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HomeMy WebLinkAbout05/08/2026 FFIB MinutesForeign Fire Insurance Board Meeting Minutes Regular Meeting May 8, 2026 Call meeting to order at 0833. Roll Call Present: Kelly, Ekner, Chief Wang, Lt Bocox, Moran, Wojnowski and Lawler Absent: Bocox, Lawler and Wojnowski come and go at various points during meeting Officer's Report: Chairman's Report: Elections complete. 1s' meeting for new board. Board roles to be discussed. Treasurer's Report: Balance of $540,139.36 as of 5/5/26. No outstanding payments. Mailings went out week of 5/4/26. Secretary Report: None Old Business: Updated Village Ordinance- New ordinance passed in February Updated By-laws- Motion to adopt new bylaws. Motion -Jack, 2,d- Moran. 6 Yay's, 0 No's; Wojnowski absent at time. Motion passes to adopt new bylaws. FFIB Board Roles: Kelly- Chairman, Lawler- Co-chair; Wojnowski- Treasurer, Ekner- Secretary New Business: Vena Door Proposal- Proposal to paint exterior sides of overhead doors at stations 11, 12 and 13. Painting of exterior sides of pedestrian doors at Stations 11 and 12. Colors will be "safety Red." McCahill Painting is recommended contractor for services. Middle price of 3 quotes. They use a hot washing prep method and a 2 part epoxy double coat that prolongs the life of the paint. They are recommended due to superior prep and paint application. Public Works has approved the work. Total ask for proposal is $13,350. Motion to vote by Ekner; 2d- Kelly; 7 Yay's; 0 No's. Motion passes to general vote due to cost greater than $10K. Vena Sign Proposal- Proposal for 12 exterior aluminum signs for apparatus bay identification. Recommending Fastsigns due to lowest price. Cost is $1,729.92. Cost will not be higher than this, but can be lower if signs end up being smaller, but signs won't be bigger than the ask price. Motion to vote by Kelly, 2d- Ekner; 7 Yay's, 0 No's. Motion passes Ekner Shoe Proposal- Annual submittal. Submitted to run from July 1 to July 31 if special meeting is able to be arranged. Will run through Dick Pond Athletics in Hoffman Estates again. Discussion ensues. Motion to vote- Kelly, 2d- Ekner; 6 Yay's, 1 No, Motion passes and goes to general vote due to amount being over $10K. Laurinaitis G2 Proposal- Proposal is for material and installation of the G2 station alerting system at station 14. Ask is for $47,000. This will work similar to what is installed at Station 11. Discussion ensues. US Digital Design is sole provider of equipment. Digicom Installations, Inc is recommended for install. Public works does not have capacity for install. Digicom is 1 of 2 contractors that is recommended by manufacturer. Recommendation of installer is due to lower cost of 2 and reputation. There is a $7K "fudge factor" built in for unexpected costs that may arise. No extended warranty as station 11 did not get extended warranty either. Motion to vote by Kelly, 2nd- Ekner; 7 Yay's, 0 No's. Motion passes to general vote due to amount greater than $10K. Novak Tender Lights Proposal- Proposal withdrawn and to be resubmitted at later time Takoy Drug Safe Proposal- Proposal is for 18 controlled substance safes for all apparatuses that carry controlled drugs. Total ask is for $66,809. EMS committee is looking into more safety around controlled substances and to get rid of paper logs. Looked at 3 versions of similar safes. Comp X is the recommendation from the EMS Committee. Comp X is a local company located in Grayslake. Local service makes it easier to get parts or replacement if needed. They can build a new safe in 45 mins or get parts for servicing quickly. Comp X uses MP based network and not cloud networks so MP controls the data for it. There are no continuing costs for Comp X safes whereas the others tested do in various amounts. Use Pin code or department ID to access safe. Less than $1 for replacement tags if drug used or seal broken. Due to ask being over $50K this will have to go to Village Board for approval. Motion to vote by Kelly, 2d- Ekner; 6 Yay's, 0 No's, Wojnowski absent. Motion passes to general vote due to amount greater than $10K. Campos Gym Membership Proposal- Ask is for $100/month for 12 months for 75 members. Would be a stipend paid out to each individual member in amount of $1,200. Discussion ensues. It was discussed that a stipend or check is not allowed per village policy. Wellness is important, but as proposed would not meet guidelines. Motion to vote- Ekner; 2d- Kelly; 6 No's, 1 Yay, Motion does not pass Korzun Helmet Proposal- This is a submittal every 2-3 years for the plastic fire helmets that are distributed out to community members at events, etc. Promos 911 is recommended due to lowest price. Cost not to exceed $6,229.54. Motion to vote by Kelly, 2,d- Wojnowski, 6 Yay's; 0 No's, Bocox= Absent. Motion Passes Request for special meeting due to number of proposals that need to go to general vote and next regular meeting not until August 14t". Special meeting to take place Friday, June 12rn Citizens to be heard: None Motion made to adjourn made by Kelly, seconded by Ekner. FFTB Vote: Kelly= Yes, Ekner= Yes, , Chief Wang = Yes, Lt, Moran= Yes, Wojnowski= Yes, Lawler= Yes. 6 Yay's; 0 No's; Bocox= Absent, Motion to adjourn approved. Meeting adjourned at 10:05A.