HomeMy WebLinkAbout6.10 Motion to approve a supplement to the contract award for the Rand/Central/Mount Prospect Road Intersection Improvements Phase III Construction Engineering for a cost not to exceed $69,627.Item Cover Page
Subject Motion to approve a supplement to the contract award for the
Rand/Central/Mount Prospect Road Intersection
Improvements Phase III Construction Engineering for a cost
not to exceed $69,627.
Meeting October 28, 2025 - SPECIAL MEETING - AMENDED 10-27-2028 OF
THE MOUNT PROSPECT VILLAGE BOARD
Fiscal Impact (Y/N) Y
Dollar Amount $69,627.00
Budget Source Capital Improvements Fund
Category CONSENT AGENDA
Type Action Item
Information
Christopher B. Burke Engineering, Ltd. (CBBEL) is requesting additional money for Phase III
Construction Engineering services as part of the Rand/Central/Mount Prospect Intersection
Improvements. The total amount requested is $69,627.00. Federal funds from the Congestion
Mitigation &Air Quality (CMAQ) Program will cover $55,701.60 (80%) with the Village
responsible for $13,,925.40 (20%). The Village will pay CBBEL the full amount and seek
reimbursement from the Illinois Department of Transportation (IDOT). As federal funding is
obligated for the project, staff does not anticipate an issue with receiving payment.
The Village Board initially awarded CBBEL a contract for Phase III Construction Engineering
services in an amount of $697,170.00. CMAQ funds have covered $557,736.00 (80%) with the
Village responsible for $139,434.00 (20%). CBBEL's contract included 3,905 work hours,
including coordinating relocation work by utility companies, coordinating preconstruction
documentation with the contractor, performing full-time construction inspection, monitoring
the schedule and contractor payments, coordinating with business owners, and completing
project closeout documentation.
The project experienced significant delays with utility companies relocating their facilities at
the start of construction. ComEd, Nicor, AT&T, Comcast and WOW/Astound all needed to
relocate both underground and overhead utilities. The contractor began work while the utility
companies were still working, but initial progress was slowed until the work area was fully
cleared. The contractor worked beyond the anticipated completion date as a result. This
required additional time by CBBEL to complete construction inspection services. Contractor
change orders also increased the construction engineering cost. There were a number of
unanticipated work items that were added to the project that required significant
documentation effort to get approved by IDOT.
Table 1 below summarizes the additional compensation request for the Rand -Central -Mount
Prospect Intersection Improvements - Phase III Engineering:
Table 1 - Supplement Summar
Item Cost
Construction Observation Due to Utility $46f979.00
Relocation Delays
Construction Documentation Due to Contractor $22,648.00
Change Orders
otal $69,627.00
Discinssion
The original contract amount ($697,170.00) and supplement amount ($69,627.00) total
$766,797.00. This represents approximately 10.0% of the final construction cost of
$7,665,587.90. The industry average for construction engineering services with similar
complexity is typically 10-12% of the construction cost. Overall, the cost for Phase III
Construction Engineering, including the supplement, is reasonable for the project scope and
complexity.
Construction was completed in the summer of 2024 with final quantities agreed to and final
documentation completed earlier this year.
The final construction cost ($7,665,587.90) is $598,543.20 less than the award amount of
$8f264J31.10. CMAQ funds have covered $6,132,470.32 (80%) with the Village responsible
for $1,533,117.58 (20%) of the final construction cost ($7,665,587.90). The village's share of
construction costs is approximately $120,000 less than the anticipated amount.
Unused CMAQ funds have been transferred from Construction to Construction Engineering to
cover the requested supplement. The transfer of funds has been approved by both IDOT and
the Chicago Metropolitan Agency for Planning (CMAP),, the agency that oversees programming
of federal and state funds in the region.
Alternatives
1. Approve the supplement for Rand -Central -Mount Prospect Intersection Improvements -
Phase III Construction Engineering.
2. Action at the discretion of the Village Board.
Staff Recommendation
Staff recommends that the Village Board approve the supplement from Christopher B. Burke
Engineering, Ltd. of Rosemont, Illinois for Phase III Construction Engineering as part of the
Rand -Central -Mount Prospect Intersection Improvements in an amount of $69,627.00.
Attachments
1. Location Map
2. CBBEL Supplement Memo
3. LPA Supplement 1
4. LPA Amendment 2
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CLIENT: TITLE: PROD. NO. 170133
loam" bIxt"Au
VILLAGE OF RAND -CENTRAL -MOUNT PROSPECT DATE: 02/12/2019
MOUNT PROSPECT
ROAD INTERSECTIONS PHASE 1 SHEET 1 OF 1
ENGINEERING STUDY DRAWING NO.
w DSGN. SCALE: 1:6,000
CH I PH . R: 14 i I ENG I EER111I LTD. DWN. DRW AUTHOR: DWALTERS EXH
FILE:
5" 5 m Hi"ggi �S Chad, Suite 00 '- I o emont, Illinois 5'I 01I ° ) 3-0�5,00 FPLOT DATE: 12/19/2019
FILE: General Location Map
MEMORANDUM
November 21, 2024
TO: Matt Lawrie, PE — Village Engineer
IDOT BLRS
FILE
FROM: Kevin Wilson, PE
Assistant Department Head, Construction Engineering
SUBJECT: Rand/Central/Mt.Prospect Intersection Improvements (I DOT Contract 61 H44)
Construction Services Supplement #1
Section: 17-00166-00-C H
Project: OUBY-034
Job: C-91-383-20
Christopher B. Burke Engineering Ltd. (CBBEL) is requesting approval of a supplement to
our original professional construction engineering agreement, approved by the Department
on May 6, 2022.
Funding and Budget Impact
The funding for this supplement is supported by a reallocation of CMAQ funds from
Construction to Construction Engineering. Importantly, there will be no net change to the
overall programmed amount, as the project construction costs are projected to remain under
the current funded budget.
Reason for the Supplement
This supplement reflects additional hours required for construction observation and
documentation due to project delays that extended the completion timeline beyond the
originally estimated 150 working days.
The delay was primarily caused by utility relocations, which impacted the start of the
controlling item work. While the original contract estimated construction activities from
November 1, 2022, to December 1, 2023, actual construction activities occurred over an
extended period. Key milestones include:
• Project start: March 8, 2023
• Substantial Completion: July 19, 2024
• Final Inspection: September 26, 2024
In total, construction activities were performed on -site for 264 days between March 8, 2023,
and August 16, 2024, compared to the 150 working days initially anticipated.
CHRISTOPHER B. BURKE ENGINEERING, LTD.
9575 W Higgins Road, Suite 600 Rosemont, Illinois 60018-4920 Tel (847) 823-0500 Fax (847) 823-0520
MEMORANDUM
A secondary reason for additional construction engineering was due to change orders. The
project included approximately $200,000 in unanticipated work requiring documentation and
coordination for authorization, including winterization ($77K), non -special waste adjustments
($40K), utility potholing ($30K), extended resurfacing limits ($10K), right -turn modifications
($1 OK), and other miscellaneous overages. While these changes were accommodated within
the project budget, they required significant additional effort to process and manage.
Utility Relocation Delays
Delays were primarily caused by the relocation of overhead and underground utilities. Major
utility coordination efforts included:
• ComEd: Pole relocations to accommodate new signals and amulti-use path (starting
in 2022, completed August 2023).
• WOW/ASTOUND and TELEPORT: Conduit boring for relocating overhead utilities
under Mt. Prospect Road (completed April 2023).
• AT&T: Overhead utility relocations and pole removals on Rand Rd (completed August
2023).
• Comcast: Fiber underground relocations along Rand Rd (completed August 2023).
• Nicor: 8" gas main relocation along Central and Mt. Prospect Road (identified March
2023, completed July 2023).
As utility conflict areas were resolved, the general contractor commenced work; however,
efficiency was hindered throughout the project until the entire work area was fully cleared.
Throughout these delays, CBBEL worked to coordinate and document activities to reduce
overall project impact.
Supplement Details
To complete construction observation and documentation, we request additional hours for
the following classifications:
Construction Observation:
Engineer VI: 38 hours
Engineer V: 60 hours
Engineer IV: 7 hours
Engineer III: 185 hours
Construction Documentation:
Engineer III: 142 hours
Additionally, 45 vehicle days at $65/day are included as reimbursable expenses for on -site
observation and documentation.
CHRISTOPHER B. BURKE ENGINEERING, LTD.
9575 W Higgins Road, Suite 600 Rosemont, Illinois 60018-4920 Tel (847) 823-0500 Fax (847) 823-0520
MEMORANDUM
Closeout Support
The contractor has filed a claim for compensable delays, citing increased material costs, labor
costs, administrative expenses, and extended traffic control. To support the Village in
reviewing this claim and minimizing non -reimbursable costs, we are requesting an additional
40 hours for project closeout.
In addition to the information provided above, we have attached the following:
1. IDOT Engineering agreement form BLR 05530
2. IDOT Cost Estimate Consultant Services form BLR 05514
3. IDOT Local Public Agency Agreement form BLR 5311
4. IDOT Project Program Information form DI P100004
5. Location Map
NAPROPOSALS\ADMIN\2021\Mount Prospect Rand_ Central_ Mount Prospect Rd Phase III Services P210462\Phase III Agreement\Supplement 1 Nov
2024\M 1. Rand Central_Supplern ent1_Description_112124b.docx
CHRISTOPHER B. BURKEENGINEERING, LTD.
9575 W Higgins Road, Suite 600 Rosemont, Illinois 60018-4920 Tel (847) 823-0500 Fax (847) 823-0520
Agreement For
Using Federal Funds? ® Yes ❑ No Federal CE
LOCAL PUBLIC AGENCY
Local Public Agency
Engineering Services Agreement
A reement Type Number
Supplement 1 :1
Local Public Agency County Section Number Job Number
Mount Prospect Cook 17-00166-00-CH C-91-383-20
Project Number Contact Name Phone Number Email
OUBY(034) Matthew Lawrie (847) 870-5640 mlawrie@mountprospect.org
SECTION PROVISIONS
Local Street/Road Name Key Route Length Structure Number
Rand Road FAP 0334 0.80 miles NA
Location Termini Add Location
E. Isabella Street (Station 8.05) to Albany Lane (Station 8.85) Remove Location
SECTION PROVISIONS
Local Street/Road Name Key Route Len th Structure Number
Central Road FAU 1300 0.26 miles NA
Location Termini Add Location
Mount Prospect Road (Station 5.42) to N. Westgate Road (Station 5.68) Remove Location
SECTION PROVISIONS
Local Street/Road Name Key Route Len th Structure Number
Mount Prospect Road FAU 2686 0.08 miles NA
Location Termini Add Location
Rand Road (Station 0.00) to Central Road (Station 0.08) Remove Location
Project Description
PCC pavement widening, HMA surface removal and replacement, median and island removal and replacement,
sidewalk and multi -use path construction, complete modernization of three traffic signals, partial modernization of
one traffic signal, one new traffic signal installation, roadway lighting, drainage improvements, pavement
markings, and combination concrete curb & gutter removal and replacement.
Engineering Funding ® Federal
❑ MFT/TBP
❑ State
❑ Other
80% CMAQ/20% Local
Anticipated Construction Funding ® Federal
❑ MFT/TBP
❑ State
❑ Other
80% CMAQ/20% Local
AGREEMENT FOR
Z Phase III - Construction Engineering
CONSULTANT
Prime Consultant Firm Name Contact Name Phone Number Email
Christopher B. Burke Eng, Ltd Kevin Wilson (847) 833-0274 kwilson@cbbel.com
Address City State Zip Code
9575 W. Higgins Rd, Suite 600 Rosemont IL 60018
THIS AGREEMENT IS MADE between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain
professional engineering services in connection with the improvement of the above SECTION. Project funding allotted to the LPA by the
State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT," will be
Completed 08/11 /25 Page 1 of 10 BLR 05530 (Rev. 07/08/22)
used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Since the services contemplated under the AGREEMENT are professional in nature, it is understood that the ENGINEER, acting as an
individual, partnership, firm or legal entity, qualifies for professional status and will be governed by professional ethics in its relationship to
the LPA and the DEPARTMENT. The LPA acknowledges the professional and ethical status of the ENGINEER by entering into an
AGREEMENT on the basis of its qualifications and experience and determining its compensation by mutually satisfactory negotiations.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean:
Regional Engineer Deputy Director, Office of Highways Project Implementation, Regional Engineer, Department of
Transportation
Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the
construction PROJECT
In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities
Contractor Company or Companies to which the construction contract was awarded
AGREEMENT EXHIBITS
The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT:
® EXHIBIT A: Scope of Services
® EXHIBIT B: Project Schedule
® EXHIBIT C: Qualification Based Selection (QBS) Checklist
® EXHIBIT D: Cost Estimate of Consultant Services (CECS) Worksheet (BLR 05513 or BLR 05514 )
THE ENGINEER AGREES,
1. To perform or be responsible for the performance of the Scope of Services presented in EXHIBIT A for the LPA in connection
with the proposed improvements herein before described.
2. The Classifications of the employees used in the work shall be consistent with the employee classifications and estimated staff
hours. If higher -salaried personnel of the firm, including the Principal Engineer, perform services that are to be performed by
lesser -salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work
performed.
3. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or
corrections required as a result of the ENGINEER'S error, omissions or negligent acts without additional compensation.
Acceptance of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the responsibility to make subsequent
correction of any such errors or omissions or the responsibility for clarifying ambiguities.
4. That the ENGINEER will comply with applicable Federal laws and regulations, State of Illinois Statutes, and the local laws or
ordinances of the LPA.
5. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA.
6. To invoice the LPA for Preliminary and/or Design Engineering: The ENGINEER shall submit all invoices to the LPA within three
months of the completion of the work called for in the AGREEMENT or any subsequent Amendment or Supplement.
7. To submit a completed BLR 05613, Engineering Payment Report, to the DEPARTMENT within three months of the completion of
the work called for in this AGREEMENT or any subsequent Amendment or Supplement. The form shall be submitted with the
final invoice.
8. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of
this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of US
Department of Transportation (US DOT) assisted contract. Failure by the Engineer to carry out these requirements is a material
breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LPA deems
appropriate.
9. That none of the services to be furnished by the ENGINEER shall be sublet assigned or transferred to any other party or parties
without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
10. For Construction Engineering Contracts:
(a) The ENGINEER shall be prequalified with the STATE in Construction Inspection. All employees of the ENGINEER
serving as the onsite resident construction supervisor or providing construction inspection shall have a valid
Documentation of Contract Quantities certification.
(b) For all projects where testing is required, the ENGINEER shall obtain samples according to the STATE Bureau of
Materials. "Manual of Test Procedures for Materials," submit STATE Bureau of Materials inspection reports; and
Completed 08/11 /25 Page 2 of 10 BLR 05530 (Rev. 07/08/22)
verify compliance with contract specifications.
11. That the engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform
the duties of the ENGINEER in connection with this AGREEMENT (See DIRECT COST tab in BLR 05513 or BLR 05514).
II. THE LPA AGREES,
1. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the following:
(a) Professional Services Selection Act (50 ILCS 510), The Brooks Act (40 USC 11), and the Procurement,
Management, and Administration of Engineering, and Design Related Services (23 CFR part 172). Exhibit C is
required to be completed with this AGREEMENT.
2. To furnish the ENGINEER all presently available survey data, plans, specifications, and project information.
3. For Construction Engineering Contracts:
(a) To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental
PROJECT activities.
(b) To submit approved forms BC 775 and BC 776 to the DEPARTMENT when federal funds are utilized.
4. To pay the ENGINEER:
(a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the
LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be
equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER.
(b) Final Payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and
reports have been made and accepted by LPA and DEPARTMENT, a sum of money equal to the basic fee as
determined in this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER
shall be due and payable to the ENGINEER.
5. To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the
following compensation method as discussed in 5-5.10 of the BLR Manual.
Method of Compensation:
❑ Lump Sum
❑ Specific Rate
® Cost plus Fixed Fee: Fixed
Total Compensation = DL + DC + OH + FF
Where:
DL is the total Direct Labor,
DC is the total Direct Cost,
OH is the firm's overhead rate applied to their DL and
FF is the Fixed Fee.
Where FF = (0.33 + R) DL + %SubDL, where R is the advertised Complexity Factor and %SubDL is 10% profit
allowed on the direct labor of the subconsultants.
The Fixed Fee cannot exceed 15% of the DL + OH.
Field Office Overhead Rates: Field rates must be used for construction engineering projects expected to exceed one
year in duration or if the construction engineering contract exceeds $1,000,000 for any project duration.
6. The recipient shall not discriminate on the basis of race, color, national original or sex in the award and performance of any US
DOT -assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take
all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US
DOT -assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by US DOT, is
incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms
shall be treated as violation of this AGREEMENT. Upon notification to the recipient of its failure to carry out its approved program,
the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.0 3801 et seq.).
III. IT IS MUTUALLY AGREED,
1. No work shall be commenced by the ENGINEER prior to issuance by the IDOT of a written Notice to Proceed.
2. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General,
and the DEPARTMENT, the Federal Highways Administration (FHWA) or any authorized representative of the federal
government, and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the DEPARTMENT for the recovery of any funds paid by the
DEPARTMENT under the contract for which adequate books, records and supporting documentation are not available to support
their purported disbursement.
3. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the DEPARMTENT,
Completed 08/11 /25 Page 3 of 10 BLR 05530 (Rev. 07/08/22)
and their officers, agents, and employees from all suits, claims, actions or damage liabilities, costs or damages of any nature
whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy.
The LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the
ENGINEER as soon as practicable after the discovery. The LPA reserves the right to take immediate action to remedy any error
or omission if notification is not successful; if the ENGINEER fails to reply to a notification; or if the conditions created by the error
or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and
reasonable notice is not practicable.
4. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER's last known
post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys,
reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data,
if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the
LPA. The LPA will be responsible for reimbursement of all eligible expenses incurred under the terms of this AGREEMENT up to
the date of the written notice of termination.
5. In the event that the DEPARMENT stops payment to the LPA, the LPA may suspend work on the project. If this agreement is
suspended by the LPA for more than thirty (30) calendar days, consecutive or in aggregate, over the term of this AGREEMENT,
the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred as a result of the
suspension and resumption of its services, and the ENGINEER's schedule and fees for the remainder of the project shall be
equitably adjusted.
6. This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until
the completion of construction of any phase of professional services performed by others based upon the service provided
herein. All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent
professional services are not commenced within 5 years after final payment by the LPA.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA, the DEPARTMENT,
and their officers, employees from all suits, claims, actions or damages liabilities, costs or damages of any nature whatsoever
resulting there from. These indemnities shall not be limited by the listing of any insurance policy.
8. The ENGINEER and LPA certify that their respective firm or agency:
(a) has not employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any
firm or person (other than a bona fide employee working solely for the LPA or the ENGINEER) to solicit or secure
this AGREEMENT,
(b) has not agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services
of any firm or person in connection with carrying out the AGREEMENT or
(c) has not paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for
the LPA or the ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with,
procuring or carrying out the AGREEMENT.
(d) that neither the ENGINEER nor the LPA is/are not presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency,
(e) has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered
against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or
performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving
stolen property,
(f) are not presently indicated for or otherwise criminally or civilly charged by a government entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph (e) and
(g) has not within a three-year period preceding this AGREEMENT had one or more public transaction (Federal, State or
local) terminated for cause or default.
Where the ENGINEER or LPA is unable to certify to any of the above statements in this certification, an explanation shall be
attached to this AGREEMENT.
9. In the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no
claim for damages shall be made by either party. Termination of the AGREEMENT or adjustment of the fee for the remaining
services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within
six months after the specified completion date. Examples of unforeseen causes include but are not limited to: acts of God or a
public enemy; act of the LPA, DEPARTMENT, or other approving party not resulting from the ENGINEER's unacceptable
services; fire; strikes; and floods.
If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE, the ENGINEER shall apply in writing to
the LPA for an extension of time. If approved, the PROJECT SCHEDULE shall be revised accordingly.
10. This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free Workplace Act requires that no
grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of
any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace. False
certification or violation of the certification may result in sanctions including, but not limited or suspension of contract on grant
Completed 08/11 /25 Page 4 of 10 BLR 05530 (Rev. 07/08/22)
payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for
at least one (1) year but not more than (5) years.
For the purpose of this certification, "grantee" or "Contractor" means a corporation, partnership or an entity with twenty-five (25)
or more employees at the time of issuing the grant or a department, division or other unit thereof, directly responsible for the
specific performance under contract or grant of $5,000 or more from the DEPARTMENT, as defined the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statue conviction for a violation occurring in the workplace
no later than (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy to maintain a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the
contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting, or granting agency within ten (10) days after receiving notice under part (b) of paragraph
(3) of subsection (a) above from an employee or otherwise, receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act,
the ENGINEER, LPA and the Department agree to meet the PROJECT SCHEDULE outlined in EXHIBIT B. Time is of the
essence on this project and the ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the
ENGINEER for future project. The ENGINEER will submit progress reports with each invoice showing work that was completed
during the last reporting period and work they expect to accomplish during the following period.
11. Due to the physical location of the project, certain work classifications may be subject to the Prevailing Wage Act (820 ILCS
130/0.01 et seq.).
12. For Construction Engineering Contracts:
(a) That all services are to be furnished as required by construction progress and as determined by the LPA employee In
Responsible Charge. The ENGINEER shall complete all services herein within a time considered reasonable to the
LPA, after the CONTRACTOR has completed the construction contract.
(b) That all field notes, test records and reports shall be turned over to and become the property of the LPA and that
during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any
loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such
loss or damage shall be restored at the ENGINEER's expense.
(c) That any difference between the ENGINEER and the LPA concerning the interpretation of the provisions of this
AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LPA, and a third member appointed by the two other members for
disposition and that the committee's decision shall be final.
(d) That in the event that engineering and inspection services to be furnished and performed by the LPA (including
personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent employed on such work
at the expense of the LPA.
(e) Inspection of all materials when inspection is not provided by the sources by the STATE Central Bureau of Materials,
and submit inspection reports to the LPA and STATE in accordance with the STATE Central Bureau of Materials
"Project Procedures Guide" and the policies of the STATE.
AGREEMENT SUMMARY
Prime Consultant (Firm) Name
TIN/FEIN/SS Number
Agreement Amount
Christopher B. Burke Eng, Ltd
36-3468939
$695627.00
Subconsultants TIN/FEIN/SS Number Agreement Amount
Material Solutions Laboratory 20-5755513
Completed 08/11 /25 Page 5 of 10 BLR 05530 (Rev. 07/08/22)
Subconsultant Total
Prime Consultant Total
$695627.00
Total for all work
$695627.00
AGREEMENT SIGNATURES
Local Public Agency Type Local Public Agency
Attest: The Village of Mount Prospect
B (Signature & Date
Local Public Agency Local Public Agency Type
Mount Prospect Village Clerk
(SEAL)
Executed by the ENGINEER:
Prime Consultant (Firm) Name
Attest: IChristopher B. Burke Eng, Ltd
B (Signature &Date
Title
Vice President
B (Signature & Date
Title
Mayor
B (Signature &Date
Title
President
Completed 08/11 /25 Page 6 of 10 BLR 05530 (Rev. 07/08/22)
Local Public Agency Prime Consultant Firm Name County Section Number
Mount Prospect Christopher B. Burke Eng, Ltd Cook 17-00166-00-CH
EXHIBIT A
SCOPE OF SERVICES
To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT herein before
described and enumerated below
The original agreement allocated 2,778 hours for Construction Observation and 430 hours for Construction
Documentation, covering the period from November 1, 2022 through December 1, 2023. This estimate was
based on an IDOT (61 H44) contract duration of 150 working days. The project's actual start date was March 8,
2023, with Substantial Completion achieved on July 19, 2024, and Final Inspection completed on September 26,
2024.
The contract duration was extended due to factors beyond the contractor's control, including utility relocations,
material procurement challenges, and other unforeseen delays. As a result, CBBEL was required to provide
additional observation and documentation services. Additionally, CBBEL anticipates further Closeout hours will
be necessary to review and document the contractor's request for compensable delay costs.
Supplement #1 outlines the additional hours and associated fees required to support these tasks, as detailed
below:
Construction Observation: 290 additional staff hours
Construction Documentation: 142 additional staff hours
Closeout: 40 additional staff hours
Direct Costs: 45 additional days at $65/day
Completed 08/11 /25 Page 7 of 10 BLR 05530 (Rev. 07/08/22)
Local Public Agency Prime Consultant Firm Name County Section Number
Mount Prospect Christopher B. Burke Eng, Ltd Cook 17-00166-00-CH
EXHIBIT B
PROJECT SCHEDULE
Construction Observation and Construction Documentation - March 8, 2023 and September 26, 2024
Closeout - additional hours in 2024-2025 for review and documentation of the contractor's claim for
Compensable Delay Costs
Completed 08/11 /25 Page 8 of 10 BLR 05530 (Rev. 07/08/22)
Local Public Agency Prime Consultant Firm Name County Section Number
Mount Prospect Christopher B. Burke Eng, Ltd Cook 17-00166-00-CH
Exhibit C
Qualification Based Selection (QBS) Checklist
The LPA must complete Exhibit D. If the value meets or will exceed the threshold in 50 ILCS 510, QBS requirements must be followed.
Under the threshold, QBS requirements do not apply. The threshold is adjusted annually. If the value is under the threshold with federal
funds being used, federal small purchase guidelines must be followed.
❑ Form Not Applicable (engineering services less than the threshold)
Items 1-13 are required when using federal funds and QBS process is applicable. Items 14-16 are required when
using State funds and the QBS process is applicable.
No Yes
1
Do the written QBS policies and procedures discuss the initial administration (procurement, management
❑
and administration) concerning engineering and design related consultant services?
2
Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and
❑
specifically Section 5-5.06 (e) of the BLRS Manual?
3
Was the scope of services for this project clearly defined?
®
❑
4
Was public notice given for this project?
❑
If yes Due date of submittal 10/01 /21
Vlethod(s) used for advertisement and dates of advertisement
Village website, Demandstar on September 10, 2021
5
Do the written QBS policies and procedures cover conflicts of interest?
❑
6
Do the written QBS policies and procedures use covered methods of verification for suspension and
❑
debarment?
7
Do the written QBS policies and procedures discuss the methods of evaluation?
❑
Project Criteria
Weighting
Project Understanding and Technical Approach 30%
Similar Project Experience 25%
Project Team Capabilities 25%
IDOT Prequalification Status 10%
Overall Completeness of Submittal 10%
8 1 Do the written QBS policies and procedures discuss the method of selection? ❑
Selection committee titles for this project
Director of Public Works, Assistant Director of Public Works, Traffic Engineer
Top three consultants ranked for this project in order
1 Christopher B. Burke Engineering, Ltd
2 ESI Consultants
3 Thomas Engineerinq Group
9
Was an estimated cost of engineering for this project developed in-house prior to contract negotiation?
❑
10
Were negotiations for this project performed in accordance with federal requirements.
❑
11
Were acceptable costs for this project verified?
❑
12
Do the written QBS policies and procedures cover review and approving for payment, before forwarding
the request for reimbursement to IDOT for further review and approval?
❑
13
Do the written QBS policies and procedures cover ongoing and finalizing administration of the project
(monitoring, evaluation, closing -out a contract, records retention, responsibility, remedies to violations or
breaches to a contract, and resolution of disputes)?
❑
14
QBS according to State requirements used?
❑
15
Existing relationship used in lieu of QBS process?
®
❑
Completed 08/11 /25 Page 9 of 10 BLR 05530 (Rev. 07/08/22)
Local Public Agency Prime Consultant Firm Name County Section Number
Mount Prospect Christopher B. Burke Eng, Ltd Cook 17-00166-00-CH
16 LPA is a home rule community (Exempt from QBS). I x ❑
Completed 08/11 /25 Page 10 of 10 BLR 05530 (Rev. 07/08/22)
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Local Public Agency County Section Number
[Village of Mount Prospect Cook 117-00166-00-CH
Consultant / Subconsultant Name Job Number
[Christopher B. Burke Engineering, Ltd. C-91-383-20
PAYROLL RATES
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CFCs) WORKSHEET FIXED RAISE
MAXIMUM PAYROLL RATE 90.00
ESCALATION FACTOR 0.00%
CLASSIFICATION
IDOT
PAYROLL RATES
ON FILE
CALCULATED RATE
Engineer VI
$82.63
$82.63
Engineer V
$72.59
$72.59
Engineer IV
$59.41
$59.41
Engineer III
$46.80
$46.80
Engineer 1/11
$36.22
$36.22
Survey V
$85.04
$85.04
Survey IV
$76.25
$76.25
Survey III
$66.63
$66.63
Survey II
$54.50
$54.50
Survey 1
$38.75
$38.75
Engineering Technician V
$68.90
$68.90
Engineering Technician IV
$64.03
$64.03
Engineering Technician III
$42.86
$42.86
Engineering Technician 1/11
$30.00
$30.00
CAD Manager
$70.83
$70.83
CAD Technician II
$53.29
$53.29
GIS Speciailist III
$58.00
$58.00
Landscape Architect
$65.00
$65.00
Landscape Designer III
$40.50
$40.50
Environmental Resource Specialist V
$76.01
$76.01
Environmental Resource Specialist IV
$60.78
$60.78
Environmental Resource Specialist III
$52.75
$52.75
Environmental Resource Specialist 1/11
$30.92
$30.92
Environmental Resource Technician
$45.30
$45.30
Engineering Intern
$18.88
$18.88
Business Operations Department
$57.69
$57.69
BLR 05514 (Rev. 02/06/25)
Printed 8/8/2025 2:23 PM RATES
Page 2of7
Local Public Agency County Section Number
Village of Mount Prospect Cook 117-00166-00-CH
Consultant / Subconsultant Name Job Number
Christopher B. Burke Engineering, Ltd. C-91-383-20
SUBCONSULTANTS
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
I_1►TiI�
Total
Contribution to Prime
Direct Labor Total I Consultant
0.00
0.00
NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on
this sheet.
BLR 05514 (Rev. 02/06/25)
Printed 8/8/2025 2:23 PM SUBS
Page 3of7
Local Public Agency County Section Number
Village of Mount Prospect Cook 117-00166-00-CH
Consultant / Subconsultant Name Job Number
Christopher B. Burke Engineering, Ltd. C-91-383-20
DIRECT COSTS WORKSHEET
List ALL direct costs required for this project. Those not listed on the form will not be eligible for reimbursement by the LPA on this project.
EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET
ITEM
ALLOWABLE
QUANTITY
CONTRACT
RATE
TOTAL
Lodging
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Actual Cost
(Up to state rate maximum)
$0.00
Lodging Taxes and Fees
per GOVERNOR'S TRAVEL CONTROL BOARD)$0.00
Actual Cost
Air Fare
Coach rate, actual cost, requires minimum two weeks'
notice, with prior IDOT approval
$0.00
Vehicle Mileage
(per GOVERNOR'S TRAVEL CONTROL BOARD)
Up to state rate maximum
$0.00
Vehicle Owned or Leased
$32.50/half day (4 hours or less) or $65/full day
45
$65.00
$2,925.00
Vehicle Rental
Actual Cost (Up to $55/day)
$0.00
Tolls
Actual Cost
$0.00
Parking
Actual Cost
$0.00
Overtime
Premium portion (Submit supporting documentation)
$0.00
Shift Differential
Actual Cost (Based on firm's policy)
$0.00
Overnight Delivery/Postage/Courier Service
Actual Cost (Submit supporting documentation)
$0.00
Copies of Deliverables/Mylars (In-house)
Actual Cost (Submit supporting documentation)
$0.12
$0.00
Copies of Deliverables/Mylars (Outside)
Actual Cost (Submit supporting documentation)
$0.00
Project Specific Insurance
Actual Cost
$0.00
Monuments (Permanent)
Actual Cost
$0.00
Photo Processing
Actual Cost
$0.00
2-Way Radio (Survey or Phase III Only)
Actual Cost
$0.00
Telephone Usage (Traffic System Monitoring Only)
Actual Cost
$0.00
CADD
Actual Cost (Max $15/hour)
$0.00
Web Site
Actual Cost (Submit supporting documentation)
$0.00
Advertisements
Actual Cost (Submit supporting documentation)
$0.00
Public Meeting Facility Rental
Actual Cost (Submit supporting documentation)
$0.00
Public Meeting Exhibits/Renderings & Equipment
Actual Cost (Submit supporting documentation)
$0.00
Recording Fees
Actual Cost
$0.00
Transcriptions (specific to project)
Actual Cost
$0.00
Courthouse Fees
Actual Cost
$0.00
Storm Sewer Cleaning and Televising
Actual Cost (Requires 2-3 quotes with IDOT approval)
$0.00
Traffic Control and Protection
Actual Cost (Requires 2-3 quotes with IDOT approval)
$0.00
Aerial Photography and Mapping
Actual Cost (Requires 2-3 quotes with IDOT approval)
$0.00
Utliity Exploratory Trenching
Actual Cost (Requires 2-3 quotes with IDOT approval)
$0.00
Testing of Soil Samples
Actual Cost
$0.00
Lab Services
Actual Cost (Provide breakdown of each cost)
$0.00
Equipment and/or Specialized Equipment Rental
Actual Cost (Requires 2-3 quotes with IDOT approval)
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL DIRECT COSTS:
$29925.00
BLR 05514 (Rev. 02/06/25)
Printed 8/8/2025 2:23 PM DIRECT COSTS
Page 4 of 7
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LOCAL PUBLIC AGENCY
Local Public Aaen
Village of Mount Prospect I
Local Public Agency Amendment # 2
County Section Number
Cook 17-00166-00-CH
Fund Type ITEP, SRTS, HSIP Numbers MPO Name MPO TIP Number
CMAQ N/A CMAP 03-19-0011
® Construction on State Letting ❑ Construction Local Letting ❑ Day Labor ❑ Local Administered Engineering ❑ Right -of -Way
Construction Engineering Right of Way
Job Number Project Number Job Number Project Number Job Number Project Number
C-91-383-20 OUBY(034)
Reason for modification of original Agreement
Start of construction was delayed - additional Construction Observation and Documentation required due to
prolonged completion
This amended Agreement, hereinafter referred to as "Amendment" is made and entered to in between the above local public agency,
hereinafter referred to as the "LPA" and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to
as "STATE". The LPA and STATE agree to revise the original Agreement by execution of this Amendment.
LOCATION
Stationing
Local Street/Road Name Key Route
Length
From
To
Rand Road
FAP 0334
0.80 Mi.
08.05
08.85
Location Termini
Isabella Street to Albany Lane
Current Jurisdiction
Existing
Structure Numbers
Add Location
I DOT
N/A
Remove
LOCATION
Stationing
Local Street/Road Name Key Route Length From To
Central Road FAU 1300 0.26 Mi. 05.42 05.68
Location Termini
Mount Prospect Road to Westgate Road
Current Jurisdiction Existing Structure Numbers Add Location
IDOT (west of Rand Road) & Mount Prospect (east of Rand Road) N/A Remove
LOCATION
Stationing
Local Street/Road Name Key Route Length From To
Mount Prospect Road FAU 2686 0.08 Mi. 00.00 00.08
Location Termini
Rand Road to Central Road
Current Jurisdiction Existing Structure Numbers Add Location
Village of Mount Prospect N/A Remove
LOCAL PUBLIC AGENCY APPROPRIATION
For Amendments Increasing the LPA share: By execution of this Amendment, the LPA attests that additional moneys have been
appropriated or reserved by resolution or ordinance to fund the additional share of LPA project costs. A copy of the resolution or
ordinance is attached as an addendum (required for increases to state -let contracts only).
Page 1 of 5 BLR 05311 (Rev. 05/10/24)
SCHEDULE
Additional information and/or stipulations are hereby attached and identified below as being a part of this Amendment.
Location Map
Division of Cost
BE IT MUTUALLY AGREED that all remaining provisions of the original agreement not altered by the Amendment shall remain in full
force and effect and the Amendment shall be binding upon the inure to the benefit of the parties hereto, their successor and assigns.
The LPA further agrees as a condition of payment, that it accepts and will comply with the application provisions set forth in this
Amendment and all addenda indicated above.
APPROVED
Local Public Agency
Name of Official (Print or Tvpe Name)
Title of Official
Mayor
Signature & Date
The above signature certifies the agency's TIN number is
366006011 conducting business as a Governmental Entity.
DUNS Number 069507697 UEI D5HGKASDDZ14
Page 2 of 5 BLR 05311 (Rev. 05/10/24)
APPROVED
State of Illinois
Department of Transportation
r T I i. r% • I n r-% I
umer usman, P.c., becretary or i rans ortation -�Si nature & Date
By:
/1 A T r1 r /\ r r r I I r1 I A /\ . /1 • A r1
Geor e H. i a as, r.t., 5.t., to sneer or Local Roads & Streets Signature & Date
ote nen ivi. i ravia, r.c., uirector or rli nwa s riiunier cn ineer �i nature & uate
micnaei crater, unier uounsei -�)i nature rx uate
VICKI vviison, unier riscai urncer z.)i nature & uate
NOTE: if the LPA signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this
agreement is required.
Page 3 of 5 BLR 05311 (Rev. 05/10/24)
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CLIENT: TITLE: PROD. NO. 170133
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VILLAGE OF RAND -CENTRAL -MOUNT PROSPECT DATE: 02/12/2019
MOUNT PROSPECT
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ENGINEERING STUDY DRAWING NO.
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5" 5 m Hi"ggi �S Chad, Suite 00 '- I o emont, Illinois 5'I 01I ° ) 3-0�5,00 FPLOT DATE: 12/19/2019
FILE: General Location Map