Loading...
HomeMy WebLinkAbout9.1 Approval of the Agreements for the Provision of Valet Parking between the Village of Mount Prospect and FiveStar Valet to provide valet parking services for restaurants located in the Village's downtown area.r� Item Cover Page Subject Approval of the Agreements for the Provision of Valet Parking between the Village of Mount Prospect and FiveStar Valet to provide valet parking services for restaurants located in the Village's downtown area. Meeting Fiscal Impact (Y/N) Dollar Amount Budget Source Category Type Information March 16, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Y Interim 10-Week Contract: $9,300; 2-Year Contract: $33,800 General Fund VILLAGE MANAGER'S REPORT Action Item The Village has provided valet services in the downtown 'Triangle' area every Thursday, Friday, and Saturday evening starting at 5:00 P.M. since the spring of 2024. The area has limited turn movements and a reduced number of public parking stalls serving the six businesses located in the Triangle, three of which are restaurants, and there is an additional vacant retail space. The Village piloted the complimentary program due to a substantial lack of parking and complaints from residents, patrons, and businesses. The program operates in the triangle, with vehicle drop-off and pick-up taking place in front of The Prospect restaurant. While a few stalls are reserved in the Triangle, the bulk of valeted cars are parked in the West Metra Commuter Lot. The Emerson Street Parking Deck serves as the reserve or 'overflow' parking location. Over 100 vehicles are parked regularly each weekend using the valet service. The single highest usage night over the last year was a Saturday evening in July when 70 vehicles were parked via valet. This location is 3-times busier than the next highest restaurant location that FiveStar Valet serves, and its volume is comparable to the Art Institute of Chicago, Michigan Shores, or the Chicago Club in downtown Chicago. Staff obtained three quotes for the initial project, with FiveStar Valet coming in at the most affordable at $310 /night ($48,360 /year) for two attendants each evening starting at 5:00 P.M. The other two quotes were from V.I.P. Valet Services at $370 /night ($57,720 /year) and FC Valet at $395 /night ($61,620 /year). All three restaurants in the Triangle (The Prospect, Mount Prospect Public House, and Station 34) have been exceptionally supportive of the program and would like it to continue. The owner of FiveStar Valet is also a Mount Prospect resident. At the March 3rd, 2026 Village Board Meeting, staff was instructed to seek a cost -sharing agreement in order for the program to continue. Discussion Staff recommends continuing the Triangle Valet Program in 2026 with modifications to establish a cost -sharing structure with the benefiting restaurants. Staff recommends approval of an interim extension of the existing valet contract for 10 weeks, from March 26 through May 30, at a rate of $310 per night, for a total cost of $9,300. This interim period will allow staff and the participating restaurants to finalize a formal cost -sharing agreement for continued valet service. Following the interim extension, valet service would be adjusted to operate on Friday and Saturday evenings only. Restaurants would have the option to add Thursday service at their own expense through a separate agreement with the valet provider. The proposed contract would begin June 5, 2026, and run for a two-year term, with the final day of service on June 3, 2028. The nightly rate would increase to $325 due to rising insurance costs. Based on two service nights per week, the estimated annual program cost is $331,800. The Village would enter into the valet services contract with the provider and retain the ability to terminate the agreement with seven days written notice. Concurrently, the Village would execute cost -sharing agreements with the participating restaurants requiring them to reimburse the Village for 50 percent of the annual program cost ($16,900). divided evenly among the three restaurants. This would equate to approximately $5,,640 per restaurant annually, or about $470 per month. The restaurant agreements would acknowledge that failure by any participating restaurant to remain current on payments may result in termination of the valet contract. If approved, staff will finalize the restaurant participation agreements prior to executing the valet services contract effective June 5, 2026. Separately, staff continues discussions with Prospect Avenue businesses regarding potential expansion of valet service to Prospect Avenue and the development of a similar cost -sharing structure. Alternatives 1. Approval of the Agreements for Provision of Valet Parking Services between the Village of Mount Prospect and FiveStar Valet for the provision of valet parking services to restaurants located in the downtown area of the Village. 2. At the discretion of the Village Board. Staff Recommendation Staff recommend approval of the Agreements for Provision of Valet Parking Services between the Village of Mount Prospect and FiveStar Valet for the provision of valet parking services to restaurants located in the downtown area of the Village. Attachments 1. Mount Prospect Interim Contract 2. Mount Prospect 2 Year Contract 2026 - 2028 3. DRAFT MOU between the Village of Mount Prospect and the Triangle Arfea Restaurants for the payment of valet parking services (Final Ve Agreement for Provision of Valet Parking Services This Agreement for Provision of Valet Parking Services (the "Agreement"), effective March 26tn, 2026, is made between the Village of Mount Prospect ("Village") and Five Star Valet (collectively `Parties") for the provision of valet parking services (the "Services") to restaurants located in the downtown area of the Village based on the following terms and conditions: RFC 1TA Uq WHEREAS, the Village seeks to promote the success of commercial establishments in its downtown area; and WHEREAS, the Village desires to accommodate the parking needs of downtown restaurants as a way to encourage their successful operations; and WHEREAS, the Village recognizes the volume of restaurant business increases on certain days and during certain hours of the week; and WHEREAS, the Village believes the provision of the Services for downtown restaurants will encourage their business on the weekend evenings; and WHEREAS, the Village believes the provision of the Services for downtown restaurants can promote public safety and well-being; and WHEREAS, the Parties desire to set forth the terms and conditions whereby the Services can be made available to downtown restaurants. NOW, THEREFORE, in consideration of the Recitals and the mutual covenants hereinafter contained, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the Parties, the Village and Five Star Valet hereby agree as follows: Section 1: Recitals The above -stated Recitals are included as terms in this Agreement. Section 2: Location of the Services The operation of the Services will be located in the Triangle area of downtown Mount Prospect at 2 West Northwest Highway, Mount Prospect, Illinois 60056 (the "Location"): Section 3: Availability of the Services The Services will be offered on Thursday, Friday, and Saturday evenings starting at 5:00 p.m. and ending at 12:00 a.m. (as the last time a valet parking attendant will take possession of a vehicle in order to park it). Section 4: Provision of the Services Section 4.1: The Services will be provided by parking attendants employed by Five Star Valet. Section 4.2: Restaurant patrons desiring to use the Services shall bring their cars to the Location where a Five Star Valet parking attendant will take possession of the vehicle and park it. Section 4.3: The Five Star Valet Star parking attendant shall be dressed in black dress pants, black dress shoes and a Five Star Valet jacket or polo shirt. Section 4.4: Five Star Valet shall provide all equipment needed for the provision of the Services, including all custom signs, cones, umbrellas for customers and a secured key podium for the cars that have been parked. Section 5: Cost of the Services Section 5.1: The Village shall pay Five Star Valet for the costs of providing the Services. Section 5.2: The cost for the Services shall be Two Hundred and Ten Dollars ($210.00) per night for a Five Star Valet parking attendant. If an additional parking attendant(s) is needed, the cost shall be One Hundred Dollars ($100.00) per night. The need for an additional parking attendant(s) must be authorized by a restaurant manager and confirmed by Five Star Valet. Section 6: Five Star Valet Responsibilities Section 6.1: Five Star Valet agrees it shall be responsible for and will be liable to pay for any damages resulting from its negligence in the provision of the Services, including, but not limited to, owners being locked out of their vehicles that they placed in the possession of Five Star Valet personnel and any personal injuries and/or damage to vehicles from accidents caused by Five Star Valet personnel. Section 6.2: Five Star Valet agrees that it shall provide transportation to restaurant patrons using the Services in case of an emergency. Section 6.3: Five Star Valet shall carry the necessary liability insurance of at least Three Million Dollars ($3,000,000.00), as well as Workers Compensation insurance, and shall name the Village as an additional insured for its insurance coverage. Section 6.4: Five Star Valet shall provide to the Village proof of all necessary licensing to provide the Services. Section 6.5: Five Star Valet shall provide the Village with Certificates of Insurance indicating the Village as an additional insured and provide the Village with proof of necessary licenses within 48 hours after the execution of this Agreement. Section 7: Indemnification Five Star Valet agrees, to the fullest extent permitted by law, to indemnify, hold harmless, and defend, individually and collectively, the Village and its officers, officials, agents, representatives, employees and volunteers (the "Village Personnel") from and against all injuries, deaths, loss, damages, claims, reasonable legal costs, suits, liabilities, judgments, costs and expenses, which may in any way accrue against the Village and Village Personnel in whole or in part as a result of negligent and/or willful and wanton conduct by Five Star Valet personnel who are engaged in provision of the Services. Five Star Valet and its personnel expressly understand and agree that any insurance policies required by this Agreement shall in no way limit its responsibility to indemnify, keep and save the Village and Village Personnel, and to pay expenses and damages as herein provided. 2 HIT JA "�� m7n"! The Parfies agree that either Party may termfn,ate, 1) the Ag�mement giving no less that seven (7) days notice of tQnninWon pnor to I& last day of any month in, which the Agmement Is effectj�ve Five Star wet, acknowledges -diat its rehmonship to the "VtIag,c' I ttn nepenn Cont=toi� and nothing m*, its perfbrinance of the- Services is inten;ded to or should be cm,strued as creafing an agency� em,ployment or any other, relationship other than that of an Indepcndent Contractor. Thi s Agreement shall become eff6cfive and bi nding upon the Pwfiels on the date it has been signed, and by representative of both the Village and Five Star Valet�. Th�is Agreement is binding for 10 weeks and will conclude on May 3 I -A 2026.. By.-- T 3111711"U"A" �� "111 ni I A ....... .... . FIVE STAR VAIXT By: THIC. Agreement for Provision of Valet Parking Services This Agreement for Provision of Valet Parking Services (the "Agreement"), effective June 5tn, 2026, is made between the Village of Mount Prospect ("Village") and Five Star Valet (collectively `Parties") for the provision of valet parking services (the "Services") to restaurants located in the downtown area of the Village based on the following terms and conditions: RFC 1TA Uq WHEREAS, the Village seeks to promote the success of commercial establishments in its downtown area; and WHEREAS, the Village desires to accommodate the parking needs of downtown restaurants as a way to encourage their successful operations; and WHEREAS, the Village recognizes the volume of restaurant business increases on certain days and during certain hours of the week; and WHEREAS, the Village believes the provision of the Services for downtown restaurants will encourage their business on the weekend evenings; and WHEREAS, the Village believes the provision of the Services for downtown restaurants can promote public safety and well-being; and WHEREAS, the Parties desire to set forth the terms and conditions whereby the Services can be made available to downtown restaurants. NOW, THEREFORE, in consideration of the Recitals and the mutual covenants hereinafter contained, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the Parties, the Village and Five Star Valet hereby agree as follows: Section 1: Recitals The above -stated Recitals are included as terms in this Agreement. Section 2: Location of the Services The operation of the Services will be located in the Triangle area of downtown Mount Prospect at 2 West Northwest Highway, Mount Prospect, Illinois 60056 (the "Location"): Section 3: Availability of the Services The Services will be offered on Friday and Saturday evenings starting at 5:00 p.m. and ending at 12:00 a.m. (as the last time a valet parking attendant will take possession of a vehicle in order to park it). Section 4: Provision of the Services Section 4.1: The Services will be provided by parking attendants employed by Five Star Valet. Section 4.2: Restaurant patrons desiring to use the Services shall bring their cars to the Location where a Five Star Valet parking attendant will take possession of the vehicle and park it. Section 4.3: The Five Star Valet Star parking attendant shall be dressed in black dress pants, black dress shoes and a Five Star Valet jacket or polo shirt. Section 4.4: Five Star Valet shall provide all equipment needed for the provision of the Services, including all custom signs, cones, umbrellas for customers and a secured key podium for the cars that have been parked. Section 5: Cost of the Services Section 5.1: The Village shall pay Five Star Valet for the costs of providing the Services. Section 5.2: The cost for the Services shall be Two Hundred and Ten Dollars ($210.00) per night for a Five Star Valet parking attendant. If an additional parking attendant(s) is needed, the cost shall be One Hundred Dollars ($115.00) per night. The need for an additional parking attendant(s) must be authorized by a restaurant manager and confirmed by Five Star Valet. Section 6: Five Star Valet Responsibilities Section 6.1: Five Star Valet agrees it shall be responsible for and will be liable to pay for any damages resulting from its negligence in the provision of the Services, including, but not limited to, owners being locked out of their vehicles that they placed in the possession of Five Star Valet personnel and any personal injuries and/or damage to vehicles from accidents caused by Five Star Valet personnel. Section 6.2: Five Star Valet agrees that it shall provide transportation to restaurant patrons using the Services in case of an emergency. Section 6.3: Five Star Valet shall carry the necessary liability insurance of at least Three Million Dollars ($3,000,000.00), as well as Workers Compensation insurance, and shall name the Village as an additional insured for its insurance coverage. Section 6.4: Five Star Valet shall provide to the Village proof of all necessary licensing to provide the Services. Section 6.5: Five Star Valet shall provide the Village with Certificates of Insurance indicating the Village as an additional insured and provide the Village with proof of necessary licenses within 48 hours after the execution of this Agreement. Section 7: Indemnification Five Star Valet agrees, to the fullest extent permitted by law, to indemnify, hold harmless, and defend, individually and collectively, the Village and its officers, officials, agents, representatives, employees and volunteers (the "Village Personnel") from and against all injuries, deaths, loss, damages, claims, reasonable legal costs, suits, liabilities, judgments, costs and expenses, which may in any way accrue against the Village and Village Personnel in whole or in part as a result of negligent and/or willful and wanton conduct by Five Star Valet personnel who are engaged in provision of the Services. Five Star Valet and its personnel expressly understand and agree that any insurance policies required by this Agreement shall in no way limit its responsibility to indemnify, keep and save the Village and Village Personnel, and to pay expenses and damages as herein provided. 2 0 The icy es agree that either Party, may, terminate t, "he Agrement giving no less that seven (7) days, notice of tennination d A 's effective pnortothe last i ay of any month In wh-ch th,e greemlent I FIve Star Vallet acknowledges that i Contractor g In, its; its relationsifip to the Mijage i's that of an Independent Via.. nothin perfionnance olf the Services mtended to, or should be consfted, as, creating an agency, employment, or any other relationship other than that Of an Independent Contrwor. I. rr 11 jlli� III! a This Agreem ent sihiall become effbalve a,nd, binding upon the Parties, on the dateit h,as been signed and by representative of"both the Village and Five Star, � NW et. This Agreement is bindiing for 2 years and Will conclude on June 4't6 ,, ill, I 1�11 I !111i 1111117"N"WREM 11 By - Title ,. . - te, 4 3Da� r z- Z rP +ro M .. . . . . . .. MEMORANDUM OF UNDERSTANDING BETWEEN THE VILLAGE OF MOUNT PROSPECT AND THE TRIANGLE AREA RESTAURANTS FOR THE PAYMENT OF VALET PARKING SERVICES THIS MEMORANDUM OF UNDERSTANDING is entered into this day of March 2026, by and between the Village of Mount Prospect (hereinafter referred to as the "Village") and the Mount Prospect Public House, Station 34, and The Prospect (the "Triangle Area Restaurants") located in downtown Mount Prospect (collectively, the "Parties") for the payment of valet parking services. RECITALS WHEREAS, the Parties believe the provision of valet parking services during times of high -volume business at the Triangle Area Restaurants will promote both the success of the businesses and public safety and well-being; and WHEREAS, the Village and have entered into an agreement for the provision of valet parking services for the Triangle Area Restaurants (see attached Exhibit A); and WHEREAS, the Village desires and the Triangle Restaurants agree that the payment for the valet parking services be shared fairly between the Parties; and WHEREAS, the Parties desire to set forth the terms and conditions for the equitable shared payment for the valet parking services that is being provided through Exhibit A. NOW, THEREFORE, in consideration of the Recitals and the mutual covenants hereinafter contained, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the Parties, the Village and the Triangle Area Restaurants hereby agree as follows: Section 1: Recitals The above -stated Recitals are included as terms in this Agreement. Section 2: Payment for the Valet Parking Services The Parties agree the Village will pay 50% and the Triangle Area Restaurants collectively will pay 50% of the costs for the provision of the valet parking services. Payments from each of the Triangle Area Restaurants shall be due on a monthly basis on the first business day of the month in the amount of $470.00 per restaurant. Section 2: Term of the Agreement This Agreement shall run for two -years beginning at the date of execution. 2086638_1 Section 3: Termination of the Agreement by the Village The Triangle Area Restaurants understand that the Village's continued provision of valet services as set forth in Exhibit A is contingent on the restaurants' compliance with this agreement. The Village can terminate the valet services agreement at any time by providing the valet services provider and the Triangle Area Restaurants with seven (7) day written notice and it is entitled to do so if this agreement is breached by any one of the Triangle Area Restaurants. VILLAGE OF MOUNT PROSPECT PUBLIC HOUSE an Title: Date: By: Title: Date: STATION 34 By: Title: Date: THE PROSPECT By: Title: Date: 2086638_1