HomeMy WebLinkAbout9.1 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH COOK COUNTY FOR THE RECONSTRUCTION OF BUSSE ROAD FROM GOLF ROAD TO CENTRAL ROAD.Item Cover Page
Subject A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN
INTERGOVERNMENTAL AGREEMENT WITH COOK COUNTY FOR
THE RECONSTRUCTION OF BUSSE ROAD FROM GOLF ROAD TO
CENTRAL ROAD.
Meeting
Fiscal Impact (Y/N)
Dollar Amount
Budget Source
Category
Type
Information
November 18, 2025 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD
Y
$408,748.00
Capital Improvements Fund
NEW BUSINESS
Action Item
Busse Road from Golf Road to Central Road is a two-lane, 1.25 mile long roadway under the
jurisdiction of Cook County. It has a rural profile with an open ditch system and driveway
culverts. There is a partial sidewalk system with traffic signals at Busse Road's intersection
with Golf Road, Lincoln Street, Westbrook School, and Central Road. There is a Rectangular
Rapid Flashing Beacons (RRFB) system at Busse Road and Lonnquist Boulevard.
The roadway was last resurfaced over 25 years ago and is showing signs of pavement failure.
A section near Golf Road was rehabilitated with new concrete in 2015 but is beginning to
show signs of cracking. Poor drainage is also evident along the shoulders and in the ditches.
A public meeting was held by Cook County for Mount Prospect residents in 2017 to gather
input on improvements to Busse Road. Alternative 1 included a three -lane cross-section (one
travel lane in each direction and a shared left turn lane). Alternative 2 included a four -lane
cross-section (two travel lanes in each direction). Both alternatives included a curb and
gutter, an enclosed storm sewer system, a sidewalk on the west side, a shared use path on
the east side, and modernization of traffic signals.
A second public meeting was held in 2019 to share the preferred design, Alternative 1.A
majority of comments favored Alternative 1 over Alternative 2 and staff supported this design.
The goals of the project were outlined by Cook County at the meeting: improve safety,
improve mobility and access, enhance pedestrian & bicycle accommodations, upgrade roadway
design to current standards, and address drainage deficiencies.
Federal and State funds are being used to pay for the majority of the project. Cook County
has followed the federal review process administered by IDOT. Phase I Preliminary
Engineering was completed in 2020. Phase II Design Engineering began in 2021 with Land
Acquisition following soon afterward. Both are expected to be completed in the next few
months. The construction project will be advertised and let by IDOT once completed. Cook
County has indicated to the Village that construction is anticipated to begin next summer
(2026) with completion in 2027.
Construction will be done in multiple stages. There will not be the need for a detour route as
two-way traffic will be maintained throughout construction. Temporary asphalt pavement will
first be installed on both sides of the roadway. Allowing traffic to be shifted to the east half
while construction takes place on the west half. Once work is complete on the west half, traffic
will shift to the west half on the new pavement and construction will take place on the east
half.
Cook County will hire a consultant to provide construction engineering services during
construction. Cook County field staff will also be present on -site during construction. To
efficiently provide information to affected residents, the Public Works Department Engineering
Division staff will also serve as a liaison on the project. Village Staff will directly interact with
the contractor and inspectors, respond to resident and motorist inquiries, and communicate
the project's progress through different outlets.
Attached is a resolution authorizing the Mayor to sign an Intergovernmental Agreement (IGA)
between Cook County and the Village of Mount Prospect regarding the reconstruction,
maintenance, and operation of Busse Road. It has been reviewed by staff and the Village
Attorney.
The IGA establishes that Cook County will be the lead agency during construction and will
continue to maintain the roadway and traffic signals in the future. The Village will reimburse
Cook County for the Village's estimated construction and construction engineering share of
$408,748. The Village will be responsible for maintaining the streetlights, sidewalk, and shared
use path. The Village will also continue to reimburse a share of the maintenance for traffic
signals, RRFBs and emergency vehicle preemption (EVP) equipment.
Discussion
The estimated funding breakdown is shown in Exhibit A of the IGA. The estimated construction
cost is $16,,456,901 and estimated construction engineering cost is $2,,468,535 for a total cost
of $18,925,436.
The Village is responsible for streetlights, the RRFB system at Lonnquist Boulevard,
resurfacing a portion of Lon nq u ist Boulevard, EVP equipment, brick pavers at Central Road,
and a portion of construction engineering costs.
To reduce project costs, the Village applied for and received an Illinois Transportation
Enhancement Project (ITEP) grant in the amount of $1,449,876. The grant will cover 80% of
sidewalk, shared use path, traffic signal, and RRFB work. It will also cover 50% of street
lighting. The grant benefits both Cook County and the Village.
The Village's responsibility is $355,433 for construction and $53,315 for construction
engineering, for a total estimated amount of $408,748. This represents approximately 2% of
the total project cost for construction and construction engineering.
Alternatives
1. Pass a resolution authorizing the Mayor to sign an Intergovernmental Agreement (IGA)
between Cook County and the Village of Mount Prospect regarding the reconstruction,
maintenance, and operation of Busse Road from Golf Road to Central Road.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board pass a resolution authorizing the Mayor to sign an
Intergovernmental Agreement (IGA) between Cook County and the Village of Mount Prospect
regarding the reconstruction, maintenance, and operation of Busse Road from Golf Road to
Central Road.
Attachments
1. Location Map
2. Busse Rd Cross -Section Exhibit
3. Resolution
4. IGA
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WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local
government to contract or otherwise associate amongst themselves in any manner not prohibited by law or
ordinance; and
WHEREAS, the Village of Mount Prospect and Cook County are units of government within the meaning of the
Constitution of the State of Illinois, 1970, Article VII, Section 10, having the power and authority to enter into an
Intergovernmental Agreement; and
WHEREAS, Cook County seeks to reconstruct Busse Road from Golf Road to Central Road; and
WHEREAS, Cook County will be the lead agency during construction and continue to maintain and operate the
roadway, storm sewer system, and traffic signals after construction as described in the Intergovernmental
Agreement; and
WHEREAS, the Village agreesto operate and maintain the street lights, sidewalk, and shared use path as well
as continue to reimburse a share of the maintenance for traffic signals, flashing beacons, and emergency
vehicle preemption equipment as described in the Intergovernmental Agreement; and
WHEREAS, the Village and Cook County agree to share in the costs of construction and construction engineering
as described in the Intergovernmental Agreement; the Village's share at four hundred eight thousand,
seven hundred forty-eight dolllars ($408,748) of the total eighteen million, nine hundred twenty-five
thousand, four hundred thirty-six dollars ($18,925,436).
NOW THEREFORE BE IT ORDAINED/RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS:
SECTION ONE: The Board of Trustees does hereby authorize the Village of Mount Prospect to enter into an
Intergovernmental Agreement with Cook County, a copy of which is attached hereto and made part of this
Resolution as Exhibit A.
SECTION TWO: That the Mayor is authorized to sign the agreement and the Village Clerk to attest.
SECTION THREE: The Village of Mount Prospect authorizes four hundred eight thousand, seven hundred
forty-eight dolllars ($408,748) or as much sum as may be needed to pay for the Village's share of
construction and construction engineering.
SECTION FOUR: That this Resolution shall be in full force and effect from and after its passage and approval in
the manner provided by law.
AYES:
NAYS:
ABSENT:
PASSED and APPROVED this 18th day of November 2025.
Paul Wm. Hoefert, Mayor
ATTEST:
Karen M. Agoranos, Village Clerk
INTERGOVERNMENTAL AGREEMENT
County of Cook Busse Road
Golf Road to Central Road
Village of Mount Prospect Section: 20-W7141-00-PV
This Intergovernmental Agreement (Agreement) is made and entered into this day of
11 2025, by and between the County of Cook, a body politic and corporate of the
State of Illinois (County), acting by and through its Department of Transportation and Highways
(Department), and the Village of Mount Prospect, a municipal corporation of the State of Illinois
(Village). The County and Village are sometimes referred to herein individually as a "Party" and
collectively as the "Parties."
RECITALS
WHEREAS, in order to facilitate the free flow of traffic and ensure the safety of pedestrians,
bicyclists, and the motoring public, the Parties desire to make improvements to Busse Road from
Golf Road to Central Road (Project);
WHEREAS, the scope of work for the Project includes, but is not limited to, roadway reconstruction,
widening, and resurfacing, drainage improvements, sidewalk construction on the west side of Busse
Road between Lonnquist Boulevard and Lincoln Street, shared -use path construction on the east
side of Busse Road from Golf Road to Central Road, street lighting installation along Busse Road
between Golf and Central Road, traffic signal replacement, installation of emergency vehicle
preemption(EVP) systems on the traffic signals at the intersections of Busse Road and Central Road
and Busse Road and Lincoln Street, and ADA curb ramps and crosswalks, including the installation
of a Rectangular Rapid Flashing Beacon (RRFB) Pedestrian Crosswalk System at the intersection of
Busse Road and Lonnquist Boulevard;
WHEREAS, the Project will improve safety and mobility, enhance pedestrian and bicycle
accommodations, upgrade roadwayfeatures to meet current design standards, and address existing
roadway/drainage deficiencies;
WHEREAS, the Village has successfully secured a state grant through the Illinois Transportation
Enhancement Program (ITEP) in the amount of $1,449,876. This grant, upon its administrative
transfer to the County, shall be allocated to eligible Project components, including sidewalks, multi-
use paths, street lighting, and landscaping;
WHEREAS, the ITEP grant funding structure establishes specific cost -sharing ratios for different
Project elements:
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• 80% ITEP funding and a 20% local match for pedestrian facilities (sidewalk and multi -use
paths) and landscaping, with the County providing the local match for these
components;
• 50% ITEP funding and a 50% local match for street lighting, with the Village providing the
local match and any costs exceeding the grant amount;
• 80% ITEP funding and a 20% local match for the Rectangular Rapid Flashing Beacon
(RRFB) and Emergency Vehicle Preemption (EVP) systems, and aesthetic enhancements
such as brick pavers, with the Village responsible for the local match and any costs
exceeding the grant amount;
WHEREAS, this Agreement sets forth the Parties' respective responsibilities and obligations for
construction and funding of the Project, as well as future maintenance of the Project improvements;
WHEREAS, the County, by virtue of its powers as set forth in the Counties Code, 55 ILCS 5/1-1 et
seq., and the Illinois Highway Code, 605 ILCS 5/1-101 et seq., is authorized to enter into this
Agreement;
WHEREAS, the Village, byvirtue of its powers as set forth in the Illinois Municipal Code, 65 ILCS 5/1-
1-1 et seq., is authorized to enter into this Agreement; and
WHEREAS, this Agreement is further authorized under Article VII, Section 10 of the Illinois
Constitution and by the provisions of the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, and for other good
and valuable consideration, the receipt of which is hereby acknowledged, the Parties agree as
follows:
• SECTION 1. CONSTRUCTION
A. Bid Documents. The County will prepare contract bid documents for the Project,
including, but not limited to, the minimum qualifications, plans and specifications,
special provisions, and cost estimates.
B. Construction Contract. The County will advertise, let, award, and execute a
construction contract to furnish all labor and materials needed to complete the
Project. In awarding and administering the contract, the County will comply with all
applicable state and federal laws and regulations.
C. Insurance. The County will require that its construction contractor name the Village
as an additional insured party under the contractor's general liability insurance
policy.
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D. Construction Engineering Agreement. The Countywill enter into an agreementwith
a professional engineering firm/consultant to perform construction engineering
services for the Project. Construction engineering services may include, but are not
limited to, attendance at pre -construction and progress meetings, providing full-time
or part-time inspection services, and/or providing material testing reports. In
awarding and administering the construction engineering agreement, the County will
comply with all applicable state and federal laws and regulations.
E. Material Submittals. The County shall require its construction contractor to submit
material sheets and product data sheets to the Village for review and approval prior
to incorporation of such materials into the Project. The Village shall review and
respond to material submittals within 14 calendar days of receipt. The Village's
approval shall not be unreasonably withheld, conditioned, or delayed.
F. Lead Agency. The Countywill assume overall responsibility for the Project, including
ensuring that all required permits, easements, and agreements are secured prior to
the start of construction.
G. Pre -Construction Notices. The County will provide not less than 14 calendar days'
advance written notice to the Village prior to the pre -construction meeting for the
Project and not less than seven calendar days' advance written notice to the Village
prior to the start of construction.
H. Public Outreach. The County will coordinate and control public notification of the
scope, timing, and duration of the Project.
I. Right of Inspection. The Village and its authorized agents will have reasonable rights
of inspection (including pre -final and final inspection) during construction of the
Project. The County will work cooperatively with the Village to address and resolve
any concerns raised by the Village with respect to construction and/or construction
engineering of the Project.
J. Final Inspection Notice. The County will provide not less than 7 calendar days'
advance written notice to the Village prior to final inspection of the Project. The
Village will be provided with the opportunity to attend the inspection and will submit
final punch list items to the County on or within seven calendar days prior to the final
inspection date.
K. County Permits. The County will apply for and the Village will not unreasonably
withhold any and all permits for right of access (ingress or egress) and/or temporary
use of the Village's property within the Project limits to the County and/or its agents,
without charge of permit fees to the County.
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• SECTION 2. FINANCIAL
A. Cost Estimate. Estimated construction and construction engineering costs for the
Project are $18,925,436.
B. County Cost Participation. The County will pay all actual construction and
construction engineering costs for the Project, subject to reimbursement by the
Village as described below.
C. Village Cost Participation. The Village will reimburse the County for the following
Project costs:
i. All actual costs associated with the resurfacing of Lonnquist Boulevard;
ii. All actual costs associated with the installation of street lighting along Busse
Road between Golf and Central Road, less any ITEP grant funds allocated to
and received for these costs;
iii. All actual costs associated with the installation of EVP systems on the traffic
signals at the intersections of Busse Road and Central Road, Busse Road and
Westbrook School, and Busse Road and Lincoln Street, less any ITEP grant
funds allocated to and received for these costs;
iv. All actual costs associated with the installation of the RRFB Pedestrian
Crosswalk System at the intersection of Busse Road and Lonnquist
Boulevard, less any ITEP grantfunds allocated to and received forthese costs;
V. Actual costs for aesthetic enhancements requested by the Village, such as
brick pavers at the northeast corner of Central Road and Busse Road, less any
ITEP grant funds allocated to and received for these costs; and
vi. Related construction engineering costs for the work set forth above in this
subsection C., which will be calculated as 15% of the actual installation costs
that are to be reimbursed to the County by the Village.
The total estimated cost to the Village under this Agreement is $408,748.
D. Village Reimbursement. The Village will reimburse the County for the Village's share
of Project costs as funds are expended by the County. The County may seek
reimbursement from the Village not more frequently than on a monthly basis. The
Village will pay invoices from the County within 45 calendar days of receipt thereof.
E. Substitutions/Substitute Worlc. Either Party may request in writing that bid work or
materials be substituted with different work or materials. Provided that the substitute
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work and/or materials do not unreasonably delay the Project schedule, the County
will cause said substitute work and/or materials to be included in the Project. Each
Party will pay the costs of substitutions for their associated work items.
F. Additional Work. Either Party may request in writing that additional work be added
to the Project. Provided that the additional work does not unreasonably delay the
Project schedule, the County will cause said additional work to be included in the
Project. Additional work will be paid for by force account or agreed unit price. Each
Party will pay the costs of additional work for their associated work items.
G. Funding Breakdown. An estimated funding breakdown for the Project is
incorporated into and made a part of this Agreement and attached as Exhibit A.
• SECTION 3. TERM AND TERMINATION
A. Term. This Agreement will commence as of the date of final execution by both Parties
and will continue until completion of the Project and final reimbursement to the
County by the Village.
B. Termination. This Agreement may be terminated prior to the expiration of its term by
mutual agreement of the Parties in a writing signed by the Department's
Superintendent and an authorized representative of the Village. This Agreement may
also be terminated by either Party upon 90 calendar days' written notice sent to the
other Party in accordance with Section 6.R. of this Agreement. If the Village elects to
terminate this Agreement prior to its expiration, the Village will pay the County for its
share of Project costs spent or incurred by the County up to the date such notice is
provided to the County by the Village.
• SECTION 4. POST -PROJECT MAINTENANCE — DEFINITIONS
A. As used herein, the terms "maintenance" or "maintain" mean keeping the facility
being maintained in good and sufficient repair and appearance. Such maintenance
includes the full responsibility for the construction, removal, and/or replacement of
the maintained facility when needed. Maintenance includes, but is not limited to:
i. "Routine maintenance," which refers to the day-to-day pavement
maintenance, pothole repair, anti -icing and de-icing, snow removal,
sweeping, pavement marking, mowing, litter and debris removal, and grate
and scupper cleaning and repair, including compliance with State laws and
local ordinances.
ii. "Signal maintenance," which refers to all aspects of the installation, repair,
replacement, timing, and operation of traffic signals, including signal loops,
signal supports or bases, interconnects to Ramp Queue Detection Warning
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Systems and power, but shall not include permanently installed variable
message signs or temporary signals or signs relating to construction or repair
projects.
iii. "Lighting maintenance," which refers to all aspects of the installation, repair,
replacement, and operation of roadway lighting, including power, but shall
not include temporary lighting relating to construction or repair projects.
iv. "Emergency maintenance," which refers to any maintenance activity that
must be performed immediately in order to avoid or to repair a condition on
the roadway or right-of-way that causes or threatens imminent danger or
destruction to the Parties' roadway facilities or right-of-way, to the motoring
public, and/or to public health, safety, or welfare, including, but not limited to,
accident restoration, chemical or biological removal or remediation, or
response to acts of God or terrorism.
B. The terms "be responsible for" or "responsibility" refer to the obligation to ensure
performance of a duty or provision of a service under this Agreement, provided that a
Party may arrange for actual performance of the duty or provision of the service by
another competent entity if the other Party to this Agreement is notified of such
arrangement, but in no case shall the Party with the duty be relieved of ultimate
responsibility for performance of the duty or provision of the service.
• SECTION 5. POST -PROJECT MAINTENANCE — RESPONSIBILITIES
A. Bicycle and Pedestrian Facilities. Upon completion of the Project, the Village will
own, operate, and maintain all sidewalks and/or multi -use paths constructed or
improved as part of the Project, in compliance with the Americans with Disabilities
Act, Public Right -of -Way Accessibility Guidelines, and all other applicable federal
and state laws and regulations. Such facilities include the 8-foot multi -use path on
the east side of Busse Road and they -foot sidewalk on the west side of Busse Road.
The Village will defend, indemnify, and hold harmless the County, its commissioners,
officials, officers, employees, agents, and representatives from and against any and
all costs, expenses, attorneys' fees, losses, damages, claims, demands, suits,
actions, or proceedings of any kind arising out of or relating to the use, repair, and/or
maintenance of all sidewalks and/or multi -use paths constructed or improved as part
of the Project, including the 8-foot multi -use path on the east side of Busse Road and
the 5-foot sidewalk on the west side of Busse Road.
B. EVP Systems. Upon completion of the Project, the Village will own and be
responsible for 100% of the maintenance costs for the EVP systems installed on the
traffic signals at the intersections of Busse Road and Central Road, Busse Road and
Westbrook School, and Busse Road and Lincoln Street. The Village acknowledges
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that it will not have access to or on the traffic signals at these locations. The County
will monitor the operational status of the EVP systems installed on the traffic signals
at the intersections of Busse Road and Westbrook School and Busse Road and
Lincoln Street at no cost to the Village, and the County will inform the Village should
it detect fault with the operation of any EVP system. In the event the County detects
fault with the operation of any EVP system, the Village will enter into an agreement
with a contractor prequalified by the Illinois Department of Transportation in the
following category: Electrical, for repair or removal and replacement of the EVP
system.
C. RRFB Beacon. Upon completion of the Project, the Parties' responsibilities for the
RRFB Beacon Pedestrian Crosswalk System installed at the intersection of Busse
Road and Lonnquist Boulevard shall be as follows:
i. The Village shall own 100%of the RRFB System.
ii. The County, through its Electrical Maintenance Contractor, will monitor the
operational status of the RRFB System and inform the Village of any
equipment requiring proactive repair. The County will be responsible for all
RRFB settings at the intersection. The County will also own and maintain all
"warning" signage and pavement striping/markings for crosswalks within
County right-of-way in accordance with County standards. The County will
bill the Village on a quarterly basis for 100% of these monitoring/maintenance
costs for the RRFB System, which is due within 30 calendar days of receipt of
the quarterly statement issued to the Village by the County.
iii. In the event that the RRFB unit or a component of the RRFB unit (flasher
controller, charging system, signal heads, pushbuttons, batteries, or solar
cell components) suddenly becomes inoperable and/or is knocked down by
a vehicle, the County's Electrical Maintenance Contractor will repair or
replace the corresponding RRFB unit or component of the RRFB so that the
RRFB is operable, and that work will be billed directly by the County's
Electrical Maintenance Contractor to the Village. In this scenario, this
Agreement will serve in lieu of a separate County permit.
The RRFB System's batteries will need to be replaced at 75% of their life
expectancy or every five years, whichever is sooner. For proactive work (i.e.,
before repair or replacement is needed for the unit to be operable) to the RRFB
System such as routine battery replacement, the Village may utilize the
County's Electrical Maintenance Contractor or hire a separate electrical
contractorthat is IDOT prequalified in the category: Electrical. If a contractor
other than the County's Electrical Maintenance Contractor is used, a
separate CCDOTH permit is required. If the County's Electrical Maintenance
Contractor is used, this Agreement will serve in lieu of a separate County
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permit. In the event the Village does not replace the RRFB System's batteries
within 60 days of notice from the County, the County's Electrical Maintenance
Contractor will replace the batteries and bill the Village directly for this work.
iv. The Parties' indemnification obligations for the RRFB System shall be as
follows:
a. The County will defend, indemnify, and hold harmless the Village, its
officials, officers, employees, agents, and representatives from and
against any and all costs, expenses, attorneys' fees, losses, damages,
claims, demands, suits, actions, or proceedings of any kind arising
out of or relating to: (i) the County's monitoring of the operational
status of the RRFB System, (ii) the County's responsibility for RRFB
settings at the intersection, or (iii) the County's maintenance of
warning signage and pavement striping/markings for crosswalks
within County right-of-way associated with the RRFB System.
b. The Village will defend, indemnify, and hold harmless the County, its
commissioners, officials, officers, employees, agents, and
representatives from and against any and all costs, expenses,
attorneys' fees, losses, damages, claims, demands, suits, actions, or
proceedings of any kind arising out of or relating to: (i) equipment
failure, malfunction, or defects in the RRFB System components, (ii)
the Village's failure to maintain or replace RRFB System components
in accordance with this Agreement, or (iii) the installation, repair, or
replacement of RRFB Systems equipment.
c. For claims involving both operational and equipment -related issues,
the Parties agree to cooperate in defense and to allocate liability
based on their respective degrees of fault as determined by a court of
competent jurisdiction or through mutual agreement.
V. This Agreement constitutes the County's authorization for the RRFB System
in lieu of a separate permit under the County's Public Way Regulatory
Ordinance. By executing this Agreement, the Village agrees comply with the
General Conditions and CCDOTH Construction Notes for Permit Work (Permit
Conditions) attached as Exhibit B, as they may be reasonably updated by the
County from time to time. The County will provide the Village with at least
thirty (30) days' written notice of any material changes to these requirements.
D. Roadways. Upon completion of the Project, the County will continue to own,
operate, and maintain Busse Road from Golf Road to Central Road, including, but not
Limited to, any existing or future County -owned traffic signals, signage, pavement
markings, landscaping seed and sod, storm sewers and/or drainage facilities on the
County right-of-way, but excluding landscaping beyond seed and sod (e.g., trees and
shrubs) and any Village -owned utilities on the County right-of-way (e.g., sanitary
sewer and water main).
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Upon completion of the Project, the Village will continue to own, operate, and
maintain those portions of Lincoln Street and Lonnquist Boulevard under its
established jurisdictional authority, including, but not limited to, any existing orfuture
Village -owned utilities, signage, pavement markings, landscaping, storm sewers
and/or other drainage facilities on the Village right-of-way. The Village will also own
and maintain the landscaping beyond seed and sod (e.g., trees and shrubs) along
Busse Road and any Village owned -utilities on the County right-of-way (e.g., sanitary
sewer and water main).
E. Street Lighting. Upon completion of the Project, the Village will own, operate,
energize, and maintain the lighting installed along Busse Road between Golf Road
and Central Road.
F. Traffic Signals. Upon completion of the Project, the County will own, operate,
energize, and maintain the new traffic signals at the intersections of Busse Road and
Lincoln Street and Busse Road and the Westbrook School entrance, including any
interconnect system components and luminaires.
The financial responsibilities of the Parties for maintenance and electrical energy
costs for the operation of these traffic signals, including any luminaires, are as
follows:
Busse Road at Lincoln Street
Maintenance
Electrical Energy
Cook County
50%
50%
Mount Prospect
50%
50%
Busse Road at Westbrook School
Maintenance
Electrical Energy
Cook County
50%
50%
Mount Prospect
50%
50%
The Village will pay its share of maintenance costs for the traffic signals at the
intersections of Busse Road and Lincoln Street and Busse Road and the Westbrook
School entrance directly to the County. The Village will pay its share of electrical
energy costs for the traffic signals at the intersections of Busse Road and Lincoln
Street and Busse Road and the Westbrook School entrance directly to ComEd.
Payment for the maintenance costs will be due within 30 calendar days of receipt of
the quarterly statement issued to the Village by the County.
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G. Survives Termination. The Parties' maintenance obligations described in this
section will survive termination or expiration of this Agreement.
• SECTION 6. GENERAL TERMS AND CONDITIONS
A. Audit and Document Retention. Each Party, to the extent applicable, will maintain
for a minimum of three years after completion of this Agreement, adequate books,
records, and supporting documents related to the Agreement and any associated
expenditures; such books, records, and supporting documents will be available for
review and audit by each Party and their internal or external auditors; and each Party
will cooperate fully with any audit and provide full access to all relevant materials.
B. Binding Agreement. This Agreement will be binding on and inure to the benefit of the
Parties and their permitted successors and assigns, except that a Partywill not assign
its obligations under this Agreement without the other Party's express written
consent, such consent not to be unreasonably withheld or delayed.
C. Compliance with Laws, Rules, and Regulations. The Parties will at all times
observe and comply with all applicable federal, state, and local laws and regulations,
as amended from time to time, in carrying out the terms and conditions of this
Agreement.
D. Conflict with Exhibits. In the event of a conflict between any attached exhibit and
the text of this Agreement, the text of this Agreement will control.
E. Cooperation. The County and Village agree at all times to cooperate fully with one
another in the implementation of this Agreement.
F. Counterparts. This Agreement may be executed in counterparts, each of which will
be deemed an original and all of which together will constitute one and the same
instrument.
G. County Section Number. The Project is hereby designated as County section
number 20-W7141-00-PV. The Parties will include County section number 20-
W7141-00-PV on all Project -related submittals, including, but not limited to, written
correspondence and invoices.
H. Effective Date. The Effective Date of this Agreement will be the date that the last
authorized signatory signs and dates this Agreement. This Agreement will become
effective only in the event the corporate authorities of each Party approve this
Agreement.
I. Electronic or Digital Signatures. The Parties agree that this Agreement may be
signed by an electronic or digital signature. The Parties further agree that the
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electronic or digital signatures appearing on and affixed to this Agreement are the
same as handwritten signatures for the purposes of validity, enforceability, and
admissibility, and are acknowledged as secure, genuine electronic signatures
attributable to the Parties, pursuant to the Uniform Electronic Transactions Act, 815
ILCS 333/1 et seq., or any successor law.
J. Entire Agreement. This Agreement sets forth the entire understanding between the
Parties with respect to the subject matter thereof and supersedes all prior
agreements or understandings with respect to its subject matter.
K. Force Majeure. Neither Party will be liable for failing to fulfill any obligation under
this Agreement if such failure is caused by an event beyond such Party's reasonable
control and which is not caused by such Party's fault or negligence. Such events will
include, but not be limited to, acts of God, acts of war, fires, lightning, earthquakes,
floods, labor strikes or walkouts, epidemics, pandemics, and riots.
L. Governing Law and Venue. This Agreement will be exclusively governed by and
construed in accordance with the laws of the State of Illinois, without reference to or
use of any conflict of laws provisions. The Parties irrevocably submit to the exclusive
jurisdiction and venue of the Circuit Court of Cook County, Illinois, for the purposes
of any and all proceedings arising out of this Agreement, to the exclusion of all other
courts and venues, and both Parties waive any objection to such jurisdiction and
venue.
M. Interpretation. Any headings of this Agreement are for convenience of reference
only and do not define or limit the provisions thereof. All references to any exhibit or
document will be deemed to include all supplements and/or amendments to any
such exhibit or document entered into in accordance with the terms and conditions
thereof. All references to any person or entity will be deemed to include any person
or entity succeeding to the rights, duties, and obligations of such person or entity in
accordance with the terms and conditions of this Agreement.
N. Liability. Subject to Section 5.A. herein, no official, officer, employee, attorney,
agent, or assign of either Party will be liable for any negligent or wrongful act
chargeable to the other unless such liability is imposed by a court of competent
jurisdiction. The County assumes no liability for the actions of the Village and its
officials, officers, employees, attorneys, or agents under this Agreement. The Village
assumes no liability for the actions of the County and its officials, officers,
employees, attorneys, or agents under this Agreement. Each Party agrees to be solely
responsible for liability, suits, losses, judgments, damages, or other demands
imposed upon it as a result of its own actions or omissions in the performance of its
obligations specified in this Agreement. In the event of a claim for any wrongful or
negligent act, each Party will bear the cost of its own defense.
11
O. Modifications. No change or modification of this Agreement will be of any force or
effect unless made in writing and duly signed by the Department's Superintendent
and an authorized representative of the Village.
P. No Individual or Personal Liability. The Parties agree that the actions taken, and
representations made by each respective Party and by their respective corporate
authorities have not been taken or made in anyone's individual capacity, and no
mayor/president, board member, council member, official, officer, employee,
volunteer, or representative of any Party will incur personal liability in conjunction
with this Agreement.
Q. No Third -Party Beneficiaries. This Agreement is not intended to benefit any person,
entity, or municipality not a party to this Agreement, and no other person, entity, or
municipality will be entitled to be treated as beneficiary of this Agreement. This
Agreement is not intended to and does not create anythird-party beneficiary or other
rights in any third person or party, including, but not limited to, any agent, contractor,
subcontractor, consultant, volunteer, or other representative of any Party. No agent,
employee, contractor, subcontractor, consultant, volunteer, or other representative
of any Party will be deemed an agent, employee, contractor, subcontractor,
consultant, volunteer, or other representative of the other.
R. Notices. Unless otherwise specified, all notices and other communications related
to this Agreement will be in writing and will be personally delivered or mailed via first
class, certified or registered U.S. Mail or electronic mail delivery to the following
persons at the following addresses:
To the County:
Cook County Department of Transportation and Highways
Superintendent
Attn: Jennifer "Sis"Kitten, P.E., PTOE
69 W. Washington Street, 24th Floor
Chicago, IL 60602
To the Village:
Village of Mount Prospect
Village Engineer
Attn: Matt Lawrie, P.E.
1700 W. Central Road
Mount Prospect, IL 60056
E-mail: r ___ --___i � i i
12
S. Recitals. The introductory recitals included at the beginning of this Agreement are
agreed to and incorporated into and made a part of this Agreement.
T. Severability. In the event any portion of this Agreement is held to be invalid or
unenforceable, such portion will be construed as nearly as possible to reflect the
original intent of the Parties, or if such construction cannot be made, such provision
or portion thereof will be severable from this Agreement, provided that the same will
not affect in any respect whatsoever the remainder of this Agreement.
U. Waivers of Default. No waiver of any provision or breach of this Agreement (i) will be
effective unless made in writing, or (ii) will operate as or be construed to be a
continuing waiver of such provision or breach.
V. Warranties and Representations. In connection with the execution of this
Agreement, the County and Village each warrant and represent that it is legally
authorized to execute and perform, or cause to be performed, this Agreement under
the terms and conditions stated herein.
13
IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates indicated.
EXECUTED BY COUNTY OF COOK:
Toni Preckwinkle
President
Cook County Board of Commissioners
This day of
ATTEST:
County Clerk
RECOMMENDED BY:
Jennifer "Sis" Killen, P.E., PTOE
Superintendent
County of Cook
Department of Transportation and Highways
14
EXECUTED BY
VILLAGE OF MOUNT PROSPECT:
Paul Wm. Hoefert
Mayor
This day of ,
ATTEST:
Village Clerk
APPROVED AS TO FORM:
Eileen O'Neill Burke, State's Attorney
By:
Assistant State's Attorney
EXHIBIT A
Estimated Funding Breakdown
ITEM
CONGRESSIONAL
ALLOCATION
ITEP*
VILLAGE
COUNTY
TOTAL
Construction
$1,1162297
$194492876
$355,433
$1325352295
$1624562901
Construction
Engineering
-
-
$539315
$2,4152220**
$224682535
Total
$191169297
$194499876
$4089748
$1599509515
$1899259436
Notes
* ITEP grant is capped at $1,449,876
** Construction Engineering amount includes items covered by Congressional Allocation and ITEP
grant amounts
15
EXHIBIT B
General Conditions and CCDOTH Construction Notes for Permit Work
16
COUNTY OF COOK
TRANSPORTATION AND HIGHWAYS DEPARTMENT
General Conditions and CCDOTH Construction Notes for Permit Work
General Conditions
1. A copy of this permit must be kept on the job site during construction.
2. Definition of "Owner": The "Owner" is the Name/s listed on the Cook County Transportation and
Highways Department (CCDOTH) Permit as "Owner/s". The "Owner" is the "Grantee" listed in
the Public Way Regulatory Ordinance (the "Ordinance"), Chapter 66.
3. Capitalized terms used in this Permit and not otherwise defined herein shall have the meanings
ascribed to them in the Public Way Regulatory Ordinance (the "Ordinance"), Chapter 66, Article
III, and Sections 50 et seq. of the Cook County Code. Requirements set forth in these General
Conditions are in addition to and not in limitation of the requirements of the Ordinance.
4. The CCDOTH Permit is only applicable for the work shown on the final approved submitted plans
on Cook County Right of Way (ROW). The permit does not release the Owner from fulfilling the
requirements of any other laws or other required permitting relating to the permitted work. It is
the responsibility of the Owner to acquire all other applicable approvals and/or permits required
for the proposed work in the submitted plans. Copies of the applicable approvals and/or permits
shall be submitted to CCDOTH for the permit file.
5. The Owner shall fulfill all requirements set forth in the permit application and its instructions,
including without limitation, permit fees, insurance and bonding are a condition of this Permit.
Issuance of this Permit, without the fulfillment of all requirements by Owner shall not act as a
waiver of Owner's obligation to comply with such requirements, unless approval in writing of such
change is given by the Cook County Superintendent of Transportation and Highways.
6. The Permit can be revoked pursuant to the terms of the Ordinance or at the discretion of the
Cook County Superintendent of Transportation and Highways.
7. The Owner shall provide two days advance notice prior to the start of work to the CCDOTH
Permit Office. Email the notice to riiiit _ uint ii .
8. No changes, alterations, or revisions to the Permitted Work are allowed unless approved in
writing by the Cook County Superintendent of Transportation and Highways or his designee.
9. If Owner discovers during the progress of the Permitted Work that subterranean conditions
prohibit the construction of said improvement in and along the alignment as outlined in the plans,
it is expressly understood that all Permitted Work shall cease until a proposed revised alignment
has been approved by the CCDOTH and the Permit has been modified.
10. The Owner shall furnish all material to do all work required and pay all costs which may be
incurred in connection with such work and shall prosecute the same diligently and without delay
to completion. See Ordinance for additional requirements as to work in the Public Way.
11. All construction methods and construction materials shall be in accordance with the latest version
of the Illinois Department of Transportation (IDOT) Standard Specifications for Road and Bridge
Construction, IDOT Supplemental Specifications and Recurring Special Provisions, IDOT
Standards, Cook County Special Provisions and Cook County Standards.
2025-05
Page I of 8
12. Upon completion of the Permitted Work, Owner shall in a timely manner, (but in no event more
than 30 days unless another time frame is directed by the CCDOTH Permits Division) restore the
Public Way substantially to the same condition in which it was before the Permitted Work started.
The work includes but is not limited to removing all debris, rubbish, materials, apparatus, tools,
and equipment, as well as all excess excavated materials, from the Public Way.
13. Should future construction and operation of the highways by CCDOTH require removal,
relocation or modification of the Owner's Facilities, such change shall be made by the Owner, its
successor or assigns upon the written request of the Superintendent of CCDOTH without
expense to said County or State. Requirements for any such requested removal, relocation or
modification are further detailed in the Ordinance.
14. The Owner, its successor and assigns, assume all risk and liability for accidents and damages
that may accrue to persons and property, during the prosecution of the work or any time
thereafter, by reason of the location, construction, installation, operation, maintenance, repair and
work referred to herein, and the Owner, by acceptance of the Permit, agrees to indemnify and
save harmless Cook County from any such claims for damages and from all costs and expenses
incurred on account thereof and in connection therewith.
15. In accordance with the Ordinance, and agreement by the Owner, the Owner acknowledges and
agrees that the Permit is null and void if the Owner is delinquent in the payment of any tax or fee
administered by the Cook County.
16. The Owner shall furnish the CCDOTH Permits Division one as -built PDF in 2277x34" format. The
issued permit plans and any issued addendum plans will become the as -built plans if the owner
on this permit does not submit as -built plans by the expiration date of the permit or by the last
permit extension date.
17. Notify CCDOTH Permits office in writing for final inspection. The letter can be emailed to
Ihrim iiit _ Ilk ant ii ,
CCDOTH Construction Notes
Curb and Gutter (PCC)
1. PCC Pavement mix designs shall be per the IDOT Standard Specifications for Road and Bridge
Construction art 1020.04
2. In the removal of curb and gutter, the use of any type of concrete breaker that will damage the
underground structures will not be permitted.
3. Saw cut the full depth of curb and gutter at the limits of removal.
4. Construct curb and gutter in accordance with IDOT standard 606001. Provide a tied longitudinal
construction joint in accordance with IDOT standard 420001, using 30" long #6 (3/4" Dia.)
deformed epoxy coated tie bars at 36-inch centers.
Drainage
5. The drainage systems shall always be kept clean and free of debris.
6. The Owner shall be responsible for providing positive drainage.
7. CCDOTH reserves the right to make connections to the proposed storm sewer for the purpose of
draining the highway.
2025-05
Page 2 of 8
8. As a condition of granting this permit, which includes the point discharge of storm water onto the
Cook County Transportation and Highways Right Of Way, the Owner hereby grants permission to
the Cook County Transportation and Highways Department to enter onto private property to
inspect the detention control structure.
Erosion Control and Landscaping
9. The parkway shall always be kept clean and free of debris.
10. Any disturbed areas within Cook County ROW require erosion control blanket prior to final
landscaping per current Illinois Environmental Protection Agency (IEPA) standards.
11. Cook County Right -of -Way to be restored with 4" topsoil, fertilizer and sod. This note supersedes
any note in the plans.
Excavation and Backfill
12. The Owner shall manage the excavation, transport, and disposal of all excavated materials (i.e.
soil, debris, etc.) in accordance with local, state, and federal regulations.
13. As a condition of this permit, the Owner shall request CCDOTH to identify sites in the Right -of -
Way where a Highway Authority Agreement governs access to soil that exceeds the Tier 1
residential remediation objectives of 35 III. Adm. Code 742. The Owner shall take all measures
necessary to protect human health (including worker safety) and the environment during and after
any access to such soil.
14. All trenches within Cook County ROW shall be trench backfilled with FA-6 sand in accordance
with Method 1 in accordance with Article 550.07 of the (IDOT) Standard Specifications for Road
and Bridge Construction.
Median (PCC)
15. PCC Pavement mix designs shall be per the IDOT Standard Specifications for Road and Bridge
Construction art 1020.04
16. In the removal of median, the use of any type of concrete breaker that will damage the
underground structures will not be permitted.
17. Saw cut the full depth of median at the limits of removal.
18. Construct median in accordance with IDOT standard 606301. Provide a tied longitudinal
construction joint in accordance with IDOT standard 420001, using 30" long #6 (3/4" Dia.) epoxy
coated deformed tie bars at 36-inch centers.
Pavement, All
19. Saw cut the full depth of pavement at the limits of removal.
20. In the removal of pavement, the use of any type of concrete breaker that will damage the
underground structures will not be permitted.
21. The pavement shall always be kept clean and free of debris.
22. Where a median opening is provided, the pavement shall be crowned at the centerline using a
one percent cross slope.
23. Unless specified in the Permit, no equipment other than pneumatic -tired equipment used during
the installation shall be permitted to stop or operate on the pavement nor shall any excavated
materials be stored temporarily or otherwise on the CCDOTH pavement.
2025-05
Page 3 of 8
24. All pavement patch openings that are open to traffic shall be immediately surfaced with a
temporary bituminous patch at least three inches in thickness. This patch then must be inspected
daily, and additional bituminous patch material must be placed, daily, if necessary, to maintain the
patched area at the same elevation as the adjacent undisturbed pavement for a period of not
more than 30 days. After 30 days, a permanent replacement matching the existing pavement
composition shall be completed.
Pavement, Entrance (Driveways, Side Streets)
25. PCC Pavement mix designs shall be per the IDOT Standard Specifications for Road and Bridge
Construction art 1020.04
26. HMA surface and binder course mix designs shall be per IDOT D1 Hot Mix Selection Table.
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27. For entrance installations, the Owner shall remove earth to its full depth, starting at the edge of
the pavement, for the full dimensions of the proposed entrance, and replace with materials to be
used in the construction of the entrance.
28. The entrance radius meeting the edge of shoulder, or the back of curb must terminate 3' from the
property line extended to the edge of shoulder or the back of curb. If this requirement cannot be
met, a letter from the neighboring property authorizing the encroachment must be submitted.
29. The CCDOTH reserves the right to restrict access to permitted entrances on future roadway
improvements.
30. The Owner acknowledges that if or when the County of Cook improves the highway the
pavement composition at the above -mentioned entrance(s) may be substituted.
Pavement, Hot Mix Asphalt (HMA) Pavement, Patching, and Resurfacing
All
31. HMA surface and binder course mix designs shall be per IDOT D1 Hot Mix Selection Table.
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Pavement
32. HMA Full Depth Pavement thickness shall be 12-inch on a 12-inch thick aggregate subgrade
improvement. The HMA Pavement shall be built per the IDOT Standard Specifications for Road
and Bridge Construction Art 407. The aggregate subgrade improvement shall be built per the
IDOT Bureau of Design and Environment (BDE) Special Provision Aggregate Subgrade
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Patching
33. HMA Patching shall match the existing pavement thickness. The length shall be the greater of 6
feet (measured parallel to the centerline) or 12 inches wider than the pavement opening. The
patch width shall be the full lane width of each lane affected. The pavement opening shall be
saw -cut to the full depth of the pavement at the limits of removal. The HMA Pavement Patch
shall be in accordance with Section 442 Pavement Patching of the Standard Specifications. Class
D Patches shall be used for HMA pavements and HMA bases.
2025-05
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34. For roadways with HMA surface regardless of HMA or PCC base, HMA surface shall be placed a
minimum of 6 inches longer on each side of the pavement patch.
Resurfacing
35. HMA Mill and Resurface Pavement thickness shall be per the approved permit plans. HMA
Resurfacing shall be built per the I DOT Standard Specifications for Road and Bridge Construction
Art 406.
Pavement, Portland Cement Concrete (PCC) Pavement, Patching
All
36. PCC Pavement mix designs shall be per the IDOT Standard Specifications for Road and Bridge
Construction art 1020.04
Pavement
37. PCC Pavement thickness shall be 10 inches on a 12-inch thick aggregate subgrade
improvement. The PCC Pavement shall be built per the IDOT Standard Specifications for Road
and Bridge Construction Art 420. The aggregate subgrade improvement shall be built per the
IDOT BDE Special Provision Aggregate Subgrade Improvement.
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Subgrade Improvement.
38. Where the proposed pavement or median abuts the existing pavement, median or curb and gutter
longitudinally, provide a tied longitudinal construction joint in accordance with IDOT standard
420001, using 305' long #6 (3/4" Dia.) epoxy coated deformed tie bars at 36 inch centers. Keyed
joints as shown on standard 420001 shall not be allowed.
39. Provide transverse sawed contraction joints every 15 feet in accordance with IDOT standard
420001, using 18" long #12 (1-1 /2" Dia.) smooth epoxy coated dowel bars at 12-inch centers and
align proposed joints with existing joints. If a proposed joint is located less than 6 feet from an
existing joint, then the existing pavement or median shall be removed and replaced up to the
existing joint.
Patching
40. PCC Patching shall match the existing pavement thickness. The length shall be the greater of 6
feet (measured parallel to the centerline) or 12 inches wider than the pavement opening. The
patch width shall be the full lane width of each lane affected. The pavement opening shall be
saw -cut to the full depth of the pavement at the limits of removal. The PCC Pavement Patch shall
be in accordance with Section 442 Pavement Patching of the Standard Specifications. Class B
Patches shall be used for concrete pavement and concrete bases.
41. Pavement patches greater than or equal to 15SY shall use pavement fabric in accordance with
IDOT standard 420701 and provide 3 �/2 inches of clearance between the pavement surface and
the top of the fabric.
42. Pavement patches longer than 11ft 3inches shall be tied longitudinally to the abutting existing
pavement, median or curb and gutter provide using 30" long #6 (3/4" Dia.) epoxy coated
deformed tie bars at 36-inch centers.
43. Where the proposed pavement or median abuts the existing PCC pavement or median
transversally, provide a transverse joint in accordance with IDOT standard 442101, using 18" long
#12 (1-1 /2" Dia.) smooth epoxy coated dowel bars at 12 inch centers.
Pavement Marking
44. Modified Urethane Pavement Marking shall be used for the proposed pavement marking per
DOT Standard Specifications for Road and Bridge Construction Art 780 and 1095.
45. Water Blaster and Vacuum Recovery method shall be used for removal of pavement marking per
2025-05
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DOT Standard Specifications for Road and Bridge Construction Art 783 and 1101.
46. The Modified Urethane Pavement Marking installation shall be done no later than December 15
per IDOT Standard Specifications for Road and Bridge Construction Art 780.12. The minimum
winter performance period extends to May 1 the next year. If pavement markings are in before
Dec 15 and the permit work is not completed by May 1 the next year, the performance period will
last until a request for final inspection is made. The Permits inspector will do the final pavement
marking inspection during the final inspection for the whole permit. The permit cannot be closed
out until this requirement is met.
Sidewalk and Bus Shelters
47. In the removal of sidewalk and bus shelter pads, the use of any type of concrete breaker that will
damage the underground structures will not be permitted.
48. All proposed bus shelter and bus shelter pads must meet the current IDOT Bureau of Design and
Environment (BDE) Manual and IDOT Bureau of Local Roads (BLR) Manual, Public Rights -of -
Way Accessibility Guidelines (PROWAG) and Americans with Disabilities Act (ADA)
requirements.
49. All proposed sidewalk (crosswalk) shall be ramped in compliance with the current IDOT BDE
Manual, IDOT BLR Manual, PROWAG and ADA requirements.
50. All proposed curb ramps shall be inspected after construction. IDOT form D1 PD0031 (link:
www i.......................: ...iii.......l iii„in.............iii............... /h m /ir a it /1I::: rm � IIF:: ir/ Path:/District 1 / D 1 P D 0031) shall be
filled out for each location. If there are any deficiencies the deficiencies shall be fixed, and
the form refilled out for the location until the curb ramp is compliant. A copy of the final form
shall be submitted to the CCDOTH Permits office at I irmiit uint ii , for the
permit file. CCDOTH Permits office will forward the completed forms to the Cook County
ADA Coordinator for the Cook County ADA file.
51. All The following CCDOTH Special Provision shall apply to all sidewalks.
• 310 Detectable Warnings (Special).
52. The following CCDOTH Standard shall apply to all sidewalks.
• C-003 PORTLAND CEMENT CONCRETE SIDEWALK CONSTRUCTION DETAIL COOK
COUNTY DEPARTMENT OF TRANSPORTATION AND HIGHWAYS
53. Proposed sidewalk shall be 8" thick through driveways and at curb ramps.
54. Concrete sidewalks shall be continuous through all driveways with a maximum cross slope of
1.5%.
Traffic Control
55. Owner shall provide and maintain at its own expense, such temporary roads, and approaches, as
may be necessary to provide access to driveways, houses, buildings, or other property abutting
the site of the Permitted Work. Access shall not be blocked.
56. No temporary lane closures or temporary traffic detours relating to Permitted Work will be allowed
between the hours of 6 a.m. to 9 a.m. and 3 p.m. to 6:30 p.m., (other than as allowed for
emergency maintenance per the Ordinance).
57. All signs shall conform to the latest Manual on Uniform Traffic Control Devices (MUTCD) and
Illinois Supplemental to the Manual on Uniform Traffic Control Devices (MUTCD)
58. All traffic control devices shall conform to the latest IDOT Standard Specifications for Road and
Bridge Construction, IDOT Highway Standards, and the IDOT approved product list.
59. All lane closures shall be in accordance with the latest IDOT Highway Standards.
2025-05
Page 6 of 8
60. The Owner shall conduct its operations in a manner so as to ensure the minimum hindrance to
traffic, using the pavement and at no time shall its operations obstruct more than one half (1/2) of
the available pavement width.
61. When existing traffic control signs such as stop signs, stop ahead signs, and crossroad signs are
removed in the progress of the Permitted Work, said signs shall be immediately reset as close as
possible to their original location. After the completion of the Permitted Work has been approved,
said traffic control signs shall be restored to their original position and condition. If modifications
are needed a revised signage plan can be submitted to Permits for review and approval.
Traffic Signals, Lighting, Other Electrical
62. To ensure proper installation, the owner shall hire an inspector for all electrical work. The
inspector shall be independent from the contractors working on the permit. The inspector's
purpose is to ensure the contractor is installing the electrical items per the plans and
specifications. The inspector shall be familiar with the field installation inspection, material
inspection and documenting requirements of the Cook County, IDOT, and/or Municipal electrical
work items on the permit. The work items may include but are not limited to Traffic Signal items,
Traffic Signal Interconnect items, Flashing Beacon items, Lighting items, etc.
63. Care is to be taken as not to damage any of the existing traffic signal conduits, fiber cables and
equipment. If any of the traffic signal conduits, cables and/or equipment is damaged, the
Contractor shall repair and/or replace the conduits, cables and/or equipment at no cost to the
County.
64. Cook County is not a member of JULIE (Joint Utility Locating Information for Excavators). For
location information on Cook County Traffic Signal equipment, Traffic Signal Interconnect
equipment, Flashing Beacons equipment, Lighting equipment, etc., please contact the
Mechanical, Electrical, Architectural and Landscaping (MELA) Division at 312-603-1734.
65. If this contract requires the services of an electrical contractor, the Contractor shall be responsible
at his/her own expense for locating existing IDOT and CCDOTH facilities prior to performing any
work. If this contract does not require the services of electrical contractor, the Contractor may
request one free locate for existing IDOT and CCDOTH electrical facilities from the Electrical
Maintenance Contractor(s) prior to the start of any work. Additional requests may be at the
expense of the Contractor. The location of underground traffic facilities does not relieve the
Contractor of their responsibility to repair any facilities damaged during construction at their
expense.
Utilities, All
66. It shall be the responsibility of the Owner to co-ordinate with utility companies sharing the Cook
County ROW and relocate the existing power poles, fire hydrants, guardrail and appurtenances
as needed for the proposed permit work. There shall be no cost to the county.
67. As a requirement of this permit all utility owners (private and government) shall maintain a
membership with J.U.L.I.E. locating service until the utility is completely removed from Cook
County ROW.
Utilities, Aerial
68. All aerial lines crossings or parallel must have a minimum clearance of 18'3".
69. Pole owner permission is required for all cable, conduit, and other appurtenance connection to a
pole.
70. Proposed aerial cable shall not block the existing traffic signal heads.
71. Proposed aerial cable shall not touch existing traffic signal equipment.
2025-05
Page 7 of 8
Utilities Underground
72. All auger pits and excavations shall be as far away from the edge of pavement or back of curb as
possible, and wood or steel sheeting shall be used. Auger pits shall be protected with concrete
barrier walls if within clear zones. The ends of the concrete barrier walls shall be protected with
crash attenuators. The barrier wall and crash attenuators design shall meet IDOT BDE Manual
and IDOT BLR Manual Design requirements. Open holes left overnight shall fenced off and
covered.
73. All external casing voids shall be pressure grouted or filled with trench backfill using pumping or
jetting outside of the casing. The inside of the casing shall be sealed or filled using the external
void procedures.
74. A minimum depth of 42 inches shall be maintained from the ground surface to the top of the
conduit, cable, or pipe and a minimum depth of 36 inches from the true flow line of the drainage
ditch to the top of the conduit, cable or pipe.
75. Proposed underground utilities running parallel to existing water main or sanitary sewer shall
adjust the alignment if the utility is within 5 feet of the outer wall of the water main or sanitary
sewer. The proposed utility shall maintain 5 feet or greater while running parallel to the existing
water main or sanitary sewer. The distance between parallel or crossing sanitary or storm sewer
with water main shall meet IEPA requirements.
76. Utility structure frame and grate adjustment shall be per in accordance with Section 603 of Illinois
Department of Transportation Standard Specifications for Road and Bridge Construction and the
following modification. Eliminate the HMA option in section 603.05.
Winter Moratorium Condition
77. During the winter months, (November 1 through April 15) the CCDOTH imposes a moratorium for
the open cutting of pavement due to snow removal and the scarcity of ready mixes required to
properly restore the pavement. This includes observation holes over existing utility facilities while
performing directional bore operations, as well as lane closures for manhole access.
78. Each request to open cut the pavement or require a lane closure will be decided on a case by
case basis. Should the request be approved, the following measures will be taken and adhered
to:
• Unless it is a dire emergency, no lane closures will be set up or work performed within the
pavement areas on days that snow is predicted, or if the snow has yet been removed from the
pavement.
• There will be no overnight lane closures, unless approved in advance by CCDOTH.
• All restoration must be completed by the end of each workday or backfill is required. The use of
steel plates is prohibited. The temporary pavement patch size shall be backfilled with flowable fill
(per Section 1019 of the Standard Specifications for Road and Bridge Construction).
• All temporary pavement restorations will be permanently restored in the following Spring.
2025-05
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