HomeMy WebLinkAbout6.05 Motion to accept joint purchasing bid results for the procurement of one new Morbark tow-behind wood chipper for an amount not to exceed $154,541.15.Subject
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Item Cover Page
Motion to accept joint purchasing bid results for the
procurement of one new Morbark tow -behind wood chipper for
an amount not to exceed $154,,541.15.
March 16, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT
VILLAGE BOARD
Y
$1545541.15
Vehicle Replacement Fund
CONSENT AGENDA
Action Item
In the current budget there are funds available to replace a 2014 Morbark tow -behind wood
chipper unit number 4521. The Forest Division uses this equipment for chipping brush, tree
branches, and logs. The current chipper has met its expected life expectancy and is
recommended to be replaced with a new, comparable, chipper purchased through a
Sourcewell joint purchasing contract.
Replacement Policy
This piece of equipment has been evaluated utilizing a detailed comprehensive replacement
policy. This policy uses point -based criteria that rate each piece of equipment on three major
factors including age, repair & maintenance cost (R&M), condition, and consideration of hours
used. A point total equaling or exceeding eleven out of sixteen indicates that the vehicle
should be replaced.
The current piece of equipment (4521-2014 Morbark chipper) scored 12 points, indicating that
it should be replaced. The equipment condition evaluation form and summary report for this
piece of equipment are attached.
Discussion
Other Factors
If the service life is extended, this piece of equipment may require the expenditure of $11,900
for service and repairs. These costs are delineated on the attached vehicle evaluation form.
The current book value of this chipper is $20,000 - $26,000.
The existing chipper will be sold via internet auction through Qovdeals.com after receiving the
replacement chipper. Delivery of the new chipper is expected within 8-10 weeks of the
purchase order.
The chipper is available at a discounted price through a Sourcewell competitively bid joint
purchasing contract. The Sourcewell contract satisfies the Village's purchasing policy public
bidding requirements. The authorized dealer for the Sourcewell contract is Alexander
Equipment Company of Lisle, Illinois.
Alternatives
1. Accept Sourcewell joint purchasing agreement bid results for the purchase of one new
Morbark Eeger Beever tow -behind wood chipper for a price not to exceed $154,541-15.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the Sourcewell joint purchasing agreement bid
result for the procurement of one new Morbark Eeeger Beever tow -behind wood chipper from
Alexander Equipment Company of Lisle, Illinois for a price not to exceed $154.,541.15.
Attachments
1. 4521 SIDE PIC
2. Morbark 2131 New Chipper Picture
3. Village of Mt Prospect IL (AlexEquip) 2131TA - 1-23-26
* MORBARIC
KO, ER`" .� II � RAYCO q
Final Delivery: Village of Mount Prospect
Public Works Department
1700 W Central Rd
Mount Prospect IL 60056
Sold To: Village of Mount Prospect
50 S Emerson St
Mount Prospect IL 60056
Herein referred to as 'buyer'
Ship To: Alexander Equipment Co Inc
4728 Yender Ave
Lisle I L 60532
Equipment Quote and Order
Quote #:
Quote Date:
2/23/2026 Contact:
Andy Ramel
Lead Time: Inquire at Time of Order
Terms:
Net 30
Ph #:
(847)875-0863
Delivery Instructions: FOB - Destination
Preparer:
Janelle Joslin
Email:
airamell o irnouirit iron ect„oir
Customer PO#:
2026 Morbark Eeger BeeverTm 2131-TA Brush Chipper
EQUIPMENT AND OPTIONS
STANDARD UNIT:
• Morbark orange urethane paint system
• Infeed with rigid tray and control handle to actuate feed wheels and dual safety pull cables
• Dual horizontal feed wheels with TorgMaxTM top feed wheel compression system, hydraulic lift assist, Variable Force TM constant
hydraulic down pressure system with additional manually applied hydraulic down pressure at the valve handle and direct drive
• Reversing automatic feed system
• 37-3/8" diameter x 23-3/4" wide, four (4) dual -edged knife staggered pocket drum with removable knife holders, dual sided
chambered air impeller system and controllable air flow vents
• 60-gallon lockable fuel tank with drain plug, electronic fuel gauge and shut-off valve
• 41-gallon lockable hydraulic reservoir with sight gauge, drain plug, hydraulic oil cooler and clean -out cover
• Live hydraulic system including: ball valve, pump, motor, and valve bank with additional valve section for installation of winch
package
• Hydraulic swivel discharge with 360' rotation, turnbuckle height adjustment, bottom clean -out door and adjustable flipper
• 6" x 2" tubular steel frame with cross bracing for additional structural rigidity
• 6" x 4" tubular steel telescoping drawbar with (2) 12" extensions, adjustable hitch plate with 2-1/2" pintle ring and 3/8" thick safety
chains with clasp hooks
• 16,000# Torsion tandem axles, electric brakes, break -away actuator with 235/75R x 17.5", 16-ply radial tires and hexagon splash
guard fenders
• Hydraulic front stabilizer
• Lockable steel combination tool and battery box compartment with 8D, 140OCCA battery
• Registration and operator guide holder
• Complete set of manuals including: Safety and Operator's, Parts Manual with electronic back-up, which also includes a Safety
Video and OEM component manuals. Also included is an engine manual if applicable along with start-up paperwork
• Enclosed engine with gauge panel, radiator fines screen and slide rails for belt adjustment
• Trailer wiring package includes: 7-pin flat electrical connector, LED tail lamps, LED side marker lamps, tail lights, and license plate
MSRP
holder with light
$ 142,725.00 X
POWER OPTIONS:
MSRP
• John Deere 6068HFC08, 250-HP, Tier 4F diesel engine with over center clutch and block heater in lieu of standard
$ 25,890.00 X
OPTIONS:
MSRP
• Yellow Paint
$ 1,500.00 X
• Amber strobe light
$ 410.00 X
• Winch package: Heavy-duty, 5000# pull capacity with rope, 10' chafe guard and interlock device
$ 5,650.00 X
COMMENTS:
Source ell #010925, Member I #5 4 8
TOTAL CALCULATION
F.hip in Dint an Gusto er is res onsihle for fr2iqhL2hAMes
Quantity Requested: 1
Entries Calculation
Configured Total = $ 174,645.00
Sourcewell Discount 13.0% _ $ (22,703.85)
Tax Applied 0.0% _ $ -
Freipht In $ 1,600.00 = $ 1,600.00
PDI/Set-up $ 1,000.00 = $ 1,000.00
Extended Price = $154,541.15
QUOTE IS FOR EQUIPMENT NOT CURRENTLY IN PRODUCTION
Effective - 10/13/2025