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HomeMy WebLinkAbout09/16/2025 VB MinutesVillage of Mount Prospect Regular Meeting of the Village Board Tuesday, September 16, 2025 / 7:00 PM CALLTOORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:07 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Beth DiPrima, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Colleen Saccotelli Absent: None 2.1. Pledge of Allegiance - Trustee Terri Gens APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board -September 2, 2025 Motion by Vincent Dante, second by Colleen Saccotelli, to approve the regular meeting minutes of September 2, 2025. Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. Mayor's Comment Mayor Hoefert requested a moment of silence for a young man in the communitywho was involved in a fatal accident the previous evening. The Mayor expressed condolences to the family. 4.2. EMPLOYEE RECOGNITION -Village Employees celebrating Quinquennial anniversaries Director of Public Works Sean Dorsey honored and highlighted the careers of the following Public Works Department honorees: • Dean Morgan (25years) • John Frank (25 years) • Keith Kuhn (30 years) • Stephen Brown (30years) 4.3. PROCLAMATION: National Suicide Prevention and Action Month Proclamation Mayor Hoefert read a proclamation designating September as Suicide Prevention and Action Month. o Trustee Gens added that in Illinois, people in crisis can text or call 988 to get resources and support. o Trustee Grossi noted that veterans experience high suicide rates, with a 65% increase among veterans. o Trustee Dante acknowledged Dutch DeGroot, who has advocated for veterans and shared that veterans in crisis can now go to any emergency room for immediate check -in, with costs covered by the VA (Department of Veteran Affairs). 4.4. PROCLAMATION: National Hispanic Heritage Month Mayor Hoefert read a proclamation recognizing September 15 through October 15, 2025, as National Hispanic Heritage Month. This year's theme, "Collective Heritage, Honoring the Past, Inspiring the Future," pays tribute to generations of Hispanic Americans who have positively influenced the nation. The proclamation acknowledged that Hispanic Americans represent a significant and growing demographic in Mount Prospect. 4.5. APPOINTMENTTO BOARDS AND COMMISSIONS Economic Development Commission - Dawn Fletcher Collins Motion by John Matuszak, second by Colleen Saccotelli, to ratify the appointment of Dawn Fletcher Collins to the Economic Development Commission: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD David Mathis Candidate for State Senate • Shared his background as a retired veteran with 24 years of service Invited Board members and residents to a "Meet the Candidates" event on September 28th at 2:00 p.m. at the American Legion in Arlington Heights. CONSENTAGENDA Trustee DiPrima requested that item 6.7 (Motion to accept the lowest cost, responsive bid for Landscape Installation at the Central Gateway Plaza) be removed from the consent agenda for separate consideration. Motion by John Matuszak, seconded by Bill Grossi to approve the consent agenda exceptfor item 6.7: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 6.1. Monthly Financial Report -July 2025 6.2. List of Bills - August 27, 2025 to September 9, 2025 - $3,569,195.84 6.3. Motion to approve an intergovernmental agreement with the Village of Arlington Heights to construct the Algonquin Road Sewer Improvements Project at a cost not to exceed $172,583. 6.4. Motion to waive the rule requiring two readings of an ordinance and ADOPT AN ORDINANCE AMENDING ORDINANCE NO.6755 (AN ORDINANCE AMENDING ORDINANCE NO.3831) to construct building additions and related site modifications for the property located at 1780 Wall Street. An ordinance extending the effective date of a conditional use to amend the Lake Center Plaza Planned Unit Development as a major change for an additional one-year period. Ordinance No. 6805 6.5. A RESOLUTION DESIGNATING AN AREA AS BLIGHTED AND IN NEED OF RENEWAL FOR THE REAL PROPERTY COMMONLY KNOWN AS 200 E. RAND, MOUNT PROSPECT, ILLINOIS, 60056 PINS: 03-34-200-061/-062 Resolution No. 26-25 6.6. A RESOLUTION CONSENTING TO AND SUPPORTING A CLASS 7B TAX INCENTIVE FOR THE REAL PROPERTY LOCATED AT200 E. RAND ROAD, MOUNT PROSPECT, ILLINOIS 60056 Resolution No. 27-25 6.7. REMOVED FROM THE CONSENTAGENDA forseparate discussion and vote: Motion to accept the lowest cost, responsive bid for Landscape Installation at the Central Gateway Plaza for cost not to exceed $107,250. 6.8. A RESOLUTION APPROVING AN EASEMENT AGREEMENT FOR PROPERTY LOCATED AT 3401 S. BUSSE ROAD Resolution No. 28-25 6.9. A RESOLUTION TO WAIVE THE BUILDING PERMITAND INSPECTION FEES REQUIRED FOR THE DIMEO BROTHERS REDEVELOPMENT PROJECT FOR PROPERTY LOCATED AT2400 EAST OAKTON STREET, MOUNT PROSPECT, ILLINOIS 60056 Resolution No. 29-25 Item removed from the consent agenda: 6.7 Motion to accept the lowest cost, responsive bid for Landscape Installation at the Central Gateway Plaza for cost not to exceed $107,250. Public Works Director Sean Dorsey explained that the scope of work included planting and installing approximately 550 landscape plants, an irrigation system, and landscape lighting. BrightView submitted the lowest bid at $97,500, compared to higher bids of $126,000 and $166,181. Although BrightView hasn't done work for the village before, they are a large, well- known company with excellent references. Staff recommended including a 10% contingency, which would bring the total to $107,250. Director Dorsey answered questions from the Board. In response to a question from Trustee DiPrima, who inquired about changes in the project budget, Director Dorsey explained that as projects develop and become better defined, contingencies are reduced from 20%to 10%. He noted that some modifications to the original plan had increased costs, including moving the interior brickwork from the landscaping bid to the site work bid, enlarging the base, and adding an interior concrete curb for stabilization. Additional costs came from rerouting utility poles that would have been eyesores. Motion by John Matuszak, second by Bill Grossi to accept the bid from Landscape Installation at the Central Gateway Plaza for an amount not to exceed $107,250: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed OLD BUSINESS - None NEW BUSINESS 8.1. 1st reading of AN ORDINANCE AMENDING CHAPTER 23, "OFFENSES AND MISCELLANEOUS REGULATIONS" WITH REGARD TO MICROMOBILITY DEVICES (ELECTRIC BIKES AND LOW SPEED ELECTRIC SCOOTERS) AND E- MOTOS" Police Chief Eterno and Deputy Chief Tweedie presented a proposed ordinance regarding micro -mobility devices, including e-bikes, e-scooters, and e-motos. Chief Eterno explained that the ordinance aims to address public safety concerns while allowing for the thoughtful integration of these devices into the community. Deputy Chief Tweedie outlined the state law classification of e-bikes into three classes: Class 1: Maximum assisted speed of 20 mph, pedal -assisted only Class 2: Maximum speed of 20 mph, throttle -assisted (motor can propel without pedaling) Class 3: Maximum speed of 28 mph, pedal -assisted He explained that e-bikes are allowed on highways, streets, roadways, and bike lanes but prohibited on sidewalks understate law. Low -speed e-scooters are defined as devices weighing less than 100 pounds with a maximum speed of 10 mph, allowed on streets with speed limits not exceeding 35 mph. E-motos (electric motorcycles) are not defined in the Illinois Vehicle Code but would be classified as motor vehicles requiring licensing, registration, and insurance. The proposed ordinance would include: 1. Age restrictions: Riders must be 16+ to operate Class 3 e-bikes or e-scooters 2. Parental responsibility for violations by minors 3. Location restrictions: • E-bikes prohibited on sidewalks • E-scooters allowed on most sidewalks but banned from downtown • E-scooters prohibited on roadways with speed limits over 30 mph and on state/county highways 1. Equipment requirements including lights and reflectors 2. Prohibition of modifications to increase speed Several trustees suggested additional provisions: • Prohibiting wheelies • Prohibiting cell phone use while operating devices • Requiring helmets • Prohibiting all devices on the proposed Melas/Meadows pedestrian bridge • Increasing the minimum age for Class 2 e-bikes to 16 • Considering allowances for adult commuters with e-scooters that exceed 10 mph Multiple public comments were heard, including suggestions for safety education programs. The board agreed to hold this as a first reading and bring it back with revisions at a future meeting. Public Comment: Steve Polit 601 N. Wilshire Dr. • Understanding the rules and physics behind how e-bikes and scooters work is important • Suggested safety education programs Laura Stribe1 713 S. I Oka • Uses an e-scooter daily to commute to and from the train station; requested amending the ordinance to make e-scooters capable of going up to 19 miles per hour allowed for those who have a valid driver's license Dutch DeGroot 217 S. I Oka • Great conversation regarding an important topic; the enforcement of restrictions will save a life • Thanked the police department for a job well done researching this issue Mary Simon 803 W. Isabella St. • Asked how to prevent these modes of transportation from riding on the grass in parks Chief Eterno responded, stating staff will work closely with the park districts. Ken Brey Mount Prospect resident and President of the Mount Prospect Bike Club • He stated the mission and shared the bike club's activities, which include members who ride e- bikes. He urged that any local ordinance approved should treat e-bikes the same way as traditional bicycles, as permitted by state law. • Encouraged staff to seek public input Tim Feuerborn 711 S. I Oka • Should consider adult riders when draftingthe ordinance. A short Board discussion followed in response to the public comments. Mayor Hoefert announced that this will serve as a first reading to allow staff time to incorporate recommendations from the discussion. The second reading will occur after staff reviews all recommendations for final review and approval of the ordinance. VILLAGE MANAGER'S REPORT 9.1. Motion to accept the proposal from Ciorba Group to provide Phase III Construction Engineering services for the Melas/Meadows Pedestrian Bridge Project for an amount not to exceed $856,458. Public Works Director Sean Dorsey presented a proposal for construction engineering services for the Melas/Meadows pedestrian bridge project. The project has received approximately $8.5- 8.6 million in grant funding for a project estimated to cost just under $9.7 million. Following federal requirements, the village used a qualifications -based selection process, evaluating proposals from seven firms. The Ciorba Group, which previously completed the Phase II design, was selected and proposed a fee of $856,458, approximately 10% of the estimated construction cost. A Board discussion followed. Trustee DiPrima presented an extensive history of the bridge proposal, dating back to 2008, and questioned whether there had been sufficient substantive discussion about the merits of the bridge, rather than just funding and grants. She raised concerns about safety, resources for maintenance and monitoring, and potential cost increases. Trustees Gens, Matuszak, and Saccotelli expressed support for the bridge, citing improved safety, traffic flow efficiency, sustainable development, and connectivity between the north and south parts of the Village. Trustee Grossi opposed the bridge, expressing concerns about the 30-foot height creating safety risks and questioning the need for a bridge that would be minimally used. Public Comment: Mary Simon Mount Prospect resident • Expressed concerns about safety, maintenance, cost, and the limited number of people who would use the bridge. Eileen Kowalcyk 11 S. Maple St. • Concerned with cost and lack of financial support from stakeholders Ken B rey Mount Prospect resident Spoke in favor, noting that the bridge would provide a crossing in the middle of a 1.35- mile barrier created by Northwest Highway and the railroad tracks. Director Dorsey clarified that of the $856,458 cost, approximately $200,000 would be the Village's local share, with the rest covered by grants. Mayor Hoefert delivered his closing remarks, saying he was initially opposed to the bridge mostly due to the cost, but once funding was secured, he changed his mind and believes the bridge will be a valuable addition to the community. Motion by Terri Gens, seconded by Vincent Dante to accept the proposal from Ciorba Group to provide Phase III Construction Engineering services forthe Melas/Meadows Pedestrian Bridge Project for an amount not to exceed $856,458: Yea: Vincent Dante, Terri Gens, John Matuszak, Colleen Saccotelli Nay: Beth DiPrima, Bill Grossi Final Resolution: Motion Passed 9.2. Motion to accept the proposal from Flock Group, Inc. to renew a two (2) year agreement for an amount not to exceed $137,000.00 Chief Eterno presented a proposal to renew the Village's agreement with Flock Group for license plate reader cameras. The Village originally contracted for 24 cameras in 2023; however, due to permitting issues with IDOT and Cook County, only 10 of the 23 permanent cameras have been installed, along with one portable camera. The proposed agreement would split the contract into two parts: 1. $36,000 per year ($72,000 total) for the currently installed cameras and software access 2. $32,500 per year ($65,000 total) for the 13 uninstalled cameras, with billing to begin only after all cameras are installed The total cost would not exceed $137,000 for the two-year period. Trevor Chandler, Director of Public Affairs for Flock, addressed concerns about data privacy following a breach identified by the Secretary of State's office. He explained that changes had been made to prevent data sharing with agencies outside Illinois without proper authorization, and that auditing procedures had been implemented to monitor prohibited searches. Chief Eterno emphasized the value of the cameras for solving crimes, locating stolen vehicles, and finding missing persons, even with less than 50% of the cameras operational. Chief Eterno and Mr. Chandler answered questions from the Board. Public Comment: Steve Polit 601 Wilshire Drive • Asked if the Flock equipment recognizes license plates that have been altered Mr. Chandler responded, stating that Flock has advanced technology to recognize modifications to license plates. Motion by Vincent Dante, second by Bill Grossi, to accept the proposal from Flock Group: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed No other business was presented. ANY OTHER BUSINESS ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Matuszak, seconded by Trustee Saccotelli, motioned to adjourn the meeting. By unanimous voice vote, the September 16, 2025 Regular Meeting of the Village Board of Trustees adjourned at 10:44 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk