The URL can be used to link to this page

Home My WebLink About6.4 A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH THE VILLAGE OF ARLINGTON HEIGHTS FOR THE "2026 WATERMAN AVENUE RESURFACING PROJECT" AND THE "2026 WILLOW LANE/ E. FALCON DRIVE RESURFACING PROJECT"All Item Cover Page Subject A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH THE VILLAGE OF ARLINGTON HEIGHTS FOR THE "2026 WATERMAN AVENUE RESURFACING PROJECT" AND THE "2026 WILLOW LANE/ E. FALCON DRIVE RESURFACING PROJECT" Meeting Fiscal Impact (Y/N) Dollar Amount Budget Source Category Type Information March 3, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD N NA NA CONSENT AGENDA Action Item Attached is an intergovernmental agreement for "2026 Waterman Avenue Resurfacing Project" and ""2026 Willow Lane / E. Falcon Drive Resurfacing Project" related to street resurfacing work. This agreement is entered into with the Village of Arlington Heights. As part of Arlington Heights' 2026 street resurfacing project, Waterman Avenue is being improved from Northwest Highway to Kensington Road. In the southernmost block of these limits, from Northwest Highway to Gregory Street, the municipal boundary between Arlington Heights and Mount Prospect runs down the centerline of Waterman Avenue whereby Arlington Heights owns and maintains the west half of the roadway and Mount Prospect owns and maintains the east half. See attached Exhibit A. As part of Mount Prospect's 2026 street resurfacing project, Willow Lane is being improved from Cedar Glen Drive to Church Road. In the westernmost block of these limits, from Cedar Glen Drive to east of Tamarack Drive, the municipal boundary between Mount Prospect and Arlington Heights runs down the centerline of Willow Lane whereby Mount Prospect owns and maintains the north half of the roadway and Arlington Heights owns and maintains the south half. See attached Exhibit B. The most cost-effective and efficient approach for improvements to these roadways is for the Arlington Height contractor to improve all of Waterman Avenue, including the portion of roadway within the corporate limits of Mount Prospect, and vice versa with the Mount Prospect contractor improving Willow Lane. Staff has reviewed the extent and cost of improvements to the roadways outside the respective corporate limits of each municipality and finds them comparable. The Villages of Mount Prospect and Arlington Heights will act as lead agency for their respective projects, and be responsible for project administration, coordination, public notification and construction inspection/engineering, with support as necessary for the roadway improvements outside the lead agency's municipal boundary. There will be no change to the maintenance arrangement after the completion of the projects. This good neighbor approach is mutually beneficial to both villages. Discussion Alternatives 1. Pass a resolution authorizing the Intergovernmental Agreement for ""2026 Waterman Avenue Resurfacing Project" and "2026 Willow Lane / E. Falcon Drive Resurfacing Project." 2. Act at the discretion of the Village Board. Staff Recommendation Village staff recommends the Village Board approve the Intergovernmental Agreement with the Village of Arlington Heights to facilitate improvements to roadways outside the jurisdictional limits of Mount Prospect and Arlington Heights, respectively. Attachments 1. Exhibit A 2. Exhibit B 3. 2026 RES_I GA VOM P-VAH (002) 4. Resolution IGA between VOMP and AH 40 f% i f /l/J Or �';"/!/arrllrrrJrrrrrt`ylllllllllllllllTJ i%///%%/i r; �Di /o�, i� r // WOMM/ od Ld 'oalrrfrrrf //// �i� rr 1%X1111J11A1111�1,1f1(1DDDlID10J011111V111D11111GVI,07J111111J1/iffi1r1J111fp1> ' air�a'�//Iofllflrrrrrfrf, /rrr/ 1< / i rrr v, ad, rrirr, MIS Nude 3NII H; a>�,H3 sN,lvloN :i�inl3n�iis ON >�008 310N a:1loN w a 03>i33H3 S3abJ9 al11Md NV�d a��nans 31b'4 Jl8 i -i -i -i -j- V) LZ CL 0C i -j -j -j -j Li L "NOR/I _j _j _j _j LU JJJJ -J -J -J -J JJJJ JJJJ JJJJ Lo JJJJ JJJJ JJJJ JJJJ JJJJ JJJJ JJJJ JJJJJ JJJJJJ JJJJJJ JJJJJJJJJ JJJJJJJJJJJ JJJJJJJJJJJ JJJJJJJJJJJJJ JJJJJJJJJJJ JJJJJJJJJJ JJJJJJJJJ JJJJJJJJJ JJJJJJJJJ U-j re L16 JJJJJJJJJ 06 .. ......... ;w/d/ j% ,/;, //, %,, LL LO C) O .......... ui Ul 15mP'5ueld—u5l5@C] Z dnoj!D-9NZ\(IVD\Sueld ZOZ\(J@le/ INTERGOVERNMENTAL AGREEMENT FOR "2026 WATERMAN AVENUE RESURFACING PROJECT" and "2026 WILLOW LANE / E. FALCON DRIVE RESURFACING PROJECT" THIS AGREEMENT is entered into by and between the Village of Arlington Heights, a municipal corporation of the State of Illinois ("Arlington Heights"), and the Village of Mount Prospect, a municipal corporation of the State of Illinois ("Mount Prospect"). WITNESSETH WHEREAS, Arlington Heights and Mount Prospect are home rule communities as provided by the 1970 Illinois Constitution; and WHEREAS, the Illinois Constitution and Illinois Compiled Statutes provide authority for intergovernmental cooperation; and WHEREAS, Waterman Avenue and Willow Lane/E. Falcon Drive are located within the corporate limits and jurisdiction of both municipalities; and WHEREAS, the Parties desire to cooperate in the planning, design, and construction of roadway resurfacing improvements to Waterman Avenue (by Village of Arlington Heights) and Willow Lane/E. Falcon Drive (by Village of Mount Prospect), including milling and resurfacing of existing Hot Mix Asphalt (HMA), intermittent curb and gutter and sidewalk replacement, ADA-compliant sidewalk improvements, replacement of the sidewalk and aprons as necessary, pavement markings, and landscape restoration ("Improvements"); and WHEREAS, the Parties agree that completing the Improvements jointly in 2026 is the most efficient and economical approach; and WHEREAS, Arlington Heights will serve as the Lead Agency on the Waterman Avenue improvements and will secure the necessary engineering and construction services; and WHEREAS, Mount Prospect will serve as the Lead Agency on the Willow Lane/E. Falcon Drive improvements and will secure the necessary engineering and construction services; and WHEREAS, Arlington Heights and Mount Prospect agree that costs for improvements to both roadways outside the respective corporate limits of each municipality are comparable, making reimbursements unnecessary; and WHEREAS, this Intergovernmental Agreement is authorized by the Illinois Constitution of 1970 and the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.); NOW, THEREFORE, the Parties agree as follows: SECTION ONE —The Recitals set forth above are incorporated herein and made a part of this Agreement. SECTION TWO — The Village of Arlington Heights agrees as follows: 1. Serve as Lead Agency for the Improvements to Waterman Avenue. 2. Enter into and administer contracts for design, bidding, and construction. 3. Include all agreed -upon work within Mount Prospect limits. 4. Provide Mount Prospect copies of design plans, bid results, and documentation as requested. 5. Work with Mount Prospect to coordinate and control public notification of the Project scope, timing and duration for its community through methods of communication such as village newsletters, websites, social media, door tags, etc. 6. Manage construction engineering to ensure the Project is built in accordance with approved engineering plans, specifications and construction contract. 7. Pay the Contractor directly for all approved work. SECTION THREE — The Village of Mount Prospect agrees as follows: 1. Serve as Lead Agency for the Improvements to Willow Lane / E. Falcon Drive. 2. Enter into and administer contracts for design, bidding, and construction. 3. Include all agreed -upon work within Arlington Heights limits. 4. Provide Arlington Heights copies of design plans, bid results, and documentation as requested. 5. Work with Arlington Heights to coordinate and control public notification of the Project scope, timing and duration for its community through methods of communication such as village newsletters, websites, social media, door tags, etc. 6. Manage construction engineering to ensure the Project is built in accordance with approved engineering plans, specifications and construction contract. 7. Pay the Contractor directly for all approved work. SECTION FOUR — CONSTRUCTION. 1. Neither Party may commence construction of any Improvement prior to review and approval by the other Party of the engineering plans and specifications for the Improvement, which approval may not be unreasonably withheld. 2. Each Party must cause the other Party to be named as a third -party beneficiary of all contracts for construction of Improvements located within the other Party's corporate jurisdiction. SECTION FIVE — MAINTENANCE. Mount Prospect currently maintains the east half of Waterman Avenue from Northwest Highway to Gregory Street, and Arlington Heights maintains the west half. Arlington Heights currently maintains the south half of Willow Lane from Cedar Glen Drive to east of Tamarack Drive, and Mount Prospect maintains the north half. Arlington Heights maintains all of E. Falcon Drive within the project limits. This arrangement shall continue after completion of the Projects. SECTION SIX — All notices required to be sent to the Villages shall be served by United States certified mail, postage prepaid, return receipt requested, to the following individual and address: Village of Arlington Heights: Attn: Tommy Sakkos, P.E. Civil Engineer II 33 S . Arlington Heights Road Arlington Heights, IL 60005 Email: tsakkos(ovah.com Village of Mount Prospect: Attn: Sean Dorsey Title: Director of Public Works 1700 West Central Road Mount Prospect, IL 60056 Email: SDorsey@mountprospect.org SECTION SEVEN — Severability Invalidation of any provision shall not affect the remainder of this Agreement. SECTION EIGHT — Neither Party may assign rights or obligations without written consent. SECTION NINE — This Agreement constitutes the entire understanding and may only be amended in writing. SECTION TEN —This Agreement may be terminated by majority vote of either Party prior to commencement of construction of any Improvement. Following commencement of construction, this Agreement may only be terminated by mutual agreement of both Parties. SECTION ELEVEN — This Agreement shall be governed by the laws of the State of Illinois. EXECUTION VILLAGE OF ARLINGTON HEIGHTS Jim Tinaglia, Village President ATTEST: Village Clerk - VILLAGE OF MOUNT PROSPECT Paul Wm. Hoefert, Mayor ATTEST: Village Clerk Exhibit A — Waterman Avenue Improvement Plan Exhibit B — Willow Lane / E. Falcon Drive Improvement Plan RESOLUTION NO. A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH THE VILLAGE OF ARLINGTON HEIGHTS FOR THE "2026 WATERMAN AVENUE RESURFACING PROJECT" AND "2026 WILLOW LANE/E. FALCON RESURFACING PROJECT" WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate amongst themselves in any manner not prohibited by law or ordinance; and WHEREAS, Arlington Heights and Mount Prospect are home rule communities as provided by the 1970 Illinois Constitution; and WHEREAS, Waterman Avenue and Willow Lane/E. Falcon Drive are located within the corporate limits and jurisdiction of both municipalities; and WHEREAS, the Parties desire to cooperate in the planning, design, and construction of roadway resurfacing improvements to Waterman Avenue (by Village of Arlington Heights) and Willow Lane/E. Falcon Drive (by Village of Mount Prospect), including milling and resurfacing of existing Hot Mix Asphalt (HMA), intermittent curb and gutter and sidewalk replacement, ADA-compliant sidewalk improvements, replacement of the sidewalk and aprons as necessary, pavement markings, and landscape restoration; and WHEREAS, Arlington Heights will serve as the Lead Agency on the Waterman Avenue improvements and will secure the necessary engineering and construction services; and WHEREAS, Mount Prospect will serve as the Lead Agency on the Willow Lane/E. Falcon Drive improvements and will secure the necessary engineering and construction services; and WHEREAS, Arlington Heights and Mount Prospect agree that the costs of improvements to both roadways outside the respective corporate limits of each municipality are comparable, making reimbursement unnecessary. NOW THEREFORE BE IT ORDAINED/RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS: SECTION ONE: The Board of Trustees do hereby authorize the Village of Mount Prospect to enter into an Intergovernmental Agreement with the Village of Arlington Heights, set forth in the Intergovernmental Agreement, a copy of which is attached hereto and made part of this Resolution as Exhibit A. SECTION TWO: That the Mayor is authorized to sign the agreement and the Village Clerk to attest. SECTION THREE: That this Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. AYES: NAYS: ABSENT: PASSED and APPROVED this 3rd day of March 2026. Paul Wm. Hoefert, Mayor ATTEST: Karen M. Agoranos, Village Clerk