HomeMy WebLinkAbout08/08/2000 COW agenda COMMITTEE OF THE WHOLE
AGENDA
Meeting Location: Meeting Date and Time:
Mount Prospect Senior Center Tuesday, August 8, 2000
50 South Emerson Street 7:30 p.m.
I. CALL TO ORDER - ROLL CALL
Mayor Gerald L. Farley
Trustee Timothy Corcoran Trustee Dennis Prikkel
Trustee Paul Hoefert Trustee Michaele Skowron
Trustee Richard Lohrstorfer Trustee Irvana Wilks
II. ACCEPTANCE OF MINUTES OF JULY 25, 2000
ACCEPTANCE OF MINUTES OF AUGUST 1, 2000 SPECIAL COW MEETING
(DEFERRAL OF MINUTES REQUESTED)
iii. CITIZENS TO BE HEARD
IV. VILLAGE HALL/SENIOR CENTER DISCUSSION
The Committee of the Whole meeting for this evening is the third of three scheduled
meetings to discuss the future of the Village Hall and Senior Center. The meetings have
been scheduled over several weeks in an effort to afford ample opportunity to the Village
Board to gather community input regarding an appropriate course of action. Background
materials were previously distributed to Board members and will again be available to
residents attending the meeting.
The Village Hall Ad Hoc Committee has previously provided a report to the Village Board and
a summary of the Committee's recommendations are included for informational purposes.
One of the recommendations of the Ad Hoc Committee was the proposed solution for
parking at a new Village Hall site. Much of the discussion focused on the use of underground
parking and maximizing green space. Previous Village staff reports projected the possibility
of a parking structure to be incorporated with a new Village Hall and existing public library
parking. Additional background information is provided regarding possible parking options
for the proposed site.
The proposed series of meetings is intended to discuss the Ad Hoc recommendations and
any other points the Village Board feels are important so that any decisions made can be
costed out and included in the 2001 budget, as necessary. If a decision is made to move
forward design options and space study decisions will need attention in the latter part of
August and into September.
NOTE: ANY INDIVIDUAL WHO WOULD LIKE TO ATTEND THIS MEETING BUT BECAUSE OF A
DISABILITY NEEDS SOME A CCOMMODA TION TO PARTICIPATE, SHOULD CONTA CT
THE VILLAGE MANAGER'S OFFICE AT lO0 SOUTH EMERSON, MOUNT PROSPECT,
ILLINOIS 60056, 847/392-6000, EXTENSION 5327, TDD #847/392-6064.
A notice of this meeting has been posted at the Senior Center. Letters inviting any interested
member of the Village Hall Ad Hoc committee has also been sent out regarding the meeting.
Appropriate Village staff members will be present to facilitate the discussion.
V. 2000 MID-YEAR BUDGET REVIEW - 2001 PRE-BUDGET WORKSHOP
Traditionally, the Village Board has engaged in a mid-year review of the current year Budget
as a means of monitoring the Revenue and Expenditure levels contained therein. In 1996,
the Village Board added a new component to this process, a Pre-Budget Workshop,
specifically designed to look forward toward the coming Budget year with the idea of setting
parameters and giving staff direction for the next Budget. This latter exercise was facilitated
by the inclusion of a forecast budget in the annual Budget document.
With the close of June financial activity, staff is in the position to present mid-year financial
data as well as review the 2001 forecast Budget. Overall, I believe you will find the Village--s
finances to be in order for 2000 and that based on the 2001 forecast budget presented last
year, we will find ourselves in good shape going into next year.
With regard to the 2001 Budget, it is anticipated that the Village Board and staff will engage
in an overview of the upcoming Village Budget with particular focus on problems, trends,
initiatives and revenue/expenditure projections. The discussion will lead to establishing
general parameters for the construction of the actual Budget document that will be formally
considered later in the year.
As was the approach last year, I would again suggest that the focus remain broad as
opposed to more detailed discussions regarding specific line items. If, during the Pre-Budget
Workshop, questions arise regarding current or new initiatives proposed by staff or Village
Board, I would again suggest that the focus be on defining the initiative and what the issues
are pro and con so that staff can then undertake research with the idea of being prepared
for detailed discussion at the regular Budget Hearings.
In that same light, it would be appropriate for Board members to raise individual items or
initiatives which they would like to have considered in preparation of the upcoming Budget.
A ^Budget Suggestion" sheet is included in your information package. If at all possible, I
would ask that completed sheet(s) be brought to the meeting for consideration by the entire
Board. If there is consensus to pursue particular items, then staff can follow-up as
appropriate and include same within the proposed Budget document.
Finance Director Doug EIIsworth will provide an overview of his report and appropriate
Department Directors and staff will be available to answer questions and facilitate
discussion. You may want to bring your 2000 Budget book to the meeting as additional
reference material.
VI. VILLAGE MANAGER'S REPORT
VII. ANY OTHER BUSINESS
VIII. ADJOURNMENT
CLOSED SESSION
PERSONNEL
5 ILCS 120/2 (c) (1). "The appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body, including hearing testimony on a complaint
lodged against an employee to determine its validity."
5 ILCS 120/2 (c) (2). "Collective negotiating matters between the public body and its employees or
their representatives, or deliberations concerning salary schedules for one or more classes of
employees."
LITIGATION
5 ILCS 120/2 (c) (11). "Litigation, when an action against, affecting or on behalf of the particular
public body has been filed and is pending before a court or administrative tribunal, or when the public
body finds that an action is probable or imminent, in which case the basis for the finding shall be
recorded and entered into the minutes of the closed meeting."
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