Loading...
HomeMy WebLinkAbout03/16/2026 VB MinutesVillage of Mount Prospect Special Meeting of the Village Board Monday, March 16, 2026 / 7:00 PM CALLTO ORDER Mayor Hoefert called the Special Meeting of the Village Board to order at 7:04 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Beth DiPrima, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Colleen Saccotelli Absent: None A quorum was present. 2.1. Pledge of Allegiance - Trustee Terri Gens APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board for March 3, 2026 and March 10, 2026 Committee of the Whole Motion by Terri Gens, second by Bill Grossi to approve the minutes of the regular Village Board meeting for March 3rd and March 10th Committee of the Whole: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. Mayor's Comment 70 rGyRaT,III-I 4.2. Motion to authorize changes to the Village of Mount Prospect/Michael J. Cassady Village Manager Employment Agreement Mayor Hoefert presented the details of Village Manager Cassady's 2026 compensation package. The proposed changes included a 4.7% increase in base salary from $312,000 to $326,664, deferred compensation of $26,133 (8% of base salary), a bonus of $25,000, and a vehicle monthly allowance of $1,000 ($12,000 annually). The total compensation package would be $389,797, representing a 4.5% overall increase. The Board provided feedback on Mr. Cassady's performance: • Trustee DiPrima commended the purchase of 111 E. Busse and the response to the Huntington Commons weather event emergency. She stated that the proposed compensation package is too generous given the economy and overall performance. • Trustee Grossi acknowledged Cassady's achievements, including resolvingthe Prestige litigation and handling storm damage response. He expressed some concerns and noted that Northwest suburban village managers receive higher compensation than state officials. • Trustee Saccotelli praised Cassadyas an excellent Village Managerwho led through challenging times. • Trustee Dante highlighted achievements such as the 111 E. Busse acquisition, the transformation of the Formula One parcel, the conclusion of the Prestige litigation, new business openings, and the maintenance of the property tax levy without an increase. However, he expressed concerns about fiscal responsibility, especially with residents' rising costs, and stated he would not support the proposed amount, though he acknowledged Cassady's good work. • Trustee Matuszak supported the raise, emphasizing Cassady's leadership of highly motivated staff and solid management of complex projects like Station 11 and the South Mount Prospect TIF. He noted the competitive environment, which requires competitive compensation for good leadership. • Trustee Gens strongly supported the package, emphasizing the "you get what you pay for" principle. She highlighted the Village's excellent departments and quality of life. She stressed the need for strong leadership to maintain excellence and noted Cassady's compensation was in line with comparable municipalities. Public Comment: Louis Goodman 310 N.School St. o Expressed gratitude to Mr. Cassadyfor everything he has done forthe community. Jeannie Lee-Macatangay Resident o Requested clarification regarding Mr. Cassady's compensation package. Mayor Hoefert responded and provided clarification. Mayor Hoefert provided closing remarks, expressing his strong support and emphasizing the Village's unprecedented progress and strongest -ever financial condition under Cassady's leadership. He noted Cassady's marketvalue and the significant return on investment his leadership provides. Motion by Colleen Saccotelli, second by John Matuszakto approve the compensation package for Village Manager Michael Cassady: Yea: Terri Gens, John Matuszak, Colleen Saccotelli and Mayor Hoefert Nay: Beth DiPrima, Vincent Dante, Bill Grossi Final Resolution: Motion Passed (4-3) 4.3. REAPPOINTMENTTO BOARDS AND COMMISSIONS -Police Pension Fund Board I Dennis Saviano for term to expire April 2028 Mayor Hoefert recommended reappointing Dennis Saviano to the Police Pension Fund Board. Motion by Bill Grossi, second by Vincent Dante, to approve the reappointment of Dennis Saviano to the Police Pension Board. Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD Jeannie Lee-Macatangay Resident • Requested that item 6.9 (St. Mark's Gym demolition) be removed from the consent agenda. Trustee DiPrima made the request, which was granted. B-L Pelicore Resident • Addressed safety concerns regarding the electronic monument sign at Business Center Drive and Rand Road; concerned that messages could cause driver distraction at an intersection already problematic for pedestrians and cyclists. CONSENTAGENDA Motion by Colleen Saccotelli, seconded by Vincent Dante, to approve the consent agenda except for item 6.9, which was removed for separate discussion. Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 6.1. Monthly Financial Report -December 2025 6.2. List of Bills - February 25, 2026 to March 10, 2026 - $4,918,786.27 6.3. A RESOLUTION ADOPTING THE 2026 OFFICIAL ZONING MAP FOR THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS Resolution No. 6-26 6.4. Motion to accept bid for the Community Development Block Grant (CDBG) Sidewalk Program for an amount not to exceed $195,000. 6.5. Motion to accept the proposal from Bowman Consulting Group for design engineering and construction inspection services for the Crumley Detention Basin Improvements in an amount not to exceed $108,772.80. 6.6. Motion to accept joint purchasing bid results for the procurement of one new Morbark tow -behind woodchipper for an amount not to exceed $154,541.15. 6.7. Approval of closed session minutes of February 17, 2026, March 3, 2026 and March 10, 2026. 6.8. Motion to accept the proposal from Ciorba Group, Inc. for design engineering and construction inspection services forthe Gregory Street Lighting Project in an amount not to exceed $87,771.65. 6.9. Motion to accept the lowest -cost, responsive bid for the St. Mark's Gym and Parsonage Demolition and Restoration Project in an amount not to exceed $162,195. REMOVED FROM THE CONSENTAGENDA FOR SEPARATE II AND VOTE. 6.10. Waive the rules requiring two readings of an ordinance and adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2025, AND ENDING DECEMBER 31, 2025. Ordinance No. 6834 6.11. Waive the rules requiring two readings of an ordinance and adopt AN ORDINANCE MAKI NG CERTAI N AM EN DM ENTS TO TH E AN NUAL BU DGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2026, AND ENDING DECEMBER 31, 2026. Ordinance No. 6835 6.12. Motion to waive the Site Construction Fees for Westbrook School (D57) located at 103 S. Busse Road, Mount Prospect, Illinois for an amount not to exceed $63,000. Item Removed from the ConsentAgenda: 6.9. Motion to accept the lowest -cost, responsive bid for the St. Mark's Gym and Parsonage Demolition and Restoration Project in an amount not to exceed $162,195. Director of Public Works Sean Dorsey presented the bid results for demolishing the former St. Mark's gymnasium and parsonage. Albrecht Enterprises of Des Plaines submitted the lowest bid at $147,450, with staff recommending a 10% contingency for a total not to exceed $162,195. Ten bids were received, with the highest being $333,220 from Alpine Demolition. The project would create a level, grass site for the short term. In response to a Board question about the wide bid range, Director Dorsey explained that contractors face different situations, and Albrecht has decades of experience with similar Village projects. The project includes proper asbestos removal and disposal. Director Dorsey confirmed that it will be seeded and left as grass until further decisions are made. Public Comment: Jeannie Lee-Macatangay Resident • Questioned why the Village was investing in demolition without knowing future plans, suggesting letting a future owner handle it. Mayor Hoefert explained that the board decided to hold the property to evaluate parking needs after the new developments are completed, noting that leaving a derelict building was not an option. Trustee Grossi emphasized that keeping buildings vacant creates liability issues. Steve Polit 601 N. Wilshire Dr. • Noted that delaying demolition could result in higher costs and maintenance issues with an unusable building. No further discussion. Motion by John Matuszak, seconded by Colleen Saccotelli, to acceptthe lowest -cost responsive bid from Albrecht Enterprises for an amount not to exceed $162,195. Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed OLD BUSINESS - None NEW BUSINESS 8.1. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE UNION PACIFIC RAILROAD COMPANY AND THE VILLAGE OF MOUNT PROSPECT FOR THE CONSTRUCTION AND MAINTENANCE OF AN OVERHEAD BRIDGE PEDESTRIAN CROSSING AND APPROVAL OF AN EASEMENT DEED. Director Dorsey explained that this ordinance is necessary to keep the pedestrian bridge project moving forward, regardless of whether the board ultimately approves construction. He stated that the Village must secure land rights by March 11 to meet IDOT requirements. The easement cost is $75,990, and there is a $95,000 force account with Union Pacific for potential work during construction, although costs are only incurred as work is performed. In response to a question from the Board about timelines, costs, and contract terms, Director Dorsey explained that the bid opening is on April 24th, with potential construction starting in summer 2026 and ending by the end of 2027. Board Comments: • Questioned the logistics of snow removal from the bridge • Thanked staff fortheir coordination efforts • Suggested a construction camera for public viewing • Opposes the bridge Motion by Colleen Saccotelli, second by Terri Gens to waive the rule requiring two readings of an ordinance and adopt the ordinance: Yea: Vincent Dante, Terri Gens, John Matuszak, Colleen Saccotelli Nay: Beth DiPrima, Bill Grossi Final Resolution: Motion Passed Ordinance No. 6836 8.2. 1st reading of AN ORDINANCE GRANTING A CONDITIONAL USE TO OPERATE A TOBACCO RETAIL ESTABLISHMENT ATTHE PROPERTY 1522 NORTH ELMHURST ROAD MOUNT PROSPECT, ILLINOIS (PZ-12-25) Director of Community and Economic Development Jason Shallcross presented the conditional use request for a tobacco shop at the southwest corner of Camp McDonald and Route 83, reoccupying a former tobacco shop space. Director Shallcross stated the plans meet the parking requirements outlined in the Village Code. The Planning and Zoning Commission unanimously recommended approval 5-0. He added that the petitioner underwent background checks verified by police. The petitioner was present to answer questions. During the discussion, Trustee Grossi confirmed with the petitioner that they had been informed of the Village's new ordinance regarding the sale ofvaping materials. This includes restrictions on Delta 9, Delta 10, kratom, and other substances. Trustee Dante sought confirmation that existing Village ordinances limiting window advertising and specific product promotion would be adhered to, and Director Shallcross confirmed that they were covered under the Village's regulations. Motion by Bill Grossi, second by Vincent Dante, to waive the rule requiring two readings of an ordinance and adopt the ordinance relating to PZ-12-25: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Ordinance No. 6837 8.3. 1st reading of AN ORDINANCE GRANTING A CONDITIONAL USE FOR A PRELIMINARYAND FINAL PLANNED UNIT DEVELOPMENT FOR PROPERTY LOCATED AT200 EAST RAND ROAD, MOUNT PROSPECT, ILLINOIS (PZ-22- 25) Director Shallcross presented the conditional use for the former Holiday Inn property, which has been vacant for approximately six years. The petitioner, NextGen Hotels, seeks to reestablish it as a Holiday Inn. Due to existing nonconformities from the 1960s development, a Planned Unit Development (PUD) is required. The building encroaches into setbacks and has parking deficiencies. The available parking on the property includes 140 stalls intended for 136 hotel rooms, along with a restaurant and conference facilities. According to the Village Code, 270 parking stalls are needed to fully comply with regulations. However, the petitioner has secured cross- use parking agreements with neighboring properties, Red Barn and First Family Dental, and they are considering land banking, which could potentially add between 10 to 25 more parking stalls. Despite these deficiencies, staff identified no historical parking complaints in this area. The Planning and Zoning Commission unanimously recommended approval. Board Comments: • Confirmed that the petitioner is aware of the 30-day hotel stay limitation • Questioned how cross -parking agreements would be communicated to guests, suggesting they consider using clear signage and guest communications to facilitate parking logistics • The project was praised as a major step toward restoring the property to productive use Public Comment: B-L Pelicore Resident • Questioned whether this will cause a cannibalization effect on nearby hotels. Director Shallcross responded, stating this is not a concern. Steve Polit 601 Wilshire Drive Resident • Provided historical information regarding parking agreements and the property's former use. • Supports the project Dawn FletcherCollins Resident • Added to Mr. Polit's comments about parking options; there have been no issues with parking in the past. No further discussion. Motion by Colleen Saccotelli, seconded by Vincent Dante, to waive the rules and adopt the ordinance relatingto PZ-22-25: Yea: Vincent Dante, Beth DiPrima. Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Ordinance No. 6838 8.4. 1 st reading of AN ORDINANCE AMENDING ORDINANCE NO. 3831 GRANTINGA CONDITIONAL USE IN THE NATURE OFA PLANNED UNIT DEVELOPMENT FOR PROPERTY COMMONLY KNOWN AS LAKE CENTER PLAZA, AMENDED BY ORDINANCE NO.5617, ORDINANCE NO. 6369, ORDINANCE NO. 6755AND ORDINANCE NO. 6785, FOR PROPERTY LOCATED AT 301 LASALLE STREET, MOUNT PROSPECT, ILLINOIS (PZ-13-25) Director Shallcross presented a major PUD amendment for a mixed -use building at the southwest corner of Elmhurst Road and LaSalle Street. The project includes a five -story building with 7,500 square feet of commercial space on the first floor and 46 residential units on floors 2-5, with basement and covered parking providing 148 total stalls. The project features parking solutions, including basement and covered options, totaling 148 parking stalls, ensuring adequate parking for both residential and commercial uses. Director Shallcross stated that throughout the planning stages, the petitioner's architectural team worked diligentlywith staff to address various zoning requirements, including landscaping that exceeds the standard Village code, and comfortable setbacks from major roads. He stated that the project aligns with the Connect South Mount Prospect Plan and strategic planning goals. The Planning and Zoning Commission unanimously recommended approval5-0. Board Comments: • Noted the project's significant potential and a part of the transformation in South Mount Prospect • Praised the developers' commitment to high -quality design No further discussion. Motion by John Matuszak, seconded by Bill Grossi, to waive the rules and adopt the ordinance relating to PZ-13-25: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Ordinance No. 6839 VILLAGE MANAGER'S REPORT 9.1. Approval of the Agreements for the Provision of Valet Parking between the Village of Mount Prospect and FiveStar Valet to provide valet parking services for restaurants located in the Village's downtown area. Director Shallcross presented a restructured valet proposal following Board direction at the March 3, 2026 Village Board meeting. The new structure includes service only on Friday and Saturday (eliminating Thursdays), with rates increasing from $310 to $325 per night due to insurance costs. The annual cost would be approximately $34,000, with the three triangle restaurants (The Prospect, Station 34, and Public House) verbally agreeing to pay half ($16,900) and requesting that the village pay the remaining 50%. They seek a two-year term and a 10-week interim extension at current rates while formal agreements are developed. A Board discussion followed. Board Comments: Trustee Gens supported the compromise but preferred dropping Thursday service during the interim period Trustee Dante appreciated the restaurant's initial cost -sharing butwould only support a one-year term instead of two years • Trustee Matuszaksupported the extension but opposed any ongoing cost -sharing, viewing it as a dangerous precedent for subsidizing business expenses • Trustee Saccotelli supported the interim agreement butwanted language ensuring Village participation would sunset after two (2) years • Trustee Grossi opposed both the extension and ongoing participation, citing liability concerns. He noted that no other villages provide this service and that restaurants should handle their own valet costs • Trustee DiPrima provided an analysis of the parking situation; she stated that continued valet service prevents testing whether people would use available parking via the new crosswalk Public Comment: Steve Polit 601 N. Wilshire Drive • Provided a history of the triangle development and related parking matters • Expressed concerns regarding the lack of restrictions in the contract Dawn Fletcher Collins Representative for The Prospect (and speaking on behalf of the owners of Public House and Station 34, who were unable to attend) • Acknowledged Board concerns about the two-year term and emphasized the crosswalk benefits the entire community, not just the restaurants Jeannie Lee Macatangay Resident • Noted that other restaurants provide their own valet service both in Mount Prospect and surrounding communities Louis Goodman 310 N. School St. • Opposed using tax dollars to subsidize restaurant parking Mayor Hoefert delivered closing comments and clarifications. Director Shallcross summarized the Board comments, noting a one-year term instead of two, with an interim extension through May30th, and no Thursday service during that period. In response to a Board concern about a missed payment by one of the restaurants, Director Shallcross said the Village would exercise its right to terminate the contract with seven (7) days' written notice. Motion by Vincent Dante, second by Colleen Saccotelli to approve the interim agreement through May 30th for Friday and Saturday service only: Yea: Terri Gens, John Matuszak, Colleen Saccotelli, Mayor Hoefert Nay: Vince Dante, Bill Grossi, Beth DiPrima Final Resolution: Motion Passed (4-3 vote) Motion by Vincent Dante, seconded by Colleen Saccotelli to approve a one-year valet extension with a cost -sharing agreement: Yea: Vincent Dante, Terri Gens, Colleen Saccotelli, Mayor Hoefert Nay: Beth DiPrima, Bill Grossi, John Matuszak Final Resolution: Motion Passed (4-3 vote) 9.2. Assubmitted No further discussion. ANY OTHER BUSINESS Trustee Dante raised concerns about increasing unpermitted home renovations discovered when properties are listed for sale. This issue creates safety concerns, legal complications, and unexpected costs for buyers. He stated he met with Bill Schroeder, Director of Building and Inspections, to discuss more robust enforcement approaches. Director Schroeder confirmed an increase in unpermitted work. He emphasized the department's commitment to the permit process and to working with property owners, but acknowledged the enforcement challenges and staff hours involved. Mayor Hoefert supported the enforcement efforts and commended Schroeder's department for working cooperatively with residents and businesses. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Gens, seconded by Trustee Grossi, motioned to adjourn the meeting. By unanimous voice vote, the March 16, 2026, Special Meeting of the Village Board of Trustees adjourned at 9:48 p.m. Respectfully submitted, Karen M.Agoranos Village Clerk