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HomeMy WebLinkAbout09/07/1999 VB minutes MINUTES OF THE REGULAR MEETING OF THE MAYOR AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT SEPTEMBER 7, 1999 CALL CALL TO ORDER TO ORDER Mayor Farley called the meeting to order at 7:37 p.m. ROLL CALL ROLL CALL Present upon roil call: Mayor Gerald Fadey Trustee Timothy Corcoran Trustee Paul Hoefert Trustee Richard Lohrstoffer Trustee Daniel Nocchi Trustee Michaele Skowron Trustee Irvana Wilks PLEDGE PLEDGE OF ALLEGIANCE Trustee Lohrstorfer led the Pledge of Allegiance. INVOCATION INVOCATION Mayor Farley gave the invocation. APPROVAL OF MINUTES MINUTES Trustee Nocchi, seconded by Trustee Skowron, moved to approve the minutes of the regular meeting held August 17, 1999. Upon roil calh Ayes: Hoefert, Skowron, Wilks, Corcoran, Lohrstorfer Nays: None Abstain: Nocchi Motion carried. BILLS APPROVAL OF BILLS Trustee Hoefert, seconded by Trustee Skowron, moved to approve the following list of bills: General Fund $ 760,550 Refuse Disposal Fund 115,093 Motor Fuel Tax Fund 149,771 Community Development Block Grant Fund 15,213 Local Law Enforcement Block Grant Fund '97 Debt Service Fund 1998A Street Improvement Const. Fund Capital Improvement Fund 66,720 Police & Fire Building Construction Capital Improvement Construction Fund Downtown Redevelopment Const. Fund 26,184 Street Improvement Construction Fund 1998A Flood Control Construction Fund Flood Control Construction Fund 33,585 Water & Sewer Fund 381.888 Parking System Revenue Fund 700 Vehicle Maintenance Fund 33,319 Vehicle Replacement Fund Computer Replacement Fund 754 Risk Management Fund 11,404 Police Pension Fund 112,267 Fire Pension Fund 108,938 ~.~ Flexcomp Trust Fund 2,584 Escrow Deposit Fund 30,380 Benefit Trust Funds 2,827 $1,852,177 Upon roll call: Ayes: Lohrstorfer, Corcoran, Hoefert, Skowron, Nocchi, Wilks Nays: None Motion carried. MAYOR'S REPORT MAYOR'S Mayor Farley presented Norb Huecker, Iongtime owner of Huecker's Service Station, with a REPORT: resolution of appreciation; Mr. Hueoker's property was recently purchased by the Village as part of the downtown redevelopment project. NORB HUECKER Trustee Hoefert, seconded by Trustee Skowron, moved for approval of Resolution No. 41-99: A RESOLUTION OF APPRECIATION TO NORB HUECKER FOR SERVICE TO THE RES. COMMUNITY NO. 41-99 Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Motion carried. An ordinance was presented for first reading, which would amend Chapter 13 of the Village Code AMEND CH. 13: by deleting one Class "R" liquor license, currently issued to Sun's Chinese Restaurant, 1747-49 SUN'S CHINESE W. Algonquin Road. The restaurant has been sold, with no new license issued. RESTAURANT Trustee Wilks, seconded by Trustee Noochi moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Motion carried. ORD. Trustee Wilks, seconded by Trustee Nocchi, moved for approval of Ordinance No. 5043: NO. 5043 AN ORDINANCE AMENDING CHAPTER 13 OF THE VILLAGE CODE OF MOUNT PROSPECT Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Motion carried. APPOINT- Mayor Farley recommended the following appointments to various boards and commissions: MENTS Economic Development Commission Bennett P. Trapani Reappointment Term expires May, 2003 John Arndt Reappointment Term expires May, 2003 Finance Commission Charles F. Bennett Appointment Term expires May, 2003 (Rep[aces Newt Hallman, retiree) Betty Launer Appointment Term expires May, 2003 (Replaces Richard Bachhuber, deceased) Plan Commission Carol H.Tortorello Reappointment Term expires May, 2003 Page 2 - September 7, 1999 Youth Commission Reappointments, with terms to expire June, 2000: School Kathryn Coletto Hersey High Julie Higginson Lincoln Jr. High Laura Higginson Lincoln Jr. High Yomiko Patel Rolling Meadows High Alicen Prikkel Rolling Meadows High Appointments, with terms to expire June, 2000: · School Patrick Frank River Trails Middle Amanda Braus Prospect High Trustee Nocchi, seconded by Trustee Lohrstorfer, moved for approval of the commission appointments and reappointments. Upon roll calk Ayes: Hoefert, Corcoran, Skowron, Wilks, Lohrstorfer, Nocchi, Nays: None Motion carried. CITIZENS CITIZENS TO BE HEARD None. CLOCKTOWER OLD BUSINESS Trustee Corcoran, seconded by Trustee Skowron, moved to the defer the approval of the PLACE reduction in surface parking spaces at the Clocktower Place Condominium development until the PARKING next Village Board meeting, September 21. This subject was previously discussed at the August 17 meeting. Upon roil call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Motion carried. ZBA 25-99 NEW BUSINESS 407 N. ZBA 25-99,407 N. Fairview Avenue The petitioner is requesting a Conditional Use to allow the construction of a front porch within FAIRVIEW AVE. twenty-five feet (25') of the front property line. The Zoning Board of Appeals recommended approval of the request by a vote of 5-0. Trustee Skowron, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of the Zoning Board of Appeals to grant the request in ZBA 25-99. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Motion carried. An ordinance will be presented for first reading at the September 21, 1999 Village Board meeting. ZBA 27-99, Text Amendments William Cooney, Director of Community Development, presented a request for amendments to ZBA 27-99 Chapter 14 (Zoning) of the Village Code, which would add 'Day Care Centers' to the list of TEXT Conditional Uses in the B-3 Community Shopping District, B-4 Corridor Commercial District, and AMENDMENTS B-5 Central Commercial District. The Zoning Board of Appeals recommended approval of the request by a vote of 5-0. Page 3 - September 7, 1999 Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of the Zoning Board of Appeals to grant the text amendment request of ZBA 27-99. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstoffer, Nocchi, Skowron, Wilks Nays: None Motion carried. An ordinance will be presented for first reading at the September 21, 1999 Village Board meeting. SAFETY The following six recommendations were received from the Safety Commission: COMMISSION 1. Request for approval of the new Safety Commission policy of reviewing traffic- related issues; the Safety Commission recommended approval by a vote of 7-0. Matt Lawrie, Project Engineer, addressed concerns of the Village Board relative to streamlining procedures required for a matter to be considered by the Safety Commission, and/or Village Board. He presented proposed flow-charts for each type of request (stop signs, yield signs, parking restrictions, speed limit changes, etc.). He indicated that the Village staff would work more closely with the residents initially, offering suggestions or alternatives that might remedy a traffic problem, circumventing the need for appearing before the Safety Commission for action. Trustee Wilks stressed her concern for any resident who might be unable to clearly state his or her request, and whether that request might not receive the desired attention from staff. Mr. Lawrie responded that under the proposed policy, should the Safety Commission not recommend the request, petitioners would receive, in writing, information making them aware of their right to submit a request in writing to the Village Board, for a hearing before the Board. If the Board agrees, or if a Trustee requests the item be discussed at that level, it would be brought forth for consideration. Trustee Nocchi requested that staff notify the Board and the chairman of the Safety Commission, on a regular basis, of any requests received, including staff's decision. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of the Safety Commission to approve adoption of the new Safety Commission Policy, a copy of which is attached to these minutes. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Motion carried. 2. Request for No Parking Any Time and No Passing on Shoulder signs along the west side of Mount Prospect Road between Central Road and Northwest Highway; the Safety Commission recommended approval by a vote of 6-0. Mr. Lawrie explained there is a problem with motorists southbound on Mount Prospect Road passing on the right of those making left turns. He indicated that the Cook County Highway Department currently has an ordinance prohibiting parking on county roads, but a Village ordinance is required for enforcement purposes. The following residents addressed the Board with concerns relative to speeding motorists, safety of residents (children) in their own yards, and damage to the shoulder of the road: Pedro Forte 212 S. Mount Prospect Road James Bornhoef 308 S. Mount Prospect Road Ken Schmalzer 104 S. Mount Prospect Road Page 4 - September 7, 1999 The Village Board considered the requests with suggestions being made by Board members for a repeat of a resident survey which was sent out several years ago, and received limited responses, as well as discussion of the requests at a future Committee of the Whole meeting. After a lengthy discussion, Trustee Lohrstorfer, seconded by Trustee Skowron, moved to concur with the recommendation of the Safety Commission to install No Parking Any Time, and No Passing on Shoulder signs along the west side of Mount Prospect Road between Central Road and Northwest Highway. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Motion carried. An ordinance will be presented for first reading at the September 21 Village Board meeting. Trustees Hoefert and Nocchi left the meeting room at this time. 3. Request for No Stopping, Standing, Parking on School Days 8 a.m.-4 p.m. signs along the south side of Council Trail between Emerson Street and Elm Street, and between School Street and William Street; the Safety Commission recommended approval by a vote of 6-0. Trustee Wilks, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of the Safety Commission to install No Stopping, Standing, Parking on School Days 8 a.m.-4 p.m, signs along the south side of Council Trail between Emerson Street and Elm Street, and between School Street and William Street. Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None . ~'~ Absent: Nocchi, Hoefert Motion carried. An ordinance will be presented for first reading at the September 21 Village Board meeting. 4. Request for Stop signs at the intersection of Wille Street and Shabonee Trail, and for 2-way Yield signs on Wille Street at Shabonee Trail; by votes of 6-0, the Safety Commission recommended denial of Stop signs at Wille Street and Shabonee Trail, and approval of 2-way Yield signs on Wille Street at Shabonee Trail. Trustee Skowron, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of the Safety Commission to deny the installation of Stop signs at Wille Street and Shabonee Trail, and to approve the installation of 2-way Yield signs on Wille Street at Shabonee Trail. Upon roll call: Ayes: Corcoran, Lohrstorfer, Skowron, Wilks Nays: None Absent: Nocchi, Hoefert Motion carried. An ordinance will be presented for first reading at the September 21, 1999 Village Board meeting. Trustee Nocchi returned to the meeting. ~.~ 5. Request for Stop signs at the intersection of Forest Avenue and Bob-O-Link Road; the Safety Commission recommended denial by a vote of 5-0. Page 5 - September 7, 1999 Trustee Skowron, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of the Safety Commission, for the denial of the installation of Stop signs at the intersection of Forest Avenue and Bob-O-Link Road. Upon roll call: Ayes: Corcoran, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Absent: Hoefert Motion carried. 6. Request for Stop signs at the intersection of Forest Avenue and Albion Lane; the Safety Commission recommended denial by a vote of 5-0. Trustee Corcoran, seconded by Trustee Lohrstorfer, moved to concur with the recommendation of the Safety Commission to deny the installation of Stop signs at the intersection of Forest Avenue and Albion Lane. Upon roll call: Ayes: Corcoran, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Absent: Hoefert Motion carried. Trustee Hoefert returned at this time. FIRE AID AGRMT. A resolution was presented which would authorize the Village to enter into an agreement with the Village of Arlington Heights for automatic fire mutual aid. Trustee Corcoran, seconded by Trustee Skowron, moved for approval of Resolution No. 42-99: A RESOLUTION AUTHORIZING THE VILLAGE OF MOUNT PROSPECT TO ENTER INTO AN AUTOMATIC FIRE MUTUAL AID AGREEMENT WITH THE VILLAGE OF ARLINGTON HEIGHTS Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Motion carried. An ordinance was presented for first reading for the annexation of unincorporated property at the PROPERTY "triangle" of Rand and Camp McDonald Roads. ANNEXATION Mr. Thomas Koch, of McHenry, Illinois and property owner of 501 W. Camp McDonald Road, a landscape company within the subject area, voiced his displeasure with the fact that he did not receive personal notification of the Board's intentions regarding the annexation. Mr. Janonis responded that all guidelines, in accordance with the Illinois Statutes, had been followed, including publication of the night's meeting notice in the Daily Herald newspaper, and explained that because this is an involuntary annexation, the Village was not required to notify individual property owners. Trustee Coreoran, seconded by Trustee Hoefert, moved to waive the rule requiring two readings of an ordinance. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Motion carried. ORD. Trustee Corcoran, seconded by Trustee Skowron, moved for approval of Ordinance No. 5044: NO. 5044 AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE VILLAGE OF MOUNT PROSPECT, COOK COUNTY, ILLINOIS (TRIANGLE AT RAND AND CAMP MCDONALD ROADS) Page 6 - September 7, 1999 Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Motion carried. FUND A resolution was presented for the establishment of a fund balance/reserve policy. BALANCE POLICY Douglas EIIsworth, Finance Director, explained his recommendation for the amendment to the Village's General Fund fund balance policy to provide for a 25% reserve level. Currently, the policy is to maintain a balance level equal to 16.5% of the current year's expenditures, with 1.5% designated for emergencies and contingencies. Mr. EIIsworth responded to inquiries from Mayor Farley and other Board members, with Mayor Farley indicating his objections to a 25% reserve level, stating that such amount was excessive, and that the Village should be able to operate with a more modest reserve. RES. NO. 43-99 Trustee Corcoran, seconded by Trustee Skowron, moved for approval of Resolution No. 43-99: A RESOLUTION ESTABLISHING A FUND BALANCE/RESERVE POLICY Upon roll call: Ayes: Corcoran, Hoefed, Lohrstorfer, Nocchi, Skowron, Wiiks Nays: Farley Motion carried. MANAGER'S REPORT VILLAGE MANAGER'S REPORT Village Manager Michael Janonis presented the following proposals for cured~implace pipe CURED-IN- segments as part of the 1999 Sewer Rehabilitation Project: PLACE PIPE VENDOR AMOUNT Insituform Technologies, Inc. $236,415 Kenny Construction Company 333,100 INSITUFORM Trustee Hoefert, seconded by Trustee Nocchi, moved to concur with the recommendation of staff to accept the lowest qualified proposal submitted by ~nsituform Technologies, inc. in an amount not to exceed $236,415. Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Motion carried. NEWSLETTER Mr. Janonis presented a proposal for Village newsletter printing and preparation for mailing, SERVICES submitted by A.A. Swift Print. The Village has used this company for a number of years, however, with the newsletter being reformatted and edited in-house beginning January, 2000, Requests for Proposals were recently solicited, with A.A. Swift being the only respondent. There was discussion among the Board relative to the number of ink colors to be used, with the consensus being a three-color newsletter. Trustee Corcoran, seconded by Trustee Skowron, moved to concur with the recommendation of A.A. SWIFT staff to accept the proposal submitted by A.A. Swift Print in an amount not to exceed $53,700.00. PRINT Upon roll call: Ayes: Corcoran, Hoefert, Lohrstorfer, Nocchi, Skowron, Wilks Nays: None Motion carried. Mr. Janonis reminded the Board of the upcoming Coffee with Council meeting, scheduled for Saturday, September 11, and the relocation of the Old General Store on September 9. Page 7 - September 7, 1999 THER ANY OTHER BUSINESS BUSINESS Trustee Corcoran asked that, as part of the year 2000 budget consideration, staff investigate the cost of hiring senior residents or students for a "sidewalk inspection" program, in which they would notify the Village of properties needing outside repairs or landscaping violations. Mr. Janonis suggested reviewing other communities' programs as part of the decision making process. It was decided that this should be discussed at a future Committee of the Whole meeting after the first of the upcoming year. Trustee Hoefert inquired about the size of new homes allowed to be constructed on vacant lots, and encouraged the Board tc proactive about this matter. Trustee Nocchi asked staff to meet with Randhurst officials to find out when the parking lot will be restdped, stating safety concerns. ADJOURN ADJOURNMENT Trustee Wilks, seconded by Trustee Nocchi, moved to adjourn the meeting. Upon roll call: Ayes: Corcoran, Hoefert, Wilks, Lohrstorfer, Skowron, Nocchi Nays: None Motion carried. The meeting was adjourned at 10:15 p.m. Village Clerk Page 8 - September 7, 1999