HomeMy WebLinkAboutRes 30-97 05/06/1997 caf
4/18/97
RESOLUTION NO. 30-97
A RESOLUTION AUTHORIZING ENTRY INTO AN AMENDED AGREEMENT
FOR NORTHWEST CENTRAL DISPATCH SYSTEM
WHEREAS, the Mayor and Board of Trustees of the Village of Mount Prospect
previously authorized entering into an Agreement to provide for and maintain a Central
Emergency Dispatch operation known as Northwest Central Dispatch System,
hereinafter referred to as "NWCDS"; and
WHEREAS, NVVCDS has proven successful in providing emergency communication
services to the Village of Mount Prospect Police and Fire Departments; and
WHEREAS, the Village of Hoffman Estates and Streamwood have made application for
membership in NWCDS; and
WHEREAS, the NWCDS Board of Directors has unanimously recommended approval
of the membership requests of Hoffman Estates and Streamwood; and
WHEREAS, it is believed that the inclusion of the two additional communities in the
system will prove benefi(~ial to both the system and the other members; and
WHEREAS, the addition of two members to NWCDS requires approval of an amended
Venture Agreement by all members.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF
TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: That pursuant to Article VII, Section 10 of the 1970 Constitution of the
State of Illinois and the Intergovernmental Cooperation Act, 5 ILCS 220/1 through 5
ILCS 220/9, that the Mayor of the Village of Mount Prospect is authorized to enter into
an amended Agreement for Northwest Central Dispatch System (NWCDS) which
provides for the addition of the Village of Hoffman Estates and the Village of
Streamwood as members of Northwest Central Dispatch System (NWCDS), a copy of
said Agreement is attached hereto and hereby made a part hereof as Exhibit "A".
SECTION TWO: That this Resolution shall be in full force and effect from and after its
passage and approval in the manner provided by law.
AYES: Clowes, Hoefert, Lohrstorfer, Necchi, Wilks
NAYS: None
ABSENT: Corcoran
PASSED and APPROVED this 6th day of May ,1997.
ATT ST:
Mayor
Carol A. Fields
Village Clerk
PACKAGE 2
MEMBERSHIP DOCUMENTS FOR
NORTHWEST CENTRAL 9-1-1
-.. (R,viv~2/16/88)
NORTHWEST CEN~L 9-1-1 SYSTEM
INTERGOV~.P~NMENTAL COOPERATION AGREEMENT
TMIS AGIL~EMENT, entered into on the effective date specified
hereafter, by and between the local governments signatory
hereto and also those which may hereafter become signatory:
WHEREAS, the signatories have determined that the
implementation of a 9-1-1 Emergency Telephone System would
provide a significant public safety enhancement to the
citizens of each of the participating municipalities: and
wheREAS,-the signatories have determined that a Joint
Emergency Telephone System would be beneficial on an
individual and mutual basis and .
WHEREAS, Chapter 134, Section ~0.0! et seq. of the Tllino~s
Revised Statutes permits the formation of a Joint Emergency
Telephone System Board to oversee the implementation and
operation of a 9-1-1 emergency telephone system, and
WHEREAS, Chapter 127, Section 741 of the Illinois Revised
Stn%ute~ provides for the Joint exercise by ~wo or more
local governments of a.ny power common to them:
FOLLOWS:
1. Vent~=~ Rstnbli~hed. Purcuant to the Joint powers
authorization of Chapter 127 and of Chapter 134
Section 30.01 et seq. of the Illinois Revised Statutes,
the undersigned hereby federate together in a
cooperative venture for the j.oint and mutual operation
of a 9-1-1 emergency telephone system, to be known as
No~hhwest Central 9-1-1 System consisting of all local
governments which may hereafter become signatory.
2. Joint..~mer~enc¥ TeleDhone....~¥ztem Roard. There is
hereby es=ablished a Join= Emergency Telephone System
Board which shall consist of the Village Manager of
Arlington Heights, The Villhge. Manager of Buffalo
Grove, the Village Manager of Elk Grove Village, the
Village Manager of Mount Prospect and the Director of
Northwest Central Dispatch System. Each subsequent
participating municipality in the Northwest Central 9-
1-1 System shall be entitled.to one member on =~e Join=
Emergency Telephone System Board. Designation of the
new participating municipalities board member shall be
be specified by the participsnt's enabling ordinance.
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3. .~v-Lnw.s. Northwest Central 9-1-1 System shall be
subject to and shall be governed by certain By-Laws
' ' which shall be adopted by the Joint Emergency Telephone
System Board together with any amendments which may be.
made in the manner and means provided.
4. pnrticiDati,o~. Each participatin~ municipality in the
Northwest Central 9-1-1 System, and each municipality
which may hereafter become a participant is a member
and is entitled to the right= and privileges and is
subject to the obligations of membership, all as may be
provided in the By-Laws.
5. Termination. Any party to this Agreement may cease to
be a party hereto and may withdrnw from participation
in the manner and means set forth in the By-Laws.
~owor~ of the Board. Tho powers 'and duties of the
Emergency Telephone System Board created by this
Agreement shall include, but not be limited to the
following:
A. Planning a 9-1-1 emergency telephone system.
B. Coordinating and supervising the implementation,
upgrading, maintenance and operation of the system
including the establishment of equipment
specifications and coding systoms.
C. Receiving monies from tho surcharge impomed under
Section 15.3 of the Emergency Telephone System
Act, and from any other source, for deposit into
the Emergency Telephone System Fund.
D. Authorizing all disbursements from the fund.
E. Hiring, on a temporary basis, any ~taff necessary
for the implementation or upgrade of the system.
F. Making and entering into contracts.
G. Acquiring, holding and disposing of property.
H. Incurring debts, liabilities or obligations
necessary for the accomplishment of its purposes.
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7. Amendment. This Agreement may not be amended, ~xcept .
by written agreement and resolution of all the then
current parties thereto.
.Duration. This Agreement shall continue in effect
until rescinded by unanimous consent of the current
parties or until terminated in the manner provided in
the By-Laws.
9. ~nforc~ment. Each member shall have the right to
enforce this Agreement against any other member. If
suit is necessary, a defaulting member shall pay
reasonable attorney's fees as adjudicated by tho Court.
10. Authorization. Prio~ to execution of this Agreement,
each member shall deliver to the other a certified copy
of a suitable ordinance or resolution authorizing and
directing execution of this Agreement.'
11. ~ffective Date. This Agreemen~ shall become effective
when signed by all respective representatives of the
Village of Arlington Heights, the Village of Buffalo
Grove, the Village of Eli{ Grove Village and the Village
of Mount Prospect.
IN ~ITNESS ~.~[ER~OF, the undersigned municipalities have set
their signatures on the dateu set forth below. This
document may be signed in duplicate originals.
VILLAGE OF ARLINGTON HEIGHTS
DATE:
VILLAGE OF BUFFALO ~ROVE.
BY" / 'r', .... ' i .' .~-''"~. ~
ATTEST ~
NORTHWEST CENTRAL 9-1-1 ~,, STEM
1975 EAST DAVIS STREET
ARLINGTON HEIGHTS, ILLINOIS 60005 708-398-1130
FAX 708-398-2498
SERVING: ARLINGTON H EIGHTS / BUFFALO GROVE I ELK GROVE VILLAGE ! MT. PROSPECT I PALATINE / PROSPECT H EIGHTS
FIRE
BY-LAWS
FOR
THE NORTHWEST CENTRAL 9-1-1 SYSTEM
APPROVED AND ADOPTED
BY THE BOARD OF DIRECTORS
DECEMBER 14, 1989
AMENDED - JANUARY 16, 1992
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2. provide all necessary funds required to add or
modify hardware and/or software in order to
accommodate the operational needs of the new
member. Each new member shall also be expected to
pay a proportionate share of normal 9-1-1
operating expenses.
3. obligate itself for its proportionate share of the
existing debts and liabilities of the 9-1-1
System.
ARTICLE III
JOINT EMERGENCY TELEPHONE SYSTEM BOARD
A. Powers
The Joint Emergency Telephone System Board created
pursuant to the Agreement shall consist of a Board of
Directors (hereafter the "System Board") who are the
Chief Appointed Administrative Officers of the member
municipalities and the Executive Director of the
Northwest Central Dispatch System. The System Board
shall have the~following powers and duties:
1. Planning a 9-1-1 Emergency Telephone System
(hereafter the "system").
2. coordinating and supervising the implementation,
upgrading, maintenance, repair, and operation of
the System including the establishment of
equipment specifications and coding systems;
3. Receiving monies from the surcharge imposed under
Section 45.3 of the Emergency Telephone System Act
of the Illinois Revised Statutes and from any
other source, for deposit into the Emergency
Telephone System Fund;
4. Authorizing all disbursements from the Fund by
Resolutions approved by a majority of all System
Board members;
5. Hiring, on a temporary or permanent basis, any
staff necessary for the implementation, operation
or upgrade of the System;
6. Making and entering into contracts;
7. Acquiring, holding and disposing of property;
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Board in a form which shall include an agenda
specifying the subjects of such special
meeting.
b) Business conducted at said special meeting
shall be limited to those items specified in
the agenda.
c) Notwithstanding (a) above an emergency
meeting may be called without written notice
if a majority of the members agree.
3. Unless otherwise specified in these By-Laws, a
quorum for the transaction of all business by the
Board shall consist of a majority of the System
Board members.
D. Officers of the System Board
Officers of the System Board shall consist of a
Chairman, a Secretary and a Treasurer. The Chairman
shall be elected from among the membership of the Board
and the Treasurer, who shall be a Treasurer of one of
the member municipalities, shall be appointed by the
Board of Directors. The Chairman shall serve a term of
one year and the Treasurer shall serve a term of four
years. The Chairmanship shall be rotated among the
member communities on an alphabetical community name
basis. (Amended 01/16/92).
The ~ecretary may be the Executive Director of the
Northwest Central Dispatch System unless another person
is so appointed by. the System Board.
1. Chairman
The Chairman shall:
a) Conduct the meetings of the System Board.
b) Sign or co-sign with the Treasurer any
instruments which the System Board has
authorized to be executed.
c) Perform all duties incident to the office of
Chairman and such other duties as may be
prescribed by the Board from time to time
provided that such other duties are
consistent with these By-Laws, the Agreement
and applicable laws, including the applicable
Rules and Regulations of the Illinois
Commerce Commission.
e) The Treasurer is not a Director and shall
have no vote on the Board of Directors nor be
entitled to any compensation for services
rendered as Treasurer.
ARTICLE IV
EMERGENCY TELEPHONE SYSTEM FUND
A. There shall be created an Emergency Telephone System
Fund (hereafter the "Fund") into which all monies
received by the System, including those received
pursuant to a 9-1-1 surcharge shall be deposited.
B. The System Treasurer shall be custodian of the Fund.
C. All interest accruing on the Fund shall remain in the
Fund.
D. No expenditures may be made from the Fund except
pursuant to Resolutions approved from time to time by a
majority of the Board. Any Resolution of the Board
which approves an annual budget shall be deemed an
approval of the expenditure of the funds required to
pay, the amounts specified in the budget.
E. Expenditures may be made only to pay for the costs
associated with the following:
1. The design of the Emergency Telephone System.
2. The coding of an initial Master Street Address
Guide data base, and update and maintenance
thereof.
3. The repayment of any monies advanced for the
implementation of the System.
4. The charges for Automatic Number Identification
and Automatic Location Identification equipment,
and maintenance, replacement and update thereof.
5. The non-recurring charges related to installation
of the Emergency Telephone System and the ongoing
network charges.
6. Other products and services necessary for the
implementation, upgrade, maintenance, and repair
of the System and any other purpose related to the
c) Such action of the NWCDS Executive Director
shall be reported to the System Board as a
supplement to the Director's monthly report.
C. Purchases/Contract Letting
Purchases and/or letting contracts shall be in
accordance with applicable law andprocedural
guidelines established by Resolution of the System
Board.
D. The System Board may enter into a contractual agreement
with the Northwest Central Dispatch System for the on-
going operations of the 9-1-1 Emergency Telephone
System and make appropriate arrangements for the
reimbursement of allowable costs incurred by NWCDS on
behalf of the 9-1-1 System.
ARTICLE VI
AUDIT
A. within six months after the end of each fiscal year the
System Board shall cause an annual audit of the
financial affairs of the Northwest Central 9-1-1
System, to be prepared by a Certified Public Accountant
in accordance with generally accepted auditing
principles.
B. An original copy of the annua~ audit report shall be
delivered to the Director of Finance of each member
municipality, and filed with other public officers in
accord with applicable laws.
ARTICLE VII
WITHDRAWAL, TERMINATION AND DISSOLUTION
A. At any time after-January 1, 1992, any member
municipality may withdraw from the Northwest Central 9-
1-1 System subject to the provisions of this Article.
c) For any contractual obligations it has
separately entered into with or on behalf of
the Northwest Central 9-1-1 System.
C. Upon the unanimous action of all members of the
Agreement, and in compliance with any applicable
Illinois Commerce Commission requirements, the Venture
Agreement and the Northwest Central 9-1-1 System shall
be terminated and dissolved.
1. Upon such termination and dissolution, (and after
payment of all debts) all individual files and
documentation shall be distributed to the
appropriate municipality without charge or offset.
2. The remaining assets or liabilities of the
Northwest Central 9-1-1 System shall be
distributed among the municipalities which had
participated in the System within the one (1) year
prior to such mandatory dissolution, in proportion
to the mean average of municipalities' regular and
special assessment payments for the preceding
three (3) fiscal years, (or fraction thereof if
any particular member shall not have belonged for
a full three years), bears to the total of such
payments for the preceding three (3) fiscal years,
or fraction thereof as provided above.
ARTICLE VIII
INDEMNIFICATION
Each member which is subject to a claim, of any nature,
which arises as a consequence of the acts or omissions of
such member's personnel in responding to, or providing
emergency services pursuant to a dispatch via the System
(hereinafter "Claim") shall, at such member's sole expense,
indemnify and save free and harmless any other member, and
its officers, employees and agents from any cost, expense
attorney fees, judgment or liability of any nature when any
other member is/are subject to the same Claim solely as a
consequence of such other member being a member of this
9-1-1 System.
Additionally, in the event the 9-1-1 System and/or its
Directors, officers, employees and agents are subject to a
Claim of any nature which arises as a consequence of the
acts or omissions of member's personnel in responding to or
providing emergency services pursuant to a dispatch by the
ARTICLE XI
EFFECTIVE DATE
These By-Laws shall go into effect immediately upon approval
by the System Board.
02/03/S
EXHIBIT A
NORTHWEST CEITTI~L 9-~-2 SYSTEM
I~IEi~OI~NDUI~OF UNDERST~qNDIN~
1. Upon the date when all participants have formally
approved the membership of Hoffman Estates in the
Northwest Central 9-1-1 System, Hoffman Estates will be
considered to be a non-voting member of the system, and
will be permitted to participate in all activities and
deliberations of the system.
Hoffman Estates will be granted voting rights when
9-1-1 operations for Hoffman Estates are officially
transferred to the Northwest Central System and monthly
surcharge collections are remitted directly to
Northwest Central.
Simultaneously, when voting rights are granted,
Hoffman Estates will eliminate its own independent
Emergency Telephone System Board.
The Northwest Central 9-1-1 System will perform all
necessary work associated with the preparation and
filing of an amended 9-1-1 system plan with the
Illinois Commerce Commission.
2. Hoffman Estates will have one seat on the Northwest
Central 9-1-1 System Board of Directors (the ETSB).
3. All 9-1-1 surcharge remittances will be made payable to
the Northwest Central 9-1-1 System and be sent by the
affected local exchange carriers to the Northwest
Central office.
4. Northwest Central will deposit the net amount remitted
by the local exchange carriers on the basis of the
current systemwide surcharge of $.30 per line per
month. This amount will be allocated to the common 9-
1-1 system funding pool and will be used for 9-1-1
system budgetary purposes.
If Hoffman Estates retains its surcharge at a rate
higher than $.30 per month, the surplus may be applied
to any lawful 9-1-1 related expense as Hoffman Estates
directs. Northwest Central will administer those funds
as directed by Hoffman Estates.
If at a later date the members of the system determine
that there is a need to increase the monthly surcharge
for general system operating expenses or capital
improvements (excluding a trunked radio system) Hoffman
02/03/~ ~
Estates will maintain parity in the portion of its
surcharge which is allocated to 9-1-1 system operations
and/or capital reserve budgets.
5. The Northwest Central 9-1-1 System will pay all
expenses related to the provisioning of Enhanced 9-1-1
service for Hoffman Estates effective with the transfer
of 9-1-1 functions to Northwest Central. This includes
Ameritech (and other local exchange carriers) service
fees, database preparation and maintenance, 9-1-1
premise equipment hardware and software, and adequate
backup capability.
6. Hoffman Estates will pay certain one-time fixed costs
for new equipment and/or software or for the
modification of certain system components necessary for
the integration of Hoffman Estates into the Northwest
Central 9-1-1 System.
Hoffman Estates agrees to pay such expenses to the
Northwest Central 9-1-1 System on an installment basis,
with each installment being paid within 30 days after
receipt of an invoice from Northwest Central 9-1-1
System.
The total combined one-time transitional expense for
both Hoffman Estates and Streamwood for system
modifications is expected not to exceed $163,935,
although if those actual expenses are higher, Hoffman
Estates and Streamwood agree to pay the higher amounts.
NWCDS will keep Hoffman Estates and Streamwood fully
appraised of the costs involved as those figures are
developed with the various contractors.
It is expected that all such costs will be billed to
the communities during calendar year 1997 on a mutually
agreeable schedule to be determined as work on the
project progresses.
If the actual costs are lower that the estimated costs
cited above, the invoices will reflect the actual
costs.
7. Hoffman Estates agrees to be obligated for its
proportionate share of the debts and liabilities
outside of normal operating expenses which may be
incurred after the effective date of transfer of 9-1-1
operations to Northwest Central. The proportionate
share will be based on Hoffman Estates' share of the
total number of access lines in the 9-1-1 system.
The Hoffman Estates ETSB may use 9-1-1 surcharge
revenue which it has received prior to the transfer of
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02/03/~
operations to Northwest Central to pay any existing
debts and liabilities of its 9-1-1 system.
Any balance remaining in its 9-1-1 system account on
the date of transfer of operations must be transferred
tot he joint Northwest Central 9-1-1 System where such
funds will be separately identified and administered by
the Northwest Central 9-1-1 System. Those funds may be
expended for any lawful 9-1-1 related expense as
Hoffman Estates directs.
8. Consideration will be given to using the existing
Hoffman Estates communication center as a back-up 9-1-1
PSAP for three or four NWCDS communities. Costs for
implementing back-up PSAP capability will be born by
the 9-1-1 System unless such improvements would also
directly benefit Hoffman Estates public safety
operations in which case mutually agreeable cost
sharing arrangements will be worked out.
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02~03/9.
EXHIBIT B
NORTHWEST CENTRAL 9-1-1 SYSTEM
MEMOI~DUMOF UNDERSTANDING
1. Upon the date that all participants have formally
approved the membership of Streamwood in the Northwest
Central 9-1-1 System, Streamwood will be considered to
be a non-voting member of the system, and will be
permitted to participate in all activities and
deliberations of the system.
Streamwood will be granted voting rights when 9-1-1
operations for Streamwood are officially transferred to
the Northwest Central System and monthly surcharge
collections are remitted directly to Northwest Central.
Simultaneously, when voting rights are granted,
Streamwood will eliminate its own independent Emergency
Telephone System Board.
The Northwest Central 9-1-1 System will perform all
necessary work associated with the preparation and
filing of an amended 9-1-1 system plan with the
Illinois Commerce Commission.
2. Streamwood will have one seat on the Northwest Central
9-1-1 System Board of Directors (the ETSB).
3. Ail 9-1-1 surcharge remittances will be made payable to
the Northwest Central 9-1-1 System and be sent by the
affected local exchange carriers to the Northwest
Central office.
4. Northwest Central will deposit the net amount remitted
by Ameritech and other local exchange carriers on the
basis of the current systemwide surcharge of $.30 per
line per month. This amount will be allocated to the
common 9-1-1 system funding pool and will be used for
9-1-1 system budgetary purposes.
If Streamwood retains its surcharge at a rate higher
than $.30 per month, the surplus may be applied to any
lawful 9-1-1 related expense as Streamwood directs.
Northwest Central will administer those funds as
directed by Streamwood.
If at a later date the members of the system determine
that there is a need to increase the monthly surcharge
for general system operating expenses or capital
improvements (excluding a trunked radio system)
Streamwood will maintain parity in the portion of its
02/03/9,
surcharge which is allocated to 9-1-1 system operations
and/or capital reserve budgets.
5. The Northwest Central 9-1-1 System will pay all
expenses related to the provisioning of Enhanced 9-1-1
service for Streamwood effective with the transfer of
9-1-1 functions to Northwest Central. This includes
Ameritech and other local exchange carrier service
fees, database preparation and maintenance, 9-1-1
premise equipment hardware and software, and adequate
backup capability.
6. Streamwood will pay certain one-time fixed costs for
new equipment and/or software or for the modification
of certain system components necessary for the
integration of Streamwood into the Northwest Central 9-
1-1 System.
Streamwood agrees to pay such expenses to the Northwest
Central 9-1-1 System on an installment basis, with
each installment being paid within 30 days after
receipt of an invoice from the Northwest Central 9-1-1
System.
The total combined one-time transitional expense for
both Hoffman Estates and Streamwood for system
modifications is expected not to exceed $163,935,
although if those actual expenses are higher, Hoffman
Estates and Streamwood agree to pay the higher amounts.
NWCDS will keep Hoffman Estates and Streamwood fully
appraised of the costs involved as those figures are
developed with the various contractors.
It is expected that all such costs will be billed to
the communities during calendar year 1997 on a mutually
agreeable schedule to be determined as work on the
project progresses.
If the actual costs are lower that the estimated costs
cited above, the invoices will reflect the actual
costs.
7. Streamwood agrees to be obligated for its proportionate
share of the debts and liabilities outside of normal
operating expenses which may be incurred after the
effective date of transfer of 9-1-1 operations to
Northwest Central. The proportionate share will be
based on Streamwood's share of the total number of
access lines in the 9-1-1 system.
The Streamwood ETSB may use 9-1-1 surcharge revenue
which it has received prior to the transfer of
operations to Northwest Central to pay any existing
debts and liabilities of its 9-1-1 system.
02/03/9~
Any balance remaining in its 9-1-1 system account on
the date of transfer of operations must be transferred
to the joint Northwest Central 9-1-1 System where such
funds will be separately identified and administered by
the Northwest Central 9-1-1 System. Those funds may be
expended for any lawful 9-1-1 related expense as
Streamwood directs.
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