HomeMy WebLinkAbout04/21/2025 SEC MinutesVillage of Mount Prospect
Special Events Commission
Special Meeting Minutes — April 21, 2025
Mount Prospect Village Hall
Members in Attendance: Brian Lambel (Chair), Chris Gordon, Denise Peterson, Katie
Cousino, Patti Quill, Alan Cervenka, Bill Grimpe, Kylie Cerk (Staff Liaison)
Absent: Fred Steinmiller, Vicki Chung, Christina Greco, Jeannie Macatangay, Hazel Oreluk,
Daniel Okafor
1. Call to Order at 7:01pm
2. Citizens to be Heard
a. None
3. Approval of Minutes
a. Motion to approve the March 10, 2025, special meeting minutes by
Commissioner Grimpe; Second by Commissioner Quill
i. In Favor —All
ii. Opposed — None
4. Current Financial Report
a. Motion to approve by Commissioner Quill; Second by Commissioner Grimpe
b. In Favor — All
c. Opposed — None
5. New Business
a. Shining Stars Gala Venue 2025-26
i. Commissioner Quill reported that the venue, Crystal Palace, has been
secured. She spoke of a family style dinner option to consider for next
year.
ii. The Commission discussed potentially doing away with the "late -night
snack" due to lessening interest by guests. Discussion ensued about
possibly using the money for another form of entertainment at the Gala or
a giveaway.
iii. Chairperson Lambel presented Gala attendee numbers going back to
2011 collected from invoices. These numbers informed the Commission
to discuss an attendance cap for future galas. Commissioner Quill and
Chairperson Lambel settled on approximately 400 guests max.
iv. Commissioners discussed how they should do more in -person outreach
to organizations for the Shining Star Awards and Gala.
b. Family Bike Ride 2025
i. Commissioners Quill and Grimpe presented June 21 as the date but will
confirm with Public Works.
ii. Commissioner Quill will prepare a letter for the Lions Club for
consideration on donating helmets and sponsoring the bike ride costs.
c. 4th of July Parade 2025
i. Commissioner Cervenka reported that the Jesse White Tumblers were
secured, and registrations are coming in as normal.
Q
d. Event Promotion Ideas
i. Promotional Materials
1. The Commission discussed creating a rack card with details on
commission events for the whole year that can be passed out at
various events and outreach opportunities. Commissioner Cousino
motioned to approve $1,000 for the design and printing of rack
cards; Second by Commissioner Cervenka
a. In Favor —All
b. Opposed — None
ii. Sponsorships
1. Commissioners Quill and Grimpe met with Chairperson Lambel
and Village Manager Mike Cassady to discuss the option of an
event sponsorship level that spans all events for the year.
2. There was support of the concept, and the next steps are for the
group to draft it.
e. Randhurst Winter Parade
i. Chairperson Lambel reported that the group met with Randhurst to
discuss a route and general information.
ii. At this time, the largest unknown is securing snow removal services in the
event of inclement weather.
Any Other Business
a. Commissioner Cousino discussed the concept of Kindness Week, a national
initiative, and requested to include the idea on a future agenda.
Next Meeting — Monday, May 5, 2025, 7pm at Village Hall
Adjournment at 9:01 pm
a. Motion to adjourn by Commissioner Cousino; Second by Commissioner Grimpe
b. In favor —All
c. Opposed — None
Minutes recorded by Kylie Cerk