in the manner provided by law. AYES: Clowes, Corcoran, Hendricks, Hoefert, Skowron, Wilks NAYS: None ABSENT: None PASSED and APPROVED this 4~h day of June , 1996. Carol A. Fields Village Clerk llinois Department of Transportation 2300 South Dirksen P;rkway / Springfield, Illinois / 62764 Village of Mt. Prospect . Section 96-00126-00-WR 1996 8 Job No. C-91-088-96 Ms. Carol A. Fields Village Clerk 100 South Emerson Mt. Prospect, IL 60056 Dear Ms. Fields: The joint agreement for the subject section was executed by the department on October 3, 1996: Your copy of the executed agreement is attached. Very truly yours, William T. Sunley, P. E. Engineer of Local Roads and Streets By: Darrell W. McMurray Local Project Implementation Engineer cc- Charles Bencic, Municipal Engineer Duane P. Carlson ^ttn: Nancy Magnus David G. Campbell ^ttn: Clarence Crowder Bill Yuskus Attn: Robert L. Plunk Robert Hinton Attn: Kathy Kirkpatrick s:\gen\wpdocs\diana\support\jim\100396-c.doc AGREEMENT ECONOMIC DEVELOPMENT PROGRAM This agreement is entered into this ~cc~ day of ~o~. , 1996 by and between the STATE OF ILLINOIS acting by and through its DEPARTMENT OF TRANSPORTATION, hereinafter called the STATE and the Village of Mount Prospect of the State of Illinois, hereinafter called the VILLAGE. WHEREAS, the parties hereto, in order to facilitate the free flow of traffic and insure safety to the motoring public, desire to implement roadway improvements on Central Road between Arthur Avenue and Busse Road, said improvement to be identified as VILLAGE Section 96-00126-00-WR, and STATE Job No. C-91-088-96 for Construction, hereinafter referred to as the PROJECT; and WHEREAS, the parties hereto are desirous of said PROJECT in that same will be of immediate benefit to the residents of the area and permanent in nature. THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: I. THE VILLAGE AGREES: 1. To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement, including acceptance sampling and testing of the materials in accordance with the specifications, Project Procedures Guide and methods prescribed by the STATE. 2. To have in effect, an ordinance prohibiting or regulating parking in accordance with the approved plans and an ordinance prohibiting the discharge of sanitary and/or industrial waste water into any storm sewer constructed as part of this improvement. 3. To maintain, for a minimum of 5 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the VILLAGE agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. II. ~dTa~Z~F~T:Y~k 1. To furnish off-site material inspection and testing at sources normally visited by STATE inspectors. III. IT IS MUTUALLY AGREED: 1. That the PROJECT will be processed, let, and constructed in accordance with Motor Fuel Tax (MFT) standards, policies, and procedures. 2. That the VILLAGE will let and award the contract upon approval of plans and specifications by the STATE. 3. All traffic control equipment to be used in the traffic signal work included herein must be approved by the STATE prior to its installation. The STATE must be notified a minimum of three (3) working days prior to the initial mm on. An inspection of the installation will be made by a representative of the STATE and, if satisfactory, authorization for turn on will be given. 4. Upon acceptance by the STATE of the new traffic signal installation and of the modernized traffic signal included herein, it is mutually agreed that~ the financial responsibility for maintenance and electrical energy for the operation of said traffic signal installations as follows: New:. : Central Road at US Robotics entrance: Maintenance STATE VILLAGE 100% Electrical Energy STATE 0% VILLAGE 100% Central Road at Busse Road: Maintenance STATE 75% VILLAGE 25% Electrical Energy STATE 0% VILLAGE 100% The State will maintain the new traffic signal installation at Central at US Robotics (if warranted) thru its Electrical Maintenance Contract. The traffic signals and signal system shall be maintained at level of Maintenance II. Maintenance of the traffic signals at Central at Busse and at Central at Archer (Village of Arlington Heights) will have to be transferred from Village maintenance to State soone contractor will maintain the entire traffic signal system. 5. It is further agreed that upon acceptance by the STATE of the new traffic signal installations included herein, the responsibility for maintenance and energy outlined above shall become a part of the Master Agreement executed by the STATE and the VILLAGE on March 3, 1982. 6. It is understood that the VILLAGE will make arrangement to furnish the electrical energy required for the operation of the new traffic signal installation. The VILLAGE agrees to pay 100% of this cost as billed by the local power company. 7. The STATE'S participation and scope of work is as follows: The STATE'S will contribute 100 percent of the construction and engineering costs for the proposed improvement of Central Road and the entrance to US Robotics on Central Road to the right-of-way line up to an amount not to exceed $606,100. The STATE will contribute 50 percent of the construction and engineering cost for the intersection of Busse Road and Central Road up to an amount not to exceed $130,300. The STATE will provide 100 percent funding of traffic signal and signal interconnect costs attributable to Central Road legs and 50 percent of signal cost, if warranted, attributable to the entrance to US Robotics and the Busse Road legs. These costs for the traffic signals are included in the above paragraphs. The STATE agrees to reimburse the VILLAGE for the STATE'S share of the PROJECT upon receipt of periodic billings and evidence of payment by the VILLAGE. 8. This agreement and the covenants contained herein shall become null and void in the event the contract covering the construction work contemplated herein is not completed by the conclusion of calendar year 2001. his agreement shall be binding upon and inure to the benefits of the parties, their successors and assigns. STATE OF ILLINOIS VILLAGE OF MOUNT PROSPECT DEPARTMENT OF TRANSPORTATION 1996 (Village President) ~ ~' (Director of Highways) s:\wp2~Smrnbt 1 .doc