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HomeMy WebLinkAbout06/27/2000 COW minutes REVISED 7/25/00 MINUTES COMMITTEE OF THE WHOLE J U N E 27, 2000 i. CALL TO ORDER The meeting was called to order at 6:15 p.m. by Mayor Gerald Farley. Present at the meeting were: Trustees Richard Lohrstorfer, Michaele Skowron, Dennis Prikkel and Irvana Wilks. Trustee Paul Hoefert arrived at 7:30 p.m. Absent from the meeting was Trustee Timothy Corcoran. Staff members present included Village Manager Michael Janonis, Assistant Village Manager David Strahl, Finance Director Doug EIIsworth, Fire Chief Michael Figolah, Deputy Fire Chief John Malcolm, Deputy Finance Director Carol Widmer, Community Development Director William Cooney, Television Services Coordinator Ross Rowe, MIS Coordinator Joan Middleton, Public Works Director Glen Andler, Deputy Public Works Director Sean Dorsey and Public Information Officer Maura Jandris. II. APPROVAL OF MINUTES Approval of Minutes from May 23, 2000. Motion was made by Trustee Lohrstorfer and Seconded by Trustee Prikkel to approve the Minutes. Minutes were approved unanimously. iii. CITIZENS TO BE HEARD Richard Hendricks, 196 Christy Lane, Twin Lakes, Wisconsin, spoke. He stated that he has six cases pending before the Cook County Court system which all started with a charge signed by Village Manager Janonis on January 29, 2000. The Complaint that Mr. Janonis signed was for impersonating a public official. He is requesting the Village Board to drop the charges against him for being charged with impersonating a public official. He is also requesting that Deputy Chief Ron Richardson submit his resignation. George Smith, Six Jerry Drive, spoke. He stated there has been repeated abuse with 911 calls for trivial matters which has caused great disruption in the neighborhood due to Mr. Hendricks. Mr. Hendricks is constantly calling for non- emergencies and would suggest some type of action to discourage these activities. Recently Mr. Hendricks was cited for working on a vehicle on a public street and became very abusive to the Officer. He stated the Officer retained his professionalism throughout the incident. Richard Anda, Four Jerry Drive, spoke. He stated that he is tired of the harassment and abuse of the 911 system by Mr. Hendricks and stated that he showed absolutely no respect to Officer Favia who cited him for working on his vehicle in the public street. IV. 2001-2005 CAPITAL IMPROVEMENT PLAN Mayor Farley stated that residents should be encouraged to read beyond the headlines that will show up in the paper following this discussion and review the details of the suggestions and not react to the attention-getting headlines related He also stated that many of the items that are proposed have yet to be discussed by the Village Board; therefore, no funding has been committed to many of the proposals presented. Village Manager Janonis stated this is a rolling five-year plan that outlines possible future purchases and only forewarns the Village Board as to possible requests that may end up as part of the annual Budget discussions. He stated the Finance Commission has reviewed the projects within the last week and the majority of items are continuations and the discussions this evening will focus on changes in the document with major projects. Finance Director Doug EIIsworth provided a general overview of the document including the funding options and the various project types. He stated that numerous items are intended to be undertaken with funds from the Capital Improvement Fund. He stated that there are some issues that are beginning to occur with the Water Fund whereby the Fund cannot afford some of the proposed projects outlined in the document based on the normal rate increases that have been approved by the Board in recent years. The Water Fund is an enterprise Fund and is to be self-supporting and there are currently a number of capital improvement items necessary for the water system, which will soon need to be discussed for future funding. Finance Commission member Vince Grochocinski spoke. He outlined the recommendations from the Finance Commission including the support for the CIP process itself. He stated the Commission is in general agreement with the plan suggested by the staff but reserves the right to review the options as decisions are contemplated. He voiced a concern regarding the issues that were brought up regarding the combined sewer system and the need for further study, The Commission suggested the use of cash reserves for the first year of the sewer study and would recommend the continued funding of the Shared Sidewalk Replacement Program. He also stated the Commission would recommend any improvements to the Golf Road Fire Station be considered in 2001 instead of 2002 as recommended by staff. He stated the Commission would support consolidation of maintenance of vehicles and the Fire vehicles be transferred to the Public Works garage and replace Station 14 with a smaller footprint. Police Chief Ronald Pavlock provided an overview of the purchases to be considered as part of the Police CIP. He stated the proposal is just a conclusion of the mobile data terminal purchases, which have been approved previously. Cable Production Coordinator Ross Rowe stated that the items which are being proposed as part of the CIP for the Television Services Division include the completion of the digital studio conversion and the suggestion of a purchase of a production vehicle for mobile programming. MIS Coordinator Joan Middleton provided an overview of the desktop upgrades to be considered for 2001 whereby new Office Suite packages would need to be purchased and some additional memory upgrades for the desk top upgrades to occur. She also stated there is discussion underway regarding a four-year replacement for hardware to match the software schedule. She pointed that the 2003 Budget includes a Police and Fire building wiring upgrades to category 5. Deputy Fire Chief John Malcolm highlighted the Fire Department's data link program for 2001 and 2002. Fire Chief Mike Figolah highlighted the proposed Station 12 improvements in 2002 and the possible replacement of Station 14 in 2003. Community Development Director Bill Cooney highlighted the requests from the Community Development Department for a voice permit system for 2001 so that people who have outstanding Permits may remotely determine Permit status without direct contact with the Village staff. He also highlighted the proposed expenditures for the Streetscape Program over the next several years. There was general discussion regarding the burying of electrical cables in the downtown area and the possible cost of such an endeavor. Public Works Director Glen Andler provided an overview of the numerous Public Works projects that are being considered. He said there is a need to repaint the 2,000,000 gallon water tank and to upgrade the water control system during 2001 and 2001. A revised interpretation by the Federal government by ADA ramps requires the Village to go back and replace some ramps that were done several years ago in initial compliance with the Federal ADA regulations. He also stated there is a Federal mandate requiring inspection of storm sewer systems to be completed within the next several years. General consensus of the Village Board was a concern regarding going back to correct sidewalk ramps due to the re-interpretation by the Federal government regarding ADA standards for sidewalks. There was also general discussion regarding the possible conflict of parkway trees with power lines and cable lines. Village Manager Janonis pointed out that there are a number of infrastructure issues which are showing up in the CIP due to the overall age and previous priorities of the community. He stated the CIP will be presented to the Village Board for approval at the July 18 Village Board meeting. V. VILLAGE MANAGER'S REPORT Village Manager Janonis stated that the Village Hall Ad Hoc Committee will meet on June 29 at 7:00 p.m. to present its report to the Village Board. The 4th of July Carnival starts on June 29 and will run through July 4. There is no Village Board meeting on July 4. Public Works Director Glen Andler provided an update regarding construction on the Route 83 project with assistance from Assistant Village Manager Dave Strahl and Police Chief Ron Pavlock. Vi. ANY OTHER BUSINESS Trustee Hoefert stated that sidewalks have been removed from around the Train Station and some areas in the downtown area. He stated the completion and restoration time frame necessary for these seems to be never ending and has become very difficult to walk throughout the downtown especially around the Train Station due to all the work that is underway. He also stated that he has a concern regarding the ongoing shopping cart issue and does not feel it is necessary that the Village protect a business investment by continuing to retrieve carts on behalf of the businesses. It is critical that businesses contain the carts on their site. He also suggested the Village Board look into performing a survey regarding who pays the Real Estate Property Transfer Tax in other communities. Vii. ADJOURNMENT No other business was transacted and the meeting was adjourned at 8:46 p.m. Respectfully submitted, DAVID STRAHL Assistant Village Manager DS/rcc H:\GEN\Cow\Minutes\062700 COW Minutes.doc