HomeMy WebLinkAbout02/03/2026 Motion to accept lowest cost, responsive bid submitted by Langton Group of Woodstock, Illinois for the 2026/2027 Parkway Restoration Contract for an amount not to exceed $64,680.00 in 2026.r�
Item Cover Page
LangtonSubject Motion to accept lowest cost, responsive bid submitted by
• • of • • •stock,, Illinois for1 1
Parkway Restoration Contract for amount• - - •
$64,,680-00 2026.
Meeting February 3, 2026 - SPECIAL MEETING OF THE VILLAGE
BOARD/COMMITTEE OF THE WHOLE OF THE MOUNT PROSPECT
VILLAGE BOARD
Fiscal Impact (Y/N) Y
Dollar Amount $64,680.00
Budget Source General Fund and Water & Sewer Enterprise Fund
Category CONSENT AGENDA
Type Action Item
Information
A sealed bid for Parkway Restoration Contract for 2026-2027 was opened on January 20, 2026
at 1:00pm in Village Hall. This contract facilitates restoration of public parkways following
utility excavations by Public Works Crews.
The work requires removing the backfill material to a minimum depth of 12 inches, backfilling
with topsoil, and installing sod. Staff anticipates that approximately 30,000 square feet will
need to be replaced each year. Contractors were also asked to submit pricing for replacing sod
that does not require excavation and an hourly rate for the installation of seed and blanket
only.
Bid Rpcult-c.
This bid was made available on the Euna OpenBids website. A copy of the bid packet is
attached. Five sealed bids were received. Bid results are as follows:
Bidder
2026 Cost
2027 Cost
Total Cost
Langton Group
$587800.00
$607720.00
$1197520.00
Moreno Landscape
$731720.00
$757821.00
$1461541.00
Alvarez, Inc.
$84)920.00
$867760.00
$1717680.00
Flecks
$991756.00
$991756.00
$199,512.00
Brightview Landscape
$197)932.00
$1977932.00
$395)864.00
Discussion
The apparent low-cost bidder is Langton Group, of Woodstock, Illinois (Langton). This
company is the current contractor for the Village's Landscape Maintenance Contract and
successfully completed the Village's Stump Removal Parkway Restoration Contract in 2024-25.
Langton also successfully completed the Village's Klehm's Island project in 2023. They
submitted all the required documentation along with their bid submittal. Reference checks all
indicate acceptable performance on recent projects with similar scale and scope. Staff is
confident the firm is qualified to successfully complete the proposed project at the price bid.
Staff recommends including a 10% contingency in the project award to allow for quantity
variances and unanticipated conditions. In this instance, a 10% contingency added to the
lowest cost bid would result in a total contract award of $64,680.00 (Base Bid of $58,800.00 +
Contingency of $5,880.00 = Total Recommended Award of $64,680.00).
The contract documents include a provision which allows the contract to be extended for a
third year at 2027 bid prices, if both the contractor and Village agree.
Alternatives
1. Accept the lowest cost bid for 2026-27 Parkway Restoration Contract.
2. Action at discretion of Village Board.
Staff Recommendation
Staff recommends that the Village Board accept the lowest cost bid for 2026-2027 Parkway
Restoration contract as submitted by Langton Group of Woodstock Illinois, for an amount not
to exceed $64,680 in year one. Year two will be in an amount appropriated in the 2027
budget. Staff also recommends that the Village Board authorize cone -year extension of the
contract (2028) if the contractor agrees to hold 2027 prices.
Attachments
1. Langton Parkway Restoration Submittal 2026-2027
EXHIBIT A
(Upon award of contract', to be
attached to Parkway Restoration
Contract 2026-2027 as Exhibit A)
V "I'lligue
'Pr
I "�I'Pmntprosoect'
w�Qaali
Form
IOTA'
Owner Name:
Address:
Business Name:
i so -
Home Phone:
M,
This Business is a: M Individual Proprietorship
F-1 Joint Venture
F-1 Partnership
Corporation
If applicable, give names, addresses, and dates of birth of all partners, officers or directors.
Name Address
t"411
Has the applicant, business, or member of the business ever had a
license or contract revoked, suspended or cancelled? El YES
If yes, explain in full detail on a separate sheet of paper.
Does the business currently hold a license or have a contract with any other municipality for
20
service? DYES NO
If yes, exp1ain in fu'll on a separate sheet of paper. Have any complaints against the business been
filledwith the Illinois Commerce Co�mrnission) the Office. of the Illinois Attorney General, or any
other goverle'rital body during the period of one year prior to the date of this proposal?
n
YES N 0,
If yes, explain in full on a separate sheet of paper.
46
Please note, the Viflage reserves the right to, conduct its, own seatch with the 1111nois
COmmerce Commission,, the Illinois, Attfor'ney Genera,13 or any othe�r governmental body,, and
may �ta,lk,e into consideration any complaints and/or, pending complaints made against the
business or owner.
Services will be either full service cleaning, both inside and outside, or just outside cleaning.
In submitting this Proposal Form requesting award of the Village of Mount Prospect Parkway
4,
Restoration Contract 20,26-2027, 1 hereby certify that:
1 1 will not assign or subcontract window cleaning services for the Village without prior written
approval of the Corporate Authorities of the Village of Mount Prospect;
2. Neither I, nor any person who will be working on my behalf, has been cori'victed, under the laws
of Illinois or any other state of an offense which under the laws of this state would be a felony
involving the theft of property, violence to persons,, ot, criminal damage to property. Please
note that in the case of a, person whose last conviction was more than two years past, and
can demonstrate a compelling showing that he/she is nevertheless fit, such person or
operator may be approved by the Village Manager if otherwise eligible;
3. 1 am not barred by law from contracting with the Village because of a conviction for prior
violations of either Sections 33E-3 or 33E-4 of the Illinois Criminal Code of 1 965 (720 ILCS,
5/33E-3 (Bid Rigging) or 720 ILCS 5/33-4 (Bid Rotating));
4. 1 am not delinquent, in payment of any taxes to the Illinois Department of Revenue pursuant
in any payment,
to Section 11-42.1-1 of the 11,11i nto"s Munic"pa], Code (55 ILCS 511142.1-11) or
fee or tax owed to the Village;
5. 1 provide a drug free workplace pursuant to the Drug Free Workplace Act (30 ILCS 580/1, et
s��
011 at
6. 1 shall comply with Article 2 of the Illinois Hurnan Rights Act, (775 ILCS 5/2 0 and
the Rules and Regulations of the Illinois Department of Hurnan Rights'. Includ'ing
establishment and maintenance of a sexual harassment policy as required by Sect!"on, 2-105
of that Article and Act;
7. 1 shall comply with the Americans with Disabilities Act;
21
7. 1 shall comply with the Americans with Disabilities Act;
8. 1 shall comply with the Illinois Public Works Employment Discrimination Act (775 ILCS 10/1
et seq.); and
9. All of the information I have provided in this Application has been truthful and given in
good faith.
I have read and understand the information provided with this Proposal Form, including
the Notice to Bidders, Instructions to Bidder, the General Conditions, the Specifications
and the Parkway Restoration Contract 2026-2027 and agree to abide by the conditions
set forth therein. My signature below indicates my acceptance of all such conditions and
my bid for award of the'Vi f 'Mount Prospect Parkway Restoration Contract 2026-
2027 .... . ..... .
Name of Company P
............. .
Bid Submitted By
. . . . ........
Position in Company
L
Date
hone No. Y- � L
0 W
Bidder must use the official firm name and authorized representative must sign.
22
FROM*
BID FORM
Parkway Restoration Contract 2026-2027 Village of Mount Prospect
Department of Public Works
111111-11 (hereinafter called "Bidder')
TO: Office of the Village Manager, 31 Floor
50 South Emerson Street
Mount Prospect, Illinois 60056 VIN
(hereinafter called "Village" or "Village of Mount Prospect")
Parkway Restoration Contract 2026-2027
The bidders have familiarized themselves with the services to be performed and probable
work conditions required under this Bid affecting the cost of the performance of the
required services and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Instructions for Bidders
General Conditions and Special Provisions
Specifications
Bid Form
Affidavit — Bid Certification Form
Bid Security
Bid Sheet — Cleaning Service Contract
Contract Document
Therefore, the Bidder hereby proposes to furnish all supervision,,, technical pe,rsonnel,
I
labor, materials, toolls�, equi'prnent, and services (including all utiiitY'and transportation
A J
services) required to perform the required services, all ifl accordance W'th the above listed
documents.
Bidder agrees to perform all of the required services and provide the equipment and
materials described in the Bid Documents, as follows:
Bidder has bid on all items and has provided a pticefor all requested servibes,,,, The
I
Bidder ,acknowledges it understands all the requested services for which it has submitted
a bid.
The Bidder will complete and provide all labor, equipment, mialterials and mobilization (if
applicable) to perform the required service.,3) as incid,entall tolhe fixed "item price for each
item proposed.
In submitting this bid, the Bidder understands that the Village reserves the right to add to
or subtract from the estimated quantities.
23
The Village intends to award one (1) contract (if at all) for the items bid. If written notice
of award of this bid is mailed, emailed or otherwise delivered to the Bidder at any time
before this bid is withdrawn, the Bidder agrees to execute and deliver the contract in the
prescribed for and furnish payment and performance bonds, or letter of credit, and the
insu,rance certificates required by the Bid Documents to the Village within ten (10)
business days after receipt.
The Bidder, and as successful bidder/contractor upon award of the contract, understands
and agrees to the following:
1) The contractor agrees to provide all required services and items and material to the
Village as noted in the Bid Documents and comply with the requirements of the Bid
Documents.
2) The contractor agrees to comply with all applicable federal and state laws, rules and
regulations, and county and municipal or�dinances, as described in the General
Conditions.
All Addenda pertaining to this project shall be acknowledged by the Bidder in the spaces
provided below:
Addendum Addendum- Acknowledgement by Bidder or Authorized Date
No. I Date Representative Acknowledged
Failure to acknowledge receipt, as provided above, may be considered sufficient grounds
for disqualification of the bidder and rejection of his/her bid submittal. A record of all
Addenda and copies of same will be available to all qualified bidders from the Village of
Mount Prospect Public Works Department, 1700 West Central Road, Mount Prospect,
Illinois two (2) days prior to the letting. It shall be the Bidder's responsibility to become
fully advised of all Addenda prior to submitting its bid.
Upon award of the contract, the Village will send Notice of Award to the successful Bidder,
the Bidder must then execute the contract and provide the required bonds or letter of
credit and certificate of insurance to the Village with'in ten (10) business days. The Village
will then issue a written Notice to Proceed. Failure to complete the work in the designated
time frame may result in the Director of Public Works withholding compensation due the
contractor for failure to complete the said work in the designated time frame, calling the
bonds, or taking such other action as may be available.
"d, in form of (check one):
Sol n1y i n th e s u m of te n (110%) pe rcen t, of th e amo u nt bi I
Bid Bond Cerfified Check, Bank Cashier's Check
i fth the Instructions for Bidders"'.
is atta,ched hereto in accordance w
24
This Bid Submittal contains the following:
1) Bid Form
2) Affidavit - Bid Certification Form
3) Bid Security
4) BID SHEET(S) - Parkway Restoration Contract 2026-2027
Respectfully submitted:
Name of Firm/Bidder.
By: -
Title:
Date:
W
Contact Information: 16 r- fj�, 5 ( C1,4
(Signature)
Telephone. � � % C� � � � �'
ONE (1) SIGNED COPY OF THIS BID FORM AND BID SHEETS ('Pages 20-25) ALONG WITH THE
AFFIDAVIT — BID CERTIFCATION FORM, AND BID SECURITY SHALL, BE SUBMITTED IN ASEALED
MARKED ENVELOPE.
25
AFFIDAVIT — BID CERTIFICATION FORM
Bidder:
Company
As a condition of entering into a contract with the Village of Mount Prospect, and under
oath and penalt, of ped a, d possiole termination of contract rights and debarment, the
J 4rY
undersigned, being first duly sworn on oath, deposes
(sole owner,
and states that he or she is iv, fr% of
partner, �Olnt ventu red Presidentl Secretary, e
and has the authority to make all
vi 41
(Namb of Company)
certifications required by this affidavit.
Section I n
The undersigned certifies that this, bid is genuine and not collusive or a sham, that said
bidder has not colluded, conspired, connived or agTeed, directly or indirectly, with any
bidder or person, to put in a sham bid or to refrain ��from bodding, and has not in any
manner',, directly or indirectly, sought by agreement or collusion, or communicat.,ion or
conference with any person,,, to fix the bid price element of this bid, or of that of any other
bidder, or to secure any advantage against any other bidder or any person interested in
the proposed contract.
nd.fttating
Section 11
The undersigned further states that
(Name ofCompany)
is not barred from bidding or contracting as a result of a conviction for violations of state
laws prohibiting bid rigging or bid rotating or any similar offense of any state of the United
States, as provided in Sections 33E-3 and 33E-4 of the Illinois Criminal Code, 720 ILLS
5/33E-31 33E-4.
Section III or lace,
41 A
The undersigned further states that
L..
/ (Name of Company)
provides a drug free workplace pursuant to the Drug Free Workplace Act, 30 1 LCS 580/1,
et seq., and has, to the extent not covered by a collective bargaining agreement that
deals with the subject of the Substance Abuse Prevention in Public Works Projects Act,
820 ILCS 265/1 et seq., a substance abuse prevention program that meets or exceeds
these requirements of that Act.
Section IV
C 6
The undersigned further states that is
..............
(Name of ,Cow any)
26
not delinquent in payment of any taxes to the Illinois Department of Revenue, in
accordance with Illinois Compiled Statues, 65 ILCS 5/11-42.1. The undersigned
understands that making a false statement regarding delinquency in taxes is a Class A
Misdemeanor and, in addition, voids the contract and allows the municipality to recover
all amounts paid to the individual or entity under the contract in civil action.
Section V So Ua,,j.,,Ha,ra �,S, F,Qlicl�,-V,
Pursuant to Section 2-105(A) of the Illinois Human Rights Act, 775 ILCS 5/2-105 (A),
every party to a public contract must:
"Have written sexual harassment policies that shall include, at a minimum, the following
information-, (1) the illegality of sexual harassment,- (11) the definition of sexual harassment
,.
under State law; (111) a description of sexual harassment, utilizing examples; (IV) the
vendor's internal complaint process including penalties, (V) the legal recourse,
investigative and complaint process available 'throw "gh the Department (of Hu"man R,ights)
and the Commission (Human Rights Comm'ission); (VI) directions, on how to contact the
Department and Commission; and (VII) protection against retaliation as provided by
Section 6-101 of the Act. (Illinois Human Rights Act)."
A "public contract" includes: ...every contract to which the State, any of its political
subdivisions or any municipal corporation is a party." 775 ILCS 5/1-103 (M) (2002),
has
The undersigned further states that I,, t f
tN, a,me of Company)
a written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105 (A)
(4).
It is expressly understood the foregoing statements and representations and promises
are made as a condition to the right of the bidder to receive payment under any award
made under the terms and provisions of this bid.
The undersigned certif"k, Jhat all information contained in this Affidavit is true and correct.
Title:
Signed by:
low... I
S, i !gn a re
t 1,
Name Printed.' 6..n
... Ic I I
00000
Signed and sworn to before me this day of LL . ..... � 2X4.
My commission expires,-.,
NotarY P6,bllc, S
FN'Oo*tCa*�
,,,b
n 0 "$J
0
P' Woof 1111''nols
PAWary Public off
I Seat
Kyle J C,00,k
M M �rM
Y M1
M/Ii$W, # 100,897 1
Y comrOssio
nEXPIMS, 4/22J20,29
27
Included with this, bid is an
cashier's check, certified check or bid bond in the amount
of $1000 by I - 4 jjC 1!7 je , the bidder, in favor of the Village of Mount
Prospect. It is here by)ag rek that, should bidder be awarded the contract for services
contemplated under this bid and fail or refuse to execute a contract for the performance
of said services, or to provide the required payment and performance bonds, or letter of
credit, and certificate of insurance, then this security, in the amount stipulated above,
shall be forfeited and may be retained by the Village of Mount Prospect as liquidated
damages and not as a penalty. All bids to remain firm for a period of ninety (90) days
after bid opening date.
DAY .$2026.
SUBMITTED THIS
SEAL (if corporation)
Title
Note: If bidder is a partnership, the bid must be signed by at least two of the partners,
Note: If bidder is a corporation, the bid must be signed by an authorized officer of the
corporation, attested and sealed by the secretary or other authorized officer.
If a corporation, note here the state of incorporation:
Incorporated under the laws of the State of 1 1111 !1,41,111 -)—
W
A
PARK"liMY RESTO 11� L-2-02Z
The undersigned herewith submits a bid on the "'PARKWAY'RESTORATION CONTRACT
2026-2027" in accordance with, the attached documents., All blds are to be delivered to the
r-.__
office of the Village Manager at 50 S. rmerson Street, 31d Floor, Mount Prospect, Illinois 60056,
prior to 1:00p.m. on January 20th, 2026.
We will perform the services as outlined in the PARKWAY RESTORATION CONTRACT 2026-2027 for
sums as follows:
Table A I I .......... . . 2026
Cost
Per
Estimated
Unit
Unit
Quantt
Extended Cost
Restoration
1
30,000
$ � 3 ��
Soddinq
$ %
New Sod
�
Installation
S'qFt
21000
$�.�2
Topsoil Seed
and Blanket
Installation
(Labor ON y.....
I hr
240 2-�
------
Total Cost51 <' "t
Table B
2027
Cost
Per
Estimated
Unit
Unit
Unit
Quant,
Extended Cost
Restoration
SoddiN5
Ft
$���7
30 000
or)
New Sod
Installation
SqFt
$/oi7
2,000
$ 2" 0
Topsoil Seed
and Blanket
Installation
7
240
0L
$ .
(L a b o L11- p0n, I
1hr
1 ....................
Total Cost
1 $ 6c), -7
2026-2027 Parkway Restoration Total Cost (Sum total cost of Table A and Table
B)
29
C
air
Submitted this Kday of � 20?
Tj� ON
Mark outside of envelopo: M R E TQ
W
and deliver tothe Village Manager"'s of_ ficeat 50 South Emerson Street 31'r F o
Mount Prospect, Illinois, 60056, by 1:00 p.m., TUESDAY, January 20th, 2026.
Also, note any exceptions to the specifications:
ME
t4,ut,owOwners BOND NUMBER:,.,,,,, BD 163023
INSURANCE
LIFE - HOME - CAR - BUSINESS
BID BOND
KNOW ALL MEN BY THESE PRESENTS: "TON GROUP 4510 DEAN ST WOODSTOCK IL 6009,8-7503 as
That we, LANGTON SNOW SOLUTIONS DBA LANG I
Principal, hereinafter called the Principal,, and Auto -Owners Insurance Company as Surety, hereinafter called the Surety,
....-T IL
are held and firml bound unto MIT., PROSPECT PUBLIC WORKS 1700, W CENTRAL RD. M
y
60,056-2229 as Obligee, hereinafter c alled the Obligee, in the penal sum of One thousand and XX/1 00 Dollars (11,000,00)
for the " p ayment of which the Principal and the Surety bind themselves, their heirs,, executors, administrators, successors
and assigns, jointly and severally,, firmly by these presents.,
THE CONDITION OF THIS OBLIGATION IS SUCH, that WHEREAS, the Principal has submitted or is about to submit a
proposal to the Obligee on a contract for PARKWAY,DSO RATION,
0 N*zrl
tu'UTORQUall
SIGNED AND SEALED this 13TH day of .MANUARY, 2026.
op
Witness
J,
I , V" . S 14C
0
"CORPORATE n
f
E L
kr
Susan E. Theisen Witness
LANGTON SNOW SOLUTIONS
Principal
. .. . .......
Auto -Owners Insurance Com an
Surety
By
Niki Conway q, loop Attorney -in -Fact
The Langton Group is a 20-year-old rapidly growing full -service landscape
company. We have over 100 full- and part-time employees as well as up to 150
seasonal employees. We have done extensive municipal and school district work
.?.nd continue to do so.
Joe and John Langton- Owners (both 20+ years in the industryi
Tanner Lindell- General Manager (Langton Groups I St employee)
Hugo Otero -Maintenance Director (12 years in the industry)
Kyle Cook -Sales Director (14 years)
Brian Shamash-Account Manager (4 years)
.71
Rodrigo Mercado- Assistant Director of Maintenance (9 years)
Here is a small sample list of municipal customers we are currently servicing: Elk
Grove, Villa Park, Skokie, Wilmette, Highland Park, Mundelein, Evanston
Woodstock, Pingree Grove.
As an organization that works frequently with these contracts, we understand the
6
scope of the project and more importantly the needs and expectations that come
along with them. We understand the unique balance that is required to not only do
the work properly, completely, and in a timely manner, but also to be aware of
residents' needs and uses of areas.
We have separate crews for construction and maintenance. Most of the time their
tasks are clear, for example it will be construction crews that will edge and mulch.
The maintenance crews will be faking weekly mowing_A�e�edin�- �A,,
�Y, care of wpe -
4510 Dean Street
Woodstock, I L 60099
Office 815-338-2630 Fax 815-338-2634
LangtonGroup@ATT.net
................
10� T Icense, cfew�IuII
- PIarntwapP ns. 6'sprang an �i cleanups are
the one area that both maintenance and construction work hand and hand on. We
Brian and Hugo will work with the city to establish a firm schedule, but it looks
like we would have a crew in town 4 days (m-th, with Friday being open as a
makeup day) a week doing the weekly maintenance.
Green Policies:
Langton Group is at the forefront of the robotic mower industry. We have the
largest fleet of robotic mowers in the country. Most of our string trimmers are
electric, and a high percentage of our blowers and even chain saws are electric.
We are so committed to trying to be green that your account manager drives an
electric car. We will work with the village to install robots and or use electric
mowers in any locations that make sense to do so. We also have a close working
relationship with the American Green Zone Alliance (AGZA) and we can work
with you on meeting their standards and even getting areas marked as Green Zone
certified. The question came up as far as costs go for using electric mowers: Our
prices do not change if we use electric equipment. There mav be a situation where
we ask for you to have electric brought to a location, or we may require a longer
commitment if we install a mower.
4510 Dean Street
Woodstock, I L 60098
Iffice 815-338-2630 Fax 815-338-2634
LangtonGroup@ATT.net
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Part D—o-he.rty-8 A6A--!5-5
p d o h e rty @ 1) i n g eg r c
School District #26
2109 Crystal Lake Rd
Cary It 60013
Steve Fields 847-639-7788
Steve.fieLds@cary26.org