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HomeMy WebLinkAbout07/18/2000 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT JULY 18, 2000 CALL CALL TO ORDER TO ORDER Mayor Farley called the meeting to order at 7:39 p.m. ROLL CALL RoLL CALL Presen~upQn roll call: Mayor Gerald FadeY Trustee Paul Hoefert Trustee Richard Lohrstor~er Trustee Michaele Skowron Trustee Irvana Wilks Absent: Trustee Timothy Corcoran Trustee Dennis Prikkel PLEDGE PLEDGE OF ALLEGIANCE Trustee Hoefert led the Pledge of Allegiance. INVOCATION INVOCATION Trustee Wilks gave the invocation. APPROVAL OF MINUTES MINUTES Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve the minutes of the regular meeting held June 20, 2000. Upon roll call: Ayes: Hoefert, Lo~¢storfer, Skowron, Farley Nays: None ~ Present: Wilks Motion carried. BILLS APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve payment of the following bills, dated June 29, 2000: General Fund S 384.974 Refuse Disposaf Fund Motor Fuel Tax Fund 8,936 Local Law Enforcement BIk Grant Fund 1997 Community Development Block Grant Fund 13,497 Debt Service Funds 22,769 Capital Improvement Fund 35,614 Capital Improvement Construction Fund Downtown Redevelopment Const. Fund 38,721 Street Improvement Construction Fund 138,510 Flood Control Construction Fund 18,023 Water & Sewer Fund 28,330 Parking System Revenue Fund 7,412 Vehicle Maintenance Fund 13,942 Vehicle Replacement Fund 16,261 Computer Replacement Fund Risk Management Fund 11,232 Police Pension Fund 28,054 Fire Pension Fund 25,078 Flexcomp Trust Fund 2,801 Escrow Deposit Fund 21,486 ~'~ Benefit Trust Funds 544 $ 816,184 Upon roll call: Ayes: Hoeferl, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to approve payment of the following bills, dated July 13, 2000: General Fund $ 431,020 Refuse Disposal Fund 283,410 Motor Fuel Tax Fund 7,108 Local Law Enforcement BIk Grant Fund 1997 Community Development Block Grant Fund 547 Debt Service Funds 795,444 Capital Improvement Fund 1,386 Capital Improvement Construction. Fund Downtown Redevelopment Ccnst. Fund 198,146 Street Improvement Construction Fund Flood Control Construction Fund 12,261 Water & Sewer Fund 343,486 Parking System Revenue Fund Vehicle Maintenance Fund 13,221 Vehicle Replacement Fund 8,959 Computer Replacement Fund 1,401 Risk Management Fund 122,848 Police Pension Fund 63 Fire Pension Fund 350 Flexcomp Trust Fund 2,852 Escrow Deposit Fund 36,572 Benefit Trust Funds $2,259,071 Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. FINANCIAL FINANCIAL REPORT REPORT Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of the financial report dated January 1 - June 30, 2000. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. MAYOR'S MAYOR'S REPORT REPORT Mayor Farley presented the seventh annual Workforce Development Council Scholarship Awards to Christen Stoltman and Neel Patel. These scholarships, funded in part by Mid- WORKFORCE City Bank, AT&T, and ARC Disposal & Recycling, are for $1000 each to assist students DEV. COUNCIL with college expenses. Ms. Stottman will attend Harper College, majoring in Education, SCHOLARSHIP and Mr. Patel will attend the University of Champaign at Urbana, and plans to major in AWARDS Computer Engineering and Business Management. Paula Randant, President of the Kiwanis Club of Mount Prospect presented two checks, LOWELL J. FELL each for $1000, as part of the late Firefighter Lowell J. Fell Memorial Scholarship fund. SCHOLARSHIPS The recipients were Barbara Yudell, who plans to attend the University of Illinois at Urbana-Champaign, and Leah Petersen, who will attend DePaul University. FIRE DEPT. AWARD Additionally, she presented, on behalf of the Kiwanis Club, a $1000 check to Rich Doubek, Public Education Officer for the the Mount Prospect Fire Department for the fire POLICE DEPT. safety house, and a $500 check to Crime Prevention Officer Bill Roscop for the Mount AWARD Prospect Police Department child safety seat program. Mayor Farley noted the recent deaths of Frank Boege, Plan Commissioner, and Parker Ekron, who served as a Village trustee from 1959-1967. Page 2 - July 18, 2000 COMMUNICATIONS AND PETITIONS- CITIZENS TO BE HEARD A resident of Mount Prospect expressed his dissatisfaction with the Metra train whistle blowing that was recently ordered by the transportation officials as the result of a recent fatal accident at Route 83. Mayor Farley assured him that staff is taking steps towards resolving the matter. PC 05-2000 OLD BUSINESS 2 E. RAND RD. PC 05-2000, 2 East Rand Road An ordinance was presented for first reading which would grant an excePtion from the Development Code to waive the'requirement for on-site stormwater detention at 2 E. Rand Road (Shell Oil Co.). Trustee Hoefert, seconded by Trustee Lohrstorfer~ moved to waive the rule requiring two readings of an ordinance. Upon roll calh Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance ORD. No. 5123: NO. 5123 AN ORDINANCE GRANTING AN EXCEPTION FROM CHAPTER 16 OF THE VILLAGE CODE FOR PROPERTY LOCATED AT 2 EAST RAND ROAD Upon roll call: Ayes: Hoefert, Lohrstoffer, Skowron, Wilks Nays: None Motion carried. AMEND An ordinance was presented for second reading, which would amend Chapter 2 of the CH. 2: Village Code by adopting the Consent Agenda as a part of the order of business. The ADOPT ordinance also eliminates the concurrence vote currently required by the Village Board for cases referred to them with positive recommendations by the Plan Commission and CONSENT Zoning Board of Appeals. AGENDA & DROP Trustee Wilks noted the proposed ordinance had been revised since the first reading and CONCUR- suggested the title of the proposed ordinance be revised to include the words "Rules of RENCE VOTE Order" to better reflect the actual content of the ordinance. Village Manager Michael Janonis stated that staff would make that revision. Trustee Wilks also asked that, when the Board begins using the Consent Agenda, the Village Clerk keep a record of all items that are removed from the Consent Agenda, and by whom, at each meeting. She stated that such information might be useful when the Consent Agenda procedure is evaluated in six months. Trustee Wilks, seconded by Trustee Lohrstorfer, moved for approval of Ordinance ORD. No. 5124: NO. 5124 AN ORDINANCE AMENDING SECTION II, "ORDER OF BUSINESS," OF CHAPTER 2 OF THE VILLAGE CODE OF MOUNT PROSPECT AND DECLARING THE INTENT OF THE CORPORATE AUTHORITIES WITH REGARDS TO CONSIDERATION OF RECOMMENDATIONS OF THE PLAN COMMISSION AND THE ZONING BOARD OF APPEALS Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Page 3- July 18, 2000 NEW BUSINESS ZBA 20-2000 ZBA 20-2000, 802 S. William Street 802 S. A request was presented for a variation to allow the construction of a new .garage, using WILLIAM ST. the existing garage pad, or floor, which currently encroaches into the five-foot (5') side yard setback of the subject property. The Zoning Board of Appeals (ZBA) had recommended approval by a vote of 4-0. Trustee Wilks, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of the ZBA to approve this request. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. An ordinance will be presented for first reading at the August 1 Village Board meeting. ZBA 21-2000 2400 ZBA 21-2000, 2400 Terminal Drive, Road Runner Cartage TERMIRAL A request was presented for an amendment to a Conditional Use permit, previously approved as Ordinance No. 5039 on August 17, 1999, to allow the construction of a 4800 DRIVE sq. ft. truck maintenance facility. The ZBA had recommended approval by a vote of 4-0. Director of Community Development William Cooney, recommended specific conditions for inclusion in a proposed ordinance, including that all prior conditions set forth in Ordinance No. 5039 relative to hours of operation and landscaping still apply. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of the ZBA to approve the petitioner's request with conditions as stated. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried An ordinance will be presented for first reading at the August 1 Village Board meeting. ZBA 16-2000 ZBA 16-2000, 1104 S. Church Road 1104 S. A request was presented for a variation to allow a pool and deck addition to encroach CHURCH eight feet (83 into the rear yard setback, and ten feet (10') into the exterior side setback. ROAD The ZBA had recommended approval by a vote of 4-0. Trustee Wilks, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of the ZBA to approve the petitioner's request. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. An ordinance will be presented for first reading at the August 1 Village Board meeting. ZBA 08-2000 TEXT ZBA 08-2000, Text Amendment, Village of Mount Prospect AMENDMENT, ZBA 8-00, Text Amendment, Village of Mount Prospect OUTDOOR A request was presented for amendments to the Village Code for the following: To permit outdoor dining areas in the B-3, B-4, and B-5 zoning districts; DINING AREAS to establish minimum standards for the operation of outdoor dining areas; and to establish a licensing process for Village staff's review of outdoor dining areas. The ZBA had recommended approval of all amendments by a vote of 4-0. Trustee Wilks asked Mr. Cooney when the Liquor Code, Chapter 13 of the Village Code, will be revised to coordinate with these proposed amendments; he stated that there are no immediate plans to revise that portion of the Code. He further explained that all liquor Page 4-July 18, 2000 is to be consumed on!y inside restaurants, if the restaurant is located within three hundred (300') of residential property. Village Manager Michael Janonis then advised the Board that there would be an internal review, by staff, of the entire Liquor Code in the near future. Trustee Wilks expressed her concerns that the consumption of alcohol at outdoor establishments might lead to noise and could very easily create uncomfortable situations for people residing within districts where outdoor dining would be allowed. Resident Mary Johnson, 215 S. Emerson Street, addressed the Board with concerns relative to the allowable size of the outdoor dining areas, as well as the hours of operation allowed. She was also very concerned about the parking spaces allowed for restaurants with outdoor dining, and whether there might be an increase in parked cars, resulting in major inconveniences to residents living nearby. Mr. Cooney addressed Mrs. Johnson's concerns and reiterated that any restaurant that might be licensed for outdoor dining would be reviewed annually, and that their license could be revoked at any time that problems occurred as a result of the outdoor dining. Trustees Skowron and Hoefert expressed their support for the proposed amendments. Trustee Skowron, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of the ZBA to approve the requested text amendments. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. An ordinance will be presented for first reading at the August 1 Village Board meeting. ZBA 13-2000, Text Amendment, Village of Mount Prospect ZBA 13-2000 A request was presented for amendments to the Village Code to establish minimum TEXT standards for artificial lighting in parking lots. The ZBA had recommended approval by a AMENDMENT, vote of 4-0. PARKING LOT LIGHTING Mr. Cooney provided the Board with an overview of the proposed amendments. He stated that currently, the Code provides very limited guidelines, among them that parking lot lights should be extinguished from 11:00 p.m. - 7:00 a.m., and that lights should be directed in such a way as not to "spill" over onto residential properties. He added that the proposed requirements, which include removal of the requirement that parking lot lights should be turned off from 11:00 p.m. - 7:00 a.m., would apply only when new parking lots are built, existing lots are expanded, or new lighting is added to parking lots. Trustee Lohrstorfer, seconded by Trustee Skowron, moved to concur with the recommendation of the ZBA. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. An ordinance will be presented for first reading at the August 1 Village Board meeting. An ordinance was presented for first reading, to amend Chapter 5 (Boards and Commissions) by reducing the number of members required for the Plan Commission AMEND CH. 5: and the Solid Waste Commission from nine to seven for each commission. It also PLAN COMM., provides for the dissolution of the Business District Development & Redevelopment SOLID WASTE Commission, and the Sign Review Board. COMM., Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to waive the rule requiring two BDDRC, readings of an ordinance. SIGN REVIEW BOARD Page 5 -July 18, 2000 Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks. Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance ORD. No. 5125: NC). 5125 AN ORDINANCE AMENDING VARIOUS SECTIONS OF CHAPTER 5 (BOARDS AND COMMISSIONS) OF THE VILLAGE CODE Upon roll call: Ayesi Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. AMEND An ordinance was presented for first reading to amend Chapter 14 (Zoning), Article V, of CH. 14: the Village Code, by modi~ing the duties of the Zoning Board of Appeals to establish MODIFY their jurisdiction over all sign related items previously handled by the Sign Review Board. ZBA DUTIES Trustee Hoefert, seconded by Trustee Skowron, moved to waive the rule requ!ring two readings of an ordinance. Upon roll call: Ayes: Hoefert, Lohrston~er, Skowron, Wilks Nays: None Motion carried. ORD. NO. 5126 Trustee Hoefert, seconded by Trustee Lohrstorfer, moved for approval of Ordinance No. 5126: AN ORDINANCE AMENDING CHAPTER 14, ARTICLE V, OF THE VILLAGE CODE Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. A resolution was presented to amend Resolution No. 40-84, which set established costs AMEND and procedures for Freedom of Information requests. Specifically, certain costs for RES. 40-84: obtaining information were listed, which have increased over the years, and the proposed FOI resolution reflects the current costs. PROCEDURES Trustee Wilks, seconded by Trustee Skowron, moved for approval for Resolution RES. No. 27-00: NO. 27-00 A RESOLUTION AMENDING RESOLUTION NO. 40-84 RELATIVE TO THE FREEDOM QF INFORMATION ACT Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. ESTABLISH An ordinance was presented for first reading, which authorizes the Village to establish a TIF REGISTRY registry for interested parties to receive notification of Tax increment Financing (TIF) information, which would include, among other things, TIF amendment actions and annual reports. Trustee Hoefert, seconded by Trustee Skowron~ moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Hoefed, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Page 6-July 18, 2000 Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Ordinance ORD. No. 5127: NO. 5127 AN ORDINANCE AUTHORIZING THE ESTABLISHMENT OF TAX INCREMENT FINANCING "INTERESTED PARTIES" REGISTRIES AND ADOPTING REGISTRATION RULES FOR SUCH REGISTRIES Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. AMEND REDEVEL. An Ordinance was presented for first reading to amend the Village's Redevelopment Plan PLAN: and to direct the Cook County Clerk to remit the property taxes levied in the twenty-third 23RD YEAR TIF year of the TIF to the Village. MONIES Trustee Wilks, seconded by Trustee Skowron, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Trustee Wilks, seconded by Trustee Lohrstorfer, moved fo~: approval of Ordinance ORD. No. 5128: NO. 5128 AN ORDINANCE APPROVING AN AMENDMENT TO THE REDEVELOPMENT PLAN AND PROJECT FOR THE MOUNT-PROSPECT TAX INCREMENT REDEVELOPMENT PROJECT AREA NUMBER ONE Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. TIF JOINT A request was presented for a motion to appoint a representative to the Joint Review REVIEW Board, as required by the TIF Reform Act of 1999. The Mayor is the designated elected BOARD REP. official of the Vii[age to serve in this capacity. Trustee Hoefert, seconded by Trustee Skowron, moved to appoint Mayor Farley as a representative to the Joint Review Board. Upon roll calh Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. ACCEPT Requests were presented for Board acceptance/adoption of the following reports: VARIOUS 1. Comprehensive Annual Financial Report for the fiscal year ended FINANCIAL December 31, 1999; REPORTS & 2. Tax Increment Financing Compliance Audit for the fiscal year ended ClP, 12/31/99 December 31, 1999; 3. Single Audit Act Compliance Report for the fiscal year ended December 31, 1999; 4. Auditor's Management Letter for the fiscal year ended December 31, 1999; 5. 2001-2005 Capital Improvements Plan. Trustee Hoefert, seconded by Trustee Lohrstorfer, moved to accept the Comprehensive Annual Financial Report, fiscal year ended December 31, 1999. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Page 7-July 18, 2000 · Trustee Wilks, seconded by Trustee Skowron, moved for Board acceptance of the Tax Increment Financing Compliance Audit, fiscal year ended December 31, 1999. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Skowron, moved for Board acceptance of the Single Audit Act Compliance Report, fiscal year ended December 31,. 1999. Upon r011 calh Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Trustee Skowron, seconded by Trustee Wilks, moved for Board acceptance of the Auditor's Management Letter, fiscal year ended December 31, 1999. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Trustee Hoefert, seconded by Trustee Skowron, moved for Board adoption of the 2001-2005 Capital improvements Plan. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron; Wilks Nays: None Motion carried. VILLAGE MANAGER'S REPORT STORM The following proposals were received for design engineering services for the SEWER Wedgewood storm sewer improvements and repairs to the Melas Park and Crumley t M PROVE- detention basins: MENTS & DETENTION COMPANY COST BASIN Peter F. Olesen & Associates, Inc. $38,300 REPAIRS Earth Tech, Inc. 45,500 Stanley Consultants, Inc. 85,760 PETER F. Trustee Wilks, seconded by Trustee Lohrstorfer, moved to award the contract to Peter F. Olesen & Associates, Inc. for design engineering services for the above project, for an OLESEN & amount not to exceed $38,300. ASSOC., INC. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. CONSTRUC- TION A request was presented for Beard acceptance of a proposal from Earth Tech, Inc. for iNSPECTION & construction inspection and construction management services for the Weller Creek Bank MANAGEMENT Stabilization Project Reach A2. FOR WELLER CREEK Trustee Wilks, seconded by Trustee Skowron, moved to accept the above proposal from PROJECT Earth Tech, Inc. for a cost not to exceed $160,000 plus 7% of the final construction costs. Upon roil call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks EARTH TECH, Nays: None iNC. Motion carried. Village Manager Michael Janonis noted that discussions regarding the construction of a new Village Hall would take place at meetings on July 25, August 1, and August 8, 2000. Page 8 -July 18, 2000 He also encouraged residents and viewers to attend the "Do It Downtown" block party planned for downtown Mount Prospect July 29. This event is hosted by the Chamber of Commerce and the Village to promote and support local businesses during the Route 83 roadway construction period. ANY OTHER ANY OTHER BUSINESS BUSINESS Trustee Lohrstorfer asked for an update on the Wisconsin Central (train) plans for double-tracking in the northeastern portion of the Village. Mr. Janonis responded that the work probably would begin in the spring of 2001. Trustee Skowron extended compliments to the Community Development Department for their recently published brochure highlighting the Village's businesses and services. CLOSED CLOSED SESSION SESSION Trustee Skowron, seconded by Trustee Lohrstorfer, moved to convene a Closed Session to discuss the following: PERSONNEL 5 ILCS 120/2 (c) (2) - "Collective negotiating matters between the public body and its employees or their representatives~ or deliberations concerning salary schedules for one or more classes or employees." Upon roll call: Ayes: Hoefert, Lohrstoffer, Skowron, Wilks Nays: None Motion carried. RECONVENE RECONVENE The Village Board reconvened at 10:26 p.m. No business was conducted in the Open Session. ADJOURN ADJOURNMENT Trustee Wilks, seconded by Trustee Lohrstorfer, moved to adjourn the July 18, 2000 meeting of the Mount Prospect Village Board, at 10:28 p.m. Upon roll call: Ayes: Hoefert, Lohrstorfer, Skowron, Wilks Nays: None Motion carried. Velma W. Lowe Village Clerk Page 9-July 18, 2000