Loading...
HomeMy WebLinkAbout3.1 Minutes 07/15/2025Village of Mount Prospect Regular Meeting of the Village Board Tuesday, July 15, 2025 1 7:00 PM CALLTOORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:04 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Beth DiPrima, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Colleen Saccotelli Absent: None 2.1. Pledge of Allegiance - Trustee Matuszak APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - June 17, 2025 Motion by Colleen Saccotelli, second by Vincent Dante to approve the regular meeting minutes of June 17, 2025: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. Mayor's Comment Mayor Hoefert took a moment to express gratitude to the Lions Club for their work on the Fourth of July festival. He noted that this was the 86th year the Lions had organized the event, emphasizing the significant commitment and effort involved. He commended them for bringing charity and unity to Mount Prospect and, on behalf of an appreciative community, thanked them for their efforts over the Fourth of July weekend. 4.2. Annual Report of the Audit Committee and Acceptance of the 2024 Annual Comprehensive Financial Report (Audit) for the Village of Mount Prospect Director of Finance Amit Thakkar presented the annual report of the Audit Committee and the 2024 Annual Comprehensive Financial Report for the Village of Mount Prospect. He noted that the audit committee chair, Vince Grochocinski, was unable to attend. Mr. Thakkar reported that the Audit Committee met on June 25, 2025, with the audit manager from Lauterbach & Amen, LLP, Dan Shaw present. He announced that the Village received the highest possible clean and unqualified opinion on its financial statements, indicating that they were free from material misstatements and presented a true and correct picture of the Village's financial position. Mr. Thakkar announced that the Village achieved the Triple Crown award from GFOA (Government Finance Officers Association) for the fourth consecutive year. This includes awards for excellence in annual financial reporting (for the 40th consecutive year), the Distinguished Budget Award, and the Popular Annual Financial Report (PAFR). Mr. Thakkar shared key highlights from the audit and report, including: • The Village's intergovernmental revenues outperformed expectations, including sales tax, income tax, ambulance billing fees, and home rule sales tax. • The general fund reported a surplus of $3.1 million, with an actual surplus of $9.6 million before funding $6.5 million to the economic emergency fund. • All departments' expenditures were within budgetary limits. • General fund reserves at year-end were $55.7 million, with $46.3 million unrestricted (55% of annual operations). • Total governmental fund balance was $105.1 million. Mr. Thakkar commended the staffs efforts in preparing for the audit, noting that few adjustments were needed. He mentioned that 2025 would be the last year with the current auditor, and a new RFP for audit engagement would be issued in spring for the period 20262030. The Board members expressed their appreciation for the financial team's work and congratulated them on winning the Triple Crown Award. Trustee Grossi, as a member of the audit committee, emphasized the importance of the village's responsibility in preparing the financial statements and praised the finance team's accuracy and timeliness. Mr. Thakkar was thanked for his leadership and hard work in guiding the Village through another successful audit. Trustee Gens asked for clarification on the funding process for the bridge project, to which Mr. Thakkar explained that IDOT would be the primary payer, with the Village paying its share as a percentage. Motion by Bill Grossi, second by Colleen Saccotelli to to accept the 2024 Annual Comprehensive Financial Report: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed COMMUNICATIONS AND PETITIONS - CITIZENS TO BE H Patrick Ladonne Mount Prospect resident • As a resident living above the Public House, he expressed concerns about excessive noise from the establishment, particularly on Saturday nights when they host a live DJ. He reported that he has experienced loud music at late hours, even on week nights, with few patrons present. • Requested that the Board take action, possibly by revoking the license for live music or implementing regulations against the noise Mayor Hoefert responded, stating that staff will look into the matter Jill Friedrichs 615 S. School St. Member of the Lions Club • Expressed gratitude to the volunteers, Village leadership, staff, Police, Fire, and Public Works departments, as well as attendees of the Fourth of July fest. The success of the Fest enables the Lions Club to donate $120,000 to over 66 charitable organizations and groups. CONSENT AGENDA Motion by Vincent Dante, second by Terri Gens to to accept the Consent Agenda: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 6.1. Monthly Financial Report - May 2025 6.2. List of Bills - June 25, 2025 to July 8, 2025 - $4,828 6.3. A RESOLUTION APPROVING THE FIRST SUBSTANTIALAMENDMENTTOTHE COMMUNITY DEVELOPMENT BLOCK GRANT ACTION PLAN FOR PROGRAM YEAR 2024 Resolution No. 19-25 6.4. A RESOLUTION APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT 2025-2029 CONSOLIDATED PLAN AND PROGRAM YEAR 2025 ACTION PLAN Resolution No. 20-25 6.5. A resolution to authorize the donation of 0.013 acres / 525 square feet of Village - owned land as temporary construction easements for five years to the State of Illinois, Department of Transportation, from the IL 83 (Main Street) and the US 12 (Rand Road) frontages of Fire Station 13 (111 East Rand Road) in order to construct infrastructure improvements as part of the US 12 (Rand Road), IL 83 (Main Street) and Kensington Road Intersection Project. Resolution No. 21-25 OLD BUSINESS 7.1. Motion to reconsider an ORDINANCE GRANTING A CONDITIONAL USE FOR A DAYCARE CENTER FOR THE PROPERTY LOCATED AT 1040 WEST NORTHWEST HIGHWAY, MOUNT PROSPECT, ILLINOIS (PZ-03-25) Village Attorney Lance Malina explained that this item was a motion to reconsider under Robert's rules for a zoning determination. The motion to approve the conditional use had failed at the previous meeting. The property owner requested that the board consider a motion to reconsider and remand the matter to the planning and zoning commission at a future date, suggested to be August 28th. Mark Daniel, counsel for the property owner, addressed the Board. He explained that if the motion to reconsider and remand passed, they would provide more detailed information on sound issues at the future hearing. Mr. Daniel noted this was the first daycare project where sound had been a concern, and he believed it was important to have it fully vetted at a hearing. Motion by Terri Gens, second by Colleen Saccotelli to reconsider an ordinance granting a conditional use for a daycare center located at 1040 W. Northwest Highway: Yea: Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: Vincent Dante, Beth DiPrima Final Resolution: Motion Passed Motion by Terri Gens, second by Colleen Saccotelli, to remand to the August 28, 2025 meeting of the Planning and Zoning Commission: Yea: Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: Vincent Dante, Beth DiPrima Final Resolution: Motion Passed NEW BUSINESS 8.1. A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT WITH THE MT. PROSPECT PARK DISTRICT FOR THE CONSTRUCTION OF THE MELAS/MEADOWS PEDESTRIAN BRIDGE. Sean Dorsey, Director of Public Works, presented the intergovernmental agreement (IGA) for the construction of the Melas to Meadows pedestrian bridge. The bridge would span over Northwest Highway and the Union Pacific Railroad tracks, connecting Melas Park with Meadows Park. Mr. Dorsey explained the complex ownership of Melas Park, involving the MWRD, the Village, and park districts. He presented the plat of easement referenced in the IGA, which covers an area of about 31 ,000 square feet in Meadows Park. The estimated total cost of the project is just under $9.7 million, including all phases of work. Mr. Dorsey detailed the funding sources, totaling over $8.6 million in grant aid, which funds approximately 89% of the project cost. He noted that due to federal rules requiring a maximum grant funding level of 80%, there is a buffer of about $893,000 to account for potential additional expenses. Mr. Dorsey outlined the project timeline, mentioning that the Board would likely see a Phase 3 construction engineering award in September, with IDOT letting the bid in January 2026. Construction is expected to start and potentially be completed within the 2026 calendar year. The presentation included renderings of the bridge, showing its appearance both during day and night, as well as landscaping plans. Mr. Dorsey addressed questions from the board regarding the design, including concerns about privacy for nearby apartments and the placement of stairs. Board Comments: • Trustee Gens praised the staff's efforts in securing multiple funding sources and emphasized the project's potential as a "crown jewel" for the village. • Trustee Dante sought clarification on the funding process and timeline. • Trustee DiPrima raised questions about the design details and the process for addressing public concerns. • Trustee Grossi expressed ongoing reservations about the project, particularly regarding funding certainty and projected usage. • Trustee Matuszak noted that similar bridge designs exist in other communities and supported the project's safety benefits. Public Comment: Nancy Northwest Meadows resident • Concerned that the bridge will become an "attractive nuisance" that will take up too much space • Believes it is an unsafe method to get people across the street • Raised concerns about safety, potential misuse by children, and questioned whether seniors would use the bridge given its length Katherine Manriquez Mount Prospect resident • Supports the bridge; it will help promote safety. • Suggested ways to address issues that were brought forward Charlotte O'Donnell Mount Prospect resident, Meadows Apartments • Cited safety concerns, noting that she has witnessed many people, especially children, attempting to cross the tracks unsafely. • The bridge would be a significant safety improvement Mary Simon 803 W. Isabella St. • Opposes the bridge • The cost is excessive, regardless of the funding source, given the estimated number of users • Raised concerns about maintenance issues, such as snow removal and water drainage Jeannie Lee -Mac Mount Prospect resident • Inquired about privacy measures for the apartments near the proposed bridge, particularly regarding the windows that would be visible from the bridge. Mr. Dorsey responded, explaining that landscaping, including columnar evergreens, would be used to provide screening for the nearby apartments. Jeff Neidl 303 N. MacArthur • Supports the bridge • Suggested surveying school students to gauge potential usage of the bridge Charlie Lowry Mount Prospect resident • Supports the pedestrian bridge project • Acknowledged staff's efforts in securing grants and viewed the project as a unique opportunity to invest in Mount Prospect's future • Will benefit families and enhance safety and connectivity between north and south Mount Prospect Mayor Hoefert concluded by expressing his support for the project, citing its potential to connect north and south Mt. Prospect and improve safety for pedestrians and cyclists. Motion by Colleen Saccotelli, seconded by Terri Gens, to authorize the intergovernmental agreement with the Mt. Prospect Park District for the construction of the Melas/Meadows Bridge: Yea: Vincent Dante, Terri Gens, John Matuszak, Colleen Saccotelli Nay: Bill Grossi, Beth DiPrima Final Resolution: Motion Passed Resolution No. 22-25 8.2. 1st reading of AN ORDINANCE AMENDING CHAPTER 23 (OFFENSES AND MISCELLANEOUS REGULATIONS) AND APPENDIX A, DIVISION 111 OF THE MOUNT PROSPECT VILLAGE CODETO PROHIBITSALE AND POSSESSION OF UNREGULATED THC PRODUCTS, KRATOM, AND TIANEPTINE, AND ESTABLISHING PENALTIES IN MOUNT PROSPECT, ILLINOIS Jason Shallcross, Director of Community Development, presented the first reading of an ordinance to prohibit the sale and possession of unregulated THC products, kratom, and tianeptine in Mount Prospect. Mr. Shallcross provided background on the legal context, explaining how the 2018 Farm Bill and Illinois cannabis legislation created a gray area for certain THC products. He detailed the nature and effects of delta-8, delta-10, and THC products, as well as kratom and tianeptine. Mr. Shallcross detailed the key points of the ordinance, including: • Creating a provision for underage possession with a $100 fine for those under 18. • Establishing penalties for retail sale, with fines between $750 and $7 ,500 per violation per day • Allowing the village to revoke business licenses for violations • Implementing a 90-day transition period where those 21 and over could still purchase products, followed by a complete ban on sales A board discussion followed. Board comments: • Questioned the age limit for possession, suggesting it should align with cannabis regulations at 21 • Emphasized the importance of banning these unregulated products from all retailers, including gas stations • Supports the ordinance but echoed concerns about the possession age limit • Views the ordinance as a step towards protecting public health Public Comment: James Pratt • Addressed the Board regarding the benefits of natural kratom and suggested focusing regulations on adulterated products rather than banning all kratom Dr. Heidi Sykora Retired Doctor of Nursing Practice • Spoke about the medical benefits of natural kratom and urged the board to consider a more nuanced approach to regulation Motion by John Matuszak, second by Terri Gens to waive the rule requiring two readings of an ordinance and adopt the ordinance as presented:. Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Ordinance No. 6795 Trustee Grossi made a motion to reconsider and change the possession age to 21. Motion by Bill Grossi second by Vince Dante to reconsider the ordinance: Yea: Vincent Dante, Beth DiPrima, Bill Grossi Nay: Terri Gens, John Matuszak, Colleen Saccotelli, Paul Hoefert Resolution: Motion Failed The original ordinance, as presented, was therefore adopted. VILLAGE MANAGER'S REPORT 9.1. Motion to accept proposal for Schoenbeck Road Reconstruction Phase III Construction Engineering for an amount not to exceed $195,125. Sean Dorsey, Director of Public Works, presented a proposal for construction engineering services for the reconstruction of Schoenbeck Road between Rand Road and Camp McDonald Road. He explained that the road, formerly owned by Cook County and transferred to the Village in 1990, is in poor condition and has failed prematurely since its last resurfacing in 2007. The scope of work includes: • Grinding 5.5 to 6 inches of asphalt down to the stone • Spot stone replacement in the base • Installation of underdrains to improve base drainage • Installing a new sidewalk on the west side • Adding pedestrian crossing signals and crosswalks at Schoenbeck Road and Camp McDonald Road Mr. Dorsey detailed the selection process for the engineering consultant, which followed federal guidelines for the use of surface transportation grant funds. After evaluating five proposals and conducting interviews, Thomas Engineering was selected as the highest - rated firm. The negotiated price for the work is $195,125, representing about 10% of the anticipated construction cost. Mr. Dorsey noted this was within the usual range for such work and considered it a good deal at approximately $129 per hour for engineering work. The construction project is scheduled for an IDOT letting in November, with potential additional funding being sought from the Northwest Council of Mayors. Mr. Dorsey mentioned that if additional funding is not secured, the project might be delayed, but Thomas Engineering is amenable to a modified schedule if needed. Mr. Dorsey answered questions from the Board about the project timeline and funding sources. Motion by Colleen Saccotelli, second by Vincent Dante to accept the proposal for Schoenbeck Road Reconstruction Phase III Construction Engineering: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 9.2. Motion to approve waive competitive bidding requirements and to purchase 10 new LifePak 35 cardiac monitors from Stryker not to exceed $SS4,185.60. Deputy Fire Chief Tom Wang and EMS Administrator Tina Hayes presented a proposal to purchase 10 new LifePak 35 cardiac monitors from Stryker. Deputy Chief Wang explained that the current ZOLL monitors, purchased in 2017, are nearing the end of their recommended service life. Deputy Chief Wang stated that the department's EMS committee, comprising 13 firefighter paramedics, spent 10 months researching and evaluating cardiac monitoroptions. He added that the LifePak 35 was chosen over the ZOLL X Series units due to its advanced features and positive performance during an 8-month trial period. Deputy Chief Wang presented the key benefits of LifePak: • CPR Insight technology for continuous compressions • 15-lead EKG capability • LifeNet cloud -based system for rapid data transmission to hospitals • Pediatric features • Higher joule output (360J vs 200J in ZOLL) • 7-year warranty covering parts, labor, maintenance, and battery service The total cost for 10 monitors is not to exceed $554,185.60, which includes a $90,000 trade-in credit for the current ZOLL monitors. This represents a savings of over $120,000 from the original CIP budget. Deputy Chief Wang requested waivingthe competitive bidding process as Stryker is the sole source company for the LifePak 35. Deputy Chief Wang answered questions from the Board regarding the the monitors' features, lifespan, and compatibility with local hospitals. They also inquired about potential grant opportunities for such purchases. Motion by Bill Grossi, seconded by Vincent Dante, to waive the competitive bidding requirements and purchase LifePak 35 cardiac monitors. Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 9.3. As submitted No additional report. ANY OTHER BUSINESS Trustee Saccotelli reminded everyone about the MP 2040 visioning workshop scheduled for Wednesday in the Farley Community Room. She emphasized its importance as a step in reviewing and planning for the new comprehensive plan, and encouraged citizens to attend and provide input. Mayor Hoefert inquired about the pedestrian crossing at Emerson and Central, noting a citizen's concern that it doesn't light up when someone crosses. Sean Dorsey explained that while the intersection partially meets the requirements for a traffic signal, IDOT will not permit one due to its proximity to existing signals. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Matuszak, seconded by Trustee Dante, motioned to adjourn the meeting. By unanimous voice vote, the July 15, 2025 Regular Meeting of the Village Board of Trustees adjourned at 9:39 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk