HomeMy WebLinkAbout9.1 Motion to accept proposal for the 2026-2031 Snow Removal & Ice Control Services Contract in an amount not to exceed $174,400 during the 2026/2027 winter season, subject to annual Chicago CPI increases during subsequent seasons.MORA
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Item Cover Page
Subject Motion to accept proposal for the 2026-2031 Snow Removal &
Ice Control Services Contract in an amount not to exceed
$174,,400 during the 2026/ 2027 winter season, subject to
annual Chicago CPI increases during subsequent seasons.
Meeting June 16, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT
VILLAGE BOARD
Fiscal Impact (Y/N) Y
Dollar Amount $174,400 during 2026/2027 winter season and subject to CPI
increases between 2% and 4% collars for the years 2027 through
2031.
Budget Source General Fund
Category VILLAGE MANAGER'S REPORT
Type Action Item
Information
For many years, the Public Works Department has utilized a private contractor to supplement the
Village's snow and ice control operations. The contracted services include snow removal for
approximately 110 cul-de-sacs, 11 Village -owned parking lots, and one of the Village's seven
residential plow sections, representing approximately 19.46 centerline miles of roadway. These
services are a critical component of the Department's overall snow and ice management
program.
The use of contracted cul-de-sac plowing was implemented to improve the timeliness of snow
removal services. Prior to outsourcing this work, cul-de-sacs were plowed using in-house
personnel and equipment. However, these areas were typically addressed only after snowfall had
ceased and all primary Village streets had been cleared. As a result, cul-de-sacs could remain
unplowed for an extended period following significant snow events. By utilizing dedicated
contractor personnel and equipment, cul-de-sac plowing is now generally completed within the
same operational timeframe as the Village's other residential streets, resulting in a higher level
of service for residents.
Contracted residential street plowing was also implemented in response to Public Works
Department staffing levels. Current staffing resources do not consistently provide sufficient
personnel to fully staff all designated plow routes during snow events. The contracted plow
section therefore remains essential to maintaining the Village's established level of service and
ensuring timely snow removal operations throughout the community.
Bid Results
The Village's previous contract for snow and ice removal services expired in the spring of 2026.
In preparation for the upcoming winter seasons, staff developed and issued a detailed Request
for Proposals (RFP) to secure these services beginning in the fall of 2026. The RFP was
distributed to five firms that provide snow and ice removal services. Two firms submitted
proposals, while three firms declined to participate. Staff contacted the non -responding firms to
determine the reason for their lack of response. Each indicated that they were either already
committed to existing client accounts or that the scope of services requested did not align with
their business model which primarily consists of parking lots and sidewalks for commercial
properties. The non -responding firms were Snow Systems, Rabine, and SE Inc.
The proposed agreement has a term of five years. Pricing submitted by the contractor is fixed for
the 2026/2027 winter season. For subsequent winter seasons, rate adjustments are limited to
changes in the Consumer Price Index (CPI), subject to a minimum annual increase of two
percent and a maximum annual increase of four percent.
The proposed compensation structure varies by service type. Rates for cul-de-sac plowing and
Village -owned parking lot plowing are billed on a per -occurrence basis. Residential section
plowing is compensated through a fixed seasonal fee, regardless of the frequency or severity of
snowfall events, up to a cumulative seasonal snowfall total of 55". Should seasonal snowfall
exceed 55", additional plowing services are compensated at the contract's established hourly
rates. Conversely, if the snowfall is less than 25" for the season, the section plowing rate is
reduced by 10%. The Village's average annual snowfall is approximately 37 inches, and
seasonal snowfall has exceeded 55 inches only once during the past fifteen years.
Two proposals were received. The results are summarized below:
Company
Cul-de-Sac
Parking Lots
Residential
Total Section & cul-
(per pass)
(per pass)
Section
de -sacs
Maxx Contractors
$8,700
$4)470
$1651700
$1741400
Pete's Perfection
$107200
$6)500
$2181500
$2281700
Plus
Discussion
The lowest -cost proposal was submitted by Maxx Contractors Corporation of Des Plaines,
Illinois ("Maxx"). Maxx has provided snow removal and ice control services to the Village for
the past thirteen years, during which time their performance has consistently met or exceeded
the Village's expectations. Staff has found their services to be exceptional, and Maxx has
demonstrated the capability, resources, and responsiveness necessary to effectively address
all callout requests, regardless of snowfall accumulation levels.
Maxx's proposal is approximately thirty-one percent lower than the next lowest proposal
received. In addition, staff conducted a post -proposal meeting with the principal of Maxx
Contractors Corporation to review the scope of services, confirm their understanding of the
contract requirements, and discuss the Village's performance expectations. Based on Maxx's
demonstrated experience, available resources, and qualified supervisory personnel, staff is
confident that Maxx possesses the expertise and capacity necessary to successfully perform
the work required under this Contract.
Alternatives
1. Accept the proposal submitted by Maxx Contractors Corporation for the 2026 through
2031 Snow Removal & Ice Control Services Contract.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends accepting the lowest cost proposal as submitted by Maxx Contractors Corp.
of Des Plaines, Illinois for specified snow removal and ice control services during the
2026/2027 through the 2030/2031 winter seasons. Expenditures will be limited to those
appropriated by the Village Board in annual budgets and pursuant to rates and terms indicated
in the request for proposal documents.
Attachments
1. Snowplow Section Orange (Contractor Section)
2. Snowplow Sections Overview Map
3. Cul De Sacs Map Combined
4. Parking Lot Plowing
5. Maxx RFP submittal
6. Pete Perfection RFP submittal
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contributors, and the GIS User Community, Esri, NASA, NGA, USGS, FEMA
Request for Proposal
Snow Removal& Ice Control Services, Contract
.................... . . . .
2026=2031
PROPOSALS DUE: April 13,2026 = 1:00 p.m. local tim�
Mount Prospect Public Works Department
1700 W. Central Road, Mount Prospect, Illinois 60056-2229
EXHIBIT A
(Upon award of contract, to be
attached to Snow Removal & lee
Control Services Extension 2026-
2031 as Exhibit A)
Pro2osal Form
V offlaq j e of Mount Pros2ect
.SNOW REMOVAL & ICE CONTROL SERVICES CONTRACT 2026=2031
OWNER INFORMATION
Owner Name:
Address: �,11 kkl
Business Name: fy) i> 1,0,
Business AddressA"
q
Home Phone,* Business Phone:
This Business is a.: Individual Proprietorship
❑ Joint Venture
El Partnership
M000� Corporation
If applicable, give names, addresses, and dates of birth of all partners, officers or directors.
1
Address
z z, S �CVMan W
1U�............ ....
age 34 of 66
Has the applicant, bulsiness, or, member of the business ever had a ZOOOO"'
lic',ense or contract, revoked, suspended or cancelled? El YES VNO
If yes, explain in full detail on a separate sheet of paper.
Does the business currently ol license or have a contract with any other municipality for
service? rYES F-1 NO
If yes, explain in full on a separate sheet of paper. Have any complaints against the business been
filed with the Illinois Commerce Commission, the Office of the Illinois Attorney General, or any
other govr, ,,'e,ntal body during the period of one year prior to the date of this proposal? �}
YES i NO
c
If yes, explain in full on a separate sheet of paper.
Please note, the Village reserves the right to conduct its own search with the Illinois
Commerce Commission, the Illinois Attorney General, or any other governmental body, and
may take into consideration any complaints and/or pending complaints made against the
business or owner.
Services will be either full -service cleaning, both inside and outside, or just outside cleaning.
In submitting this Proposal Form requesting award of the Village of Mount Prospect Snow Removal
& Ice Control Services Contract 2026-2031, 1 hereby certify that:
1. I will not assign or subcontract window cleaning services for the Village without prior written
approval of the Corporate Authorities of the Village of Mount Prospect.
2. Neither 1, nor any person who will be working on my behalf, has been convicted under the
laws of Illinois or any other state of an offense which under the laws of this state would be a
felony involving the theft of property, violence to persons, or criminal damage to property.
Please note that in the case of a person whose last conviction was more than two years past,
and can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible.
3. 1 am not barred by law from contracting with the Village because of a conviction for prior
violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILCS
5/33E-3 (Proposal Rigging) or 720 ILLS 5/33-4 (Proposal Rotating));
4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant
to Section 11-42.1-1 of the Illinois Municipal Code {55 ILCS 5/11-42.1-1) or in any payment,
fee or tax owed to the Village.
5. 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et
seq.};
Page 35 of 66
6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et ), and
the Rules and Regulations of the Illinois Department of Human Rights, including
establishment and maintenance of a sexual harassment policy as required by Section 2-105
of that Article and Act;
7.
7.
8.
94
I shall comply with the Americans with Disabilities Act.
I shall comply with the Americans with Disabilities Act.
I shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1
et seq.); and
All of the information I have provided in this Application has been truthful and given in
good faith.
I have read and understand the information provided with this Proposal Form, including
the Notice to Vendors, Instructions to Vendor, the General Conditions, the Specifications
and the Snow Removal & Ice Control Services Contract 2026-2031 and agree to the
proposal by the conditions set forth therein. My signature below indicates my acceptance
of all such conditions and my Proposal for award of the Village of Mount Prospect Snow
Removal & Ice Control Services Contract 2026-2031
MA CTO --%
Name of Company_ 1W
Proposal Submitted By. -e iloll,
Position in Company
Z4/ Z - (a2l - Date
Phone No. 416;�
Vendor must use the official firm's name and authorized representative must sign.
Page 36 of 66
PROPOSAL FORM
Snow Removal & Ice Control Services Contract 2026-2031 Village of Mount Prospect
Department of Public Works
4.
r
FROM:-S
(Hereinafter called "Vendor")
TO Office of the Village Manager, 3rd Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(Hereinafter called "Village" or "Village of Mount Prospect")
Snow Removal & Ice Control Services Contract 2026-2031
The Vendors have familiarized themselves with the services to be performed and
probable work conditions required under this Proposal affecting the cost of the
performance of the required services and with the Proposal Documents which include:
Instructions for Vendors
General Conditions
Specifications
Proposal Form
Affidavit — Proposal Certification Form
Proposal Security
Proposal Sheet — Snow Removal & Ice Control Services Contract 2026-2031
Exhibit B Contract Document
Therefore, the Vendor hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above listed
documents.
Vendor agrees to perform all of the required services and provide the equipment and
materials described in the Proposal Documents, as follows:
Vendor has Proposal on all items and has provided a price for all requested
services. The Vendor acknowledges it understands all the requested services for which
it has submitted a Proposal.
The Vendor will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
In submitting this Proposal, the Vendor understands that the Village reserves the right to
add to or subtract from the estimated quantities.
Page 37 of 66
The Village intends to award one ('1) contract (if at all) for the items Proposal. If written
notice of award of this Proposal is mailed, emailed or otherwise delivered to the Vendor
at any time before this Proposal is withdrawn, the Vendor agrees to execute and deliver
the contract in the prescribed form and furnish payment and performance bonds, or letter
of credit, and the insurance certificates required by the Proposal Documents to the Village
within ten ('10) business days after receipt.
The Vendor, and as successful Vendor/contractor upon award of the contract,
understands and agrees to the following:
1) The contractor agrees to provide all required services and items and material to the
Village as noted in the Proposal Documents and comply with the requirements of the
Proposal Documents.
2) The contractor agrees to comply with all applicable federal and state laws, rules and
regulations, and county and municipal ordinances,, as described in the General
Conditions.
All Addenda pertaining to this project shall be acknowledged by the Vendor in the spaces
provided below:
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds
for disqualification of the Vendor and rejection of his/her proposal submittal. A record of
all Addenda and copies of same will be available to all qualified Vendors from the Village
of Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect,
Illinois two (2) days prior to the letting. It shall be the Vendor's responsibility to become
fully advised of all Addenda prior to submitting its Proposal.
Upon award of the contract, the Village will send Notice of Award to the successful
Vendor, the Vendor must then execute the contract and provide the required bonds or
letter of credit and certificate of insurance to the Village within ten (10) business days.
The Village will then issue a written Notice to Proceed. Failure to complete the work in
the designated time frame may result in the Director of Public Works withholding
compensation due the contractor for failure to complete the said work in the designated
time frame, calling the bonds, or taking such other action as may be available.
Security in the sum of ten (r10%) percent of the amount Proposal in form of (check one). -
Proposal Bond Certified Check Bank Cashier's
Check
is attached hereto in accordance with the "Instructions for Vendors".
This Proposal Submittal contains the following:
1) Proposal Form
Page 38 of 66
2) Affidavit — Proposal Certification Form
3) Proposal Security
4) PROPOSAL SHEET(S) — Snow Removal & Ice Control Services Contract 2026-
2031
Respectfully su
Name of Firm/ dor.",
I.
Date:
Contact Information
Official Address:
% + (Signature)
10 e A�------------
Telephone,* 84-1 - Z 7 -, C)"-7Z
Emaik rY) A,�- $- &,A -of 144 11-aVg &I-Pw &
X, -��?FFo
ONE (1) SIGNED COPY OF THIS PROPOSAL FORM AND PROPOSAL SHEETS (Pages 31-50) ALONG
WITH THE AFFIDAVIT — PROPOSAL CERTIFCATION FORMS AND PROPOSAL SECURITY SHALL BE
SUBMITTED IN A SEALED MARKED ENVELOPE.
Page 39 of 55
AFFIDAVIT — PROPOSAL CERTIFICATION FORM
Vendor:
Company/Firm Name:
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalt f'pedury and possible termination of contract rights and debarment, the
undersigned, being first duly sworn on oath, deposes
6 (
and states that he or she Is R " S' sole owner,
rtnier, Joint ventured, President, Secretary, etc.) of
a t -S,
and has the authority to make all
i60L
F
(Name of Compa,tiy)
certifications required by this affidavit.
Section I Non -Collusion
The undersigned certifies that this Proposal is genuine and not collusive or a sham, that
said Vendor has not colluded, conspired, connived or agreed, directly or indirectly, with
any Vendor or person, to put in a sham Proposal or to refrain from submitting a Proposal,
and has not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person, to fix the Proposal price element of this
Proposal, or of that of any other Vendor, or to secure any advantage against any other
Vendor or any person interested in the proposed contract.
Section 11 Proposal Ri!g9ling gn�d Rotating,,,,
The undersigned further states that Co�_ � C4-S 60,9P
(Name of Company)
is not barred from submitting a Proposal or contracting as a result of a conviction for
violations of state laws prohibiting Proposal rigging or Proposal rotating or any similar
offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the
Illinois Criminal Code, 720 ILLS 5/33E-3,,33E-4.
Section III 101tu,q free Work
001'"I
The undersigned further states that � Z"s ?A i Tiz P 14i i r.P
(Name of Compa,Wy__)_,"'_
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1,
et seq., and has, to the extent not covered by a collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILLS 265/1 et seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV Tax Payment
The undersigned further states that is.
(Name of Comp
Page 40 of 66
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalt f'pedury and possible termination of contract rights and debarment, the
undersigned, being first duly sworn on oath, deposes
6 (
and states that he or she Is R " S' sole owner,
rtnier, Joint ventured, President, Secretary, etc.) of
a t -S,
and has the authority to make all
i60L
F
(Name of Compa,tiy)
certifications required by this affidavit.
Section I Non -Collusion
The undersigned certifies that this Proposal is genuine and not collusive or a sham, that
said Vendor has not colluded, conspired, connived or agreed, directly or indirectly, with
any Vendor or person, to put in a sham Proposal or to refrain from submitting a Proposal,
and has not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person, to fix the Proposal price element of this
Proposal, or of that of any other Vendor, or to secure any advantage against any other
Vendor or any person interested in the proposed contract.
Section 11 Proposal Ri!g9ling gn�d Rotating,,,,
The undersigned further states that Co�_ � C4-S 60,9P
(Name of Company)
is not barred from submitting a Proposal or contracting as a result of a conviction for
violations of state laws prohibiting Proposal rigging or Proposal rotating or any similar
offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the
Illinois Criminal Code, 720 ILLS 5/33E-3,,33E-4.
Section III 101tu,q free Work
001'"I
The undersigned further states that � Z"s ?A i Tiz P 14i i r.P
(Name of Compa,Wy__)_,"'_
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1,
et seq., and has, to the extent not covered by a collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILLS 265/1 et seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV Tax Payment
The undersigned further states that is.
(Name of Comp
Page 40 of 66
not delinquent in payment of any taxes to the Illinois Department of Revenue, in
accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned
understands that making a false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the contract and allows the municipality to recover
all amounts paid to the individual or entity under the contract in civil action.
Section V Sexual Harassiment, Plac
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
every party to a public contract must:
"Have written sexual harassment policies that shall include, at a minimum, the following
information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment
under State law; (111) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department (of Human Rights)
and the Commission (Human Rights Commission); (VI) directions on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act)."
A "public contract" includes: ...every contract to which the State, any of its political
subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
The undersigned further states that �f-t Ate om 60 P, has
(Name of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A)
(4).
It is expressly understood the foregoing statements and representations and promises
are made as a conditilloln to the right of the Vendor to receive payment under any award
'01
made under the term, nd provisions of this Proposal.
A
The undersign
Name Printed:
the t a it fbrmation contained in this Affidavit 'is, rue and correct.
'U
Title:
Signature
fi
Signed and sworn to before me this
My c r Imi, sion expires#
P6*6
day of 026.
7-MW1,79WF-,1-1-q4WF"1 7-ROW7, 77XW 7-111/17qr1/-77W777W17
OFFICIAL SEAL
NANCY J RITZ
NOTARY PUBLIC, STATE OF ILLINOIS
MY COMMISSION EXPIRES: 07/15/2027
Page 41 of 66
PROPOSALPROPOSALSHEET
-2031
SNOW REMOVAL & ICIE CONTROL SERVICES, CONTRACT 2026
The undersigned herewith submits a proposal on snow removal services at various
locations throughout the Village of Mount Prospect in accordance with the attached
documents. All proposals are to be delivered to Public Works, 1700 West Central Road,
Mount Prospect, Illinois, 60056, prior to 1:00 p.m. on April 13, 2026.
...........
Proposal Item 1 (Cul-de-Sac Plowing)
METHODOLOGY: On a separate sheet of paper please describe your methodology for
plowing cul-de-sacs. The explanation must include a detailed listing of the type and
quantity of vehicle/equipment to be used. In addition, the explanation should address
plow operations that extend beyond a 12-hour shift. The contractor must be able to
maintain operations on a continuous basis for multiple days. The Contractor may submit
a methodology that is different from the Village's minimum standard.
COMPLETE CLEARING OPERATION (cost per pass) — From 2" to 6" of
Accumulation
Schedule of Prices
Item No.
110 cul-de-sacs
Plowinq Amount
00
COMPLETE CLEARING OPERATION (cost per pass) — More than 6" of
Accumulation
Item No.
110 cu I -de -sacs
Schedule of Prices
Proposal Item 2 (Supplemental Drivers)
Plowinq Amount
Provide CDL w/ air brakes endorsement driver: $ per hour rate,
", I 111,wlmo�
Number of drivers available.
Page 42 of 66
Proposal Item 3 (Section Plowing and Ice Control "Orange"),
Methodology: On a separate sheet of paper please describe your methodology for
plowing the residential snowplow section. The explanation must include a detailed listing
of the type and quantity of vehicle/equipment to be used. In addition, the explanation
should address plow operations that extend beyond a 12-hour shift. The contractor must
be able to maintain operations on a continuous basis for multiple days. The Contractor
may submit a methodology that is different from the Village's minimum standard.
Schedule of Prices
cc
Snow plowing curb to curb - Orange Section $ Base Contract
Price
00
Rate including truck and driver for work after 55 19 accumulation: lwlo�
...... . ............ ....
per hour rate.
Proposal Item 4 (Parking Lot Plowing)
METHODOLOGY: On a separate sheet of paper please describe your methodology for
plowing parking lots. The explanation must include a detailed listing of the type and
quantity of vehicle/equipment to be used. In addition, the explanation should address
plow operations that extend beyond a 12-hour shift. The contractor must be able to
maintain operations on a continuous basis for multiple days. The Contractor may submit
a methodology that is different from the Village's minimum standard.
Parking lots include:
East Commuter lot Train Station Depot 108 S. Main St. (Busse Avenue)
West Commuter lot Wille Street Lot 34 W. Busse Avenue
Maple Parking Garage Pine Street 111 Rand Rd
911 Kensington Rd Village Hall Parking Garage
COMPLETE CLEARING OPERATION (cost per pass)
Schedule of Prices
Item No.
I I Pa rki ng Lots I fisted a Bove.
Plowing Lot Cost Total
$ 4447 0,
Page 43 of 66
COMPLETE CLEARING (cost per pass, per lot)
Schedule of Prices
Items:
East Commuter lot
West Commuter Lot
Maple Parking Garage
Train Station Depot
Willie Street Lot
Chase Lot
111 Rand Rd
1601 W Golf
Village Hall Parking
2000 E Kensington
911 Kensington Rd
Methodology: O►n a separate sheet of paper please describe your methodology for
plowing the residential snowplow section. The explanation must include a detailed listing
of the type and quantity of vehicle/equipment to be used. In addition, the explanation
should address plow operations that extend beyond a 12-hour shift. The contractor must
be able to maintain operations on a continuous basis for multiple days. The Contractor
may submit a methodology that is different from the Village's minimum standard.
Schedule of Prices
A
00
Snow plowing curb to curb - Purple Section Base Contract
Price
L� 0
Rate including truck and driver for work after 55 accumulation:
per hour rate.
TOTAL AMOUNT OF PROPOSAL
Combination of proposal Item 1 (Cul-de-Sac Plowing)
& proposal Item 3 (Sect -ion Plowing and Ice Control "Orange" Section)
Page " of66
Hourly rate (including labor and equipment) for any additional equipment as required
under Paragraph E of Specifications and Prosecution of Work.
Proposals accepted on this form only. Include a complete list of all equipment,
showing year, make, model, plow or bucket size and radio type that is available for this
Equipment
Year & Make
T v pe.
Rate/Hr.,
4 X 4
1. Z IS
1;03- v
Pickup
W/plow
$ 1150 6C.;
Z61
F- 4
OC
..............
r � �p
4, -Z
Oy ar/4wu
66
175, 1001*-
Dump Truck 1 �AT
(Min. ZOO Z 6,41
25,000 lbs. If me P
GVW)
2.
Zn 0 3
3. 2 60 M46K
$
4.
Semi -trailer 1. 2 00 Z VZAj1ja1o,1,b
Truck
$ 1 f5Z
0"t Year & Make
Type
End Loader
(Rubber
ti re)
k-
14
Include list of similar proposals for snow removal of this type.
Rate/H r.
The Village of Mount Prospect reserves the right to adjust quantities based upon
budget guidelines. The above listed quantities are approximate.
Mark outside of envelope: "SEALED PROPOSAL: Snow Removal & Ice Control
Services Contract 2026-2031 " and deliver to the Public Works Department, 1700
W. Central Rd., Mount Prospect, Illinois, 60056, by 1:00 p.m., Monday, April 13,
2026.
4
Name of Company/Firm
,Jzzd
6g Avelowa- J""te'o
Address of Company/Firm
By:
Phone: v 9%' 29%D7z Y
Date submitted: .2026.
Note: Be sure to mark outside of envelope, "Sealed Proposal for Snow Removal
& Ice Control Services Contract 2026w2031."
Also note any exceptions to the specifications,
Page 46 of 66
TOe.rp
Note: All proposals to remain firm for thirty (30) days. Be sure to mark the
outside of the envelope, "Sealed Proposal for Snow Removal & lee Control
Services Contract 2026-2031."
Page 47 of 66
EXHIBIT B
VILLAGE OF MOUNT PROSPECT
REMOVAL, & ICE iCONTROL SERVICES CONTRACT 2.026-2031
THIS AGREEMENT (hereinafter the "Contract") is entered into by and between the
oil, It
Village of Mou t, Prospect,, an Illinois home rule municipall (he,rµein.after the "illage"/1,)oan iR0/4
and `4' located at
k
IS lllinois, (hereinafterContractor').
1. GENERAL As stated in the Proposal document.
2. SPECIFICATIONS As stated in the Proposal document.
314 CONTRACTOR RESPONSIBILITY FOR PROPERTY/HOLD HARMLESS
Contractor agrees to defend and hold harmless the Village from and against all
demands, claims, suits, costs, expenses, damages and adjustments based upon
any infringement of any patent relating to goods specified in the contract, and on
account of the Village's use of any copyrighted or uncopyrighted, composition,
trade secrets, secret process, proprietary rights, patented of unpatented invention,
article or appliance furnished or used under the proposal Specifications.
4. ADHERENCE TO LAWS
Employees and agents of Contractor shall obey all federal, state, county and
municipal laws and ordinances during the execution of their duties under this
Contract. The existence of this Contract does not exempt such individuals from
compliance with such laws or ordinances, nor does it convey any special rights or
privileges upon those individuals.
Contractor shall meet all applicable licensing requirements of the Village.
In addition, Contractor is required to comply with all federal, state, county and
municipal laws and ordinances, including the following:
a. Provide a drug free workplace pursuant to the Illinois Drug Free Workplace
Act (30 ILCS 580/1, et seq.);
b. Comply with the Illinois Public Works Employment Discrimination Act (775
1 LCS 10/ 1 et seq.);
C. Comply with Article 2 of the Illinois Human Rights Act (775 ILLS 5/2-101, et
), and the Rules and Regulations of the Illinois Department of Human
Rights, including establishment and maintenance of a sexual harassment
policy as required by Section 2-105 of that Article and Act.
d. Comply with the Americans with Disabilities Act; and
Page 48 of 66
e. Comply with the provisions of the EQUAL EMPLOYMENT OPPORTUNITY
CLAUSE required by the Illinois Department of Human Rights as a material
term of all public contracts, which states as follows:
Title 44, Part 750,, Section 750, APPENDIX A, Illinois Administrative Code,
Equal Employment Opportunity Clause
EQUAL EMPLOYMENT OPPORTUNITY
In the event of contractor's non-compliance with the provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights ("Department"), contractor
may be declared ineligible for future contracts or subcontracts with the State of
Illinois or any of its political subdivisions or municipal corporations, and the contract
may be cancelled or voided in whole or in part, and such other sanctions or
penalties may be imposed or remedies invoked as provided by statute or
regulation. During the performance of this contract, the contractor agrees as
follows:
1 ) That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, marital status, national origin or
ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable
discharge from military service; and further that it will examine all job classifications
to determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization.
2) That, if it hires additional employees in order to perform this contract or any
portion thereof, it will determine the availability (in accordance with the
Department's Rules) of minorities and women in the area(s) from which it may
reasonably recruit and it will hire for each job classification for which employees
are hired in such a way that minorities and women are not underutilized.
3) That, in all solicitations or advertisements for employees placed by it or on
its behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, marital status, national origin
or ancestry, age, physical or mental handicap unrelated to ability, or an
unfavorable discharge from military service.
4) That it will send to each labor organization or representative of workers
with which it has or is bound by a collective bargaining or other agreement or
understanding, a notice advising such labor organization or representative of the
contractor's obligations under the Illinois Human Rights Act and the Department's
Rules. If any such labor organization or representative fails or refuses to
cooperate with the contractor in its efforts to comply with such Act and Rules, the
contractor will promptly so notify the Department and the contracting agency and
will recruit employees from other sources when necessary to fulfill its obligations
thereunder.
5) That it will submit reports as required by the Department's Rules, furnish
all relevant information as may from time to time be requested by the Department
Page 49 of 66
or the contracting agency, and in all respects comply with the Illinois Human Rights
Act and the Department's Rules.
6) That it will permit access to all relevant books, records, accounts and work
sites by personnel of the contracting agency and the Department for purposes of
investigation to ascertain compliance with the Illinois Human Rights Act and the
Department's Rules.
7) That it will include verbatim or by reference the provisions of this clause in
every subcontract it awards under which any portion of the contract obligations are
undertaken or assumed, so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this contract, the
contractor will be liable for compliance with applicable provisions of this clause by
such subcontractors; and further it will promptly notify the contracting agency and
the Department in the event any subcontractor fails or refuses to comply
therewith. In addition, the contractor will not utilize any subcontractor declared by
the Illinois Human Rights Commission to be ineligible for contracts or subcontracts
with the State of Illinois or any of its political subdivisions or municipal corporations.
With respect to the two types of subcontracts referred to under paragraph 7 of the
Equal Employment Opportunity Clause above, following is an excerpt of Section
750.30 of the Department of Human Right's Rules and Regulations for Public
Contracts:
Title 44, Part 750, Section 750.30, Illinois Administrative Code, Subcontracts
Each public contractor and subcontractor shall in turn include the Equal
Employment Opportunity Clause set forth in Appendix A of this Part in each of its
subcontracts under which any portion of the contract obligations are undertaken or
assumed, said inclusion to be either verbatim or by reference so that the provisions
of the clause will be binding upon such subcontractors.
5. FEE SCHEDULE
The charges to be assessed by Contractor under this Contract are set forth in the
fee schedule contained in Exhibit A.
6. LOGBQQ,Kj,,-REC0RDS, & REPORTS REQUIRED
The Contractor shall provide the Village with a written status report on its provision
of services required by the Contract. This report shall be due before the tenth day
of the following month.
7*, METHODS OF PAYMENT
Payment under the Contract will be made in accordance with the Illinois Local
Government Prompt Payment Act, 50 ILCS 505/1 et seq.
8. HOLD HARMLESS AGREEME ONTRACTUAL LIAM=, A
Page 50 of 66
Contractor assumes full responsibility for the acts and omissions of its employees
and agents while engaged in performing services under the Contract. Contractor
agrees, to the greatest extent permitted by Illinois law, to protect, indemnify, save
and hold forever harmless the Village, its officers, appointed and elected officials,
Mayor and Board of Trustees, employees, volunteers, attorneys and agents from
and against any and all liabilities, obligations, claims, losses, damages, penalties,
and costs and expenses resulting from any suit, claim, demand, judgment, or
cause of action initiated by any person, including Contractor and its officers,
officials, employees, subcontractors, volunteers and agents, arising out of,
connected with, or in any way associated with the performance of services covered
by this Contract or the equipment used in connection therewith.
9. CONTRACTOR'S LIABILITY INSURANCE
Contractor shall not commence with the performance of services under this
Contract until it has obtained all insurance required hereunder and such insurance
has been approved by the Village. Certificates of such insurance shall be filed with
the Village prior to commencing work. Additionally, Contractor will provide the
Village with a letter from the insurance carrier that the Village will be notified within
thirty (30) days of the pending cancellation of any policy relating to this Contract.
Each insurance company shall be subject to approval by the Village, and the
respective policies shall name the Village as an additional named insured.
Approval of the insurance by the Village shall not relieve or decrease the liability
of Contractor hereunder. Such insurance is primary and in no event will be
considered contributory to any insurance purchased by the Village. Such
insurance will not be canceled, reduced, or materially changed without providing
the Village thirty (30) days advance written notice, via certified mail.
Contractor shall maintain all insurance required under subsections a through h of
this Section for not less than one (1) year after completion of this contract.
10. CONTRACT TERMINATION
The Village and Contractor reserve the right to terminate the Contract at any time
upon ten (10) days advance written notice to the other party. In addition to the
provisions set forth in Section General conditions (A,6) for immediate termination,
failure of Contractor to perform any aspect of this Contract properly and/or to
provide proper treatment to the general public, in the sole discretion of the Village,
is cause for immediate termination of the Contract without prior notice.
1 LENGTH OF CONTRACT
This Contract shall be in effect beginning November 1, 2026, and shall remain in
effect until May 1, 2031, unless terminated by either party under the conditions
specified in Section 10, Contract Termination. The Contract may be extended for
up to TWO (1) year periods beyond the termination date by mutual, written
agreement between the Village and the Contractor.
Page 51 of 66
12. COMPLIANCE WITH FREEDOM OF" INFORMATION Cr RE�LUEST
................ l
The Illinois Freedom of Information Act (FoIA), 5 ILCS 140/1 et seq., applies to
public records in the possession of a party with whom the Village has contracted.
The Village will have only a very short period of time from receipt of a FOIA request
to comply with the request, and there is a significant amount of work required to
process a request including collating and reviewing the information.
Contractor acknowledges the requirements of FOIA and agrees to comply with all
requests made by the Village for public records (as that term is defined by Section
2(c) of FOIA) in its possession and to provide the requested public records to the
Village within two (2) business days of the request being made by the Village.
Contractor agrees to indemnify and hold harmless the Village from all claims,
costs, penalty, losses and injuries (including but not limited to, attorney's fees,
other professional fees, court costs and/or arbitration or other dispute resolution
costs) arising out of or relating to its failure to provide the public records to the
Village under this Contract.
13. Contractor shall not assign this Contract or any part thereof without the prior written
consent of the Village. Approval, if any, for such assignment shall be made by the
Corporate Authorities of the Village. This Agreement shall be binding upon and
inure to the benefit of the parties hereto and their respective assigns, legal
representatives and successors in interest.
14. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws of
the State of Illinois and applicable federal law. Venue shall only be proper in a
court of competent jurisdiction located within the County of Cook, Illinois.
15. SEVERABILITY
The invalidity or unenforceability of one or more of the terms or provisions
contained in this Contract shall not affect the validity or enforceability of the
remaining terms and provisions of this Contract so long as the material purposes
of this contract can be determined and effectuated.
16. INTERPRETATION
Any headings of the Contract are for convenience of reference only and do not
define or limit the provisions thereof. Words of gender shall be deemed and
construed to include correlative words of other genders. Words importing the
singular shall include the plural and vice versa, unless the context shall otherwise
indicate. All references to any person or entity shall be deemed to include any
person or entity succeeding to the rights, duties and obligations of such person or
entity succeeding to the rights, duties and obligations of such person or entity in
accordance with the terms and conditions of the Contract.
17. 'WAIVER OF BREACH '
If either party waives a breach of any provision of this Contract by the other party,
that waiver will not operate or be construed as a waiver of any subsequent breach
by either party or prevent either party from enforcing such provisions.
18. MERGER -AMENDMENT
Page 52 of 66
This Contract sets forth the entire understanding of the parties relative to the
subject hereof and supersedes any and all prior agreements, express or implied,
oral or written. No amendment or modification of this Contract shall be effective
unless reduced to writing and executed by the parties.
19, COUNTERPARTS
This Contract may be executed in several counterparts each of which shall be an
original and all of which shall constitute but one and the same instrument.
20. EFFECTIVE DATE
The Effective Date of this Contract shall be the date executed by the Village
President and attested by the Village Clerk.
In Witness thereof, the said parties have executed and signed this contract.
BY M*
Attest:
VILLAGE OF MOUNT PROSPECT, an
Illinois Municipal Corporation
Karen Agoranos, Village
Clerk
04-,Z4 eTvi2.9
ra Corpote Name: 00,
BY*' -
Its
... ........
Page 53 of 66
EXHIBIT A
(Upon award of contract, to be
attached to Snow Removal & Ice
Controi Services Extension -2026-
2031 as Exhibit A)
ProposalForm
Village of Mount, Prospect,
SNOWREMOVAL & ICE CONTROL SERVICES CONTRACT 20264J031
OWNER INFORMATION
Owner Name: YGTG—CZ �'t16U-D
Address: �iS9 �i1��'n g ��
i b✓hee/;�q IL Goo90
Business Name: �.s�4e-s pe r1e1c/7 0 --
Business Address, ez Y-? k0l' /o)eL� 4,cc,90
11 ��/7-gq�Home Phone: 44? - 701 C1 Business Phone.- S7� odi
This Business is a: El Individual Proprietorship
0 Joint Venture
F-1 Partnership
Corporation
If applicable, give names, addresses, and dates of birth of all partners, officers or directors.
Name Address
0 rol"
. .............
Page 34 of 66
14-
%pnOC_
Has the applicant, business, or member of the business ever had a
license or contract revoked, suspended or cancelled? [] YES 5JNO
If yes, explain in full detail on a separate sheet of paper.
Does the business currently hold a license or have a contract with any other municipality for
service? n YES n NO
If yes, explain in full on a separate sheet of paper. Have any complaints against the business been
filed with the Illinois Commerce Commission, the Office of the Illinois Attorney General, or any
other governmental body during the period of one year prior to the date of this proposal? ❑
YES F] NO
If yes, explain in full on a separate sheet of paper.
Please note, the Village reserves the right to conduct its own search with the Illinois
Commerce Commission, the Illinois Attorney General, or any other governmental body, and
may take into consideration any complaints and/or pending complaints made against the
business or owner.
Services will be either full -service cleaning, both inside and outside, or just outside cleaning.
In submitting this Proposal Form requesting award of the Village of Mount Prospect Snow Removal
& Ice Control Services Contract 2026-2031, 1 hereby certify that:
1 1 will not assign or subcontract window cleaning services for the Village without prior written
approval of the Corporate Authorities of the Village of Mount Prospect.
2. Neither 1, nor any person who will be working on my behalf, has been convicted under the
laws of Illinois or any other state of an offense which under the laws of this state would be a
felony involving the theft of property, violence to persons, or criminal damage to property.
Please note that in the case of a person whose last conviction was more than two years past,
and can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible.
3. 1 am not barred by law from contracting with the Village because of a conviction for prior
violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1965 (720 ILCS
5/33E-3 (Proposal Rigging) or 720 ILCS 5/33-4 (Proposal Rotating));
4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant
to Section 11 -42.1 -1 of the Illinois Municipal Code (65 ILCS 5/11-42.1 -1) or in any payment,
fee or tax owed to the Village.
5. 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1 , et
Page 35 of 66
6. 1 shall comply with Article 2 of the Illinois Human Rights Act (775 ILCS 5/2-101, et ), and
the Rules and Regulations of the Illinois Department of Human Rights, including
establishment and maintenance of a sexual harassment policy as required by Section 2-105
of that Article and Act;
7. 1 shall comply with the Americans with Disabilities Act.
7. 1 shall comply with the Americans with Disabilities Act.
8. 1 shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1
et seq.); and
9. All of the information I have provided in this Application has been truthful and given in
good faith.
I have read and understand the information provided with this Proposal Form, including
the Notice to Vendors, Instructions to Vendor, the General Conditions, the Specifications
and the Snow Removal & Ice Control Services Contract 2026-2031 and agree to the
proposal by the conditions set forth therein. My signature below indicates my acceptance
of all such conditions and my Proposal for award of the Village of Mount Prospect Snow
Removal & Ice Control Services Contract 2026-2031
Name of Companyf1 U- 3,
Proposal Submitted By b
Position in Company Tres' Ckvi 4
2
Phone No. qL1 7 - 70 9 Date /G
Vendor must use the official firm's name and authorized representative must sign.
Page 36 of 66
111
Snow Removal & Ice Control Services Contract 2026-2031 Village of Mount Prospect
Denlartment of,'Public Works
FROM:
(Hereinafter called "Vendor")
TO: Office of the Village Manager, 3rd Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(Hereinafter called "Village" or "Village of Mount Prospect")
Snow Removal & Ice Control Services Contract 2026-2031
The Vendors have familiarized themselves with the services to be performed and
probable work conditions required under this Proposal affecting the cost of the
performance of the required services and with the Proposal Documents which include:
Instructions for Vendors
General Conditions
Specifications
Proposal Form
Affidavit — Proposal Certification Form
Proposal Security
Proposal Sheet — Snow Removal & Ice Control Services Contract 2026-2031
Exhibit B Contract Document
Therefore, the Vendor hereby proposes to furnish all supervision, technical personnel,
labor, materials, tools, equipment, and services (including all utility and transportation
services) required to perform the required services, all in accordance with the above listed
documents.
Vendor agrees to perform all of the required services and provide the equipment and
materials described in the Proposal Documents, as follows:
Vendor has Proposal on all items and has provided a price for all requested
services. The Vendor acknowledges it understands all the requested services for which
it has submitted a Proposal.
The Vendor will complete and provide all labor, equipment, materials and mobilization (if
applicable) to perform the required services as incidental to the fixed item price for each
item proposed.
In submitting this Proposal, the Vendor understands that the Village reserves the right to
add to or subtract from the estimated quantities.
Page 37 of 66
The Village intends to award one (1) contract (if at all) for the items Proposal. If written
notice of award of this Proposal is mailed, emailed or otherwise delivered to the Vendor
at any time before this Proposal is withdrawn, the Vendor agrees to execute and deliver
the contract in the prescribed form and furnish payment and performance bonds, or letter
of credit, and the insurance certificates required by the Proposal Documents to the Village
within ten (10) business days after receipt.
The Vendor, and as successful Vendor/contractor upon award of the contract,
understands and agrees to the following:
1) The contractor agrees to provide all required services and items and material to the
Village as noted in the Proposal Documents and comply with the requirements of the
Proposal Documents.
2) The contractor agrees to comply with all applicable federal and state laws, rules and
regulations, and county and municipal ordinances, as described in the General
Conditions.
All Addenda pertaining to this project shall be acknowledged by the Vendor in the spaces
provided below:
Addendum Ad-dendum.Date .................. . . . .......... —Acknowledgement by Vendor or Date
No. Authorized Representative Ackn oyv� �ed
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds
for disqualification of the Vendor and rejection of his/her proposal submittal. A record of
all Addenda and copies of same will be available to all qualified Vendors from the Village
of Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect,
Illinois two (2) days prior to the letting. It shall be the Vendor's responsibility to become
fully advised of all Addenda prior to submitting its Proposal.
Upon award of the contract, the Village will send Notice of Award to the successful
Vendor, the Vendor must then execute the contract and provide the required bonds or
letter of credit and certificate of insurance to the Village within ten (10) business days.
The Village will then issue a written Notice to Proceed. Failure to complete the work in
the designated time frame may result in the Director of Public Works withholding
compensation due the contractor for failure to complete the said work in the designated
time frame, calling the bonds, or taking such other action as may be available.
Security in the sum often (10%) percent of the amount, Proposal" form of (checkone):
Proposal Bond Cerfified Check Bank Cashier's
Check
is attached hereto in accordance with the "Instructions for Vendors".
This Proposal Submittal contains the following-,
1) Proposal Form
Page 38 of 88
2) Affidavit — Proposal Certification Form
3) Proposal Security
4) PROPOSAL SHEET(S) — Snow Removal & Ice Control Services Contract 2026-
2031
Respectfully submitted:
e- cc, 0 rl
Name of Firm/Ve,, or".,���5 PQ (' f,
........................ � f �- �
By:
.: t5f (Signature)
Title
Date: /j, I
----T
Contact Information:
Official Address:
gap
ME04,
Telephone: q47- 7Db9
Email#
4,je5 per q �3ha,��
ONE (1) SIGNED COPY OF THIS PROPOSAL FORM AND PROPOSAL SHEETS (Pages 31 -50) ALONG
WITH THE AFFIDAVIT — PROPOSAL CERTIFCATION FORM, AND PROPOSAL SECURITY SHALL BE
SUBMITTED IN A SEALED MARKED ENVELOPE.
Page 39 of 55
AFFIDAVIT — PROPOSAL CERTIFICATION FORM
Vendor:
Company/Firm Name-,
AddressmN
EiE s P�
. . ........
GUhc-c I;,�Y
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty, f erjuryand ossible termination of contract rights and debarment, the
undersigned,
being first duly sworn on oath, deposes
14'e"'k -
and states that he or she "is', 0-IT- (sole owner,
p int gyred, , President, Secretary, etc.) of
ve k
and has the authority to make all
(Name of Company)
certifications required by this affidavit,
Section I Non -Collusion
The undersigned certifies that this Proposal is genuine and not collusive or a sham, that
said Vendor has not colluded, conspired, connived or agreed, directly or indirectly, with
any Vendor or person, to put in a sham Proposal or to refrain from submitting a Proposal,
and has not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person, to fix the Proposal price element of this
Proposal, or of that of any other Vendor, or to secure any advantage against any other
Vendor or any person interested in the proposed contract.
0 @ 1*
Section 11 ProDo.S"I.R1q-'q-109 and Rotatm,
The undersigned further states that
(Name of Company)
is not barred from submitting a Proposal or contracting as a result of a conviction for
violations of state laws prohibiting Proposal rigging or Proposal rotating or any similar
offense of any state of the United States, as provided in Sections 33E-3 and 33E-4 of the
Illinois Criminal Code, 720 ILLS 5/33E-3, 33E4.
Section III Dru-q F ree W'or,kp ace
4
f
The undersigned further states that
(Name of Company)
provides a drug free workplace .pursuant to the Drug Free Workplace Act, 30 ILCS 580/1,
et seq., and has, to the extent not covered by a collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILLS 265/1 et seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV Tax, zment
The undersigned further states that
(Name of Company)
Page 40 of 66
not delinquent in payment of any taxes to the Illinois Department of Revenue, in
accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned
understands that making a false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the contract and allows the municipality to recover
all amounts paid to the individual or entity under the contract in civil action.
Section V Sexual"I Harassment Pioligy
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
every party to a public contract must:
"Have written sexual harassment policies that shall include, at a minimum, the following
information: (1) the illegality of sexual harassment; (11) the definition of sexual harassment
under State law; (111) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties; (V) the legal recourse,
investigative and complaint process available through the Department (of Human Rights)
and the Commission (Human Rights Commission); (VI) directions on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act)."
A 99 % I
public contract" includes: ...every contract to which the State, any of its political
subdivisions or any municipal corporafi[ IS a part, 775 ILCS 5/1-103 (M) (2002),
17
The undersigned further states that has
(Name of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A)
(4).
It is expressly understood the foregoing statements and representations and promises
are made as a condition to the right of the Vendor to receive payment under any award
,
made under the terms and provist I ons of this Proposal.
The undersigne "ifies, tha, li jormation contained in this Affidavit true and correct.
Signed by: Title:
igna re
Name Printed: Pz.,-,te, A a e, 0
a,
igned and sworn to before me this day of A
2026
�y commiss'j,'on eVires:
WL OWL, -AN&
. . . . . ............ . . . .
OFFICIAL SEAL
. . . . . .......... No L MARINA AIELLO
NOTARY PUBLIC, STATE OF ILLINOIS
4N
'J My COMMISSION EXPIRES: 5/3/2-125
Page 41 of 66
NkL
rig. d
The undersigned herewith submits a proposal on snow removal services at various
locations throughout the Village of Mount Prospect in accordance with the attached
documents. All proposals are to be delivered to Public Works, 1700 West Central Road,
Mount Prospect, Illinois, 60056, prior to 1:00 p.m. on April 13, 2026.
Proposal Item 1 (Cul-de-Sac Plowing)
METHODOLOGY: On a separate sheet of paper please describe your methodology for
plowing cul-de-sacs. The explanation must include a detailed listing of the type and
quantity of vehicle/equipment to be used. In addition, the explanation should address
plow operations that extend beyond a 12-hour shift. The contractor must be able to
maintain operations on a continuous basis for multiple days. The Contractor may submit
a methodology that is different from the Village's minimum standard.
COMPLETE CLEARING OPERATION (cost per pass) — From 2" to 6" of
Accumulation
Schedule of Prices
Item No*
110 c u I -de-sacs
-----------
COMPLETE CLEARING OPERATION (cost per pass) — More than 6 99 of
Accumulation
Item No,
110 c u 1-demsacs
Schedule of Prices
Proposal Item 2 (Supplemental Drivers)
=Now
0
00
Provide CDL w/ air brakes endorsement driver: $ per hour rate.,
Number of drivers available:
Page 42 of 66
. ...................
Proposal Item 3 (Section Plowing and Ice Control "Orange") Lj
Methodology: On a separate sheet of paper please describe your methodology for
plowing the residential snowplow section. The explanation must include a detailed listing
of the type and quantity of vehicle/equipment to be used. In addition, the explanation
should address plow operations that extend beyond a 12-hour shift. The contractor must
be able to maintain operations on a continuous basis for multiple days. The Contractor
may submit a methodology that is different from the Village's minimum standard.
Schedule of Prices
00
Snow plowing curb to curb - Orange Section
Base Contract
Price
Rate including truck and driver for work after 55 accumulation:
a2 .
per hour rate.
Proposal Item 4 (Parking Lot Plowing)
METHODOLOGY: On a separate sheet of paper please describe your methodology for
plowing parking lots. The explanation must include a detailed listing of the type and
quantity of vehicle/equipment to be used. In addition, the explanation should address
plow operations that extend beyond a 12-hour shift. The contractor must be able to
maintain operations on a continuous basis for multiple days. The Contractor may submit
a methodology that is different from the Village's minimum standard.
Parking lots include:
East Commuter lot Train Station Depot 108 S. Main St. (Busse Avenue)
West Commuter lot Wille, Street Lot 34 W. Busse Avenue
Maple Parking Garage Pine Street 111 Rand Rd
911 Kensington Rd Village Hall Parking Garage
COMPLETE CLEARING OPERATION (cost per pass)
Schedule of Prices
Item No.
II Parking Lots listed above.
Plowing Lot Cost Total
Page 43 of 66
COMPLETE CLEARING (cost per pass, per lot)
Schedule of Prices
Items:
East Commuter lot
West Commuter Lot
Maple Parking Garage
Train Station Depot
Willie Street Lot
Chase Lot
111 Rand Rd
1601 W Golf
Village Hall Parking
2000 E Kensington
911 Kensington Rd
Methodology: On a separate sheet of paper please describe your methodology for
plowing the residential snowplow section. The explanation must include a detailed listing
of the type and quantity of vehicle/equipment to be used. In addition, the explanation
should address plow operations that extend beyond a 12-hour shift. The contractor must
be able to maintain operations on a continuous basis for multiple days. The Contractor
may submit a methodology that is different from the Village's minimum standard.
Schedule of Prices
Snow plowing curb to curb - Purple Section Base Contract
Price
Rate including truck and driver for work after 55 accumulation. PP $
per hour rate.
TOTAL AMOUNT OF PROPOSAL
Combination of proposal Item 1 (Cul-de-Sac Plowing)
& proposal Item 3 (Section Plowing and Ice Control "Orange" Section)
. ......... . . . .........
Page 44 of 66
r.Ar#'r*M= 11 , V11111111 mjlibll
Hourly rate (including labor and equipment) for any additional equipment as required
under Paragraph E of Specifications and Prosecution of Work.
Proposals accepted on this form only. Include a complete list of all equipment,
showing year, make, model, plow or bucket size and radio type that is available for this
job.
Equipment
Year & Make
Tye
Rater r,,,
4 X 4
Pickup
1
W/plow
$
t
2.
3.
44,
Dump Truck
(Min.
1
25,000 lbs.
$
�,�.�- �-
GVW)
$ . ... . ...................................
3.
4.
Semi -trailer
1. IZO ZL PIZ,
Truck
o, 0 pmeM Year & Make
'gt
Type
End Loader
(Rubber
tire)
i. Sc6 4 2- It> B
4- V 0,6 -70
Include list of similar proposals for snow removal of this type.
Rate/Hr.
075�
cc_
2757:��
f
The Village of Mount Prospect reserves the right to adjust quantities based upon
budget guidelines. The above listed quantities are approximate.
Mark outside of envelope: "SEALED PROPOSAL: Snow Removal & Ice Control
Services Contract 2026-2031 " and deliver to the Public Works Department, 1700
W. Central Rd., Mount Prospect, Illinois, 60056, by 1:00 p.m., Monday, April 13,
20260
I L13
Name of ComV''any/Firm
q59
0
f, rn, anyffi,rm ress of
By:,.
Phone* gq7" 70/v 9
Date submitted: 2026-
Note: Be sure to mark outside of envelope, "Sealed Proposal for Snow Removal
& Ice Control Services Contract 2026-2031 ."
Also note any exceptions to the specifications.
Page 46 of 66
�*#jI:,►
Note: All proposals to remain firm for thirty (30) days. Be sure to mark the
outside of the envelope, "Sealed Proposal for Snow Removal & Ice Control
Services Contract 2026-2031."
EXHIBIT B
VILLAGE OF MOUNT PROSPECT
..SNOW REMOVAL & ICE CONTROL SERVICES CONTRACT 2026-2031
THIS AGREEMENT (hereinafter the "Contract") is entered into by and between the
Village &f qMO Ufnt 0, fit, a Illinois home rule muniC ality (hereinafter the "Village"),
an, qan located at
Contractoel 4 Illinois, {hereinafter 't he,
1. GENERAL As stated in the Proposal document.
2. SPECIFICATIONS As stated in the Proposal document.
3. CONTRACTOR RESPONSIBILITY FOR PROPERTYNOLD HARMLESS
Contractor agrees to defend and hold harmless the Village from and against all
demands, claims, suits, costs, expenses, damages and adjustments based upon
any infringement of any patent relating to goods specified in the contract, and on
account of the Village's use of any copyrighted or uncopyrighted, composition,
trade secrets, secret process, proprietary rights, patented of unpatented invention,
article or appliance furnished or used under the proposal Specifications.
4. ADHERENCE TO LAWS
Employees and agents of Contractor shall obey all federal, state, county and
municipal laws and ordinances during the execution of their duties under this
Contract. The existence of this Contract does not exempt such individuals from
compliance with such laws or ordinances, nor does it convey any special rights or
privileges upon those individuals.
Contractor shall meet all applicable licensing requirements of the Village.
In addition, Contractor is required to comply with all federal, state, county and
municipal laws and ordinances, including the following:
a. Provide a drug free workplace pursuant to the Illinois Drug Free Workplace
Act (30 ILCS 580/1 , et seq.);
b. Comply with the Illinois Public Works Employment Discrimination Act (775
1 LCS 10/ 1 et seq.);
C. Comply with Article 2 of the Illinois Human Rights Act (7751LCS 5/2-101, et
), and the Rules and Regulations of the Illinois Department of Human
Rights, including establishment and maintenance of a sexual harassment
policy as required by Section 2-105 of that Article and Act.
d. Comply with the Americans with Disabilities Act; and
Page 48 of 66
e. Comply with the provisions of the EQUAL EMPLOYMENT OPPORTUNITY
CLAUSE required by the Illinois Department of Human Rights as a material
term of all public contracts, which states as follows:
Title 44, Part 750., Section 750, APPENDIX A, Illinois Administrative Code,
Equal Employment Opportunity Clause
EQUAL EMPLOYMENT OPPORTUNITY
In the event of contractor's non-compliance with the provisions of this Equal
Employment Opportunity Clause, the Illinois Human Rights Act or the Rules and
Regulations of the Illinois Department of Human Rights ("Department"), contractor
may be declared ineligible for future contracts or subcontracts with the State of
Illinois or any of its political subdivisions or municipal corporations, and the contract
may be cancelled or voided in whole or in part, and such other sanctions or
penalties may be imposed or remedies invoked as provided by statute or
regulation. During the performance of this contract, the contractor agrees as
follows:
1 ) That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, marital status, national origin or
ancestry, age, physical or mental handicap unrelated to ability, or an unfavorable
discharge from military service; and further that it will examine all job classifications
to determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization.
2) That, if it hires additional employees in order to perform this contract or any
portion thereof, it will determine the availability (in accordance with the
Department's Rules) of minorities and women in the area(s) from which it may
reasonably recruit and it ►mill hire for each job classification for which employees
are hired in such a way that minorities and women are not underutilized.
3) That, in all solicitations or advertisements for employees placed by it or on
its behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, marital status, national origin
or ancestry, age, physical or mental handicap unrelated to ability, or an
unfavorable discharge from military service.
4) That it will send to each labor organization or representative of workers
with which it has or is bound by a collective bargaining or other agreement or
understanding, a notice advising such labor organization or representative of the
contractor's obligations under the Illinois Human Rights Act and the Department's
Rules. If any such labor organization or representative fails or refuses to
cooperate with the contractor in its efforts to comply with such Act and Rules, the
contractor will promptly so notify the Department and the contracting agency and
will recruit employees from other sources when necessary to fulfill its obligations
thereunder.
5) That it will submit reports as required by the Department's Rules, furnish
all relevant information as may from time to time be requested by the Department
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or the contracting agency, and in all respects comply with the Illinois Human Rights
Act and the Department's Rules.
6) That it will permit access to all relevant books, records, accounts and work
sites by personnel of the contracting agency and the Department for purposes of
investigation to ascertain compliance with the Illinois Human Rights Act and the
Department's Rules.
7) That it will include verbatim or by reference the provisions of this clause in
every subcontract it awards under which any portion of the contract obligations are
undertaken or assumed, so that such provisions will be binding upon such
subcontractor. In the same manner as with other provisions of this contract, the
contractor will be liable for compliance with applicable provisions of this clause by
such subcontractors; and further it will promptly notify the contracting agency and
the Department in the event any subcontractor fails or refuses to comply
therewith. In addition, the contractor will not utilize any subcontractor declared by
the Illinois Human Rights Commission to be ineligible for contracts or subcontracts
with the State of Illinois or any of its political subdivisions or municipal corporations.
With respect to the two types of subcontracts referred to under paragraph 7 of the
Equal Employment Opportunity Clause above, following is an excerpt of Section
750.30 of the Department of Human Right's Rules and Regulations for Public
Contracts:
Title 44, Part 750, Section 750.30, Illinois Administrative Code, Subcontracts
Each public contractor and subcontractor shall in turn include the Equal
Employment Opportunity Clause set forth in Appendix A of this Part in each of its
subcontracts under which any portion of the contract obligations are undertaken or
assumed, said inclusion to be either verbatim or by reference so that the provisions
of the clause will be binding upon such subcontractors.
5. FEE SCHEDULE
The charges to be assessed by Contractor under this Contract are set forth in the
fee schedule contained in Exhibit A.
6. L,OGBOOK RECORDS & REPORTS REQUIRED
The Contractor shall provide the Village with a written status report on its provision
of services required by the Contract. This report shall be due before the tenth day
of the following month.
7. METHODS OF PAYMENT
Payment under the Contract will be made in accordance with the Illinois Local
Government Prompt Payment Act, 50 ILCS 505/1 et seq.
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Contractor assumes full responsibility for the acts and omissions of its employees
and agents while engaged in performing services under the Contract. Contractor
agrees, to the greatest extent permitted by Illinois law, to protect, indemnify, save
and hold forever harmless the Village, its officers, appointed and elected officials,
Mayor and Board of Trustees, employees, volunteers, attorneys and agents from
and against any and all liabilities, obligations, claims, losses, damages, penalties,
and costs and expenses resulting from any suit, claim, demand, judgment, or
cause of action initiated by any person, including Contractor and its officers,
officials, employees, subcontractors, volunteers and agents, arising out of,
connected with, or in any way associated with the performance of services covered
by this Contract or the equipment used in connection therewith.
9. CONTRACTORS LIABILITY INSURANCE
Contractor shall not commence with the performance of services under this
Contract until it has obtained all insurance required hereunder and such insurance
has been approved by the Village. Certificates of such insurance shall be filed with
the Village prior to commencing work. Additionally, Contractor will provide the
Village with a letter from the insurance carrier that the Village will be notified within
thirty (30) days of the pending cancellation of any policy relating to this Contract.
Each insurance company shall be subject to approval by the Village, and the
respective policies shall name the Village as an additional named insured.
Approval of the insurance by the Village shall not relieve or decrease the liability
of Contractor hereunder. Such insurance is primary and in no event will be
considered contributory to any insurance purchased by the Village. Such
insurance will not be canceled, reduced, or materially changed without providing
the Village thirty (30) days advance written notice, via certified mail.
Contractor shall maintain all insurance required under subsections a through h of
this Section for not less than one (1) year after completion of this contract.
10. CONTRACT TERMINATION
The Village and Contractor reserve the right to terminate the Contract at any time
upon ten (10) days advance written notice to the other party. In addition to the
provisions set forth in Section General conditions (A,6) for immediate termination,
failure of Contractor to perform any aspect of this Contract properly and/or to
provide proper treatment to the general public, in the sole discretion of the Village,
is cause for immediate termination of the Contract without prior notice.
11. LENGTH OF CONTRACT
This Contract shall be in effect beginning November 1, 2026, and shall remain in
effect until May 1, 2031, unless terminated by either party under the conditions
specified in Section 10, Contract Termination. The Contract may be extended for
up to TWO (1) year periods beyond the termination date by mutual, written
agreement between the Village and the Contractor.
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12. COMPLIANCE WITH'FREEDOM OF INFORMATION ACT REQUEST
The Illinois Freedom of Information Act (FOIA), 5 ILCS 140/1 et seq., applies to
public records in the possession of a party with whom the Village has contracted.
The Village will have only a very short period of time from receipt of a FOIA request
to comply with the request, and there is a significant amount of work required to
process a request including collating and reviewing the information.
Contractor acknowledges the requirements of FOIA and agrees to comply with all
requests made by the Village for public records (as that term is defined by Section
2(c) of FOIA) in its possession and to provide the requested public records to the
Village within two (2) business days of the request being made by the Village.
Contractor agrees to indemnify and hold harmless the Village from all claims,
costs, penalty, losses and injuries (including but not limited to, attorney's fees,
other professional fees, court costs and/or arbitration or other dispute resolution
costs) arising out of or relating to its failure to provide the public records to the
Village under this Contract.
13. Contractor shall not assign this Contract or any part thereof without the prior written
consent of the Village. Approval, if any, for such assignment shall be made by the
Corporate Authorities of the Village. This Agreement shall be binding upon and
inure to the benefit of the parties hereto and their respective assigns, legal
representatives and successors in interest.
14. GOVERNING LAW
This Contract shall be governed by and construed in accordance with the laws of
the State of Illinois and applicable federal law. Venue shall only be proper in a
court of competent jurisdiction located within the County of Cook, Illinois.
15. SEVERABILITY
The invalidity or unenforceability of one or more of the terms or provisions
contained in this Contract shall not affect the validity or enforceability of the
remaining terms and provisions of this Contract so long as the material purposes
of this contract can be determined and effectuated.
16. INTERPRETATION
Any headings of the Contract are for convenience of reference only and do not
define or limit the provisions thereof. Words of gender shall be deemed and
construed to include correlative words of other genders. Words importing the
singular shall include the plural and vice versa, unless the context shall otherwise
indicate. All references to any person or entity shall be deemed to include any
person or entity succeeding to the rights, duties and obligations of such person or
entity succeeding to the rights, duties and obligations of such person or entity in
accordance with the terms and conditions of the Contract.
17. WAIVER OF BREACH
If either party waives a breach of any provision of this Contract by the other party,
that waiver will not operate or be construed as a waiver of any subsequent breach
by either party or prevent either party from enforcing such provisions.
18. MERGER -AMENDMENT
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This Contract sets forth the entire understanding of the parties relative to the
subject hereof and supersedes any and all prior agreements, express or implied,
oral or written. No amendment or modification of this Contract shall be effective
unless reduced to writing and executed by the parties.
19. COUNTERPARTS
This Contract may be executed in several counterparts each of which shall be an
original and all of which shall constitute but one and the same instrument.
20. EFFECTIVE DATE
The Effective Date of this Contract shall be the date executed by the Village
President and attested by the Village Clerk.
In Witness thereof, the said parties have executed and signed this contract.
on J2026.
BY:
Attest:
Karen Agoranos, Village
Clerk
VILLAGE OF MOUNT PROSPECT, an
Illinois Municipal Corporation
Corporate Name: — *,,5
IM
Attest:
tecretary
(Corporate Seal)
9
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