Loading...
HomeMy WebLinkAbout10/06/2026 Motion to accept the joint bid results (Suburban Purchasing contract #192) for the purchase of various streetlight and pedestrian poles and accessories from Graybar of St. Louis, Missouri for an amount not to exceed $83,998.84.INItem Cover Page Subject Motion to accept the joint bid results (Suburban Purchasing contract #192) for the purchase of various streetlight and pedestrian poles and accessories from Graybar of St. Louis, Missouri for an amount not to exceed $83,998.84. Meeting Fiscal Impact (Y/N) Dollar Amount Budget Source Category Type Information October 6, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Y $83,998.84 Capital Improvement Fund CONSENT AGENDA Action Item Presently, there are 2,450 streetlights in Mount Prospect. This total includes all lights on major arterials, secondary arterials, collector streets and local roads. 1,347 (54%) are owned by the Village. The remaining 1,035 (46%) are owned by Commonwealth Edison (ComEd). The Villages streetlight infrastructure continues to require an increasing number of replacements due to vehicle accidents, aging infrastructure, deterioration, and normal wear over time. As the existing streetlight poles continue to age, staff anticipates that replacement needs will become more frequent. In addition, streetlight poles and associated components can have extended procurement and delivery lead times. When a pole is damaged in a vehicle accident or fails due to age or deterioration, having replacement materials readily available is critical to restoring lighting in a timely manner. Maintaining an adequate stock of streetlight poles will provide several important operational benefits. These benefits include faster restoration of damaged infrastructure, improved public safety, mitigation of supply chain delays, preparation for increasing replacement needs, reduced emergency procurement and operational efficiency. Staff is recommending a proactive purchase of 20 streetlight poles and 3 pedestrian poles to ensure replacement materials are available when needed. Maintaining an inventory of commonly required poles will allow staff to respond more quickly to emergency and unplanned repairs. The Village currently utilizes streetlight poles in 25-foot, 30-foot, 35-foot, and 40-foot heights. Maintaining an inventory of poles across these various heights is necessary to ensure that staff has appropriate replacement equipment available for different roadway, intersection, and lighting applications. Discussion The Suburban Purchasing Cooperative (SPC) has an existing contract (SPC #192) with Graybar for electrical lighting. The Village is part of SPC. The Suburban Purchasing Cooperative contract satisfies the public bidding requirements of the Village of Mount Prospect purchasing Policy. Alternatives 1. Accept the Suburban Purchasing Cooperative joint bid results for the purchase of 20 streetlight poles and 3 pedestrian poles and associated accessories. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends accepting the Suburban Purchasing Cooperative (SPC) joint purchasing bid results (SPC #192) and authorize the purchase of 20 street light poles and 3 pedestrian poles and associated accessories from Graybar of St. Louis, Missouri at a cost not to exceed $83,998.84. Attachments 1. electrical -lighting -contract 2. Executive _Summary_Electrical_Lighting_Data_Comm 3. EV2370_Graybar MAD_2017_12_20 4. Quote 5. graybar-contract-extension-3 0 A Joint Purchasing Program SUBURBANpU�,e,�'G For Local Government Agencies February 5, 2020 Mr. Jeffery P. Peskuski Strategic Contract Manager-Omnia Partners GraybaR 1164 LaFayette Drive South Elgin, IL 60177 Dear Mr. Peskuski, This letter is to inform you that the Suburban Purchasing Cooperative's Governing Board has approved awarding SPC Contract #192 for Electrical Lighting, Data/Communication, Networking, Wireless, Security and Related MRO Supplies and Services to GraybaR, St. Louis, MO by piggybacking onto the Omnia Partners Contract #EV2370 awarded by lead agency, the City of Kansas City, according to the State of Illinois statues, 525/2 from Ch. 85, par. 1602. (Governmental Joint Purchasing Act), which authorizes any governmental unit may purchase personal property, supplies and services jointly with one or more other governmental units. The contract is effective immediately and will expire on January 31, 2023. The contract can then be renewed annually for the duration of the contract, which expires January 31, 2029. GraybaR will pay an administrative fee to the SPC of 1 % from dollar one spent, with the exception of the following municipalities: Northwest Municipal Conference (NWMC) Schaumburg DuPage Mayors & Managers Conference (DMMC) Glen Ellyn Lombard Schaumburg Wheaton Will County Governmental League (WCGL) Joliet Naperville Plainfield GraybaR will submit Excel spreadsheets on a quarterly basis on the SPC fiscal year of May 1 through April 30, recording all sales and administrative fees by purchasing agency. Payments and reports must be received within 30 days of the end of each fiscal quarter upon. Fiscal quarters are defined as: May 1 through July 31 — payment due by August 30 August 1 through October 31 — payment due by November 30 November 1 through January 31— payment due by February 28 February 1 through April 30 — payment due by May 31 DuPage Mayors & Managers Conference 1220 Oak Brook Road Oak Brook, IL 60523 Suzette Quintell Phone: (630) 571-0480 Fax: (630) 571-0484 Northwest Municipal Conference 1600 East Golf Rd., Suite 0700 Des Plaines, IL 60016 Ellen Dayan, CPPB Phone: (847) 296-9200 Fax: (847) 296-9207 South Suburban Mayors And Managers Association 1904 West 174th Street East Hazel Crest, IL 60429 Kristi DeLaurentiis Phone: (708) 206-1155 Fax: (708) 206-1133 Will County Governmental League 15905 S. Frederick, Suite 107 Plainfield, IL 60586 Cherie Belom Phone: (815) 254-7700 GraybaR will handle all billing agreed SPC Administrative Fees shall be paid directly by the vendor to the NWMC on behalf of the SPC on a quarterly basis. Under this Agreement, all Suburban Purchasing Cooperative members, non-profit and "public agency" participants will be grouped under one Master SPC Account to aggregate all purchases. All public agencies as defined by the Illinois Governmental Joint Purchasing Act, as well as not -for -profit agencies that qualify under Section 45-35 of the Illinois Procurement Code, are eligible to participate in SPC joint purchasing programs. The term "public agency" shall mean any unit of local government as defined in the Illinois Constitution of 1970, any school district, any public community college district, any public building commission, the State of Illinois, any agency of the State government or of the United States, or of any other State, any political subdivision of another State, and any combination of the above pursuant to an intergovernmental agreement which includes provisions for a governing body of the agency created by the agreement. We look forward to a long successful relationship with Omnia Partners and GraybaR. Please sign and date this agreement below, retaining copies for your files and returning the original to my attention. Sincerely, f OU *14&_� Ellen Dayan, CPPB Purchasing Director, Northwest Municipal Conference 02.05.20 Name: Ellen Dayan, CPPB Date Northwest Municipal Conference DuPage Mayors & Managers Conference 1220 Oak Brook Road Oak Brook, IL 60523 Suzette Quintell Phone: (630) 571-0480 Fax: (630) 571-0484 Digitally si y Steve Bourbeau =US Steve BoL au�gmInc.", om, rayb tric Co., Inc.", Dire ante", CN=Steve eau Date: 202 10:50:33-06'00' Steve Bourbeau GraybaR Northwest Municipal Conference 1600 East Golf Rd., Suite 0700 Des Plaines, IL 60016 Ellen Dayan, CPPB Phone: (847) 296-9200 Fax: (847) 296-9207 South Suburban Mayors And Managers Association 1904 West 1741h Street East Hazel Crest, IL 60429 Kristi DeLaurentiis Phone: (708) 206-1155 Fax: (708) 206-1133 Date Will County Governmental League 15905 S. Frederick, Suite 107 Plainfield, IL 60586 Cherie Belom Phone: (815) 254-7700 OMNIA P A R T N E R S -ATC" IONALIPA Q M2RMMCTEN ELECTRICAL, LIGHTING, DATA COMMUNICATIONS AND SECURITY PRODUCTS AND RELATED PRODUCTS, SERVICES AND SOLUTIONS Executive Summary Lead Agency: City of Kansas City, Missouri RFP Issued: September 6, 2017 Response Due Date: October 6, 2017 Solicitation: RFP365 Pre -Proposal Date: September 20, 2017 Proposals Received: #3 Awarded to: Graybar Electric Company, Inc. contract #EV2370 The City of Kansas City, Missouri Procurement Services Division issued RFP #EV2370 on September 6, 2017, to establish a national cooperative contract for Electrical, Lighting, Data Communications and Security Products and Related Products, Services and Solutions. The solicitation included cooperative purchasing in Section 1. Master Agreement: The City of Kansas City, MO (herein "Lead Public Agency") on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and nonprofit organizations (herein "Participating Public Agencies") is soliciting proposals from qualified suppliers to enter into a Master Agreement for a complete line of Electrical, Lighting, Data Communications, and Security Products and Related Products, Services and Solutions (herein "Products and Services "). And Section 3. U.S. Communities: U.S. Communities Government Purchasing Alliance (herein "U.S. Communities") assists Participating Public Agencies to reduce the cost of purchased goods through strategic sourcing that combines the volumes and the purchasing power of public agencies nationwide. This is accomplished through an award of competitively solicited contracts for high quality products and services by large and well recognized public agencies (herein "Lead Public Agencies"). The contracts provide for use by not only the respective Lead Public Agency, but also by other Participating Public Agencies. Notice of the solicitation was sent to potential offerors, as well as advertised in the following: • Seattle.gov—The Buy Line Blog 0 City of Kansas City, Missouri • Daily Journal of Commerce, OR • Merx.com • The Advocate, LA 0 The New York State Contract Reporter • The Honolulu Star, HI • Washington Electronic Business Solution • DEMANDSTAR, ONVIA • U.S. Communities - Website Page 1 of 2 On October 6, 2017 proposals were received from the following offerors: • Graybar Electric Company, Inc. • HB (Delivering Systems LLC/DBA High Biometrics) • supplyFORCE Upon evaluation, the committee elected to award to the most responsive proposal Graybar Electric Company, Inc. for electrical, lighting, data communications and security products and related products, services and solutions. Contract includes: Graybar offers a robust selection of products in electrical and lighting, data communication and security, hardware, and services. Solution benefits include: • Comprehensive Products, Services, & Solutions • Next day service is free of charge for materials stocked in the branch and within the standard service area • Volume Incentive Term: Contract period from February 1, 2018 through January 31, 2023 with the option to renew to for up to three (3) additional two (2) year terms through January 31, 2029. Pricing/Discount: Discounts are based on Graybar List Price or Cost in effect at the time of order. Visit Graybar landing page Graybar Online Store for more details. OMNIA Partners, Public Sector Landing Pages: https://www.omnigpartners.comZpublicsector/contracts/supplier- contracts/graybar Page 2 of 2 DocuSipn Envelope ID: 4AD2M3S-AEMA9FD4947.81OB3DEIBBDO STANDARD CITY CONTRACT MASTER CONTRACT FOR PRODUCTS AND SERVICES - THE CITY OF KANSAS CITY, MISSOURI CONTRACT NO.: EV2370 TITLE/DESCRIPTION: Electrical. Liahtina. Data Communications and Security Products and Related Products. Services and Solutions THIS Contract is between KANSAS CITY, MISSOURI, a constitutionally chartered municipal corporation ("CITY"), and Grayber Electric Company, Inc. ("CONTRACTOR"). Sec.1. The Contract. The Contract between the CITY and CONTRACTOR consists of the following Contract Documents: (a) this Contract; (b) CONTRACTOR's Proposal dated October B, 2017, that is attached hereto and Incorporated Into this Contract; (c) CITY's RFP No. EV2370 that is Incorporated into this Contract by reference; (d) any CITY Issued Purchase Order; (e) any CITY and CONTRACTOR executed Work Order that Is incorporated into a CITY issued Purchase Order; (f) any and all Attachments and Exhibits attached to the Contract. All documents listed in this Section 1 shall be collectively referred to as the "Contract Documents° and are incorporated into this Contract. CITY and CONTRACTOR agree that the terms °Agreement' and "Contract" and "Contract Documents' are used interchangeably in this Contract and the terms °Agreement" and "Contract" and "Contract Documents' each Include all "Contract Documents.' Sec. 2. Initial Term of Contract and Additional Periods. (a) Initial Term. The initial term of this Contract shall begin on February 1, 2018, and shall and on January 31, 2023. The Manager of Procurement Services Is authorized to enter into an amendment of this Contract with CONTRACTOR to extend the term of this Contract and time of performance for this Contract. (b) Renewal Terms. At any time prior to. the expiration of the initial term or any subsequent term, the CITY, in its sole discretion, may renew this Contract for up to three (3) additional two (2) year terms. MASTER CONTRACT FOR PRODUCTS AND SERVICES Pape 1 of 20 (REV. 12-05-16) DecuSign Envelope ID: 4AD25538 AEBA DFO-MT-S70B3DE1BBD0 (c) Transition Term. Notwithstanding the expiration of the initial term or any subsequent term or all options to renew, CONTRACTOR and CITY shall continue performance under this Contract until the CITY has a new contract in place with either CONTRACTOR or another provider or until the CITY terminates the Contract. Sec. 3. Purchase Orders and Work Orders. (a) Purchase Order. CITY shall order all Electrical, Lighting, Date Communications, and Security Products and Related Products, Services and Solutions, (hereinafter "the Products" or "Products and Services' or "Services" depending on the context of the terms used) by means of a Purchase Order Issued by the CITY's Manager of Procurement Services for which sufficient funds have been certified and encumbered by the Clty's Director of Finance. CONTRACTOR shall not provide any 'Products" or "Products and Services' or "Services' in excess of the dollar amount contained in any Purchase Order even If there Is an executed Work Order between the CITY and CONTRACTOR. CONTRACTOR shall not be entitled to any payment from CITY in excess of the dollar amount of the Purchase Orders from CITY even If such amount is authorized in a Work Order executed by CITY and CONTRACTOR. All Purchase Orders shall automatically Incorporate the Contract and all Contract requirements even if the Contract is not referenced. (b) Goods and Products. CONTRACTOR shall timely provide all Goods and Products ordered by the CITY at the Prices set forth In the Contract. The terms 'Goods' and 'Products" are used interchangeably under this Contract and each term Includes the other term. (c) Services or Work Orders for both Products and Services. The CITY may request CONTRACTOR to provide Services or both Products and Services. Prior to CONTRACTOR submitting a written detailed Proposal for Services or for both Products and Services to a requesting CITY Department, the CONTRACTOR must obtain written authorization from the CITY's Manager of Procurement Services to submit a Proposal to the CITY Department. CONTRACTOR shall not perform any Services or provide both Services and Products unless the Manager of Procurement Services authorizes CONTRACTOR to provide Services or both Products and Services and all other contractual requirements are met Including the Pricing for all Products, Products and Services and Services. 2. Prior to the Manager of Procurement Services authorizing CONTRACTOR to provide Services or both Products and Services to a CITY Department, the Manager of Procurement Services shall: a. Obtain MBFJWBE goals from the CITY's Director of Human Relations if the estimated cost of the Services or Products and Services exceeds the dollar thresholds for MBEANBE goals and Workforce Goals for MBE/WBE goals; b. Have the CITY's Director of Human Relations determine whether the needed Services are subject to Prevailing Wage requirements and Payment Bond and Performance and Maintenance Bond requirements; MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 2 of 20 (REV. 124W16) Docuftn Envelope ID: 4A025538-AE6A49F9-W47-61093DE1BBDO c. Any other Legal requirements including compliance with the CITY's SLBE requirements d. if the CITY's MBENVBE program requirements are not applicable due to not meeting the dollar thresholds. 3. If the Manager of Procurement Services authorizes CONTRACTOR to submit a Proposal for Services or for both Products and Services, CONTRACTOR shall submit a detailed Proposal that Includes the Scope of Services, the Proposed Schedule, the Price and If applicable, comply with MBFJWBE goals, Prevailing Wage requirements, and Payment Bond and Performance Bond requirements, or SLBE requirements. If the CITY and CONTRACTOR agree to CONTRACTOR's Proposal, the CITY will Issue a Purchase Order and Work Order that is executed by the CITY and CONTRACTOR. All Work Orders and Purchase Orders signed by the CITY and CONTRACTOR shall automatically Incorporate this Contract (even If the Work Order does not specifically Incorporate this Contract). (d) CONTRACTOR shall bill the City, In a form acceptable to the City, on the following basis: monthly. Sec. 4. Effective Date of Contract. (a) Notwithstanding Section 2 of this Contract, neither party has any obligation under this Contract until the Manager of Procurement Services issues a Purchase Order which shall be signed by the City's , Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to most the obligation Incurred in the Purchase Order. (b) The date of the first Purchase Order issued by the CITY Is the effective date of this Contract. (c) The date of the first Purchase Order Issued by the CITY after the CITY renews this Contract shall be the effective date of the renewal term or transition term. Sec. 5. Invoices. (a) CONTRACTOR shall submit to CITY a request for payment (hereinafter "Invoice") for services perrormed in sufficient detail for the CITY to determine that the amount CONTRACTOR is requesting Is in fact due and payable. (b) CITY shall not pay any Invoice from CONTRACTOR unless CONTRACTOR. is in compliance with, and not in breach or default of, all terms, covenants and conditions of this Contract. If damages are sustained by CITY as a result of breach or default by CONTRACTOR, CITY may withhold payment(s) to CONTRACTOR for the purpose of set off until such time as the exact amount of damages due to CITY from CONTRACTOR may be determined. MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 3 of 20 (REV. 12-05-16) DocuSlgn Emrerope ID: 4A025838-AEGA-49F9-9947-81083DE1BBD0 (c) CITY shall not process CONTRACTOR's Invoice unless CONTRACTOR's Invoice is in proper form, correctly computed, and is approved by CITY as payable under the terms of this Contract. (d) CITY Is not liable for any obligation incurred by CONTRACTOR except as approved under the provisions of this Contract. (a) If CONTRACTOR Is required to meet MBENVBE goals for this Contract, CONTRACTOR shall not submit an Invoice to the City unless CONTRACTOR's Invoice is accompanied by a copy of the most recent 00485.01 MMBE Monthly Utilization Report submitted by CONTRACTOR to the City's Human Relations Department. CONTRACTOR shall remain current on CONTRACTOR's filing of 00485.01 MANBE Monthly Utilization Reports. CITY shall not pay CONTRACTOR's Invoice unless CONTRACTOR is current on CONTRACTOR's filing of 00485.01 M/WBE Monthly Utilization Reports. (f) Payment terms are net 30 days. Sec. 6. Representations and Warranties of CONTRACTOR. CONTRACTOR hereby represents and warrants to the CITY the following: (a) CONTRACTOR is in good standing under the laws of the state of Missouri and each state in which it does business, except any such state where the failure to be in good standing would not have a material adverse effect on CONTRACTOR's ability to perform this Contract In accordance with its terms. (b) The execution, delivery and performance by CONTRACTOR of this Contract have been duly authorized by all necessary corporate action and do not and will not (1) require any consent or approval of CONTRACTOR's board of directors; (li) require any authorization, consent or approval by, or registration, declaration or filing with, or notice to, any governmental department, commission, board, bureau, agency or Instrumentality, or any third party, except such authorization, consent, approval, registration, declaration, filing or notice as has been obtained prior to the date hereof; (iii) violate any provision of any law, rule or regulation or of any order, writ, injunction or decree presently In effect having applicability to CONTRACTOR or Its articles or by-laws; and (iv) result in a breach of or constitute a default under any material agreement, lease or instrument to which CONTRACTOR Is a party or by which It or its properties may be bound or affected. (c) CONTRACTOR shall not enter Into any contract for the services to CITY that purports to grant a security interest or right of repossession to any person or entity respecting the services, or any portions thereof or chattels placed thereon. (d) There is no litigation, proceeding or other Investigation pending or, to the knowledge of CONTRACTOR, threatened against CONTRACTOR which would prevent consummation of the transaction contemplated by this Contract or would have a materially adverse effect on CONTRACTOR. (a) CONTRACTOR warrants that all goods and Products are sold free of any security Interest and will make available to CITY all transferable warranties (Including without limitation MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 4 of 20 (REV.12-05-16) DowSign Envelops ID: 4Aa25638-AEBA•49F9-9047-B10B3DE1BBDO warranties with respect to Intellectual property infringement) made to CONTRACTOR by the manufacturer of the goods. CONTRACTOR MAKES NO OTHER IMPLIED WARRANTIES, AND SPECIFICALLY MAKES NO IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR PURPOSE. UNLESS OTHERWISE AGREED IN WRITING BY AN AUTHORIZED REPRESENTATIVE OF SELLER, PRODUCTS SOLD HEREUNDER ARE NOT INTENDED FOR USE IN OR CONNECTION WITH 1) ANY SAFETY APPLICATION OR THE CONTAINMENT AREA OF A NUCLEAR FACILITY, OR 2) IN A HEALTHCARE SITUATION, WHERE THE GOODS HAVE POTENTIAL FOR DIRECT PATIENT CONTACT OR WHERE A SIX (6) FOOT CLEARANCE FROM A PATIENT CANNOT BE MAINTAINED AT ALL TIMES. (f) Neither party shall be liable for any delay or failure to perform under this Agreement In the event and to the extent that such delay or fallure arises out of war, civil commotion, acts of God, accident, fire or water damage, explosion, strikes or lockouts, delay in transportation, legislative action, government regulations or any other event beyond the respective party's reasonable control. Sec. T. Survival of the Repreaentatlons, Warranties and Covenants. All representations, warranties and covenants expressed herein shall survive the execution of this Contract for the benefit of the parties hereto. Sec. 8. Governing Law. This Contract shall be construed and govemed In accordance with the laws of the State of Missouri without giving effect to Missouri's choice of law provisions. The CITY and CONTRACTOR: (1) submit to the jurisdiction of the state and federal courts located in Jackson County, Missouri; (2) waive any and all objections to jurisdiction and venue; and (3) will not raise forum non convenlens as an objection to the location of any litigation. Sec. 9. Termination for Convenience. CITY may, at any time upon fifteen (15) days written notice to CONTRACTOR specifying the effective data of termination, terminate this Contract, in whole or In part. Sec. 10. Default and Remedies. (a) if CONTRACTOR shall be In default or breach of any provision of this Contract, CITY may terminate this Contract, suspend CITY's performance, withhold payment or invoke any other legal or equitable remedy after giving CONTRACTOR ten (10) days written notice and opportunity to cure such default or breach. (b) If CITY shall be in default or breach of any provision of this Contract, CONTRACTOR may terminate this contract or suspend CONTRACTOR's performance after giving CITY ten (10) days written notice and opportunity to cure such default or breach. (c) CITY's remedies under this Agreement for the purchase of Goods and Products are subject to any limitations contained in manufacturer's terms and conditions to CONTRACTOR, a copy of which will be fumished upon written request. Furthermore, CONTRACTOR's liability shall be limited to either repair or replacement of the goods or Products and refund of the purchase price, all at CONTRACTOR's option, and in no case shall CONTRACTOR be liable for incidental or consequential damage. In addition, claims for shortages, other than loss In transit, must be made in wn'ting not more than five (5) days after receipt of shipment. MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 5 of 20 (REV. 12-05-1 B) DocuSign Envelope ID: 4AD25036-AE5&49F9.9947-810B3DE1BBD0 The limitation of remedies Imposed by this Section is only applicable to Products and Goods provided by CONTRACTOR and this limitation of remedies section is not applicable If CONTRACTOR provides Services or both Products, Goods and Services pursuant to Section 3(c) of this Contract. See.11. Waiver. Waiver by CITY of any term, covenant, or condition hereof shall not operate as a waiver of any subsequent breach of the same or of any other term, covenant or condition. No term, covenant, or condition of this Contract can be waived except by written consent of CITY, and forbearance or indulgence by CITY In any regard whatsoever shall not constitute a waiver of same to be performed by CONTRACTOR to which the some may apply and, until complete performance by CONTRACTOR of the term, covenant or condition, CITY shall be entitled to invoke any remedy available to it under this Contract or by law despite any such forbearance or Indulgence. Sec. 12. Acceptance. No payment made under this Contract shall be proof of satisfactory performance of the Contract, either wholly or in part, and no payment shall be construed as acceptance of deficient or unsatisfactory services. See.13. Records. (a) For purposes of this Section: 1. "CITY" shall mean the City Auditor, the City's Internal Auditor, the City's Director of Human Relations, the City Manager, the City department administering this Contract and their delegates and agents. 2. °Record" shall mean any document, book, paper, photograph, map, sound recordings or other material, regardless of physical form or characteristics, made or received in connection with this Contract and all Contract amendments and renewals. (b) CONTRACTOR shall maintain and retain all Records for a term of five (5) years that shall begin after the expiration or termination of this Contract and all Contract amendments. CITY shall have a right to examine or audit all Records, and CONTRACTOR shall provide access to CITY of all Records upon ten (10) days written notice from the CITY. (c) The books, documents and records of CONTRACTOR in connection with this Contract shall be made available to the City Auditor, the City's Internal Auditor, the City's Director of Human Relations and the City department administering this Contract within ten (10) days after the written request Is made. Sec. 14. Affirmative Action: If this Contract exceeds $300,000.00 and Contractor employs fifty (50) or more people, Contractor shall comply with City's Affirmative Action requirements in accordance with the provisions of Chapter 3 of Ckys Code, the rules and regulations relating to those sections, and any additions or amendments thereto; In executing any Contract subject to said provisions, Contractor warrants that it has an affirmative action program in place and will maintain the affirmative action program in place for the duration of the Contract. Contractor shall not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin or ancestry, disability, sexual orientation, gender Identity or age in a manner prohibited by Chapter 3 of City's Code. Contractor shall: MASTER CONTRACT FOR PRODUCTS AND SERVICES Page B of 20 (REV.12-05-10) DocuSlgn Envelops ID: 4A025838,AEM 49F9.9947-810B3DE1BBD0 (a) Submit, in print or electronic format, a copy of Contractor's current certificate of compliance to the City's Human Relations Department (HRD) prior to receiving the first payment under the Contract, unless a copy has already been submitted to HRD at any point within the previous two (2) calendar years. If, and only if, Contractor does not possess a current certification of compliance, Contractor shall submit, In print or electronic format, a copy of its affirmative action program to HRD prior to receiving the first payment under the Contract, unless a copy has already been submitted to HRD at any point within the previous two (2) calendar years. (b) Require any Subcontractor awarded a subcontract exceeding $300,000.00 to affirm that Subcontractor has an affirmative action program in place and will maintain the affirmative action program in place for the duration of the subcontract. (c) Obtain from any Subcontractor awarded a subcontract exceeding $300,000.00 a copy of the Subcontractor's current certificate of compliance and tender a copy of the same, in print or electronic format, to HRD within thirty (30) days from the date the subcontract is executed. If, and only If, Subcontractor does not possess a current• certificate of compliance, Contractor shall obtain a copy of the Subcontractor's affirmative action program and tender a copy of the same, in print or electronic format, to HRD within thirty (30) days from the date the subcontract is executed. City has the right to take action as directed by City's Human Relations Department to enforce this provision. If Contractor fails, refuses or neglects to comply with the provisions of Chapter 3 of City's Code, then such failure shall be deemed a total breach of this Contract and this Contract may be terminated, canceled or suspended, in whole or In part, and Contractor may be declared ineligible for any further contracts funded by City for a period of one (1) year. This is a material tern of this Contract. Sec.15. Tax Compliance. If the CITY's payments to CONTRACTOR exceed $160,000.01 for the period of May let through April 30th, CONTRACTOR shall provide proof of compliance with the CITY's tax ordinances administered by the CITY's Commissioner of Revenue as a precondition to the CITY. making the first payment under this Contract. CONTRACTOR also shall submit to the CITY proof of compliance with the CITY's tax ordinances administered by the CITY's Commissioner of Revenue as a condition precedent to the CITY making final payment under the Contract. Sec. 16. Buy American Preference. it is the policy of the CITY that any manufactured goods or commodities used or supplied in the performance of any CITY Contract or any subcontract thereto shall be manufactured or produced In the United States whenever possible. See.17. Notices. All notices to be given hereunder shall be in writing and may be given, served or made by depositing the same In the United States mail addressed to the party to be notified, postpaid and registered or certified with return receipt requested or by delivering the some in person to such person. Notice deposited In the mall in accordance with the provisions hereof shall be effective unless otherwise stated in such notice or in this Contract from and after the second day next following the date postmarked on the envelope containing such notice. Notice given In any other manner shall be effective only if and when received by the party to be notified. All notices shall be sent to the following addresses: if to the CITY: City of Kansas City, Missouri Procurement Services Division 414 East 12th Street, 1't Floor, Room 102 W Kansas City, Missouri 64106 Attention: Cedric Rowan, C.P.M., Manager MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 7 of 20 (REV.12-05-16) DocuSlgn Envelope ID. 4AMN38-AEBA-49FO4947-810133DE1 BBDO E-mail: cedric.mwan0kcmo.oro Telephone: (816) 513-0814 Facsimile: (816) 513-1066 With copies to: Law Department of Kansas City, Missouri 414 East 12th Street, 2314 Floor Kansas City, Missouri 64106 Attention: Cecilia Abbott, Esq., City Attorney E-mail: cecilla.abbott0kcmo.oro Telephone: (816) 513-3127 Fax: (816) 513-3133 If to the CONTRACTOR: Graybar Electric Company, Inc. Ronald Drescher, National Sales Manager, Corporate Sales 11885 Lackland Road St. Louis, Missouri 63146 E-mail: ron.dreschenMaravbar.com Telephone: (301) 306-3263 Mobile: (301) 830-1424 See.18. General Indemnification. (a) For purposes of this Section only, the following terms shall have the meanings listed: 1. Claims means all claims, damages, liability, losses, costs and expenses, court costs and reasonable attorneys' fees, including attorneys' fees incurred by the CITY in the enforcement of this indemnity obligation. 2. CONTRACTOR's Agents means CONTRACTOR's officers, employees, subcontractors, successors, assigns, invitees, and other agents. 3. CITY means CITY, its Agencies, its agents, officials, officers and employees. (b) CONTRACTOR's obligations under this Section with respect to indemnification for acts or omissions, including negligence, of CITY, shall be limited to the coverage and limits of Insurance that CONTRACTOR is required to procure and maintain under this Contract. CONTRACTOR affirms that it has had the opportunity to recover all costs of the insurance requirements imposed by this Contract in its contract price. (c) CONTRACTOR shall defend Indemnify and hold harmless CITY from and against all claims arising out of or resulting from all acts or omissions in connection with this Contract caused in whole or in part by CONTRACTOR or CONTRACTOR's Agents, regardless of whether or not caused in part by any act or omission, including negligence, of CITY. CONTRACTOR is not obligated under this Section to indemnify CITY for the sole negligence of CITY. (d) In no event shall the language in this Section constitute or be construed as a waiver or limitation of the CITY's rights or defenses with regard to sovereign immunity, governmental MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 8 of 20 (REV.12-05-16) DocuSign Envelope ID: 4A026BSMEBA 48128-9947-81083DE1BBDO immunity, or other official immunities and protections as provided by the federal and state constitutions or by law. See.19. Indemniflcatlon for Professional Negligence. If this contract is for professional services, CONTRACTOR shall indemnify, and hold harmless CITY and any of Its agencies, officials, officers, or employees from and against all claims, damages, liability, losses, costs, and expenses, Including reasonable attorneys' fees, arising out of any negligent acts or omissions in connection with this Contract, caused by CONTRACTOR, its employees, agents, subcontractors, or caused by others for whom CONTRACTOR is liable, in the performance of professional services under this Contract. CONTRACTOR is not obligated under this Section to indemnify CITY for the negligent acts of CITY or any of Its agencies, officials, officers, or employees. Sec. 20. Insurance. (a) CONTRACTOR shall procure and maintain in effect throughout the term of this Contract Insurance policies with coverage not less than the types and amounts specified In this Section. CONTRACTOR must have: 1. Commercial General Liability Insurance Policy: with limits of $1,000,000 per occurrence and $2,000,000 aggregate, written on an °occurrence' basis. The policy shall be written or endorsed to include the following provisions: a. Severablilty of Interests Coverage applying to Additional Insureds b. Contractual Liability c. Per Project Aggregate Liability Limit or, where not available, the aggregate limit shall be $2,000,000. d. No Contractual Liability Limitation Endorsement e. Additional Insured Endorsement, ISO form CG20 10, current edition, or Its equivalent. 2. Workers' Compensation Insurance and Employers Liability Policies as required by Missouri law. 3. Commercial Automobile Liability Insurance Policy: with a limit of $1,000,000 per occurrence, covering owned, hired, and non -owned automobiles. The Policy shall provide coverage on an 'any auto' basis and on an "occurrenoe" basis. This insurance policy will be written on a Commercial Business Auto form, or acceptable equivalent, and will protect against claims arising out of the operation of motor vehicles, as to acts done In connection with the Contract, by CONTRACTOR. 4. If this Contract Is for professional services, CONTRACTOR shall obtain Professional Liability Insurance with limits per claim and annual aggregate of $1,000,000. (b) All insurance policies required in this Section shall provide that the policy will not be canceled until after the Insurer provides the CITY ten (10) days written notice of cancellation in the event that the cancellation is for CONTRACTOR's nonpayment of premiums and thirty (30) days written notice of cancellation to CITY for all other reasons of cancellation. MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 9 ar 20 (REV. 12-05-16) DocuSign Envelope ID: 4A025838,AE8A 40FMO47.810B3DE1BBD0 (c) The Commercial General and Automobile Liability Insurance Policies specified above shall provide that CITY and Its agencies, agents, officials, officers, and employees, while acting within the scope of their authority, will be named as additional insureds for the services performed under this Contract. CONTRACTOR shall provide to CITY at execution of this Contract a certificate of Insurance showing all required endorsements and additional insureds. (d) All insurance policies must be provided by Insurance Companies that have an A.M. Bests rating of °A V" or better, and are licensed or approved by the State of Missouri to provide insurance in Missouri. (a) Regardless of any approval by CITY, CONTRACTOR shall maintain the required insurance coverage in force at all times during the term of this Contract. CONTRACTOR's failure to maintain the required insurance coverage will not relieve CONTRACTOR of its contractual obligation to Indemnify the CITY pursuant to this Section of this Contract. In the event CONTRACTOR falls to maintain the required insurance coverage in effect, CITY may declare CONTRACTOR In default. (f) In no event shall the language in this Section constitute or be construed as a waiver or limitation of the CITY's rights or defenses with regard to sovereign immunity, governmental immunity, or other official immunities and protections as provided by the federal and state constitutions or by law. Sec. 21. Interpretation of the Contract. (a) CITY selected CONTRACTOR through a negotiated procurement process rather than an Invitation for Bids (IFB) solicitation. Unlike the IFB, this process allows the CITY and CONTRACTOR to discuss and negotiate a contract at arm's length prior to entering a final contract that is acceptable to both the CITY and the CONTRACTOR. After negotiation and discussion, CONTRACTOR and CITY have Incorporated multiple documents into this Agreement and the meaning of some of the words used in the Agreement may be uncertain, incomplete or duplicative and the Agreement may promise something at one place and take that promise away at another. In sum, the Agreement may contain words and provisions that are susceptible of more than one meaning so that reasonable persons of average Intelligence may fairly and honestly differ in their construction of the words and provisions. it is the intent of the CITY and the CONTRACTOR that the CITY's taxpayers receive the benefit or advantage in the construction and interpretation of this Agreement, regardless of the normal judicial rules of contract construction even if the construction and interpretation of the Agreement will cost the CONTRACTOR more money and time. CITY and CONTRACTOR agree that CITY's Manager of Procurement Services shall, in cooperation with a representative of supplier, resolve all disagreements as to the meaning of this Agreement or any ambiguity in this Agreement. The decision of CITY's Manager of Procurement shall be final and conclusive if all parties have acted in good faith. (b) CONTRACTOR acknowledges and agrees that the CITY has provided CONTRACTOR with an opportunity to have CONTRACTOR's attomey review and advise CONTRACTOR on the Agreement and any potential ambiguities or areas of disagreement and the potential MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 10 of 20 (REV.12-05-1 B) DocuSign Envelope ID: 4AC25638-AEBA49F9-9947-81OB3DE1BBDO adverse legal consequences of CONTRACTOR agreeing to this Section as well as the entire Agreement. (c) CONTRACTOR certifies that CONTRACTOR has either (1) waived Its right to have CONTRACTOR's attorney review this Section and Agreement; or (2) CONTRACTOR has consulted with an attorney on this Section and Agreement. (d) CONTRACTOR knowingly and voluntarily agrees to this Section, as amended, and the entire Agreement. CONTRACTOR certifies that this contract was not procured by fraud, duress or undue influence. Sec. 22. Contract Execution. This Contract may be executed in one or more counterparts, each of which will be deemed an original copy of this Contract and all of which, when taken together, will be deemed to constitute one and the same Contract. This Contract shall be effective upon the execution of counterparts by both parties, notwithstanding that both parties may not sign the same counterpart. The parties' signatures transmitted by facsimile or by other electronic means shall be proof of the execution of this Contract and shall be acceptable in a court of law. Sec. 23. Guaranteed Lowest Pricing. CONTRACTOR certifies that this Contract contains CONTRACTOR's lowest and best pricing for all services supplied by CONTRACTOR to any government, governmental entity, political subdivision, city, state, school district or any other public entity in the United States as of the data of this Contract. CONTRACTOR represents that the prices set for herein are not less favorable than those currently extended to any other similarly situated government, governmental entity, political subdivision, city, state, school district or other public entity customer, for the same goods, in equal or seller quantities, as part of similar market basket, and under similar terms. Sec. 24. Assignability and Subcontracting. (a) Assignability. Contractor shall not assign or transfer any part or all of Contractor's obligation or Interest In this Contract without prior written approval of City. If Contractor shall assign or transfer any of its obligations or interests under this Contract without the City's prior written approval, it shall constitute a material breach of this Contract. This provision shall not prohibit contractor from subcontracting as otherwise provided for herein. (b) Subcontracting. Contractor shall not subcontract any part or all of Contractor's obligations or interests in this Contract unless the subcontractor has been identified in a format required by City. If Contractor shall subcontract any part of Contractor's obligations or interests under this Contract without having identified the subcontractor, it shall constitute a material breach of this Contract. The utilization of subcontractors shall not relieve Contractor of any of its responsibilities under the Contract, and Contractor shall remain responsible to City for the negligent acts, errors, omissions or neglect of any subcontractor and of such subcontractor's officers, agents and employees. City shall have the right to reject, at any point during the term of this Contract, any subcontractor identified by Contractor, and to require that any subcontractor cease working under this Contract. City's right shall be exercisable In its sole and subjective discretion. City shall not be obligated to pay or be liable for payment of any monies which may be due to any subcontractor. Contractor shall Include In any subcontract a requirement that the subcontractor comply with all requirements of this Contract in performing Contractor's services hereunder. MASTER CONTRACT FOR PRODUCTS AND SERVICES • Page 11 of 20 (REV. 12-05-16) DocuSign Envelope ID: 4A025638,AEBA-49F9-M7-610B3DE1BBD0 Sec. 25. Probselonal Services — Conflict of Interest Certification. If this Contract Is for professional services other than for medical doctors or appraisers, CONTRACTOR certifies that CONTRACTOR Is not an expert witness for any party in litigation against the CITY at the time of the issuance of this Contract. Sec. 26. Minority and Women's Business Enterprises. (a) CONTRACTOR shall assist City Certified Minority Business Enterprises (MBEs), City Certified Woman Business Enterprises (WBEs) and City Certified Small Local Business Enterprises (SLBEs) grow, develop, and prosper in the public sector by implementation of the requirements of this Section. (b) CONTRACTOR shall provide the same U.S. Communities national discounted pricing received by the City to City Certified MBEs, WBEs and SLBEs when City Certified MBEs, WBEs, and SLBEs bid or submit a proposal on City of Kansas City, Missouri Construction or Maintenance Solicitations and other public sector Construction and Maintenance Solicitations to allow City Certified MBEs, WBEs, and SLBEs, to incorporate the some National Discounted U.S. Communities pricing received by the City in their bids and proposals to the City and other public entities and save the taxpayers money. Sec. 27. Employee Eligibility Verification. CONTRACTOR shall execute and submit an affidavit, in a form prescribed by the CITY, affirming that CONTRACTOR does not knowingly employ any person in connection with the contracted services who does not have the legal right or authorization under federal law to work in the United States as defined in 8 U.S.C. §1324a(h)(3). CONTRACTOR shall attach to the affidavit documentation sufficient to establish CONTRACTOR's enrollment and participation in an electronic verification of work program operated by the United States Department of Homeland Security to verify information of newly hired employees, under the Immigration and Reform and Control Act of 1986. CONTRACTOR may obtain additional information about E Verify and enroll at httos://e- vedfv.uscis.00v/enroll/StartPace.asDx?JS=YES. For those CONTRACTORS enrolled In E-Verify, the first and last pages of the E Verify Memorandum of Understanding that CONTRACTOR will obtain upon successfully enrolling in the program shall constitute sufficient documentation for purposes of complying with this section. CONTRACTOR shall submit the affidavit and attachments to the CITY prior to execution of the contract, or at any point during the term of the contract 9 requested by the CITY. Sec. 28. Emergencies. (a) Disaster means any large scale event such as an act of terrorism, fire, wind, flood, earthquake or other natural or man-made calamity which results in, or has the potential to result In a significant loss of life or property. (b) During and after a disaster, CONTRACTOR shall provide special services to the CITY including CONTRACTOR shall open CONTRACTOR's facilities even on nights and weekends as necessary to meet the needs of the City during a disaster. (c) CONTRACTOR shall not charge CITY any fee for opening facilities during an emergency or for extending CONTRACTOR's hours of operation during a disaster. CITY shall pay CONTRACTOR the agreed upon contract prices for all purchases made by CiTY during the MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 12 of 20 (REV. 12-05-10) DocuSlgn Envelope ID: 4AD256M AEBA-49FS•9947.810B3DE1BBD0 disaster and CONTRACTOR shall not charge CITY any additional mark-up, fee or cost for any purchases made by CITY during a disaster. (d) CONTRACTOR shall quickly mobilize CONTRACTOR's internal and external resources to assist CITY when a disaster unfolds. (a) Extended hours and personnel. During disasters, CONTRACTOR's facilities shall stay open 24 hours N requested by the CITY. CONTRACTOR shall utilize additional CONTRACTOR personnel to take CITY orders if necessary. CONTRACTOR's Call Center shall accept phone orders 24 hours a day. (f) CONTRACTOR shall have contingency plans with CONTRACTOR's suppliers to provide additional supplies and equipment quickly to CITY as needed. (g) CONTRACTOR shall cooperate with CITY to properly document any and all expenses incurred by CITY with CONTRACTOR and CONTRACTOR shall assist CiTY in meeting any and all documentation requirements of the Federal Emergency Management Agency (FEMA). Sec. 29. Time of Delivery. Delivery Is required to be made in accordance with the schedule shown In the solicitation and purchase order. Sec. 30. F.O.B. Destination. All deliveries of Products shall be F.O.B. Destination and all freight charges are included in the Purchase Price charged by CONTRACTOR to the CITY. (a) The proposed pricing applies to normally stocked Graybar materials. Discounts offered are based on the Graybar List Price or Cost In effect at time of order. (b) Standard delivery policy provides customers with next day service, free of charge, for materials stocked In the branch and within the standard service area. (c) Orders requiring same -day or expedited next -day service, non -stock Items, special order or special handling and materials obtained from other Graybar warehouses or manufacturers, may include shipping or handling charges. Any shipping, handling or other costs will be negotiated at time of order. Sec. 31. Quality. All Products shall be new, in current production, and the best of their kind. When applicable, parts and maintenance shall be reasonably available. New equipment that is obsolete or technically outdated is not acceptable. Remanufactured or reconditioned items are not considered new. Items shall be properly packaged, packed, labeled, and Identified In accordance with commercial standards acceptable to the trade and as required by ICC and other federal and state regulations. Packing slips will accompany the shipment. Sec. 32. Brand Name or Equal. Whenever the name of the manufacturer or the supplier Is mentioned on the face hereof and the words "or equal" do not follow, it shall be deemed that the words "or equal" shall follow such designations unless the face hereof specifies "no substitutions'. The CITY may assume that items submitted are equal or it may request samples and proof thereof and unless approved before shipment, reserves right to return at the CONTRACTOR'S expense all Items that are not acceptable as MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 13 of 20 (REV.12-or16) Docuslgn Envebpe ID: 4A025038-AEBA- GM9B47-510B3DE1BBD0 equals, said items to be replaced by the CONTRACTOR with satisfactory items at the original submitted price. Sec. 33. Commercial Warranty. The CONTRACTOR agrees that the Products and Services fumished under this Contract shall be covered by the most favorable commercial warranties the CONTRACTOR gives to any customer for such supplies or services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the CITY by any other clause of this contract. CONTRACTOR represents that the warranties set forth herein are not less favorable than those currently extended to any other similarly situated government, governmental entity, political subdivision, city, state, school district or other public entity customer, for the some goods, in equal or less quantities, as part of the similar market basket, and under similar terms. Sec. 34. Sellers Invoice. invoices shall be prepared and submitted in duplicate to address shown on the purchase order. Separate Invoices are required for each purchase order. Invoices shall contain the following information: purchase order number, item number, description of supplies or services, sizes, unit of measure, quantity, unit price, and extended totals. Sec. 35. Inspection and Acceptance. Inspection and acceptance will be at destination unless specified otherwise, and will be made by the CITY department shown in the shipping address or other duly authorized representative of the CITY. Until delivery and acceptance, and after any rejection, risk of loss will be on the CONTRACTOR unless loss results from negligence of the CITY. CONTRACTOR will be notified of rejected shipments. Unless agreed otherwise, items will be returned freight collect. Sec. 36. Loss and Damaged Shipments. Risk of loss or damage to Items prior to the time of their receipt and acceptance by the CITY is upon the CONTRACTOR. The CITY has no obligation to accept damaged shipments and reserves the right to return at CONTRACTOR's expense damaged merchandise even though the damage was not apparent or discovered until after receipt of the items. Sec.37. Late Shipments. CONTRACTOR is responsible to notify the CITY department receiving the Items and the Senior Buyer of any late or delayed shipments. The CITY reserves the right to cancel all or any part of an order if the shipment Is not made as promised. Sec. 38. Tax Exemption - Federal and State. (a) The CITY Is exempt from Federal Excise and Transportation taxes on purchases under Chapter 32, Internal Revenue Code. The federal tax registration number Issued by the St. `Louis District Director on November 11, 1974 is No. 43740340K. (b) The CITY Is exempt from payment of Missouri Sales and Use Tax in Accordance with Section 39(10) Article 3, of the Missouri Constitution and Sections 144.040 and 144.615 RSMo 1969 and supplement thereto. A copy of the exemption from Missouri Sales and Use Tax is available upon request. Sec. 39. Annual Appropriation of Funds. (a) Multi -year term supply and service contracts and leases and the exercise of options to renew term contracts are subject to annual appropriation of funds by the City Council. Payments made under term contracts and leases are considered items of current expense. Purchase orders are MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 14 of 20 (REV. 12-05-16) Docu ign Envelope ID: 4A025&M-AEB440FIl -ON741088DE1BBDB funded when issued, therefore are current expense items and are not subject to any subsequent appropriation of funds. (b) In the event sufficient funds are not appropriated for the payment of lease payments or anticipated term contract payments required to be paid In the next occurring lease or contract term and if no funds are legally available from other sources, the lease or contract may be terminated at the and of the original term or renewal term and the CITY shall not be obligated to make further payments beyond the then current original or renewal term. The CiTY will provide notice of Its Inability to continue the lease or contract at such time as the Manager of Procurement Services Is aware of the nonappropriation of funds; however, failure to notify does not renew the term of lease or contract. If a lease Is cancelled, the events of default will occur as described In the lease and/or the section titled TERMINATION FOR DEFAULT. The CITY has no monetary obligations in event of termination or reduction of a term contract since such contracts represent estimated quantities and are not funded as a contract, but only to the extent of purchase orders issued. Sec. 40. Performance and Maintenance Bond and Payment Bond. (a) If a Work Order is estimated to exceed $50,000.00 and Is for the erection, construction, alteration, repair or improvement of any building, road, street, public utility or other public facility owned by the public entity as defined by Section 107.170, RSMo, CONTRACTOR shall obtain a performance and maintenance bond and payment bond as required by this Section. The City approved performance and maintenance bond and payment bond are incorporated in this Contract by reference and Contractor shall require Its Surety to issue the performance and maintenance bonds and payment bonds on City approved forms. (b) All Bonds shall be executed by such sureties as are named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (amended) by the Financial Management Service, Surety Bond Branch, U.S. Department of the Treasury. A certified copy of such agent's authority to act must accompany all Bonds signed by an agent. If the surety on any Bond furnished by Seller is declared bankrupt or becomes Insolvent, or its right to do business is terminated In any state where any part of the Project is located or it ceases to most the requirement of the preceding sentence, Seller shall within twenty (20) days thereafter substitute another Bond and surety, both of which must be acceptable to City. (c) The performance and maintenance bond and payment bond shall remain in effect at least one (1) year after the date when final payment becomes due, except as provided otherwise by Laws or Regulations or by the Contract Documents. (d) All Bonds required by the Contract Documents to be purchased and maintained by CONTRACTOR shall be obtained from surety that Is duly licensed in the State of Missouri and In the jurisdiction in which the Project Is located, If not In Missouri, to Issue Bonds. All surety companies shall hold an A.M. Best rating of B+, V, or better. (e) If the surety on any Bond furnished by Contractor is declared bankrupt or becomes Insolvent, or Re right to do business is terminated in any state where any part of the Project is located or it ceases to meet the requirement of Paragraph 5.01 B, Contractor shall within twenty (20) days thereafter substitute another Bond and surety, both of which must be acceptable to City. MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 15 of 20 (REV. 12-05-16) DocuSign Envelope ID: 4A425835-AE&A 49F9-9947.810B3DE1 BBDO Sec. 41. Prevailing Wage. A. Prevailing Wage. If a Work Order includes work that requires payment of prevailing wage as set forth In Sections 290.210 to 290.340, RSMo (the 'Law"), CONTRACTOR shall pay workers prevailing wage In accordance with this Section and the Law. Under the Law, work that meets the definition of "construction" "Includes construction, reconstruction, improvement, enlargement, alteration, painting and decorating, or major repair.° "Maintenance work that is not subject to the Law is defined as "the repair, but not the replacement, of existing facilities when the size, type or extent of the existing facilities is not thereby changed or increased." 1. Contractor shall comply and require Its Subcontractors to comply with; a. Sections 290.210 to 290.340, RSMo the State of Missouri Prevailing Wage Law (the "Law"); and b. 8 CSR,30-3.010 to 8 CSR 30-3.060, the Prevailing Wage Law Rules (the "Rules'); and c. the Annual Wage Order (Wage Order) issued by the State of Missouri's Department of Labor and Industrial Relations; and d. any applicable Annual Incremental Wage Increase (Wage Increase) to the Annual Wage Order. 2. The Law, Rules, Wage Order and any Wage Increase are incorporated into and made part hereof this Contract and shall be collectively referred to in this Section as the "Prevailing Wage Requirements." In the event this Contract is renewed for an additional term, the Wage Order In effect as of the commencement date of the additional term, as amended by any applicable Wage Increase, shall be deemed incorporated herein and shall apply to and remain in effect for the duration of the additional term. The new Wage Order and any applicable Wage Increase shall govern notwithstanding the fact that the Wage Order being replaced might be physically attached to this Contract. 3. Contractor shall pay and require its Subcontractors to pay to all workers performing work under this Contract not less than the prevailing hourly rate of wages for the class or type of work performed by the worker in accordance with the Law, Rules, Wage Order and any applicable Wage Increase. Contractor shall take whatever steps are necessary to insure that the prevailing, hourly wage rates are paid and that all workers for Contractor and each of Its Subcontractors are paid for the class or type of work performed by the worker in accordance with the Prevailing Wage Requirements. 4. Prior to each of Its Subcontractors beginning Work on the Site, Contractor shall require each Subcontractor to complete City's Form 00490 entitled "Pre -contract Certification" that sets forth the Subcontractor's prevailing wage and tax compliance history for the two (2) years prior to the bid. Contractor shall retain one (1) year and make the Pre -contract Certifications available to City within five (5) days after written request. 5. Contractor shall keep and require each of its Subcontractors engaged In the construction of public works in performance of the Contract to keep full and accurate records on City's forms. Contractor shall: a. Keep and require each of Its Subcontractors engaged in the construction of public works In performance of the Contract to keep full and accurate records on City's "Daily Labor Force Report" Form indicating the worker's name, occupational title or classification group and skill and the workers' hours. City shall furnish blank copies of the Daily Labor MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 16 of 20 (REV.12-05-1 B) DowSign Emrolope ID: 4A025838 AE8M49F&9947-87DB3DEIBBDO Force Report Form to Contractor for its use and for distribution to Subcontractors. Contractor shall submit its and its Subcontractors Daily Labor Force Reports to City each day; and b. Submit, and require each of Its Subcontractors engaged In the construction of public works in performance of the Contract to submit, electronically, in a format prescribed by the City, Certified Payroll Report Information indicating the worker's name, address, social security number, occupation(s), craft(s) of every worker employed in connection with the public work together with the number of hours worked by each worker and the actual wages paid in connection with the Project and other pertinent Information as requested by the City; and c. Submit, and require each of Its Subcontractors engaged in the construction of public works in performance of the Contract to submit, electronically, In format prescribed by the City, a Payroll Certification. The Payroll Certification must be signed by the employee or agent who pays or supervises the payment of the workers employed under the Contract for the Contractor and each Subcontractor. The Daily Labor Force Report, documents used to compile information for the Certified Payroll Report, and Payroll Certification are collectively referred to In this Section as the "Records." 6. Contractor shall make all of Contractor's and Subcontractors' Records open to inspection by any authorized representatives of City and the Missouri Department of Labor and Industrial Relations at any reasonable time and as often as they may be necessary and such Records shall not be destroyed or removed from the State of Missouri for a period of one (1) year following the completion of the public work In connection with which the Records are made. Contractor shall have its and its Subcontractors Certified Payroll Reports and Payroll Certifications available at the Contractor's office and shall provide the Records to the City electronically at City's sole discretion. In addition, all Records shall be considered a public record and Contractor shall provide the Records to the City in the format required by the City within three (3) working days of any request by City at the Contractor's cost. City, in its sole discretion, may require Contractor to send any of the Records directly to the pennon who requested the Record at Contractor's expense. 7. Contractor shall post and keep posted a clearly legible statement of all prevailing hourly wage rates to be paid to all workers employed by Contractor and each of its Subcontractors in the performance of this Contract In a prominent and easily accessible place at the Site of the Work by all workers. 8. If the Contract Price exceeds $250,000.00, Contractor shall and shall require each Subcontractor engaged in any construction of public works to have Its name, acceptable abbreviation or recognizable logo and the name of the city and state of the mailing address of the principal office of the company, on each motor vehicle and motorized self-propelled piece of equipment which Is used in connection with the Project during the time the Contractor or Subcontractor Is engaged on the project. The sign shall be legible from a distance of twenty (20'1 feet, but the size of the lettering need not be larger than two (2") Inches. In cases where equipment is leased or where affixing a legible sign to the equipment is impractical, the Contractor may place a temporary stationary sign, with the Information required pursuant to this section, at the main entrance of the Project In place of affixing the required information on the equipment so long as such sign Is not In violation of any state or federal statute, rule or regulation. Motor vehicles which are required to have similar MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 17 of 20 (REV. 12-05-16) DoouSign Envelope ID: 4A02583B•AEBA49F9-9947-81OB3DE1BBDO Information affixed thereto pursuant to requirements of a regulatory agency of the state or federal government are exempt from the provisions of this subsection. 9. Contractor must correct any errors in Contractor's or any Subcontractors' Records, or Contractor's or any Subcontractors' violations of the Law, Rules, Annual Wage Order and any Wage Increase within fourteen (14) calendar days after notice from City. 10. Contractor shall and shall require its Subcontractors to cooperate with the City and the Department of Labor and Industrial Relations in the enforcement of this Section, the Law, Rules, Annual Wage Order and any Wage Increase. Contractor shall and shall require its Subcontractors to permit City and the Department of Labor and Industrial Relations to Interview any and all workers during working hours on the Protect at Contractor's sole cost and expense. 11. Contractor shall file with- City, upon completion of the Project and prior to final payment therefore, affidevits-from Contractor and each of Its Subcontractors, stating that each has fully complied with the provisions and requirements of the Missouri Prevailing Wage Law. City shall not make, final payment until the affidavits, in proper form and order, from Contractor and each of its Subcontractors, are flied by Contractor. 12. Contractor shall forfeit as a statutory penalty to the City one hundred dollars ($100.00) for each worker employed, for each calendar day, or portion thereof, such worker is paid less than the prevailing hourly rates for any work done under this Contract, by Contractor or by any of Contractor's Subcontractors. If Contractor or any of its Subcontractors have violated any section(s) of 290.210 to 290.340, RSMo, In the course of the execution of the Contract, City shall when making payments to the Contractor becoming due under this Contract, withhold and retain therefrom all sums and amounts due and owing as a result of any violation of sections 290.210 to 290.340; RSMo. B. Prevailing Wage Damages. Contractor acknowledges and agrees that, based on the experience of City, violations of the Missouri Prevailing Wage Act, whether by Contractor or its Subcontractors, commonly result in additional costs to City. Contractor agrees that additional costs to City for any particular violation are difficult to establish and include but are not limited to: costs of construction delays, additional work for City, additional Interest expenses, investigations, and the cost of establishing and maintaining a special division working under the City Manager to monitor prevailing wage compliance. 1. In the event of the failure by Contractor or any of Its Subcontractors to pay wages as provided In the Missouri Prevailing Wage Act, City shall be entitled to deduct from the Contract Price, and shall retain as liquidated damages, one hundred dollars ($100.00) per day, per worker who is paid less than the prevailing hourly rate of wages, to approximate the additional costs. The sum shall be deducted, paid or owed whether or not the Contract Times have expired. 2. City shall give written notice to Contractor setting forth the workers who have been underpaid, the amount of the statutory penalty and the amount of the liquidated damages as provided for in this Subparagraph. Contractor shall have fourteen (14) calendar days to respond, which time may be extended by City upon written request. If Contractor falls to respond within the specified time, the City's original notice shall be deemed final. If Contractor responds to Citys notice, City will furnish Contractor a final decision in writing within five (6) days of completing any investigation. MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 18 of 20 (REV.12-05-1 B) DocuSlgn Envelops ID: 4A029Q38-AESA-49F9-9947-81083DE1BBDO C. Excessive Unemployment. 1. Resident Laborers" means laborers who have been residents of the State of Missouri for at least thirty days and who intend to remain Missouri residents, and residents of Nonrestrictive States. 2. "Nonrestrictive States means states identfied by the Missouri Department of Labor and Industrial Relations Division of Labor Standards that have not enacted state laws restricting Missouri laborers from working on public works projects. A list of Nonrestrictive States can be found on the Division web site at hftp:Mm-Nw.dolir.mo.gov/19/index.htm. 3. A period of Excessive Unemployment is declared when the Missouri Department of Labor and Industrial Relations Division of Labor Standards provides notice of such declaration. When in effect, notice will be provided on the Division web site at hftp:/ANww.dolir.mo.nov/ls/index.htm. it is Contractor's obligation to determine whether a period of Excessive Unemployment is in effect when this Contract Is let. 4. Contractor agrees to follow the provisions of Section 290.560 - 290.575 RSMo and agrees that if a period of Excessive Unemployment has been declared at any point during the term of this Contract, it will employ and require all Subcontractors of whatever tier to employ only Resident Laborers for the Work to be performed under this Contract. Provided, however, Contractor may use laborers who are not Resident Laborers when Resident Laborers are not available or are incapable of performing the particular type:of work, involved if Contractor so certifies in writing to City and City Issues a written approval.'This provision does not apply to regularly employed nonresident executive, supervisory or technical employees. Sac. 42. Workforce. If Contractor is required to pay prevailing wages for the work.performed pursuant to this Contract, Contractor agrees to comply with all requirements of City's Construction Employment Program as enacted in City's Code, Sections 3-501 through M25 and as hereinafter amended. Contractor shall meet or exceed the construction employment goals unless the same shall have been waived in the manner provided by law. Contractor's compliance with this provision is a material part of this Contract. Contractor shall comply with City's Workforoe Program Reporting System requirements. Contractor shall use City's Internet web based Workforce Program Reporting System provided by' City and protocols Included in that software during the term of this Contract. Contractor shall maintain user applications to City's provided system for all applicable personnel and shall require subcontractors to maintain applications. MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 19 of 20 (REV. 124)5-16) DocuSlgn Envelope ID: 4A025638-AE8A-49FS-0947410B3DEIBBD0 CONTRACTOR I hereby certify that I have the authority to execute this document on behalf of CONTRACTOR. Co Graybar Electric company, Inc. B :.LEI,. _ M r- T' a BM4AW14MICsyp, sales Date: 11/30/2017 , APPROVED Assistant KANSAS IIAISSOU By:2Z /hf Title: �sr +f Cr�wrerraa.w� Qdwi:waa Date:��— MASTER CONTRACT FOR PRODUCTS AND SERVICES Page 20 of 20 (REV. 12-05-16) Gr%4)aR-, ONE PIERCE PLACE, SUITE 800 ITASCA IL 60143-3149 Phone: 630-671-6000 Fax: 630-671-6953 To: VILLAGE OF MOUNT PROSPECT - ELECT. Date: 08/28/2026 1700 W CENTRAL RD Proj Name: STREET LIGHT POLE STOCK MOUNT PROSPECT IL 60056-2229 GB Quote #: 2002901025 Attn: Casey Botterman Release Nbr: Phone: 847-870-5640 Purchase Order Nbr: Fax: 847-253-9377 Additional Ref# Email: Sdorsey@mountprospect.org Valid From: 08/06/2026 Valid To: 09/05/2026 Contact: System User for Micro Services Email: Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows Notes: AMERLUX: FREIGHT IS INCLUDED IN PRICE **5 POLE MINIMUM FOR FREIGHT ALLOWED WITH AMERLUX** HAPCO: FREIGHT IS FREE WITH $5000 ORDER MINUMUM Item Item/Type Quantity Supplier Catalog Nbr Description Price Unit Ext.Price 100 1 EA AMERLUX D136/ASR26/AC- AMERLUX: $5,298.78 1 $5,298.78 T3/AVI-G3-SY-30-D 136/ASR26/AC- T3/AVI-G3-SY-30- P1/BLK/CFI P1/BLK/CFIN EDR 9343-AP7402-9'-8"- BLK LIGHT POLE ASSEMBLY 200 1 EA AMERLUX AP7400-555-0018AMERLUX: $76.83 1 $76.83 ANCHOR BOLTS IF NEEDED 300 1 EA HAPCO CO 25' TRUSS ARM 25' TRUSS ARM $2,420.00 1 $2,420.00 POLE POLE PER HAPCO DRAWING B16306 - HAPCO PN - 16306 ***Item Note:*** RTA, 25' MH x 8" x .188", 12' Truss Arm, Satin 400 1 EA HAPCO CO 30' BLACK POLE PER HAPCO $3,416.67 1 $3,416.67 WITH 8' DAVIT DRAWING B89578 - HAPCO PN - ARM 89578-001P1 ***Item Note:*** RTA, 30' MH x 8" x .219", 8' Davit Arm, Black This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services (subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. To learn more about Graybar, visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.om niapartners.com/suppliers-files/EJ/Graybar/Contract_Documents/EV2370/EV2370_Graybar_MAD_2017_12_20.pdf Page 1 of 6 To: VILLAGE OF MOUNT PROSPECT - ELECT. Date: 08/28/2026 1700 W CENTRAL RD Proj Name: STREET LIGHT POLE STOCK MOUNT PROSPECT IL 60056-2229 GB Quote #: 2002901025 Attn: Casey Botterman Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows 500 1 EA HAPCO CO 30' BLACK POLE PER HAPCO $3,384.44 1 $3,384.44 WITH 10' DAVIT DRAWING B89578 - HAPCO PN - ARM 89578-002P1 ***Item Note:*** RTA, 30' MH x 8" x .219", 10' Davit Arm, Black 600 1 EA HAPCO CO 30' BLACK POLE PER HAPCO $3,443.33 1 $3,443.33 WITH 12' DAVIT DRAWING B89578 -HAPCO PN- ARM 89578-003P1 ***Item Note:*** RTA, 30' MH x 8" x .219", 12' Davit Arm, Black 700 1 EA HAPCO CO 30' BLACK POLE PER HAPCO $3,544.44 1 $3,544.44 WITH 15' DAVIT DRAWING B89578 - HAPCO PN - ARM 89578-004P1 ***Item Note:*** RTA, 30' MH x 8" x .219", 15' Davit Arm, Black 800 1 EA HAPCO CO 30' BUSINESS PER HAPCO $2,243.33 1 $2,243.33 CENTER POLE DRAWING B89579 -HAPCO PN- 89579 ***Item Note:*** RTA, 30' MH x 8" x .156", Pipe Arm, Satin 900 1 EA HAPCO CO 35' BLACK POLE PER HAPCO $3,721.11 1 $3,721.11 WITH 8' DAVIT DRAWING B79970 - HAPCO PN - ARM 79970-001P1 ***Item Note:*** RTA, 35' MH x 8" x .219, 8' Davit Arm, Black 1000 1 EA HAPCO CO 35' BLACK POLE PER HAPCO $3,803.33 1 $3,803.33 WITH 10' DAVIT DRAWING B79970 - HAPCO PN - ARM 79970-002P1 ***Item Note:*** RTA, 35' MH x 8" x .219, 10' Davit Arm, Black This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services (subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. To learn more about Graybar, visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.omniapartners.com/suppliers-files/E-J/Graybar/Contract_Documents/EV2370/EV2370_Graybar MAD_2017_12_20.pdf Page 2 of 6 To: VILLAGE OF MOUNT PROSPECT - ELECT. Date: 08/28/2026 1700 W CENTRAL RD Proj Name: STREET LIGHT POLE STOCK MOUNT PROSPECT IL 60056-2229 GB Quote #: 2002901025 Attn: Casey Botterman Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows 1100 1 EA HAPCO CO 35' BLACK POLE PER HAPCO $3,862.22 1 $3,862.22 WITH 12' DAVIT DRAWING B79970 - HAPCO PN - ARM 79970-003P1 ***Item Note:*** RTA, 35' MH x 8" x .219, 12' Davit Arm, Black 1200 1 EA HAPCO CO 30' RTA POLE PER HAPCO CUT $2,986.67 1 $2,986.67 SHEET PROVIDED BY MT. PROSPECT -HAPCO PN - RTA30D8B4T1A-01 ***Item Note:*** RTA, 30' MH x 8" x .188", 10' single truss arm, satin finish 1300 1 EA HAPCO CO 40' TRUSS ARM PER VILLAGE $3,914.44 1 $3,914.44 POLE 4' TRUSS STANDARD HIGHWAY LIGHT ARM POLE DETAIL FOR 40 FT. - WITH 4' TRUSS ARM - HAPCO PN - 83371-005 ***Item Note:*** RTA, 40' MH x 10" x .219", 4' Truss Arm, Satin 1400 1 EA HAPCO CO 40' TRUSS ARM PER VILLAGE $4,004.44 1 $4,004.44 POLE 6' TRUSS STANDARD HIGHWAY LIGHT ARM POLE DETAIL FOR 40 FT. - WITH 6' TRUSS ARM - HAPCO PN - 83371-006 ***Item Note:*** RTA, 40' MH x 10" x .219", 6' Truss Arm, Satin 1500 1 EA HAPCO CO 40' TRUSS ARM PER VILLAGE $4,095.56 1 $4,095.56 POLE 8' TRUSS STANDARD HIGHWAY LIGHT ARM POLE DETAIL FOR 40 FT. - WITH 8' TRUSS ARM - HAPCO PN - 83371-001 ***Item Note:*** RTA, 40' MH x 10" x .219", 8' Truss Arm, Satin This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services (subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. To learn more about Graybar, visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.omniapartners.com/suppliers-files/E-J/Graybar/Contract_Documents/EV2370/EV2370_Graybar MAD_2017_12_20.pdf Page 3 of 6 To: VILLAGE OF MOUNT PROSPECT - ELECT. Date: 08/28/2026 1700 W CENTRAL RD Proj Name: STREET LIGHT POLE STOCK MOUNT PROSPECT IL 60056-2229 GB Quote #: 2002901025 Attn: Casey Botterman Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows 1600 1 EA HAPCO CO 40' TRUSS ARM PER VILLAGE $4,185.56 1 $4,185.56 POLE 10' TRUSS STANDARD HIGHWAY LIGHT ARM POLE DETAIL FOR 40 FT. -WITH 10' TRUSS ARM - HAPCO PN - 83371-002 ***Item Note:*** RTA, 40' MH x 10" x .219", 10' Truss Arm, Satin 1700 1 EA HAPCO CO 40' TRUSS ARM PER VILLAGE $4,275.56 1 $4,275.56 POLE 12' TRUSS STANDARD HIGHWAY LIGHT ARM POLE DETAIL FOR 40 FT. - WITH 12' TRUSS ARM - HAPCO PN - 83371-003 ***Item Note:*** RTA, 40' MH x 10" x .219", 12' Truss Arm, Satin 1800 1 EA HAPCO CO 40' TRUSS ARM PER VILLAGE $4,377.78 1 $4,377.78 POLE 15' TRUSS STANDARD HIGHWAY LIGHT ARM POLE DETAIL FOR 40 FT. - WITH 15' TRUSS ARM - HAPCO PN - 83371-004 ***Item Note:*** RTA, 40' MH x 10" x .219", 15' Truss Arm, Satin 1900 1 EA HAPCO CO 40' DAVIT ARM HAPCO PN - $4,422.22 1 $4,422.22 POLE 10' DAVIT 15794-002 ARM This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services (subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. To learn more about Graybar, visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.omniapartners.com/suppliers-files/E-J/Graybar/Contract_Documents/EV2370/EV2370_Graybar MAD_2017_12_20.pdf Page 4 of 6 To: VILLAGE OF MOUNT PROSPECT - ELECT. Date: 08/28/2026 1700 W CENTRAL RD Proj Name: STREET LIGHT POLE STOCK MOUNT PROSPECT IL 60056-2229 GB Quote #: 2002901025 Attn: Casey Botterman Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows Total in USD (Tax not included): $67,476.71 This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services (subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. To learn more about Graybar, visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.omniapartners.com/suppliers-files/E-J/Graybar/Contract_Documents/EV2370/EV2370_Graybar MAD_2017_12_20.pdf Page 5 of 6 To: VILLAGE OF MOUNT PROSPECT - ELECT. Date: 08/28/2026 1700 W CENTRAL RD Proj Name: STREET LIGHT POLE STOCK MOUNT PROSPECT IL 60056-2229 GB Quote #: 2002901025 Attn: Casey Botterman Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows Signed: This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services (subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. To learn more about Graybar, visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.omniapartners.com/suppliers-files/E-J/Graybar/Contract_Documents/EV2370/EV2370_Graybar MAD_2017_12_20.pdf Page 6 of 6 !' A Joint Parchasing �°�o yam SUBURBAN PURCHASING Foy Local Go vemn I en Agencies January 31, 2025 Mr. John Sepiol GraybaR Manager Electrical Business 900' Regency Drive Glendale Heights, IL 60139 Dear Mr. Sepiol, This letter is to inform you that the Suburban Purchasing Cooperative's the third extension of SPC Contract #192 for Electrical Lighting, Dat. Wireless, Security and Related MRO Supplies and Services to piggybacking onto the Omnia Partners Contract #EV2370 awarded by ] City, according to the State of Illinois. statues, 525/2 from Ch. 85, Purchasing Act), which authorizes any governmental unit may purchase services jointly with .one or more other governmental units. This ex through January 31, 2026. It may then be renewed annually for the i expires January 31, 2029. GraybaR will pay an administrative fee to the SPC of 1 % from dollar the following municipalities: Northwest Municipal Conference (NWMC) Schaumburg DuPage Mayors & Managers Conference (DMMC) Glen Ellyn Lombard Schaumburg Wheaton GraybaR will submit Excel spreadsheets on a quarterly basis on the SPl April 30, recording all sales and administrative fees by purchasing agent be received within 30 days of the end of each fiscal quarter upon. Fiscal May 1 through July 31— payment due by August 30 August 1 through October 31— payment due by November 30 November 1 through January 31— payment due by February 28 February 1 through April 30 — payment due by May 31 DuPage Mayors & Northwest Municipal South Suburban May Managers Conference Conference. And Managers Associa 1220 Oak Brook Road 1600 East Golf Rd., Suite 0700 1904 West 1741h Stre, Oak Brook, IL 60523 Des Plaines, IL 60016 East Hazel Crest, IL 60 Suzette Quintell Ellen Dayan, CPPB Kristi DeLaurentiis Phone: (630) 571-0480 Phone: (847) 296-9200 Phone: (708) 206-11_ Fax: (630) 571-0484 Fax: (847) 296-9207 Fax: (708) 206-111 erring Board has approved mmunication, Networking, ,baR, St. Louis, MO by agency, the City of Kansas 1602. (Governmental Joint ,onal property, supplies and on runs from February 1, .ion of the contract, which spent, with the exception of County Governmental League (WCGL) Joliet Naperville Plainfield fiscal year of May 1 through 'r. Payments and reports must uarters are defined as: Will County Governmental League 15905 S. Frederick Suite 107 Plainfield, IL 60586 Cherie Belom Phone. (815) 254-7700 vendor to the NWMC on behalf of the SPC on a quarterly. Under is Agreement, all Suburban Purchasing Cooperative members, non-profit and "public agency" participants will be grouped under one Master SPC Account to aggregate all purchases. All public agencies as defined by the Illinois Governmental Joint Purchasin; agencies that qualify under Section 45-35 of the Illinois Procurement Cod( SPC joint purchasing programs. The term "public agency" shall mean an, defined in the Illinois Constitution of 1970, any school district, any public a public building commission, the State of Illinois, any agency of the State States, or of any other State, any political subdivision of another State, and pursuant to an intergovernmental agreement which includes provisions for a created by the agreement. We look forward to a long successful relationship with Omnia Partners Please sign and date this agreement below, retaining copies for your my attention. Sincerely, Ellen Dayan, CPPB Purchasing Director, Northwest Municipal Conference 44A� 01.31.25 Name: Ellen Dayan, CPPB Date John SQ6iol Northwest Municipal Conference GraybaR DuPage Mayors & Managers Conference 1220 Oak Brook Road Oak Brook, IL 60523 Suzette Quintell Phone (630) 571-0480 Fax: (630) 571-0484 Northwest Municipal Conference 1600 East Golf Rd., Suite 0700 Des Plaines, IL 60016 Ellen Dayan, CPPB Phone.: (847) 296-9200 Fax: (847) 296-9207 South Suburban Mayo And Managers Associat 1904 West 170 Stree East Hazel Crest, IL 6N Kristi DeLaurentiis Phone: (708) 206-115 Fax: (708) 206-1133 Act, as well as not -for -profit are eligible to participate in unit of local government as nmunity college district, any ;overnment or of the United av combination of the above body of the agency GraybaR. and returning the original to S/27/20 tS Date Will County Governmental League 15905 S. Frederick Suite 107 Plainfield, IL 60586 Cherie Belom Phone: (815) 254-7700