HomeMy WebLinkAbout6.4 Motion to find the lowest-cost bid submitted by Light up the Burbs of Plainfield, IL for the 2026-2027 Holiday Lighting Contract non-responsive to the experience requirements of the bid documents and accept the second-lowest cost bid submitted by MoreItem Cover Page
Subject Motion to find the lowest -cost bid submitted by Light up the
Burbs of Plainfield, IL for the 2026-2027 Holiday Lighting
Contract non -responsive to the experience requirements of the
bid documents and accept the second -lowest cost bid
submitted by Moreno Landscape and Hardscape of Highland
Park, IL as the lowest cost, qualified bid for the work in an
amount not to exceed $57,596 in 2026.
Meeting September 15, 2026 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD
Fiscal Impact (Y/N)
Dollar Amount
Budget Source
Category
Type
Infermatien
Y
$57,596-00
General Fund
CONSENT AGENDA
Action Item
Sealed bids for the 2026-2027 Holiday Tree Lighting Contract were opened on August 31,
2026. This contract provides for the installation, and later removal, of white lights on trees
throughout the downtown area. All lights are installed using a wrapping method. In addition,
this contract provides for installation and removal of garland on pedestrian light poles.
Additionally, the bid specifications also request a cost for the maintenance of lights that will
remain installed year-round. These lights are primarily installed in an area bounded by
Central Road, Emerson Street, Northwest Highway, and Main Street. The intention is to help
develop an ambiance for downtown restaurants and shops.
Finally, this contract also includes additional lighting for trees in Meyn-Busse Pocket Park.
Bid Results
The bid was placed on the Village's website and Euna Openbids bid clearinghouse website.
Four (4) sealed bids were received. A copy of the bid document is attached. Bid results
attached.
Bidder 2026 Cost
Moreno Landscape and $52,360.00
Hardscape
2027 Cost Total
$53,930.80 $106,290.80
McFarlane Douglas $63,718.50 $66,899.33 $130,617-83
B&B Holiday $65,050.20 $67,628.73 $132,678-93
Light Up the Burbs*
* Non-repsonsive
Discussion
The apparent low bidder, Light up the Burbs of Plainfield, IL, submitted a bid significantly
lower than the other three (3) bidders. As required by the bid documents, the firm also
submitted several municipal references. Staff contacted all four (4) references provided. Only
two (2) of the references returned calls. Staff did contact Light Up the Burbs to request
additional references or encourage existing references to return calls. The vendor was unable
to provide additional references and did not appear concerned with encouraging the existing
references to return the Village's calls.
The two (2) references that responded to the Village's inquiry included the Village of Bartlett
and Plainfield Park District. Both references indicated the work was completed satisfactorily.
However, the size and scope of the work was far different than the work being required for the
Village's bid. Both references indicated that work involved lighting less than 25 trees, far less
than the 174 trees required for the Village's bid.
The next lowest -cost bidder is Moreno Landscape and Hardscape of Highland Park, Illinois
(Moreno). Moreno provided all required documents with their bid submittal, including
references. Moreno has not previously worked for the Village, but staff did contact all
provided references. Reference checks all indicate acceptable performance on recent projects
with similar scale and scope. Furthermore, staff has spoken with Moreno regarding the bid
requirements and expectations. Staff is confident that Moreno is qualified to successfully
complete the contract.
The contract documents include a provision which will allow us to extend the contract for a
third year, 2028, at the same bid price as 2027, if both the contractor and Village agree.
Staff recommends including a 10% contingency in the project award to allow for quantity
variances and unanticipated conditions. In this instance, a 10% contingency added to the
lowest cost bid would result in a total contract award of $57,596.00 (Base bid: $52f360.00 +
Contingency: $5,236.00 = Total recommended Award: $57,596-00).
Alternatives
1. Reject the lowest -cost bid for the Holiday Lighting Contract as non -responsive to the bid
documents and accept the second -lowest cost bid.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board find the lowest -cost bid submitted by Light Up the
Burbs of Plainfield, IL for the 2026-2027 Holiday Lighting Contract non -responsive to the
experience requirements of the bid documents based on staffs due diligence and accept the
second -lowest cost bid submitted by Moreno Landscape and Hardscape of Highland Park, IL as
the lowest -cost, qualified bid for work in an amount not to exceed $57,596 in 2026.
Expenditures in 2027 will be limited to funds allocated for this purpose in the 2027 budget. In
addition, staff also recommends that the Village Board authorize staff to extend the contract
for one (1) additional year (2028) provided both parties agree and Moreno agrees to hold the
2027 price. Option year expenditures will be limited to amounts allocated for this purpose in
the 2028 budget.
Attachments
1. Holiday Garland 2026
2. Holiday Tree Lights 2026
3. Moreno Bid Tree Lighting and Garland Installation
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EXHIBIT A
(Upon award of contract, to
be attached to the TREE
LIGHTING & GARLAND
INSTALLATION 2026/2027
as Exhibit A)
Proposal Form
Village of Mount Prospect
TREE LIGHTING &GARLAND INSTALLATION 202612027
OWNER INFORMATION,
Owner Name:
Business Name:
Business Address:
Home Phone:
This Business is a.
Date Of Birth:
Business Phone.q *2., ,
E]
Individual Proprietorship
E]
Joint Venture
E,J
Partnership
E]
Corporation
If applicable, give names, addresses, and dates of birth of all partners, officers or directors.
Name
0
Date of Birth
MOYMMI
20
no
rollw
Has the applicant, business, or member of the business ever had a
license or contract revoked, suspended or cancelled? � YES NO
If yes, explain in full detail on a separate sheet of paper.
Does the business currently hold a license or have a contract with any other municipality for
service? ZtLYES 7 NO
If yes, explain in full on a separate sheet of paper.
Have any complaints against the business been filed with the Illinois Commerce Commission, the
Office of the Illinois Attorney General, or any other governmental body during the period of one
Year prior to the date of this proposal? YES No
If yes, explain in full on a separate sheet of paper.
Please note, the Village reserves the right to conduct its own search with the Illinois
Commerce Commission, the Illinois Attorney General, or any other governmental body, and
may take into consideration any complaints and/or pending complaints made against the
business or owner.
In submitting this Proposal Form requesting award of the Village of Mount Prospect TREE
LIGHTING & GARLAND INSTALLATION 2026/27, 1 hereby certify that:
1. I will not assign or subcontract holiday light installation or removal services for the Village
without prior written approval of the Corporate Authorities of the Village of Mount Prospect;
2. Neither 1, nor any person who will be working on my behalf, has been convicted under the
laws of Illinois or any other state of an offense which under the laws of this state would be a
felony involving the theft of property, violence to persons, or criminal damage to property.
Please note that in the case of a person whose last conviction was more than two years past,
and can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible;
3. 1 am not barred by law from contracting with the Village because of a conviction for prior,
violations of elther Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 11,965 (720 ILCS
5/33E-3 (Bid Rigging) or 720 ILLS 5/33-4 (Bid Rotating));
4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant
to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS 5/11-42.1-1) or in any payment,
fee or tax owed to the Village,
1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et
se .�;
6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILLS 5/2-101, et s ), and
the Rules and Regulations of the Illinois Department of Human Rights, including
establishment and maintenance of a sexual harassment policy as required by Section 2-105
of that Article and Act;
7. 1 shall comply with the Americans with Disabilities Act;
8. 1 shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1
et seq.); and
9. All of the information I have provided in this application has been truthful and given in good
faith.
I have read and understand the information provided with this Proposal Form, including
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications
and the TREE LIGHTING & GARLAND INSTALLATION 2026/2027, and agree to abide
by the conditions set forth therein. My signature below indicates my acceptance of all
such conditions and my bid for award of the Village of Mount Prospect TREE LIGHTING
& GARLAND INSTALLATION 2026/2027.
Name of Company,,
Bid Submitted By
Position in Company
11
Date
Phone No.
Bidder must use the official firm name and authorized representative must sign,
22
BID FORM
TREE LIGHTING & GARLAND INSTALLATION 2026/2027 Village of Mount Prospect
Department of Public Works
(hereinafter called "Bidder")
TO,- Office of the Village Manager, 3rd Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect")
TREE UGHTING & GARLAND INSTALLATION 2026/2027
The bidders have familiarized themselves with the services to be performed and probable
work conditions required under this Bid affecting the cost of the performance of the
required services and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Bid Packet Information
Instructions for Bidders
General Conditions and Special Provisions
Specifications
General Conditions
Proposal Form
Bid Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet
Contract Document
Attachment A —Tree Lighting Table
Therefore, the Bidder hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above listed
documents.
23
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bid on all items and has provided a price for all requested services. The
Bidder acknowledges it understands all the requested services for which it has submitted
a bid.
The Bidder will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
In submitting this bid, the Bidder understands that the Village reserves the right to add to
or subtract from the estimated quantities.
The Village intends to award one (1) contract (if at all) for the items bid. If written notice
of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time
before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment and performance bonds, or letter of credit, and the
insurance certificates required by the Bid Documents to the Village within ten (10)
business days after receipt.
The Bidder, and as successful bidder/contractor upon award of the contract, understands
and agrees to the following:
u*red services and items and material to the
1) The contractor agrees to provide, all re sir I
Village as noted inthe Bid Documents and comply with the requirements, of he Bid
Documents. ees to with all applicable federal and state, laws, rules and
2) The contractor agrcomply
regulations, and county and municipal ordinances, as described in the General
Conditions.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
Addendum Addendurr
1�0. I Date
�II -S f 7, (0
Acknowledgement by Bidder or
Authorized Representative
Date
Acknowledged
1-3 Z(o
L�-- ..........
®wW
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds
for disqualification of the bidder and rejection of his/her bid submittal. A record of all
Addenda and copies of same will be available to all qualified bidders from the Village of
24
Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect,
Illinois two (2) days prior to the letting. It shall be the Bidder's responsibility to become
fully advised of all Addenda prior to submitting its bid.
Upon award of the contract, the Village will send Notice of Award to the successful Bidder,
the Bidder must then execute the contract and provide the required bonds or letter of
credit and certificate of insurance to the Village within ten (10) business days. The Village
will then issue a written Notice to Proceed. Failure to complete the work in the designated
time frame may result in the Director of Public Works withholding compensation due the
contractor for failure to complete the said work in the designated time frame, calling the
bonds, or taking such other action as may be available.
Security in the sum of one -thousand dollars ($1000) in form1r, `(check one):
Bid Bond Certified Check" WMI . . ......... Cashier's Check
is attached hereto in accordance with the "Instructions for Bidders".
This Bid Submittal contains the following'
1) Bid Form
2) Affidavit —Bid Certification Form
3) Bid Security
4) BID SHEET(S) — HOLIDAY TREE LIGHTING & GARLAND INSTALLATION
2026/27
5) List of required references and equipment
Respectfully submitted:
Name of Firm/Bidder-
(Siqnature)
Title,
0,
Date.,
Contact Information:
Official Address":
Telephone:
25
go to I
w1al
ONE (1) SIGNED COPY OF THIS BID FORM AND BID SHEETS ALONG WITH THE
AFFIDAVIT - BID CERTIF'CATION FORM, AND BID SECURITY" SHALL BE
SUBMITTED IN A SEALED MARKED ENVELOPE.
m
Bidder:
Company/Firm Name
AFFIDAVIT — BID CERTIFICATION FORM
j
91- A
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penal of perjury an ossible termination of contract rights and debarment, the
1�� being first duly sworn on oath, deposes
undersigned, JJ
and states that he or she is (sole owner,
4 I f Prles
ident, Secretary, etc.) of
JoInt ener ,
Cand has the authority to make all
(Name of Company)
certifications required by this affidavit,
Section I Nan- Elusion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Section II i Riggina and R,o,tat*
The undersigned further states that
(Name of any)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS
5/33E-31 33E-4.
Drq�LF`reie Wor'kplaoe
Section I I I
The undersigned further states that,
27
(Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1,
et seq., and has, to the extent not covered by a collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV Tax Payment
C,
is
The undersigned further states that ....... .. .
M*L I X W-1qV
(Name of Company)
not delinquent in payment of any taxes to the Illinois Department of Revenue, in
accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned
understands that making a false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the contract and allows the municipality to recover
all amounts paid to the individual or entity under the contract in civil action.
Section V Sexual Harassment ft
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
every party to a public contract must:
"Have written sexual harassment policies that shall include, at a minimum, the following
information: Cli the illegality of sexual harassment; (11) the definition of sexual harassment
under State law; (111) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department (of Human Rights)
and the Commission (Human Rights Commission); (VI) directions on how to contact the
Department and Commission; and (VI1) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act).)'
A "public contract" includes: ...every contract to which the State, any of its political
subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2go2},
has
The undersigned further states that
((Name of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A)
(4) .
W
1
o i
i a
i
i r /
1
f
N i
i
J
It is expressly understood the foregoing statements and representations and promises
are made as a condition to the right of the bidder to receive payment under any award
made under the terms and provisions of this bid.
The undersigned certifies that linformation contained in this Affidavit is true and correct.
Signed by: Title:
Sli �atqe
Name Printed:
Signed and sworn to before me this day of 2 0�.
My commission expires:
Notary Public
W
Included with this bid is a bank cashier's check,,, certified check or bid bond in the
he bidder,
amount of one -thousand dollars ($1,000) by 0.
in favor of the Village of Mount Prospect. It is hereby agreed that, should bidder be
awarded the contract for services contemplated under this bid and fail or refuse to
execute a contract for the performance of said services, or to provide the required
payment and performance bonds, or letter of credit, and certificate of insurance, then
this security, in the amount stipulated above, shall be forfeited and may be retained by
the Village of Mount Prospect as liquidated damages and not as a penalty. All bids to
remain firm for a period of ninety (99) days after bid opening date.
-bid
��5� DAY OF��5� 20_Z(o
SUBMITTED THIS
SEAL (if corporation)
I trl � V rZW,
. ........... . . .......... . . . .
Bidder's Agent and Agent's Title
Jim
Title
Note- If bidder is a partnership, the bid must be signed by at least two of the partners,
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of �,��r f�OtS
Wo
BID SHEET
TREE LIGHTING & GARLAND INSTALLATION 2026/27
The undersigned herewith submits a bid on a Tree Lighting & Garland Installation 2026/27
in accordance with the attached documents. All bids are to be delivered to the office of
the Village Manager at 50 South Emerson Street 3rd Floor, Mount Prospect, Illinois,
60056, prior to Monday, August 31st 2026 at 1 -.00PM
SCHEDULE OF PRICES
We will perform the services as outlined in the TREE LIGHTING & GARLAND,
INSTALLATION for the sums as follows:
2026 Pricing
....... . . . . .......
. ....
Estimated
Item
Qty unit
Cost per Unit
lExtended Cost
Installation on parkway trees
00
�(,���5�6
including removal.
2700 LED Strand
..... ..............
Installation of Garland w/ lights
Garland Rope
L ()0
including removal. . .....................
anran
105 d LED Strand
Installation of Garland without
Garland Rope
00. 00
�� ] � ��
lights including removal.
58 Only
Hourly labor rate to perform
5-oo
1 t-
maintenance/repairs:
32 Man Hour�,���
Total 2026:
� �j2� ?j�
2027 Pricing
Total 2027:
Combined Total for 2026 and 2027:
Submitted this day of 2026.
31
Mark outside of envelope: "TREE LIGHTING & GARLAND INSTALLATIO,N 2026/27"
and deliver to the Village Manager's office at 60 South Emerson Street 3rd Floor,
Mount Prospect, Illinois, 60066, by Monday, August 31st 2026 at 1:00PM-
Name of Company/Firm
'ilk
Address of Company/Fi,r�f
By-
1/)
10- ff IF
Phone: tl\ or%�uq
"I "I "I q111'
Also note any exceptions to the specifications.
i Ik
MPANY OWNER
JOIN
I- U/0�v -T5 l �
PHONE #
SIGNATURE
1,2026
DATE
Note: All bids to remain firm for thirty (30) days. Be sure to mark the outside of
the envelope, "Sealed Bid for TREE LIGHTING & GARLAND INSTALLATION
2026/27.
C�
32
III III IM
VILLAGE OF MOUNT PROSPECT, ILLINOIS
Tree Lighting &Garland Installation Contract 202612027
DATE: August 13, 2026
BID OPENING: August 31, 2026 at 1:OOpm
LOCATION: 50 South Emerson Street, 3`d Floor, Village Manager's Office
Please note the following clarifications, revisions, and additions the bid
To All Prospective Bidders: All BIDDERS for the above contract shall
carefully read the enclosed addendum and consider its impact in the
preparation of their bid.
The bid sheet for the tree lighting and garland installation 2026/2027 bid
has been updated to include unit information on the 2027 pricing table.
Please use the attached page 31 when submitting your bid sheet.
BIDDERS ACKNOWLEDGEMENT OF RECEIPT
CONTRACT DOCUMENTS FOR THE
VILLAGE OF MOUNT PROSPECT, ILLINOIS
Tree Lighting & Garland Installation Contract 2026I2027
BIDDER hereby acknowledges receipt of Addendum No. 1
Company Name:
Signature:
Print Name:
Position/Title: n W'�j"�
N*MOF
Date:
0
Note: This Addendum shall be included with and is considered part of the bid
documents. Failure to return this form may result in disqualification of the
BIDDER. Include this original in your bid.
Page 2
BID SHEET
'TREE LIGHTING & GARLAND INSTALLATION 2026/271
The undersigned herewith submits a bid on a Tree Lighting & Garland Instailation 2026/27
in accordance with the attached documents. All bids are to be delivered to the office of
the Village Manager at 50 South Emerson Street 3rd Floor, Mount Prospect, Illinois,
60056, prior to Monday, August 31 st 2026 at 1:OOPM
OF PRICES
We will perform the services as outlined in the TRE�E LIGHTING & GARLAND
INSTALLATION for the sums as folloDIIIII
ws:
2026 Pric* . . . . . . . . . . ................... .. .. ..
Estimated
cost er Unit
xtended Cost
Installation on parkway trees
includina removal.
LED Strand
. . ..... ..
Installation of Garland w/ lights
iiiiiiiii
i�lllll
Garland Rope
including removal. ���
and LED Strand
�� �� � �,��!C
Installation of Garland without
�IIIIIII �IIII IIMIII IIIIIIII � IIhIIII IIIII�IIINI IIIII�
!�hts includin oval.
Hourly labor rate to perfor
maintenance
32�!VlHour
an/repairs:
Total 2026:
Estimated
Item
Qtv
Unit
'Cost per Unit
. ..............
Extended Cost
Installation on parkway trees
including removal.
2-700
LED Strand
�
Installation of Garland w/ lights
Garland Rope
� f ��
/_ t 1 !�
includin removal.
105
�ffgy�.�
and LED Strand
.......... .
of Garland withoutqb
Garland Rope
��11installation
lights including58
Only
1 0
Hourly labor rate to perform
(l�
� _ t r tZ
maintenance/re.pairs-
321Man Hour,,....._
MMARM 11 11
Total 2027: 63a.qLAo 8_6
Combined Total for 2026 and 2027:
w C )6, ��� . ��
2026.
�L,�r
1%%Submitted thisday of
31
MORENO
W�
1� aw
111111 ISO 'I Us 4,11
..........
Tree Lighting & Garland Installation Contract 202612027
Village of Mount Prospect
MORENO LANDSCAPE & HARDISCAPE LLC
Permanent Place of Business:
Moreno Landscape & Hardscape LLC
2057-A148 Greenbay Rd,
Highland Park, IL 60035
' I I
COMPA A ",71101
QUALIFIQ
Moreno Landscape & Hardscape LLC is a family -owned and operated landscape and exterior
services contractor serving municipal and commercial clients throughout Lake and Cook
Counties. The company has experience performing municipal landscape maintenance,
seasonal services, and holiday lighting operations requiring coordinated crews, specialized
equipment, adherence to municipal specifications, and completion within strict deadlines.
Moreno Landscape & Hardscape LLC currently performs municipal work for the City of
Highland Park and has direct experience with municipal holiday lighting installation,
maintenance, repair, and removal for both the summer lighting and winter season.
The company has the personnel, vehicles, equipment, supervision, and operational capacity
necessary to perform the Village of Mount Prospect Tree Lighting & Garland Installation
Contract in accordance with the specifications and required completion schedule.
Moreno Landscape & Hardscape LLC will provide a dedicated, properly supervised crew for the
installation and removal operations. Work will be systematically coordinated by location to
efficiently complete approximately 2,700 light strands on parkway trees and 163 garland
installations on pedestrian light poles, while maintaining safe pedestrian and vehicle access
throughout the work areas.
Installation will be performed using the Village -required wrapping method. Crews will verify that
installed lighting is functioning, maintain safe clearance over sidewalks, secure connections as
specified, and coordinate with Village representatives regarding any required adjustments or
additional strands.
Company ownership/management will oversee scheduling, crew coordination, quality control,
equipment availability, and communication with Village personnel throughout the project.
The Village's specifications require the contractor to supply the necessary labor and equipment
while the Village supplies the lights, extension cords, tees, electrical tape, garland and
installation materials.
Moreno Landscape & Hardscape LLC owns and maintains equipment available for use on this
project, including:
Commercial pickup/work trucks
• Utility and equipment trailers
Commercial extension laddersy
Commercial step ladders
Portable generator
Hand tools and installation equipment
* Electrical testing equipment
• Traffic cones and work -zone safety equipment
• Personal protective equipment (PPE)
* Material handling and general commercial landscape equipment for cleanup
RENTED / PROCURED EQUIPMENT
The following equipment will be rented or otherwise procured as necessary for completion of the
project:
• Towable and a self-propelled aerial lift equipment of appropriate working height ("Nifty
Lift TD34T" already scheduled.)
• Additional aerial lift equipment as necessary based upon tree height and site conditions.
Any additional specialty safety equipment necessary to safely and efficiently complete
the work in accordance with Village specifications.
All rented or procured equipment will be obtained from established commercial equipment rental
providers and will meet applicable safety and operational requirements. (Burris Equipment in
Waukegan.)
LOU, A I
Moreno Landscape & Hardscape LLC is prepared to furnish the supervision, labor, vehicles,
tools, equipment and incidental resources necessary to complete the work within the Village's
required schedule. The company will maintain adequate staffing and equipment availability
throughout installation, maintenance/repair, and removal operations.
All work will be performed in accordance with the Village of Mount Prospect specifications,
applicable OSHA requirements, State of Illinois safety requirements, and applicable local
regulations.
Moreno Landscape & Hardscape LLC has developed its 2026 holiday lighting schedule to
ensure adequate personnel, equipment, and dedicated production time are available for the
Village of Mount Prospect contract.
Our scheduled holiday lighting installation for the City of Highland Park will begin September
28, 2026, with an anticipated completion period of approximately two weeks. Upon completion
of the Highland Park installation, our holiday lighting crew and equipment will transition directly
into the Village of Mount Prospect project.
This planned sequencing allows Moreno Landscape & Hardscape LLC to efficiently coordinate
its municipal holiday lighting operations without overlapping critical installation periods or
compromising staffing, equipment availability, or workmanship.
Based upon this schedule, Moreno Landscape & Hardscape LLC anticipates beginning the
Village of Mount Prospect installation well in advance of the contractual deadline and completing
the required installation well before the Village's November 13, 2026, 7:00 a.m, completion
deadline.
The sequencing of these municipal projects also provides operational continuity for our crews.
Personnel will transition directly from comparable municipal holiday lighting work into the Mount
Prospect installation, allowing equipment, crew assignments, safety procedures, and installation
operations to remain organized and efficient.
Moreno Landscape & Hardscape LLC will maintain sufficient staffing and equipment throughout
the project and will coordinate directly with the Village's authorized representative regarding
scheduling, progress, inspections, adjustments, and final completion.
Moreno Landscape & Hard ;,ape, LLC
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Authorized Representative,
Title:
Date:
MOREN�O
Tree Lighting & Garland Installation Contract 202612027
Wilage of Mount Prospect
MORENO LANDSCAPE & HARDSCAPE LLC
Tree Lighting & Garland Installation Contract 202612027
Village of Mount Prospect
Moreno Landscape & Hardscape LLC guarantees that all installation, maintenance, and
removal services will be performed in a professional and workmanlike manner in
accordance with Village specifications.
Throughout the contract period, Moreno Landscape & Hardscape LLC will promptly address and
correct any deficiencies determined to be the result of our workmanship at no additional cost
to the Village.
This workmanship guarantee applies to services performed by Moreno Landscape & Hardscape
LLC and does not extend to defects or failures of materials supplied by the Village.
Moreno Landscape & Herds, ,,ape LLC
Authorized Representative*
Title: (>,
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MO,RENO
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Tree Lighting & Garland Installation Contract 202612027
Village of Mount Prospect
MORENO LANDSCAPE & HARDSCAPE LLC
Moreno Landscape & Hardscape LLC currently performs multiple municipal contracts,
demonstrating our experience, reliability, and ability to successfully coordinate crews,
equipment, and schedules.
C1tV-of'H*1ah1and Park
Moreno Landscape & Hardscape LLC has continuously served the City of Highland Park since
2018. Our successful performance has resulted in continued renewals and additional
contracts, including holiday lighting and municipal grounds maintenance services.
Cifygf Nofth,Chi *
Moreno Landscape & Hardscape LLC provides holiday lighting and decoration services for
the City of North Chicago Fire Department. Our quality workmanship and dependable
performance have resulted in the City repeatedly hiring us for subsequent holiday seasons,
Moreno Landscape & Hardscape LLC performs municipal landscape maintenance services
for the Village of Glencoe, requiring consistent scheduling, crew coordination, quality control,
and timely completion throughout the contract period.
Moreno Landscape & Hardscape LLC provides seasonal planter installation and
maintenance services for Ravinia, requiring detailed scheduling, timely seasonal installations,
consistent presentation standards, and coordination to ensure work is completed efficiently and
without disruption to ongoing operations.
Our experience managing multiple municipal contracts has allowed us to develop an efficient
scheduling system that dedicates crews, equipment, and production time to each
municipality without compromising service or deadlines.
For the 2026 holiday season, our Highland Park installation is scheduled to begin September
28 with an anticipated two -week completion period, allowing our holiday lighting crew to
transition directly into Mount Prospect. This provides ample time to complete Mount Prospect
well ahead of 'its November 13 installation deadline while maintaining our other municipal
SEE=
Moreno Landscape & Hardscape LLC has the staffing, equipment, and scheduling capacity to
;e-tuccessfully perform these contracts concurrently while providing each municipality the level J
Q-ervice and responsiveness it requires.
Moreno Landscape & m
Harde, LLC
Authorized Representative
Title:
Date
MORENO
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........................
Tree Lighting & Garland Installation Contract 202612027
Village of Mount Prospect
MORENO LANDSCAPE & HARDSCAPE LLC
Moreno Landscape & Hardscape LLC respectfully provides the following references
demonstrating our experience, ability, personnel, equipment, and capacity to successfully
perform municipal and commercial contracted services.
REFERENCE #1 OPHIQULAND, PA
Organization: City of Highland Park
Address: 1150 Halfday Rd, Highland Park, IL 60035
Contact Person: Joe O'Neil, Department Director.
Telephone: 847-432-0807
Services Performed: 2018-2021 Municipal Holiday Lighting Installation, Maintenance &
Removal; Municipal Landscape and Grounds Maintenance Services
Description of Experience:
Moreno Landscape & Hardscape LLC has performed contracted municipal services for the City
of Highland Park, including seasonal holiday lighting operations and ongoing municipal
landscape and grounds maintenance since 2018. Services require scheduled crews, equipment
coordination, adherence to municipal specifications, timely completion, and ongoing
communication with City personnel.
REFERENCE #2- CITEofHIGHLAND PAR,K.
Organization: City of Highland Park
Address: 1150 Halfday Rd, Highland Park, IL 60035
Contact Person: Ben Miller. City Forester.
Telephone: 847-432-0807
Services Performed: 2021-2026 Municipal Holiday Lighting Installation Summer & Winter
Installations, Maintenance & Removal; Municipal Landscape and Grounds Maintenance
Services, CBD & RBD Downtown Landscape Maintenance Services.
Description of Experience:
Moreno Landscape & Hardscape LLC has proudly served the City of Highland Park since
2018. Our proven performance has resulted in continued renewals and the award of
additional municipal contracts, including holiday lighting and grounds
maintenance demonstrating our ability to consistently deliver reliable, high -quality service and
meet the demands of ongoing municipal operations.
Organization: Fire Station Department, City of North Chicago.
Address: 1850 Lewis Ave, North Chicago, IL 60064.
Contact Person: Sonia Arty, Department Manager.
Telephone: 847-596-8780.
Services Performed: 2022-2025 Holiday Lighting Installation & Decorating Services.
Description of Experience:
Moreno Landscape & Hardscape LLC has provided holiday lighting and decoration services for
the City of North Chicago Fire Department since 2022, successfully completing seasonal
installation and removal while meeting the City's schedule, safety requirements, and
expectations for quality workmanship. Our quality workmanship and reliable performance have
resulted in the City continuing to hire us year after year, demonstrating their continued
confidence in our team and services.
Moreno► Landscape & Hards,c �e LLC
Authorized' zed Representative:
Title: 0 Wp'.0v , . - . . . . . .................... . .
Date: