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HomeMy WebLinkAbout08/11/2026 VB Minutes Village of Mount Prospect SpecialMeetingoftheVillageBoard Tuesday,August11,2026 / 6:00PM CALL TO ORDER Mayor Hoefert called the special meeting of the Village Board to order at 6:03 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Beth DiPrima, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Saccotelli Absent: None A quorum was present. 2.1. Pledge of Allegiance - Led by Trustee Colleen Saccotelli APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - July 21, 2026 Motion by Vincent Dante, seconded by Colleen Saccotelli, to approve the regular meeting of the Village Board - July 21, 2026: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. Mayor's Comment No comment. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD No public comment was received. CONSENT AGENDA Motion by Bill Grossi, seconded by Terri Gens, to approve the consent agenda as presented: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 6.1. List of Bills — July 15, 2026, to July 28, 2026 - $6,148,985.98 6.2.A request to waive the rules requiring public bidding and retroactively approve an informal vote of the Village Board to accept the proposal from Midwest Salt for the procurement and delivery of 5,000 tons of road salt for a cost not to exceed $562,950. OLD BUSINESS - None NEW BUSINESS - None VILLAGE MANAGER'S REPORT 9.1. Stormwater Master Plan Update Director of Public Works Sean Dorsey presented a status update on the Stormwater Master Plan, a significant, ongoing infrastructure effort for the Village. The presentation covered progress to date, current work underway, and the path to completing the study. Director Dorsey reported that approximately 85% of the existing sewer and drainage systems have been assessed, encompassing roughly 17 unique sewer or drainage basins. Work on the remaining portions of the study is now being conducted concurrently rather than sequentially to accelerate completion. The three remaining tasks include developing criteria for flood protection, evaluating passive stormwater infrastructure projects, and preparing program updates related to public and private property improvements. Director Dorsey presented an inundation map generated from the Village's computer model, which simulates storm events and identifies flooding priorities by location. Properties were color-coded by severity: red squares indicate flooding of one inch or more following a 10-year storm event and represent the highest priority areas; orange squares denote medium-priority locations; and yellow indicates lower-priority areas. The map covered multiple drainage areas across town, illustrating the scope of the flooding challenge. A key technical concern discussed was the interaction between stormwater improvements and the combined sewer system. Many homes in combined sewer areas have gravity connections to the sewer at their lowest point—typically a basement floor drain. If the sewer surcharges, these floor drains are the first point of backup. The engineer emphasized that any backyard drainage installations, which may include rain gardens, small-diameter pipes, and flow restrictors, are designed to carefully control the rate at which clear water enters the combined sewer. Residents should understand that such systems are not intended to eliminate backyard flooding entirely; water will still accumulate, but the design prevents sewer surcharge from causing additional harm inside homes. Director Dorsey also noted that Village staff regularly respond to resident calls about flooding and that many callers are repeat contacts who have been spoken with previously, underscoring the persistent nature of the problem and the high level of community concern. Director Dorsey answered clarifying questions from the Board. In response to a Board question, Director Dorsey explained how specific retention areas function during major rain events and how neighborhoods drain into basins. Board Comments o Shared a personal account of severe basement flooding, describing how approximately six feet of water reached the basement ceiling during the 1994 flood, underscoring the long-standing nature of the flooding problem in the community and the strong support for continuing the study and related improvements. Public Comment Steve Polit 601 N. Wilshire Dr. Suggested public information, engagement, and outreach efforts, drawing a parallel to past community initiatives such as the recycling program. David Shein 512 Na Wa Ta Ave. o Agreed with Mr. Polit regarding the importance of educating the public. o Important to inform residents on how individual property decisions can affect the broader drainage system. o Supports the Plan The Village Manager Mike Cassady noted that the Village has been receiving a high volume of requests from residents for rear yard drainage assistance. Staff has been advising residents that program changes will not be recommended until the study is complete. While residents have expressed frustration with the timeline, Village Manager Cassady stated that presenting the Board with data- driven recommendations remains the appropriate course of action. The study is expected to be presented to the Board in the first quarter of next year. Mayor Hoefert provided closing remarks and reflected on the Village's longstanding investment in stormwater infrastructure, estimating that the community has spent upwards of $50 million on stormwater-related mitigation projects over the years. The Mayor observed that the fundamental challenge is a choice between moving water away quickly versus detaining it and releasing it slowly after a storm event and acknowledged that the desired level of protection—whether a 25- year or 50-year storm standard—will have significant cost implications that increase exponentially with higher thresholds. The Mayor affirmed that the Village must continue working toward solutions that help as many residents as possible. ANY OTHER BUSINESS Trustee Gens read aloud a portion of an email from Dr. Jodi Megerle, the River Trails School District Superintendent, regarding opposition to an item on the July 21, 2026 agenda (1600 Bishop Court). CLOSED SESSION Mayor Hoefert announced a need for a closed session for the following purposes: LITIGATION — 5 ILCS 120/2 (c) (11) LAND ACQUISITION — 5 ILCS 120/2 (c) (5) PERSONNEL — 5 ILCS 120/2 (c) (2) PERSONNEL — 5 ILCS 120/2 (c) (1) DISPOSE OF LAND — 5 ILCS 120/2 (c) (6) Mayor Hoefert noted for the record that no action was expected to result from the closed session and that, therefore, no reportable action would follow. The special meeting of the Village Board will return to open session solely for the purpose of adjournment. Motion by Bill Grossi, seconded by Vincent Dante, to move into closed session: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Motion Passed The Village Board entered closed session at 7:00 p.m. in the Executive Conference Room. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn the closed session. Trustee Grossi seconded by Trustee Gens moved to adjourn the closed session. By unanimous voice vote, the closed session adjourned at 8:42 p.m. Motion by Trustee Dante, seconded by Trustee Grossi, to adjourn the special meeting. By unanimous voice vote, the August 11, 2026 Special Meeting of the Village Board of Trustees adjourned at 8:42 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk