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HomeMy WebLinkAboutRes 15-97 03/18/1997 af/ 3/13/97 RESOLUTION NO. 15-97 A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT BETVVEEN THE VILLAGE OF MOUNT PROSPECT AND SUBURBAN PRIMARY HEALTH CARE COUNCIL, INC. FOR THE PRIMARY HEALTH CARE PROGRAM WHEREAS, the Village of Mount Prospect is a recipient of funds under the Community Development Block Grant Program; and WHEREAS, it has been determined by the Mayor and Board of Trustees of the Village of Mount Prospect that Suburban Primary Health Care Council, Inc. shall provide a program to facilitate access to primary health care in the corporate boundaries of the Village of Mount Prospect; and WHEREAS, the program proposed by the Suburban Primary Health Care Council, Inc. and approved herein, complies with the requirements of the Department of Housing and Urban Development with respect to benefitting Iow- and moderate-income persons. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: That the Mayor is hereby authorized to sign and Clerk directed to attest his signature on an agreement for Community Development Block Grant implementation, which Agreement is between the Village of Mount Prospect and Suburban Primary Health Care Council, Inc. a not-for-profit corporate, a copy of which Agreement is attached hereto and hereby made a part hereof as Exhibit "A". SECTION TVVO: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: Clowes, Corcoran, Hoefert, Wilks NAYS: None ABSENT: Hendricks, Juracek PASSED and APPROVED this 18th day of March, 1997. ATTEST: ~-'¢GrerAl'd L. ~:arl~y, Mayor( Carol A. Fields, Village Clerk AGREEMENT This Agreement is entered into this l~¥ day of f~t~,~[~ 1997, by and between the Village of Mount Prospect, a body public of the State of Illinois (hereinafter referred to as the "VILLAGE" and the Suburban Primary Health Care Council, (hereinafter referred to as the "COUNCIL"), a not-for-profit Corporation. SECTION I Statement of Purpose As a grantee of Community Development Block Grant funds (hereinafter referred to as CDBG funds) by the U.S. Department of Housing and Urban DevelOpment (hereinafter referred to as HUD), the VILLAGE elects to contract for services with the COUNCIL for operation ora program to facilitate access to primary health care for low-and moderate-income residents of the Village of Mount Prospect as outline in the Scope of Services attached herewith as Exhibit "A". SECTION II Amount of the Grant The VILLAGE does hereby contract for services with the COUNCIL up to a maximum of $17,000.00 and the COUNCIL agrees to abide by the provisions and regulations of the 1974 Housing and Community Developmem Act, as amended under which said contract is made, and to use said contract funds for the purposes set forth in Section I hereof and as conditioned by the provisions of Section III next. The VILLAGE's contractual obligation as identified in Section I shall be limited to the maximum amount specified in Section II, to the actual amount invoiced by the COUNCIL, and only to the extent such amount is received from HUD for such purposes. SECTION III Conditions of Contract A. Indemnificatior~. The COUNCIL agrees m indemnify and save and hold harmless the VILLAGE and each and everyone of it's officers, agems, employees, servants, attorneys, insurers and successors from any and all claims, demands, causes of actions, expenses injuries, losses or damages of whatever kind, character of description the VILLAGE may suffer as a result of any cause, matter, act, or omission arising out of the failure of the COUNCIL, or those acting under -1- it, to conform to the statues, ordinances or other regulations or requirements of any goverrnnental authority, in connection with the COUNCIL's performance under this Agreement. The COUNCIL agrees to defend against any claims brought or actions filed against the VILLAGE with respect to the subject of the indemnity contained herein, whether such claims or actions are rightfully or wrongfully brought or filed. In case of such a claim brought or such an action filed, the VILLAGE agrees that the COUNCIL may employ attorneys of it's own selection to appear and defend the claim or action on behalf of the VILLAGE, subject to reasonable approval by the VILLAGE, at the expense of the COUNCIL. The COUNCIL, at it's option, shall have the sole authority for the direction of the defense. B. Non-discrimination. The COUNCIL, performing under this Agreement, shall not discriminate against any worker, employee, or applicant or any member of the public, because of race, creed, color, sex, age, or national origin. Such affirmative action shall include, but not be limited to the following: employment, upgrading, demotion or transfer, termination, compensation, selection for training including apprenticeship. The COUNCIL agrees to post in conspicuous places available to employees and applicants for employment, notices setting forth the provisions of this non-discriminatory clause. This policy of non-discrimination and affirmative action shall be applicable with regard to both COUNCIL's intemai personnel practices and it's actions in the performance of this Agreement. The COUNCIL hereby certifies that 1-9 forms are current and employment verification has been completed regarding all employees. The COUNCIL agrees and authorizes the VILLAGE and HUD to conduct compliance reviews or any other procedures to assure compliance with these provisions, subject to applicable laws and regulations concerning privacy with reasonable notice to the COUNCIL. C. Examination of Records. The COUNCIL will, at all times, give HUD, the Comptroller General of the United States, and the VILLAGE, through any authorized representative, access to, and the right m examine all records, books, papers or documents related to the contract, in accordance with state and federal law. Said records shall include verification of household income and information on race or national origin. Eligible households for this program must have incomes below those noted in Exhibit C. The COUNCIL may establish program income criteria below that noted in Exhibit C. D. Filing of Records. The COUNCIL shall file with the VILLAGE such duplicates of records covering such activities to be performed in whole or in part, as specified in Exhibit "A". E. Availability of Law. Regulations and Orders. The VILLAGE shall, upon the request of the COUNCIL, provide it with copies of all laws, regulations and orders, including those cited in this contract, which regulate the operation of the Block Grant funded programs, or which might otherwise affect the performance of this Agreement. SECTION IV Co__~_~_gliance with Laws The COUNCIL, shall at all times, observe and comply with all laws, ordinances or regulations of the Federal, State, County and local government which may in any mariner affect the performance of this Agreement, and the COUNCIL shall be required to perform all acts under this agreement in the same manner as the VILLAGE, as a contractor of the Federal Government, is or would be required to perform such acts. SECTION V .Submission to HUD Subsequent to the execution of this Agreemem, the VILLAGE shall forthwith file all necessary documents with HUD and shall comply with all applicable rules and regulations necessary to facilitate acquisition of funds approved for this program by HUD. The COUNCIL shall not file any lawsuit against the VILLAGE or any of it's officers or employees as a result of this contract, except that this Section shall not act as a bar to any lawsuits arising from the negligent acts of the VILLAGE or any of it's officers or employees. SECTION VI Billing and Reporting Arrangements Pursuant to this Agreement, the VILLAGE will disburse CDBG funds to the COUNCIL on the following basis: 1 The VILLAGE shall allocate the $17,000.00 contract amount for the services stipulated in this Agreement. The COUNCIL shall submit no .more than one invoice per month for an amount equal to one-twelfth of the contract amount. Every month, the COUNCIL, shall submit to the VILLAGE a Monthly Performance report. Said report shall include available information on: a. Each Mount Prospect client served during the month, showing the client's COUNCIL number, address, and type(s) of service rendered. Services may also include number of applications received and the number of applicants approved for the program. -3- The first report shall be due on February 10, 1997. All other shall be submitted no later than the 10th of the month. 2. A final report shall accompany the COUNCIL's final billing and regular monthly report in January of 1998. This report will highlight the accomplishments of the program over the past year, summarize for the fiscal year, from January 1, 1997 to December 31, 1997, the number of Mount Prospect residents served by types of assistance, and include the completion of Exhibit B herein attached. The final report is due no later that January 10. 1998. SECTION VII Le_L._~_gth of Contract This Agreement shall be valid from January 1, 1997 through December 31, 1997 and may be terminated by either party upon thirty (30) days written notice. Ail costs associated with completed tasks shall be billed to the VILLAGE and reimbursed upon presentation of all documentation required under Section VI. SECTION VIII Assignments The COUNCIL shall not assign the Agreement or any part thereof and the COUNCIL shall not transfer or assign any funds or claims due or to become due hereunder without the prior written approval of the Village Manager. Any transfer or assignment of funds pursuant to this agreement, either in whole or in pan, or any interest therein shall be due to the COUNCIL shall be deemed of no force or effect and shall not be binding upon the VILLAGE. SECTION IX Notices and Communications Notices and communications under this Agreemem shall be sent registered or certified mail postage prepared, to the respective parties as follows: to the VILLAGE Mr. William J. Cooney, Jr. Director of Community Developmem Village of Mount Prospect 100 South Emerson Street Mount Prospect, Illinois 60056 to the COUNCIL Mrs. Victoria Bigelow President Suburban Primary Health Care Council 2235 Enterprise Drive, #3501 Westcheste:, Illinois 60154 ~OF MOUN~ ' Preside-n~'/~f the Village Boarj~/ SUBURBAN PRIMARY HEALTH CARE Village Clerk COUNCIL BY: ~/~,~ _ ~ (~ecutive Director N~ry Public l~S~'~p~l~[~')~) ccess to (708) 531-0680 [] FAX (708) 531-0686 EXHIBIT A SCOPE OF SERVICES The Access to Care Program In Illinois, 1.5 million persons are without public or private health insurance coverage. In suburban Cook County more than 124,000 low-income individuals are uninsured and unable to afford even basic health care services. The Access to Care program provides access to primary care services for low-income, uninsured residents of suburban Cook County. Eligibility is limited to residents with a family income less than twice the federal poverty level who are uninsured for primary health care and ineligible for public programs such Medicaid and Medicare. The Council contracts with local providers throughout the area and pays them a discounted rate to provide services to persons enrolled in the Access to Care program. Services include office visits to a primary care physician, routine laboratory and radiology tests and prescription medication. Patients make a small co-payment directly to the provider for each service. In the northwest suburbs screening for eligibility and enrollment occur at township offices, at the Villages of Mount Prospect, Des Plaines, and Schaumburg, at CEDA Northwest and Meadows Community Services, and at the Cook County Department of Public Health. Enrollment is generally for a one-year period and there is no fee to enroll. Preventive services which are already available in the community at low cost are not duplicated by Access to Care. All clients receive a booklet listing free or low-cost preventive services available in the area. The Council has coordination agreements with the organizations providing these services. Association of Cook County, Inc.: the Cook County Department of Public Health: the Northwest Suburban Cook County Health Care Task Force: and the Park Forest Health Department. Z Z ~ ~ 0 Exhibit C SECTION 8 INCOME LIMITS Persons in Honsehold ~ '1 ...... $29,100 2 ..... $33,300 3 .... $37,450 4 ..... $41,600 5 . . · . $44,950 6 ..... $48,250 7 ...... $51,600 8 ....... $54,900