HomeMy WebLinkAbout6.4 Motion to accept the Municipal Partnering Initiative joint bid results for the 2026 and 2027 Generator Maintenance Program in an amount not to exceed $33,247.50 each year.Subject
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Item Cover Page
Motion to accept the Municipal Partnering Initiative joint bid
results for the 2026 and 2027 Generator Maintenance Program
in an amount not to exceed $33,247.50 each year.
November 18, 2025 - REGULAR MEETING OF THE MOUNT
PROSPECT VILLAGE BOARD
Y
$33,247.50 in 2026 and $33,247.50 in 2027
Water and Sewer Enterprise Fund
CONSENT AGENDA
Action Item
The Village owns and maintains 22 stationary generators that provide emergency standby
electrical power in case of utility interruption. Generators are placed at key public buildings,
wastewater pumping stations, Levee 37, and four of five potable water booster pumping
stations. These units range in size from 25kW to 750M. Maintenance of these units requires
unique training and skills as well as specialized equipment such as a resistive load bank tester.
Some units have exhaust emissions with sophisticated controls and monitoring hardware that
require specialized training and diagnostic equipment to maintain.
As an alternative to the Village letting a bid for generator maintenance, staff looked to
leverage economies of scale by participating in a joint purchasing contract. The Village has
found considerable savings by utilizing existing contracts with other municipalities and
government agencies. Staff elected to participate in the Municipal Partnering Initiative (MPI)
joint purchasing contract for generator maintenance. The Village has participated in this
contract since 2017.
MPI is a collective of Cook County, Lake County, and DuPage County municipalities that have
successfully leveraged bulk purchasing and workload sharing to reduce the cost of many
municipal services. Municipalities currently participating in the MPI generator maintenance
contract include Glenview, Buffalo Grove, Highland Park, Kenilworth, Northbrook, and Palatine;
Glenview manages this contract.
Discussion
Bids for a two-year contract, with two optional one-year extensions, were opened at Glenview
Village Hall on November 3, 2025. Four generator maintenance companies submitted bids. The
lowest -cost, responsive bid was submitted by Midwest Power Industries of McHenry, Illinois. A
copy of the bid tabulation is attached.
Midwest Power has previously provided generator maintenance services to the Village. All work
was performed satisfactorily.
The total annual cost to service all Village generators twice per year is $30,225. The total two-
year cost to service each generator twice per year is $60,450. Since the maintenance of these
generators helps to identify repairs in advance of generator failure, staff is requesting a 10%
contingency ($3,022.50) each year to address any unforeseen issues should they arise. A 10%
annual contingency would bring the project award total to $66,495.00 (The $30,225.00 base
bid in 2026 and the $30,225.00 base bid in 2027 plus the 10% contingency of $3,022.50 in
2026 and 2027).
The MPI contract is publicly bid and satisfies the public bidding requirements of the Village of
Mount Prospect Purchasing Policy.
Alternatives
1. Accept Municipal Partnering Initiative joint bid results for the 2026-2027 Generator
Maintenance Program.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends the Village Board accept the results of the Municipal Partnering Initiative
joint bid for Generator Maintenance and award a two year contract to Midwest Power Industry
of McHenry, IL, in amounts not to exceed $33,247.50 in 2026 and $33,247.50 in 2027.
In addition, staff requests authority to extend the contract for up to two additional one year
periods beyond the initial 2-year term provided the contractor's work is acceptable, and the
contractor agrees not to raise rates.
Attachments
1. RFB 250037 Generator Maintenance Bid Tabulation
2. midwest power Bid —Proposal Required Documents (4)
3. Addendum #1
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VILLAGE OF'GLENVIEW
2500i EAST LAK 1, AVENUE
GNVIEW LEIL,6002 6
(847) 724-1700
VILLAGE OF
Us elctronically vl'a �DemandStar until 2:00 p.m. lo,C
Official notice is, hereby glve,nthat, the Village will receive,, be
Id ope
time on November 3, 2025. The b ning will be held virtually via'Teams. Please use the following informatio,,
-00 p.m. local tiume-
to Join the bid opening via, T'eams on November 3, 2025 at 2.
Microsoft Teamis Need h(cal
. . ... . . .............. �L Jr —
join the m1eiet".
Lii now
275 4�84 2113 919 3
Meeting ID.
Passcodlew. ojgj'Y2JT
Dial In by Phone
+�l 8����7�2�.-2�4O�-8966",,,�..855,A 0029# United States, Chicago
R"i,d a local, i"i,,i.jrnber
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Phone conference ID. 2,85,550 029#
For organizers- WE' . 1. t��
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RFB NOA: 250037
R1,,,13 ON; GENERATOR MAINTENANCE AND AS-INEEDIED REPAIRS
Offers, may not be withdrawn for ninety� (90) days after closing date without the consent of the Board of Trustees.
Any Bid subImItted unsigned, oa alil, vIa in person flvlmdeove,vixl iel or eceved bseqnt to, ta iry,a fVmairsuueie�h
2forementioned date atme, bqald 'tuo(tnndimay eisuliffieadrernedte bIdhder.
The Village of Glen I view reservies, the right to reject any and all, bilds or parts thereot to waive any irregularities
or inf6rmal tmes in bid procedures, and to awardcontractin a , ml nner best serving the interest of the Vfflaqe.,
Dated: Octobe'r, 20.1, 2025
Ko
Zhanna lokolov
Purchasing, Manager
0J i✓ i
1"I"m
mmo gm- mm"7 m mpmgm
REQUEST FOR BIDS: #250037
ID OPE,NlING DATE. November 3,, 21025
TIME: 2:00 PA. Local Tim
LOCATION: Tealms
GENERATOR
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PREVENTATIVE
-VAINITE"NANCE PRIC�
ITEM A VILLAGE 1OF BUFFALO
G
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(JANUARY 20,26 -204§1
neratcor Locatic n Name
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nerator Ad'yess
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VILLAGE HALL
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;50 Raupp; Bli d'
PUBLI,,,'Q,-
'51 Raupp, Blvd
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l$ 450
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85 Buffalo Rd
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G 18- CAMELOT Ll FT STA T I ON
600
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GENERATOR
PREVE NTATIVE
Item
I tems
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MAINTENANCE P ICE"
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ITEM E — VILLAGE OF MOUNT PROSP Mr
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JANUARY.20,26 — 2028)
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''.ANNUAL
ANNUAL
IN
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601 W., GOLF D NATURAL GX�),
0 S, EMERSON ST
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450
'601 W. GOLF RD
600
LINCOLN §T RELIEF
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WILLIAM RELIEF
REUEF
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WELL,, 1117
480'N ELMHURSTRD .
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11 E KENSINGTON ROAD
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3101 S MAPLE GARAGE
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50
1:1 3III. 5-010
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1050
PROMPT PAYMENT 0150'OUNT.,0 DAYS
ih
The bIdder ereby certifies that the have read and undemtand the contents of this solifoltatlon and agree to krni�5h at. the
hown
prices sany ior all of the, 'Items above, suWectto all, instructions, condonis, specificationsaftchments hereto.,
RF8 Number 250,037 7' Due,. Nov, 3, 2102,512',",'00, PM
GENERATOR MAINTENANCE AND A5-NUDED REPAIR$
noted and, explbi ned in the bid proposal
Vi AR
....................... "I ....... ............
InvoiceS s,hall be deliveredto:
of'Bulffaio G
Villagerove
Cit�y Hall
50 Raupp Blvd.,
Buffalo Grove, IL 60089
lla e & Hilghl and Park,
City Hall
1707'St. JohnAve.,
Highland Park,, IL 60035
Village of Mount Prospect,
Public Works Department,
Attn-CaSey Botterman
1700 W. Central Rd.,
Mit. Prospect,, IL 60056
f
V1111age of Glenviiew
�Public Works Departme,
24,98 East Lake Avenue
Glenview, IL 60026
VI'llagle of'n Kei'llworth
Village Hall
4,19 Richmond Ave.
Kenilworth, IL 600413
V11"Ilage of Northbroo
Village) Hall
1,225 Cedar Ln.
Northbirook," IL 60062,
Village of Palatine
V r Department
148) W'. Illinois Avenue
P e 60067
' Ar D % ' ^yl , Jar i 1 � ,ryjIIM"� r t �1 ,V�
D
4 r n , s s
to
submit ;
Should U bidder require
a informationaV{swquestions r'
Questions
are,
later than 4e}October
r r 2025.
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