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HomeMy WebLinkAbout06/04/1991 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT JUNE 4, 1991 CALL TO ORDER CALL TO ORDER Mayor Farley called the meeting to order at 7:32 P.M. ROLL CALL --. Present upon roll call: Mayor Gerald Farley Trustee Mark Busse Trustee George Clowes Trustee Tim Corcoran Trustee Leo Floros Trustee Paul Hoefert Trustee Irvana Wilks INVOCATION The invocation was given by Trustee Floros. INVOCATION APPROVAL OF MINUTES Trustee Busse, seconded by Trustee Clowes, moved APPROVE to approve the minutes of the Regular Meeting of the MINUTES Mayor and Board of Trustees held May 21, 1991, as amended. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. APPROVAL OF BILLS Trustee Floros, seconded by Trustee Busse, moved APPROVE BIT.Tm to approve the following list of bills: General Fund $ 540,129 Motor Fuel Tax Fund - Community Development Block Grant Fund 107,156 Illinois Municipal Retirement Fund 11,072 Waterworks & Sewerage Fund 106,044 Parking System Revenue Fund 1,156 Risk Management Fund 51,633 Vehicle Replacement Fund 233,763 Motor Equipment Pool Fund - Capital Improvement, Repl. or Rep. Fund 5,491 Downtown Redev. Const. Fund 1985 - Downtown Redev. Const. Fund 1991 285 Fire & Police Building Const. 35,024 Corporate Purpose Improvement 1990 - Debt Service Funds 175,691 Flexcomp Trust Fund 100 Escrow Deposit FUnd 9,524 Police Pension Fund 39,668 Firemen's Pension Fund 42,276 Benefit Trust Fund - $1,359,012 Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEAND Mayor Farley introduced Mrs. Robert Levinson and LEVINSON her 1-1/2 year old quadruplets, Veronica, Jeremy, QUADRUPLETS Corbin and Adam, residents of the Village and presented each child with a key to the Village. From the records available, it appears this is the first family of quadruplets in the Village. HISTORICAL Dolores Haugh gave a status report on the progress SOCIETY MUSEUM of the renovation of the Historical Society Museum at '~ South Maple Street. She stated that the landscaping has been planted, the contract for painting the exterior has been let, and that the painting should begin soon. The first floor will be open to the public on June 20th for viewing and the dedication will take place in September, 1992, during the year- lung celebration of the 75th A~,~iYersary of the incorporation of the Village. FIRE & POLICE A representative from Donohue & Associates gave an STATION update on the status of the new Fire and Police Station. A rendering was shown indicating a red brick building with the roof being a shade of green. It was noted that while the official name of the project has not been decided, advertisements for bid for this new building will go out within the next few weeks. BUSSE SCHOOL Don Harmon, 16 North William Street, expressed his CREATIVE appreciation to a member of the Creative Academy in ACADEMY assisting with traffic control during a recent open house/concert at this facility. MC BRIDES FENCE David Hintzke, 700 Windsor, stated that his and his neighbor's property backs up to what was Mc Brides (formerly Butch Mc Guires) before the building was destroyed by fire. The neighbors became aware of the fact that the owner of the commercial property will be removing the 8 foot high fence separating the commercial property from the residential property. Mr. Hintzke stated that the 700 foot long fence was a source of security for the residents and asked if the neighbors could replace the fence, at the existing 8 foot height, at their own expense. He also asked if, in the future, the Village could require notification of neighbors when this type of action took place. Mayor Farley explained that any request for a fence with a height exceeding 6 feet must file an application for variation to be heard by the Zoning Board of Appeals and that the Village could not grant permission without having gone through the process. It was noted that the neighbors could construct a fence 6 feet in height without going through the variation process. FLOOD REBATE Gary Bazans, 516 south Louis, stated that several residents were gathering information relative to flood prevention permits that had been obtained by residents in the past and would present their findings to the Board at a later date. Mr. Bazan and other residents hope to persuade the Village Board to change the effective date of the flood rebate program to include improvements already completed. MAYOR'S R~PORT PROCLAMATION: Mayor Farley proclaimed June 14 as Flag Day in the FLAG DAY Village and encouraged the residents to observe a moment of silence at 7:00 PM on that day. AMEND CH. 13 A request was presented to create a Class "P" liquor license for the Convenient Food Mart at 2025 East Euclid Avenue. ~Page 2 - June 4, 1991 It was noted that this is the first request to sell CLASS "P" beer and wine from a convenience food store that has 2025 EUCLID been presented to the Village Board. Several members of the Board stated that this particular petitioner is the owner/operator of this establishment and feel that extra precautions will be taken to comply with the laws governing liquor sales. Trustee Bus'se, seconded by Trustee Corcoran, moved to grant the request for a Class "P" liquor license for the Convenient Food Store at 2025 East Euclid Avenue. Upon roll call: Ayes: Busse, Clowes, Floros, Wilks Nays: Corcoran, Hoefert, Farley Motion carried. An Ordinance will be presented June 18th for first reading. Mayor Farley presented the following names for APPOINTMENTS: appointment/re-appointments and asked for the concurrence of the Village Board: Re-appointments: FIRE & POLICE COMMISSION Fire & Police Commission Hank Freidrichs, term to expire 5/94 Marilyn O'May, term to expire 5/94 Appointments: Recyclinq (Solid Waste) Commission RECYCLING (SOLID WASTE) Harold E. Rentschler, term to expire 5/95 COMMISSION Holly Tabbert-Johnson, term to expire 5/95 Trustee Busse, seconded by Trustee Wilks, moved to concur with the recommendation of the Mayor to make the re-appointments and appointments as stated above. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. ~'~ OLD BUSINEBS An Ordinance was presented for second reading AMEND CH. 5 that would amend Article VII of Chapter 5 of BOARD OF FIRE the Village Code relative to the Board of Fire & POLICE and Police Commissioners. This Ordinance, COMMISSIONERS as recommended by the Board of Fire and Police Commissioners, authorizes the Fire and Police Commissio~ to operate under municipal law rather than State law as well as authorizing the adoption of an entirely new set of Rules and Regulations. Page 3 - June 4, 1991 ORD.NO. 4318 Trustee Busse, seconded by Trustee Floros, moved for passage of Ordinance No. 4318 AN ORDINANCE AMENDING ARTICLE VII OF · CHAPTER 5 ENTITLED "BOARD OF FIRE AND -- POLICE COMMISSIONERS" OF THE VILLAGE OF MOUNT PROSPECT Upon roll call: A~-- Busse, Clowns, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. AMEND CH.16 Ordinance was presented for second reading that & CH. 22 would amend sections of Chapter 22 and Chapter 16 RAINFALL DATA relative to determining rainfall data. ORD.NO. ~4319 Trustee Corcoran, seconded by Trustee Hoefert, moved for passage of Ordinance No. 4319 AN ORDINANCE AMENDING THE VILLAGE CODE RELATIVE TO RAINFALL DATA Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. AMEND CH. 5 An Ordinance was presented for first reading that would RECYCLING amend Article XV of Chapter 5 of the Village Code by COMMISSION changing the name of the Recycling Commission to the Solid Waste Commission. Trustee Corcoran, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an Ordinance. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. ORD.NO. 4320 Trustee Corcoran, seconded by Trustee Hoefert, moved for passage of Ordinance No. 4320 AN ORDINANCE AMENDING ARTICLE XV OF CHAPTER 5 OF THE VILLAGE CODE Upon roll call: Ayes: Busse, Clowes, Corcoran, Hoefert, Wilks Nays: Floros Motion carried. NEW BUSINESS ZBA 26-V-91 ZBA 26-V-91, 1007 West Pendleton Place 1007 PENDLETON The Petitioner is requesting a variation to allow a 2.5 foot sideyard setback, rather than the required 6.5 feet, in order to allow an addition to an existing garage. The Zoning Board of Appeals recommended granting this request by a vote of 5-0. Page 4 - June 4, 1991 Trustee Busse, seconded by Trustee Floros, moved to concur with the recommendation of the Zoning Board of Appeals and grant the variation requested in ZBA 26-V-91. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion. carried. An Ordinance will be presented for first reading at the next regular meeting of the Board on June 18th. ZBA 27-V-91, 116 South I-Oka ZBA 27-V-91 The Petitioner is requesting a variation to allow 116 S.I-OKA a 2' 10" sideyard setback, rather than the required 5 feet, in order to construct a new garage, and a variation from the permitted 35% Floor Area Ratio (FAR) to peri, it .475% in order to build a 1,914 square foot addition to the house. The Zoning Board of Appeals considered these requests and while they did not object to the sideyard setback for the garage, they did express concern over the size of the proposed addition to the house. The Zoning Board of Appeals voted 3-2 to grant the requests, however, due to the fact that 4 votes are required to pass a motion, the motion failed. Members of the Village Board expressed concern relative to the size of the proposed addition. The Petitioner stated that he would be willing to compromise and reduce the size of the addition which would result in an FAR of .45% Trustee Busse, seconded by Trustee Clowes, moved to grant the variation for a 2' 10" sideyard and an FAR of .475% as requested in ZBA 27-V-91. Upon roll call: Ayes: Busse, Clowes, Wilks Nays: Corcoran, Floros, Hoefert Motion failed. Inasmuch as the Petitioner had stated that he would reduce the size of the addition, Trustee Floros, seconded by Trustee Busse, moved to grant the 2'10" sideyard and an FAR of .45% for property at 116 South I-Oka. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Wilks Nays: Hoefert Motion carried. An Ordinance will be presented for first reading at the next regular meeting of the Village Board on June 18th. ZBA 28-V-91, 8 South Maple Street ZBA 28-V-91 The Petitioner is requesting a variation to permit 8 S. MAPLE a lot coverage of 55.8%, rather than the permitted 45% in order to construct a 182 square foot wooden deck. The Zoning Board of Appeals recommended granting this request by a vote of 5-0. Page 5 - June 4, 1991 Trustee Busse, seconded by Trustee Floros, moved to concur with the recommendation of the Zoning Board of Appeals and grant the variation requested in ZBA 28- V-91. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. An Ordinance will be presented at the next regular meeting of the Vi~age Board on June 18th. ZBA 29-V-91 ZBA 29-V-91, 18 South Main Street 18 S. MAIN ST The Petitioner is requesting variations to allow a 7 foot high chain link fence. The Zoning Board of Appeals recommended granting a variation to permit a fence height of 7 feet however they favored a wooden fence rather than chain link. The Village is the Petitioner in this instance and the proposed fence would be located along the north lot line of this property, formerly the Prospect Theatre. The Theatre has been demolished, which leaves a 15.8 foot gap in the fence surrounding the Prospect Auto Body. There is an existing chain link fence around the auto body shop, and staff is requesting the variation to create uniformity. There was discussion as to the benefits of a wooden fence instead of chain link however, it was the opinion of a majority of the Board members that a wooden fence would give the appearance of permanency when in fact it is hoped that downtown redevelopment will begin soon. It was also noted that a chain link fence would allow better security due to the fact that activity within the auto body shop area would be visible. Trustees Hoefert and Busse stated that the proposal was inconsistent with other properties in the Village. Trustee Clowes, seconded by Trustee Corcoran, moved to grant the variations requested in ZBA 29-V-91 and permit a 7 foot high chain link fence. Upon roll call: Ayes: Clowes, Corcoran, Floros, Wilks, Farley Nays: Busse, Hoefert Motion carried. An Ordinance will be presented for first reading at the next regular meeting of the village Board on June 18th. PREVAILING An Ordinance was presented for first reading that WAGE: PUBLIC would establish the prevailing wages for contracts WORKS PROJECTS between the Village and outside services for public works projects. The wages set forth are those established by the County. This Ordinance will be presented June 18th for second reading. RELEASE A Resolution was presented that would authorize the EXECUTIVE release of minutes from Executive Sessions that are no SESSION MINUTES longer considered to be of a confidential nature. Determining which minutes could be released was the subject of an Executive Session on May 21, 1991. Page 6 - June 4, 1991 Trustee Floros, seconded by Trustee Wilks, moved RES.NO. 28-91 for passage of Resolution No. 28-91. A RESOLUTION REGARDING THE RELEASE OF EXECUTIVE SESSION MINUTES Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. VILLAGE F~%I~A~ER~S REPORT Village Manager John Fulton Dixon suggested that DEMOLISH the Village Board reject all the bids received 9 S. WILLE: for the demolition of 9 South Wille. Mr. Dixon REJECT noted that this property, owned by Northwest BIDS Electric; was to be demolished by the Village in conjunction with the downtown redevelopment and the possibility of trading property at a future date. Northwest Electric has expressed interest in purchasing the Village owned property, formerly the Prospect Theater, in order to expand their business. Mr. Dixon stated that the proposal to expand the Northwest Electric building to the north is different from the original redevelopment plan, which was to expand to the west. The request of Northwest Electric will be taken under consideration. Trustee Floros, seconded by Trustee Corcoran, moved to concur with the recommendation of the Village Manager and reject all the bids received for the demolition of 9 South Wille Street. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. The following bids were received for the DOGWOOD LN reconstruction of Dogwood Lane, between RECONSTRUCTION Boxwood Drive to Wheeling Road: Bidder Amount J.A. Johnson Paving $44,913.50 Duro Pave Construction Co. 45,210.50 Fiala Paving Co. 47,793.25 Trustee Corcoran, seconded by Trustee Hoefert, J.A.JOHNSON moved to concur with the recommendation of the PAVING administration and accept the low qualified bid submitted by J. A. Johnson Paving for the reconstruction of Dogwood Lane between Boxwood Drive and Wheeling Road at a cost not to exceed $44,913.50. Upon rol% call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Page 7 - June 4, 1991 PARKWAY TREE The following bids were received for parkway tree REMOVAL removal: Diameter Bidder Medium Large Very Larqe Nels Johnson $11.00 $13.00 $15.00 Hendricksen 12.25 14.25 16..30 NELS JOHNSON Trustee Corcoran, seconded by Trustee Clowes, moved to concur with the recommendation of the administration and accept the low q~alified bid submitted by Nels J. Johnson Tree Experts, Inc. for parkway tree removal at a cost not to exceed $5,000.00 Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. PARKWAY TREE The following bids were received for parkway tree TRIMMING trimming: Amount Amount Bidder W/O Paintinq With Painting Nels J. Johnson $ 87,088.00 $ 87,088.00 Hendricksen 114,157.00 125,572.70 Asplundh 164,650.00 171,890.00 It was noted by staff that bidders were giving the option of submitted bids with and without painting the wounds of the tree after branch removal due to the fact that it has been determined that wound painting is for esthetics only. It was also noted that the bids will result in approximately 3,620 trees will being trimmed. NELS JOHNSON Trustee Hoefert, seconded by Trustee Busse, moved to accept the low qualified bid submitted by Nels J. Johnson Tree Experts, Inc. in a amount not to exceed $90,000. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. SOLID WASTE A request was presented for official action to COORDINATOR authorize the position of Solid Waste Coordinator. It was explained that the person filling this position will be responsible for educating the residents on the proposed changes in the garbage pickup as well as the expanded recycling program. This position was included in the 1991/92 budget. There was discussion as to whether the duties associated with this position could be filled with volunteers or with existing personnel. It was determined by a majority of the Board members that this position should be created and that it should be a permanent position. Page 8 - June 4, 1991 Trustee Corcoran, seconded by Trustee Hoefert, moved to authorize the creation of a solid Waste Coordinator in the Public Works Department. Upon roll call: Ayes: Busse, Floros, Hoefert, Wilks Nays: Clowes, Corcoran Motion carried. The following bids were received for the stickers/ RECYCLING/ decals in conjunction with the new expanded GARBAGE recycling program and garbage collection program: DECALS Midwest H.H.H. Decal Inc. Recycling Bin Decal $2,550.00 $ 2,700.00 15,000 (.71 each) (.18 each) Recycling Static Cling $ 3,180.00 $ 3,300.00 Decal 12,000 (.265 each) (.275 each) Recycling Dumpster Decal $ 770.00 $ 775.00 500 (1.54 each) (1.55 each) Yard Material Decal $ 4,550.00 $ 4,600.00 5,000 (.91 each) (.92 each) Yard Material/Refuse $12,750.00 $12,750.00 Sticker - 750,000 (.017 each) (.017 each) $23 $24 Total ,800.00 125.00 Trustee Busse, seconded by Trustee Corcoran, moved WAIVE to waive the bidding procedure for the purchase of BIDDING recycling/refuse decals and/or stickers. PROCESS Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Trustee Busse, seconded by Trustee Corcoran, moved MIDWEST to authorize the purchase of 750,000 recycling/ DECALS refuse decals and/or stickers from Midwest Decal in an amount not to exceed $23,800.00. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Mr. Dixon presented a request to authorize adding RECYCLING: mixed paper to the list of recyclable items when the MIXED PAPER new contract takes effect August 1, 1991, which provides for an expanded recycling program. Trustee Busse, seconded by Trustee Corcoran, moved to authorize the inclusion of mixed paper to the recycling program. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Page 9 - June 4, 1991 LEASE WITH A Resolution was presented that would authorize FIRST CHICAGO execution of a lease between the Village of Mount BANK: 5,206 Prospect and the First Chicago Bank of Mount Prospect SQUARE FEET for approximately 5,206 square feet, at a cost of $6.00 per square foot, in the bank building. This space will be used by the Fire and Police administration during construction of the new Fire and Police Station. The balance of the personnel, as well as the Police Desk personnel, will be housed in the old Public Works Building at 11 North Pine Street. It iL anticipated that these temporary quarters will be used for not more than 24 months. Three trailers, housed at the old Public Works Building, will also be necessary in order to provide locker rooms for the Police Department personnel. RES.NO. 29-91 Trustee Clowes, seconded by Trustee Corcoran, moved for passage of Resolution NO. 29-91. A RESOLUTION AUTHORIZING EXECUTION OF A LEASE BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE FIRST CHICAGO BANK OF MOUNT PROSPECT Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. INTERIM PHONE Village Manager Dixon presented a request to waive the SYSTEM/EQUIPMENT bidding procedure and authorize a contract for the installation of a phone system and equipment necessary for use by the Fire and Police Departments in their temporary quarters during construction of the new building. WAIVE BIDDING Trustee Busse, seconded by Trustee Clowes, moved to PROCEDURE waive the bidding procedure for the installation of phone systems at the temporary headquarters of the Fire and Police Departments in both the bank building and the old Public Works Building. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. It was noted that quotes were requested from two vendors for the installation of a phone system for the Fire and Police Departments, however Illinois Telephone Service Company was the only quote received. The quote was based on a maximum usage of 24 months, depending on the amount of time the temporary quarters were needed. ILLINOIS Trustee Busse, seconded by Trustee Corcoran, moved to TELEPHONE authorize entering into a contract with Illinois SERVICE COMPANY Telephone Service Company for the installation of a temporary phone system for the Fire and Police Departments in the bank building and old Public Works Building in an amount not to exceed $35,000. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried.. Page 10 - June 4, 1991 The annual report for fiscal year 1990/91 for the M.P. PUBLIC Mount Prospect Public Library has been received. LIBRARY ANNUAL REPORT Trustee Corcoran, seconded by Trustee Clowes, moved RECEIIrED to acknowledge receipt of the annual report of the Mount Prospect Public Library for fiscal year 1990/91. Upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. The Motor Fuel Tax Fund audits, as prepared by the MFT AUDITS Illinois Department of Transportation, for the RECEIVED: years 1988 and 1989 have been received by the 1988 & 1989 Village.v Trustee Clowes, seconded by Trustee Corcoran, moved to acknowledge receipt of the 1988 and 1989 Motor Fuel Tax Audits, as submitted by the Illinois Department of Transportation. Upon ~roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks Nays: None Motion carried. Mr. Dixon announced that the traffic signal to be TRAFFIC installed on Algonquin Road at Briarwood Drive SIGNAL: will be operational by September, 1991. ALGONQUIN & BRIARWOOD The consultant's report on the Forest Avenue flooding problem will be presented at the next FOREST AVE. meeting of the Village Board on June 18th. FLOODING Mr. Dixon also announced that the Stormwater STORMWATER Management project is proceeding. MANAGEMENT PROJECT ANY OTHER BUSINESS Trustee Hoefert requested the staff to prepare ALTERNATIVE a report as to a~ternatives to salting during TO SALTING the winter months. Trustee Hoefert stated that ROADWAYS he would like to see if there is another method that would not endanger the environment. Trustee Corcoran asked Mayor Farley and/or the OPUS PARK Village Manager the status of the request for ACCESS Kensington Center for Business (Opus Developers) to allow a path across their property so residents would have easy access to the park within the Business Center. Mayor Farley stated that the matter was a question to be addressed by the Mount Prospect Park District and not the Village. Trustee Clowes stated that the park is actually under the management of the River Trails Park District and that the Mount Prospect Park District strictly provided the initial set up. Trustee Corcoran asked that this matter be placed on a future Committee of the Whole agenda. Page 11 - June 4, 1991 XECUTIVE EXECUTIVE SESSION SESSION Trustee Busse, seconded by Trustee Hoefert, moved to go into Executive Session for the purpose of discussing litigation. upon roll call: Ayes: Busse, Clowes, Corcoran, Floros, Hoefert, Wilks -- Nays: None Motion carried. The Board went into Executive Session at 10:25 P.M. RECONVENE Mayor Farley reconvened the meeting at 11:57 P.M. Present upon roll call: Mayor Farley Trustee Busse Trustee Clowes Trustee Corcoran Trustee Floros Trustee Hoefert Trustee Wilks ADJOURN ADJO~NT Mayor Farley adjourned the meeting at 11:58 P.M. Carol A. Fields Village Clerk Page 12 - June 4, 1991