HomeMy WebLinkAbout02/17/2026 Motion to accept the lowest cost, responsive bid for 2026-2027 Parkway Stump Removals for an amount not to exceed $68,372.Subject
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Motion to accept the lowest cost, responsive bid for 2026-2027
Parkway Stump Removals for an amount not to exceed
$68,F3720
February 17, 2026 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD
Y
$685372.00
General Fund
CONSENT AGENDA
Action Item
Sealed bids for the 2026 - 2027 Parkway Stump Removal contract were opened on January
26, 2026, at 1:00pm in Village Hall. This contract facilitates the removal of tree stumps and
the restoration of the parkways throughout the Village.
Bid Rpnult-r.
This bid was made available on the Euna OpenBids website. Five sealed bids were received.
Bidders were asked to submit a price per inch for stump removal in three different size
classes. In order to draw comparisons between various bids, bidders were asked to use
estimated quantities provided by the Village to calculate an extended cost. Bid results are as
follows:
Bidder
2026
2027
Total Bid Price
Langton Group
$59,000-00
$61,977-50
$120,977-50
Bri htview
$64,000.00
$66,750.00
$130,750.00
Homer
$75,500.00
$75f 500.00
$151f000.00
Sawvell
$90f000.00
$90f000.00
$180f000.00
Alvarez Inc.
$96fOOO.00
$96fOOO.00
$192,000.00
Discussion
Five bids were received. The apparent low-cost bidder is Langton Group of Woodstock, Illinois.
Langton is currently the Village's Landscape Maintenance Contractor and successfully
completed the previous stump removal contracts in 2024 and 2025. All the required
documentation was submitted along with the bid submittal. Reference checks all indicate
acceptable performance on recent projects with similar scale and scope. Staff are confident
the firm is qualified to successfully complete the proposed project at the price bid.
The contract documents include a provision which allows the Village to extend the contract for
a third year in 2028, at the same bid price as 2027, if both the contractor and Village agree.
Staff recommend a project award up to the budgeted amount of $68,372.00 to allow for
quantity variances and unanticipated conditions.
Alternatives
1. Accept the lowest cost, responsive bid for Parkway Stump Removal.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board award the 2026-2027 Parkway Stump Removal
Contract to the lowest qualified bid from Langton Group of Woodstock, Illinois, in an amount
not to exceed $68,372 in year one. Year two will be in the amount that is appropriated in the
2027 budget. If years one and two are successful, and a contract extension is agreed to by the
Village and the contractor, year three will be in the amount that is appropriated in the 2028
budget.
Attachments
1. Stump Removal and Restoration Bid-Langton-2026-2027
EXHIBIT A
(Upon award of contract, to be
attached to Parkway Stump
Removal and Restoration
Contract for 2026-2027 as Exh i bit
A)
pro 31 Form
ROSIP
I
Viffillaae of Mount Prospect
Stum,•Removal and Restoration Contract2026=2020,,
OWNER INFORMATION
Owner Name:
1'� �/ U 7 ti /tsJ C7 c,Uu
10
Business Name:
M
Business Address:
Ls
Home Phone:'I
5-2 7y
Business Phone:
This Business is a: E,]' Individual Proprietorship
El Joint Venture
El Partnership
PCorporation
If applicable, give names, addresses, and dates of birth of all partners, officers or directors.
Name
L.'.-
j
Address
0
A
A
im
Has the applicant, business, or member of the business ever had a.
license or contract revoked, suspended or cancelled? YES NO
If yes, explain in full detail on a separate sheet of paper.
Does the business curr, tly hold a license or have a contract with any other municipality for
service? F� YES NO
If yes, explain in full on a separate sheet of paper. Have any complaints against the busifless been
4,
n
filed with the Illinois Commerce Commission, the Office of the Illinois Attorney General, or any
other governrr*ntal body during the period of one year prior to the date of this proposal?
[-1 YES rT
If yes, explain in full on a separate sheet of paper.
Please note, the Village reserves the right to conduct its own search with the Illinois
Commerce Commission, the Illinois Attorney General, or any other gom vernental bodyo and
may take Into consideration any wrnplaints andlo(r pending complaints, rna,de, aga*lns,t the
business or owner.
Services will be either full service cleaning, both inside and outside, or just outside cleaning.
In submitting this Proposal Form requesting award of the Village of Mount Prospect Parkway
Stump Removal and Restoration Contract for 2026-2027, 1 hereby, certify that,:
1 1 will not assign or subcontract window cleaning services for the Village without prior written
approval of the Corporate Authorities of the Village of Mount Prospect;
2. Neither 1, nor any person who will be working on my behalf, has been convicted under the
laws of Illinois or any other state of an offense which under the laws of this state would be a
felony involving the theft of property, violence to persons, or criminal darnage to property.
Please note that in the case of a person whose last conviction was, more than two years pas,t,
and can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible;
3. 1 am not barred by law from contracting with the Village because of a co Diction for prior
violations of either Sections 33E-3 or 33,'E-4 of the Illinois Criminal Code of 1965 (720 ILCS
5/33E-3 (Bid Rigging ) or 720 ILLS 5/33-4 (Bid Rotating));
4. 1 am not delinquent in payment of any taxes to the Illinois Department of Revenue pursuant
to Section 11-42.1-1 of the Illinois Municipal Code (65 ILCS, 5/11-42.1-1) or in any payment,
fee or tax owed to the Village;
5w 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 1 LCS 580/1 , et
se .};
and
6. 1 shall comply with Artillcle 2 ofthe Illinois Human Rights Act (775 ILCS 512-101, e't
the Rules and Regulations of the 111ino,iis Department of Human Rights', including
establishment and, maintenmen
ance of a sexual harasst policy as required by, Sect]"'on 2-105
of that Article and Act;
20
7. 1 shall comply with the Americans with Disabilities Act;
7. 1 shall comply with the Americans with Disabilities Act;
8. 1 shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1
et seq.); and
9. All of the information I have provided in this Application has been truthful and given in
good faith.
I have read and understand the information provided with this Proposal Form, including
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications
and the Parkway Stump Removal and Restoration Contract for 2026-2027 and agree to
abide by the conditions set forth therein. My signature below indicates my acceptance of
all such conditions and my bid for award of the Village of Mount Prospect Parkway Stump
Removal and Restoration Contract for 2026-2027
Bidder must use the official firm name and authorized representative must sign.
21
BID FORM
Parkway Stump Removal and Restoration Contract for 2026-2027 Village of Mount
Prospect
19 Department of Public Works
(hereinafter called "Bidder")
TO: Office of the Village Manager, 311 Floor
50 South Emerson Street
Mount Prospect, Illinois 60056
(hereinafter called "Village" or "Village of Mount Prospect")
Parkway Stump Removal and Restoration Contract for 2026-2027
The bidders have familiarized themselves with the services to be performed and probable
work cond■itions required under this Bid affecting the cost of the performance of the
required services and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Instructions for Bidders
General Conditions and Special Provisions
Specifications
Bid Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet — Cleaning Service Contract
Contract Document
The
the Bidder hereby, proposes ito furnish all supervilsiion, technical personlne reforeit .0 0 a "I
labor,, materials, tools, equipment,, and services �inciujding, all utility a,nd transportatio
with the above Hste
d services, all in accordance
services) requitred to perform the require
documents. I
Bidder agrees taperform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bild on all items and has provided a price for all requested services# The
Bidder acknowledges it understands all the requested services for which it has SubMitted
a bid.
The Bidder will complete, and provide all labor, equipjmwt, m aterials, an' d mobilization (if
item p
i 1
applicable) to perform the required services, as incidental to thefixed i rice for each
item proposed.
23
In submitting this bid, the Bidder understands that the Village reserves the right to add to
or subtract from the estimated quantities.
The Village intends to award one (1) contract if at all) for the items bid. If written notice
of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time
before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed form and furnish payment and performance bonds, or letter of credit, and the
insurance certificates required by the Bid Documents to the Village within ten (10)
business days after receipt.
The Bidder, and as successful bidder/contractor upon award of the contract, understands
and agrees to the following:
1) The contractor agrees to provide all required services and items and material to the
Village as noted in the Bid Documents and comply with the requirements of the Bid
Documents.
2) The contractor agrees to comply with all applicable federal and state laws, rules and
regulations, and county and municipal ordinances, as described in the General
Conditions.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
Failure to acknowledge receipt, as provided above, may be, cofnSidered, sufficient, grounds
for disqualification of the bidder and rejection of hils/her, bi'd submiftat A record of all
Addenda and copies of same, will be avaflable to all qualified bidders from the Village of
Mount Prospect Public Works Department, 11700 West Central Road,, Mount Prospect,
Illinois two (2) days prior, to the letting. It sha,11 be the Bidder's responsib0ity to become
fully advised of all Addenda prior to submitting its bid.,
Upon and of the c�ontract, the Village will send Notice of Award to the successful Bidder,
the Bidder must then, execute the contract and provide the required bonds or letter of
credit and certificate of insurance to the Village with"in, ten (10) business days. The Village
will then issue a written Notice to Proceed. Failureto completethe work in the designated
time frame may result in the Director of Public Works w,ithhold'ing�,compens a��t�'lon due the
contractor for failure to complete the said work in the designated time frame, calling the
bonds, or taking such other action as may be available.
r ty *n the, sum often (10%) percent of the amount b"d in form of (check one):
Did Bond Certified Check, Bank, Cashiers Check
N *dde r se".
�hed hereto in accordancewith'the "'Instructions for Bi
24
This Bid Submittal contains the following*.
1) Bid Form
2) Affidavit — Bid Certification Form
3) Bid Security
4) BID SHEET(S) — Parkway Stump Removal and Restoration Contract for 2026-
2027
Respectfully submitted:,
Name of Firm/Bidder:
By: ,
Title:
NIW�
I
Date:
Contact Information: Ch 5
Official Address:
W W
www1i WNW
A
Telephone. l
Co, fA L'
............ . . . . .
�E ma"I I N rl_ L11
ONE (1) SIGNED COPY OF THIS BID FORM AND BID SHEETS (Pages 19-25) ALONG WITH THE
AFFIDAVIT— BID CERTIFCATION FORM, AND BID SECURITY SHALL BE SUBMITTED IN A SEALED
MARKED ENVELOPE.
25
AFFIDAVIT — BID CERTIFICATION FORM
Bidder:
Company/Firm Name:
Address: L
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalty of perjo 'n,d poss''k,le termination of contract rights and debarment, the
being first duly sworn on oath, deposes
undersigned, 9,/"40,
• V4 ( f, sole owner,
and states that he or sne is I H
* 0
partner, J0 , I , nt ventured, President, Secretary,,, etc.) of
and has the authority to make all
(Nah7e of Company)
certifications required by this affidavit.
Section I Non -Collu-sion
The undersigned certifies that this bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain from bidding, and has not in any
manner, directly or indirectly, sought by agreement or collusion, or communication or
conference with any person, to fix the bid price, element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
Section II Bid Rigainc-i-andRot
The undersigned further states that -- - ----
1 (Name of Company)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILCS
5/33E-33 33E-4.
Section Ill Dru OFree Workplaee
The undersigned further states that . .........
7' �(Name of Company}
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 ILCS 580/1,
et seq., and has, to the extent not covered by a collective bargaining agreement that deals
with the subject of the Substance Abuse Prevention in Public Works Projects Act, 820
ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds these
requirements of that Act.
Section IV Tax Pa ent
IrThe undersigned further states that is
(Nam of Company)
26
:tnt of Revenue, in
not delinquent in payment of any taxes to the 1111nois Departme , 'The, unders*gned,
accordance with Illinois Compiled, Statues, 65 ILICS 5/1t.42.1.
N,
understands that making a false statement regarding delinquency in taxes I is a Class, A
Misdemeanor and, in addition, voids the contract and allow's the municip,afity to recover
all amounts paid to the individual or entity under the contract in civil action.
Section V Sexuall Harm ant Po
0
dO
Ak
RUN WW
On
ft MI,
A 99public contract" includes: ...every contract to which the State, any of its political
subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M} (2002},
The undersigned further states thatIII has
(Name' of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A)
(4).
It is expressly understood the foregoing statements and representlations and promises
are ma,de as a cond,ition to the right ofthe bidder to receive payment under any award
made under the terms and provisions of this bid.
information contained in this Affidavit is true and correct.
The undersigned certifies that all
0000 Title:* AeV4 . .... .
Signed by:
SlQnature
Name Printed:
Signed and sworn to before me this i91L day of -7
Wi * t
My commiss, n expires:
c 'S-u e of I I I I In o Is
Notar:�
ary, Public y Ol'ic"al Seal
Kis J Cook
Cum, riosion 4 1,006,99,71
4/22,12,020
M Y C 0 in-1 S 8 i 0 n E
27
BID SECURITY
,loft ift
Included with this bid i ,a b�� �� k cashier's check, certified check or bid bond in the amount
S c 0
of $1000 by )en the bidder, in favor of the Village of Mount
. .. . .. ... ..... .....
Prospect. It is here b� agreed'"'"lit, should bidder be awarded the contract for services
contemplated under this bid and fail or refuse to execute a contract for the performance
of said services, or to provide the required payment and performance bonds, or letter of
credit, and certificate of insurance, then this security, in the amount stipulated above, shall
be forfeited and may be retained by the Village of Mount Prospect as liquidated damages
and not as a penalty. All bids to remain firm for a period of ninety (90) days after bid
opening date.
20260
SUBMITTED THIS DAY OF
SEAL (if corporation)
ANIOW
\Ijocl
Bidder: 64--viv
low,
WIN
Bidder's Agent and Agent's Title
+1,1 e
Note: If bidder is a partnership, the bid must be signed by at least two of the partners,
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of ��rpas 0
W
BID SHEETS
.....................
The undersigned herewith submits a bid on the "PARKWAY STUMP REMOVAL AND
RESTORATION CONTRACT FOR 2026-2027" in accordance with the attached documents. All
bids are to be delivered to the office of the Village Manager at 50 S. Emerson Street, 3 rd Floor,
Mount Prospect, Illinois 60056, prior to 1:00p.m. on January 26th, 2026.
SCHEDULE OF PRICES
We will perform the services as outlined in the Parkway Stump Removal and Restoration Contract 2026-
2027 for sums as follows:
STUMP PRICING FOR 2026
Size Range
Total Estimated
Bid Price per Inch 2026
Extended Cost 2026
(Tree DBH)
Work in Inches
0-151)
1000*
$ 1
$ 10 6
16-251) — - - — ---------
.....
2250*
$ 5,
$
2610+
$ Ll 0
5
$ fir'
Total Extended 2026 Cost
oco
STUMP PRICING FOR 2027
Size Range Total Estimated
(Tree D1BH)
Work in Inches
0-15
1000
16-2511
2250*
261.0+
2250*
Bid Price per Inch 2027 1Extended Cost 2027
GRAND TOTAL FOR 2026+2027 STUMP REMOVAL AND
$
RESTORATION
Submitted this day o,
f tj 20L�
29
IMP I REMOVAL, AND RESTQRATION
Mark outside of envelope,- "' PAR �y s office at 50
e
CONTRACT,"-JEOR 2026,4027,"' and der to the Village Manager
South, Emerson Street, 3rd Floor, Mount Prospect, Illinois, 60056, by 1:00 p.m.,
MONDAY, January 26th, 2026.
Also, note any exceptions to the specifications:
......... .........
. . .........
COMPANY OWNER/BIDDER
-----
ADDRESS
Note: All bids to remain firm for, ninety, (90) days, Be sure, to mark theoutside, of
the envelope, "Sealed Bid forPARK)y6y STUMP, REMOVALAND RESTORATION
CONTRACTFOR, 2026-202721)
RX
TREE WORK REFERENCES:
1. Reference 1:
o Mill Creek SSA Coordinator
39W250 Torrington Blvd.
0 Suite RI
o Geneva, I L 60134
o Bill Meyer
224-828-2081
o lli c0nt
o Year(s) Work Performed: 2019-Present
o Nature of
Work Performed: Tree Planting, Tree Removal and
Stump Grinding
2. Reference 2:
o City of Woodstock
326 Washington 8t.
o Woodstock, I L 60098
John Mecklenburg
o 815-905-4310
w ecki n u r 'W o toc i l .O o
o Year(s) Work Performed: 2010-Present
o Nature of Work Performed: General Landscaping
?. Reference 3:
o Elk Grove Public Works
o 450 E. Devon Avenue
o Elk Grove Village, IL 60007
o gill Bolich
o 224-277-0332
o wboll c h, e 1 rove.rove.o r
o Year(s) Work Performed: 2023w Present
o Nature of Work Performed: General Landscaping
4. Reference 4:
o Village of Mt Prospect
0 5o South Emerson 6t
o M ou nt Prospect, I L 60056
o Dave Hull
o dSul u r u
* 847-870-5640
* Year(s) Work Performed: 2024-Present
* Nature of Work Performed: Ground Stumps
S. Reference 5:
o Village of Libertyville
o 118 W. Cook Avenue
o Li bertyvi I le, I L 60048
o David Thornborough
o 847-918-2076
C uah till- c
0o ): � 4
- a W b er kyv —fl I e -c =o
• Year(s) Work Performed: 2024-Present
• Nature of Work Performed: Ground Stumps
AMEW
utomw,Own,ers, BOND NUMBER:B D 163,024,
INSURANCE
LIFE - HOME - CAR - BUSINESS
KNOW ALL MEN BY THESE PRESENTS:
That we, LANGTON SNOW SOLUTIONS DBA LAN TON GROUP 45,10 DEAN ST WOODSTOCKA, IL 60098-7503 as
Principal, hereinafter called the Principal,, and Auto -Owners Insurance Company as Surety, hereinafter called the Surety,
are held and firmly bound unto 'MT., PROSPECT PUBLIC WORKS 1700WCENTRAL, RD, MOUNT" PROSPECT IL
60056-2229 as Obligee, hereinafter called the Obligee, in the penal sum of " One, thousand and XX/1 00, Dollars ($1 ,gg0'Q10)
for the payment of which the Principal and the Surety bind themselves, their heirs, executors,, administrators,, successors
and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that WHEREAS, the Principal has submitted or is about to submit a
proposal to the Obligee on a contract for STUMP GRINDING
NOW,, THEREFORE, if the said contract be timely awarded to the Principal and the Principal shall, within such time as
may be specified, enter into the contract in writing,, and give bond, if bond is required, with surety acceptable to the
Obligee for the faithful performance of the said contract, then this obligation shall be void: otherwise to remain in full force
and effect.
SIGNED AND SEALED this 13TH day ofJANUARY,. 2026.
44J,
Susan E. Theisen Witness
LANGTON SNOW SOLUTIONS
principal
1000�" 00
Auto -Owners lnsuranctCompppy_
Surety
By—_
Niki Conway Attorney -in -Fact