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Home My WebLink About6.3 Motion to accept Sourcewell Contract Pricing from Brown Equipment for the purchase of one 2025 Tarco Windy 100 Leaf Loader for a total sum not to exceed $91,650.M+awn �'xyt�lts�=e Item Cover Page Subject Motion to accept Sourcewell Contract Pricing from Brown Equipment for the purchase of one 2025 Tarco Windy 100 Leaf Loader for a total sum not to exceed $91,650. Meeting Fiscal Impact (Y/N) Dollar Amount Budget Source Category Type Information June 17, 2025 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Y $91,650.00 Vehicle Replacement Fund CONSENT AGENDA Action Item There are funds available to replace a Public Works leaf loader vacuum in the current budget. The current piece of equipment is a 2004 Tarco tow -behind leaf loader utilized by the Public Works Department during leaf season for loading leaves by suction into a dump truck for disposal. This unit is utilized extensively in tight or extremely busy places, such as rural profile roads or highways, where it is difficult for the larger leaf machines to operate. A 2025 Tarco Windy 100 leaf loader vacuum is available for purchase utilizing Sourcewell Contract Pricing (contract #010925- TRK) from Brown Equipment of McHenry, IL. This machine essentially mirrors the functionality of the existing vacuum leaf loader but provides better suction and discharge flow. The new leaf loader will be ordered from Brown Equipment with an estimated time of arrival of late September, in time for this year's leaf season. Discussion Replacement Policy The current leaf loader (Public Works ID #4533) was evaluated, utilizing the department's detailed comprehensive replacement policy. This policy utilizes point -based criteria that rate each vehicle on four major factors, including age, mileage, repair & maintenance (R&M) cost, and condition of the body/mechanical components. A point total equaling or exceeding eleven out of sixteen indicates that the vehicle should be replaced. This equipment scored fifteen points, indicating that it should be replaced. The vehicle condition evaluation form and summary report for this vehicle are attached. Other Factors The Village meets the requirement to purchase the 2025 Tarco Windy 100 through Sourcewell Contract Pricing (contract #010925- TRK) from Brown Equipment. This contract is publicly bid and satisfies the requirements of the Village of Mount Prospect Purchasing Policy. Brown Equipment has been established since 1968 and have recently expanded their sales and services to our area from Indiana. They offer quality equipment with competitive pricing. The leaf loader being replaced will be sold through GovDeals.com internet auction. Alternatives 1. Accept Sourcewell Contract Pricing for the purchase of one 2025 Tarco Windy 100 from Brown Equipment. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommend that the Village Board accept the Sourcewell Contract Pricing (contract #010925- TRK) for the purchase of one (1) 2025 Tarco Windy 100 from Brown Equipment of McHenry, IL at a cost not to exceed $91,650. Attachments 1. 4533 Tarco 2004 2. Tarco Windy 3. 4533-2025 Vehicle_Equipment Condition Evaluation Form 4. Tarco Quote $91,650.00 Village of Mount Prospect Vehicle/Equipment Condition Evaluation Form Unit # 4533 Assigned Dept./Div. M P PW Year: 2004 Make: Tarco Model: TTL-1 Mileage: N/A Hours: 2800 Date of Evaluation: 5-1 5-25 Performed By: Kevin DeLuca System System Diagnosis Estimated Repair Cost Engine Fair Dry rotted seals/gaskets 1,200 Transmission NA Differential NA Exhaust System Poor 1,000 Cooling System NA Brakes NA Tires Fair Steering NA Suspension Fair HVAC NA Electrical Fair Body/Frame Fair rust Interior Good Other- describe Fan Assembly 5,000 Total Estimated Repair Cost $7,200 Diagnosis Code Code Description Good Systems are functioning well and no major repairs are expected. Fair Some major repairs are needed, but unit can remain in service a little longer in current condition. Poor Major repairs are required as soon as possible to ensure unit safety and reliability. Unit # 4533 Appendix - B Village of Mount Prospect Vehicle/Equipment Evaluation Summary Report Assigned Dept./Div. MPPW Year: 2004 Make: Tarco Model: TTL-1 Date of Evaluation: 5-15-25 Ratings: Unit age: 21 Mileage/Hrs: 2800 Maintenance Cost: Performed By: K DeLuca Base Policy Age: 17 Base Policy Mileage/Hrs: 2500 Mileage: NA/2800hrs Points: 4 Points: 2 Repair and Maintenance Cost: $ 37,155 - Purchase Price: $ 26,810 Repair and Maintenance Percentage of Purchase Price: 138 % Points. 4 Condition Evaluation: (attach Vehicle Condition Evaluation Form) Estimated Repair Cost: $ 7,200 - Current Book Value: $ 2,500 Repair Cost Percentage of Current Book Value: 288 % Total Ownership Cost Per Mile: (Lifetime Fuel + R&M + Purchase Price) $ 75,523 Less Salvage Value $ 2,500 Net Lifetime Costs $ 73,023.00 Divided by Mileage/Hours 2800 Operating Cost Per Mile/Hour $ 26.07 h r Comments and other considerations: Superintendent's recommendation: Points: 4 Total Points: 15 Total Point Evaluation: A point total equaling or exceeding eleven (11) indicates that the vehicle should be recommended for replacement. The point total is used to rank its replacement priority. The larger the number the higher the replacement priority will be. Brown Equipment Company 01919 2501 S Kentucky Ave Evansville IN 47714 BROWN Ph:800-747-2312 EQUIPMENT COMPANY www.brownequipment.net Bill To Ship To Village of Mount Prospect IL Village of Mount Prospect IL 1700 W Central Rd 1700 W Central Rd Mount Prospect IL 60056 Mount Prospect IL 60056 United States United States TOTAL Vehicle Quote #Q14556 5/29/2025 $91,650.00 Sales Rep: Tommy Miklasz Expires PO # Quote Information Shipping Method 5/31 /2025 Sourcewell Contract 010925- TRK Item Description Qty Price Extended Price TARCO-WINDY100 TARCO 1 $91,650.00 $91,650.00 MODEL: WINDY 100 LEAF LOADER 74HP JOHN DEERE 4045 ENGINE SAFETY OIL AND TEMP SHUTDOWNS 13" INDUSTRIAL AUTO CLUTCH 4B GRIP NOTCHED POWER BAND 33" 6 BLADE CONVEX AR STEEL IMPELLER 1/4' STEEL REPLACEABLE FAN HOUSING LINERS 16" X & RUBBER HEAVY-DUTY SUCTION HOSE HYDRAULIC 4-WAY BOOM w/wireless remote 19" X 16" DISCHARGE W/ FLEXIBLE RUBBER DISCHARGE HOSE 6,000 LBS. AXLE W/ ELECTRIC BRAKES AND BREAK -AWAY CONTROLLER HYDRAULIC LANDING JACK RAKE/TOOL RACK (2) REAR AMBER LED FLASHERS LED LIGHTING 36" WIDE SUCTION NOZZLE SPARE WHEEL/TIRE Tarco Yellow Payment Information Subtotal $91,650.00 A 3% fee will be applied to credit card transactions process through our Tax (0%) $0.00 system. Please note that this fee will only be applied to credit card transactions, and all other payment methods will remain without any Total $91,650.00 additional fees, including the option to pay via ACH. For inquiries about this update or assistance with setting up ACH payments, please contact accounting@brownequipment.net. THANK YOU FOR CHOOSING BROWN EQUIPMENT COMPANY 1 of 5 Brown Equipment Company Vehicle Quote 01919 2501 5 Kentucky Ave Evansville IN 47714 BROWN Ph:800-747-2312 #Q14556 EQUIPMENT COMPANY www.brownequipment.net 5/29/2025 FINAL INVOICE AMOUNT MAY BE SUBJECT TO ADDITIONAL MATERIAL AND MANUFACTURING SURCHARGES INCLUDING ANY TARIFFS THAT MAY ARISE. THIS ESTIMATE DOES NOT INCLUDE APPLICABLE TAXES. CUSTOMER IS RESPONSIBLE FOR ALL APPLICABLE FEDERAL, STATE AND LOCAL TAXES. WE HEREBY ORDER THE DESCRIBED MATERIAL SUBJECT TO ALL TERMS AND CONDITIONS OF THIS ESTIMATE. PLEASE NOTE THAT A RESTOCKING FEE AND SHIPPING COSTS MAY BE ADDED TO ELIGIBLE PART RETURNS. THANK YOU FOR CHOOSING BROWN EQUIPMENT COMPANY 2of5 Brown Equipment Company Vehicle Quote 191919 2501 5 Kentucky Ave Evansville IN 47714 BROWN Ph:800-747-2312 #Q 14556 EQUIPMENT COMPANY www.brownequipment.net 5/29/2025 TERMS AND CONDITIONS 1. ACCEPTANCE. This quotation is an offer to sell products (equipment and/or parts) and/or service to potential customer(s). BUYER'S RIGHT TO ACCEPT THIS OFFER IS LIMITED TO BUYER'S ASSENT TO THE TERMS AND CONDITIONS PRINTED HEREON AND THE ATTACHED OR ACCOMPANYING QUOTE, AND NO TERMS ADDITIONAL TO OR DIFFERENT FROM THOSE IN THIS OFFER ARE BINDING ON SELLER. THERE ARE NO UNDERSTANDINGS, TERMS, CONDITIONS OF WARRANTIES NOT FULLY EXPRESSED HEREIN. 2. LIMITED WARRANTIES. Seller warrants that it can convey good title to the goods sold under this contract and that they are free of liens and encumbrances. Warranties are per manufacturer's written warranty or unless specified. There are no warranties, express or implied with respect to products sold hereunder which are misused, abused, or used in conjunction with mechanical equipment improperly designed, used or maintained or which are used, supplied for use or made available for use in any nuclear application of which Seller has not been notified in writing by Buyer at the time of order for the products sold hereunder. SELLER MAKES NO OTHER WARRANTY WHATSOEVER, EXPRESS OR IMPLIED. ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND ALL IMPLIED WARRANTIES OF FITNESS FOR ANY PARTICULAR PURPOSE ARE DISCLAIMED BY SELLER AND EXCLUDED FROM THIS CONTRACT. 3. LIMITATION OF BUYER'S REMEDIES AND SELLER'S LIABILITY. Seller's liability hereunder shall be limited to the obligation to repair or replace only those products proven to have been defective in material or workmanship at the time of delivery, or allow credit, at its option. Seller's total cumulative liability in any way arising from or pertaining to any product sold or required to be sold under this contract shall NOT in any case exceed the purchase price paid by Buyer for such products. IN NO EVENT SHALL SELLER HAVE ANY LIABILITY FOR COMMERCIAL LOSS, LOST PROFITS, CLAIMS FOR LABOR, OR CONSEQUENTIAL OR INCIDENTAL DAMAGES OF ANY TYPE, WHETHER BUYER'S CLAIM BE BASED IN CONTRACT, TORT, WARRANTY, STRICT LIABILITY, NEGLIGENCE, OR OTHERWISE. IT IS EXPRESSLY AGREED THAT BUYER'S REMEDIES EXPRESSED IN THIS PARAGRAPH ARE BUYER'S SOLE AND EXCLUSIVE REMEDIES. 4. LIMITATION OF BUYER'S REMEDIES AND SELLER'S LIABILITY FOR FAILURE OR DELAY IN DELIVERY. NO DELIVERY DATES ARE GUARANTEED. BUYER'S SOLE AND EXCLUSIVE REMEDIES AND SELLER'S ONLY LIABILITY FOR ANY DELAY IN DELIVERY SHALL BE LIMITED AS SET FORTH IN PARAGRAPH 3 OF THIS CONTRACT. 5. FORCE MAJEURE. In any event and in addition to all other limitations stated herein, Seller shall not be liable for any act, omission, result or consequence, including but not limited to any delay in delivery or performance, which is (i) due to any act of God, the performance of any government order, any order bearing priority rating or order placed under any allocation program (mandatory or voluntary) established pursuant to law, local labor shortage, fire, flood or other casualty , governmental regulation or requirement, shortage or failure or raw material, supply, fuel, power or transportation, breakdown of equipment, or any cause beyond Seller's reasonable control whether of similar or dissimilar nature to those above enumerated, or (ii) due to any strike, labor dispute, or difference with workers, regardless of whether or not Seller's is capable of settling any such labor problem. 6. BUYER'S OBLIGATION TO PASS ON LIMITATION OR WARRANTIES AND REMEDIES. In order to protect Seller against claims by Buyer's buyer, if Buyer resells any of the goods purchased under this agreement, Buyer shall include the language contained in paragraphs 2 and 3 of this agreement, dealing with Seller's limitations of warranties and remedies, in an enforceable agreement with Buyer's buyer, or otherwise include language in an enforceable agreement with its buyer that makes Seller's limitation of warranties and remedies binding on its buyer. Buyer shall also include a provision in its agreement with its buyer applying Indiana law to any claims its buyer might assert against Seller with respect to goods repaired, manufactured or sold by Seller, and requiring its buyer to bring any such action against Seller either in federal district court in Evansville, IN or the common pleas court for Vanderburgh County, Indiana. Buyer shall defend, indemnify and hold Seller harmless from any and all claims, causes of action, damages, losses or expenses (including reasonable attorneys' fees) that Seller incurs by reason of Buyer's failure to comply with this paragraph. 7. PASSAGE OF TITLE. Except with respect to title for vehicles that have a certificate of title or for equipment vehicles for which the full purchase price has not been paid, title to the products sold hereunder shall pass upon delivery to the carrier at the point of shipment. Neither Buyer nor the consignee shall have the right to divert or re -consign such shipment to any destination other than specified in the bill of lading without permission of the Seller. Unless otherwise agreed, Seller reserves the right to select the mode of transportation. With respect to title for vehicles that have a certificate of title or vehicles for which the full purchase price has not been paid to the Seller, title will only transfer on the delivery of the certificate of title and payments due from the Buyer to the Seller has been paid in full. After the Buyer takes possession of a piece of equipment from the Seller, the risk of loss passes to the Buyer regardless of whether the legal title is transferred to the Buyer. Buyer will indemnify and hold harmless the seller with respect to any losses, damages, or claims related to the vehicle(s) after the Buyer receives possession of the vehicle(s), including any attorney's fees or costs associated with the indemnity or the enforcement of the Seller's rights herein. THANK YOU FOR CHOOSING BROWN EQUIPMENT COMPANY 3of5 Brown Equipment Company Vehicle Quote 191919 2501 5 Kentucky Ave Evansville IN 47714 BROWN Ph:800-747-2312 #Q 14556 EQUIPMENT NT PUPA NY www.brownequipment.net 5/29/2025 8. PAYMENTS AND LATE CHARGES ON PAST DUE ACCOUNTS. Buyer represents that Buyer is solvent and can and will pay for the products sold to Buyer in accordance with the terms hereof. If Buyer shall fail to comply with any provision or to make payments in accordance with the terms of this contract or any other contract between Buyer and Seller, Seller may at its option defer shipments or, without waiving any other rights it may have, terminate this contract. All deliveries shall be subject to the approval of Seller's Credit Department. Seller reserves the right, before making any delivery, to require payment in cash or security for payment, and if Buyer fails to comply with such requirement, Seller may terminate this contract. A late charge of 1-1h% monthly (18% annual rate) or the maximum allowed by state law, if less, will be imposed on all past due accounts. 9. TRANSPORTATION CHARGES. Delivered prices or prices involving competitive transportation adjustments shall be subject to appropriate adjustment to reflect changes in transportation charges. 10. CLAIMS BY BUYER. Buyer shall thoroughly inspect products sold under this contract immediately upon receipt to verify for itself that they conform to the specifications of the contract. Buyer must notify Seller of claims for failure or delay in delivery within 30 days after the scheduled delivery date. Buyer must notify Seller of any claims for nonconforming or defective goods within 30 days after the nonconformity or defect was or should have been discovered. In addition, Seller must be given an opportunity to investigate the claim before Buyer disposes of the material, or else Buyer's claim will be barred. Seller shall incur no liability for damage, shortages, or other cause alleged to have occurred or existed at or prior to delivery to the carrier unless the Buyer shall have entered full details thereof on its receipt to the carrier. 11. MECHANICAL PROPERTIES; CHEMICAL ANALYSES. Data referring to mechanical properties or chemical analysis are the result of tests performed on specimens obtained from specific locations of the product(s) in accordance with prescribed sampling procedures; any warranty thereof is limited to the values obtained at such locations and by such procedures. There is no warranty with respect to values of the materials at other locations. 12. PATENTS. Seller shall indemnify Buyer against attorneys' fees and any damages or costs awarded against Buyer in the event any legal proceeding is brought against Buyer by a third person claiming the material delivered hereunder in itself constitutes an infringement of any U.S. patent, provided Buyer gives Seller prompt notice of any such suit being brought, gives Seller the opportunity to defend any such suit, and cooperates with Seller with respect to any such defense; unless the material is made in accordance with material designs, or specifications required by Buyer, in which case Buyer shall similarly indemnify Seller. 13. PERMISSIBLE VARIATIONS. The products sold hereunder shall be subject to Seller's standard manufacturing variations, tolerances and classifications. 14. TECHNICAL ADVICE. Buyer represents that it has made its own independent determination that the products it is purchasing under this contract meet the design requirements of Buyer's project and are suitable for Buyer's intended application. Buyer further represents that it has not relied in any respect on any written or oral statements or advice from Seller, other than the standard product specifications set forth in the most recent addition of Seller's published product brochures, in making that determination. 15. TAXES. Any applicable sales, excise and/or use taxes, if any, due under the laws of any state, any local government authority, or the federal government of the United States, in connection with the purchase and sale of any equipment, parts, and/or services shall be the responsibility of the Buver. 16. BUYER'S RIGHT OF TERMINATION. Buyer may terminate this contract in whole or in part upon notice in writing to Seller. Seller shall thereupon cease work and transfer to Buyer title to all completed and partially completed products and to any raw materials or supplies acquired by Seller especially for the purpose of performing this contract, and Buyer shall pay Seller the sum of the following: (1) the contract price for all products which have been completed prior to termination; (2) the cost to Seller of the material or work in process as shown on the books of Seller in accordance with the accounting practice consistently maintained by Seller plus a reasonable profit thereon, but in no event more than the contract price; (3) the cost f.o.b. Seller's plant of materials and supplies acquired especially for the purpose of performing this contract; and (4) reasonable cancellation charges, if any, paid by Seller on account of any commitment(s) made hereunder. 17. SELLER'S RIGHT OF TERMINATION. In addition to the other rights of termination provided for in this contract, and if this contract is made pursuant to any governmental rule or regulation, plan, order or other directive, upon the termination thereof, Seller shall have the option of canceling this contract in whole or in part. 18. WAIVER. Failure or inability of either party to enforce any right hereunder shall not waive any right in respect to any other or future rights or occurrences. THANK YOU FOR CHOOSING BROWN EQUIPMENT COMPANY 4of5 Brown Equipment Company Vehicle Quote 191919 2501 S Kentucky Ave Evansville IN 47714 BROWN Ph:800-747-2312 #Q 14556 EQUIPMENT NT PUPA NY www.brownequipment.net 5/29/2025 19. DELIVERY. Unless otherwise agreed to in writing by the Seller, the Buyer hereby agrees to take delivery of the materials on this order within the later of five (5) days after the wanted date shown on the face of the order or within five (5) days after notification, oral or written, that the materials are ready for shipment. In the event that the Buyer does not arrange to take delivery of the materials in accordance with this Contract, Seller, at Seller's option, may: (a) invoice the Buyer for the materials less freight if applicable; store the material in Seller's yard for a period not to exceed sixty (60) days from the date of invoice; charge a storage fee not to exceed 5% per month or fraction thereof of the selling price of the stored materials; add any applicable price increases listed on the face of the order; charge for any repair work to protective coatings harmed by weathering while such material is being stored; and charge applicable freight when shipment to the Buyer is made. Materials remaining in storage after sixty (60) days from the invoice date shall become the property of the Seller for disposition at the Seller's discretion. In that event, Buyer shall not be liable for the invoice price of the materials, but shall be liable for the storage fee and any repair work to protective coatings; or (b) cancel the order and invoice the Buyer for cancellation charges, which shall be 50% of the selling price of the materials if the materials are standard, in- stock material, or the full selling price if the materials are special or nonstandard in nature and were especially fabricated for the Buyer. 20. PERIOD OF LIMITATIONS. Buyer and Seller agree that any action by Buyer against Seller for a breach of this contract, including any action for breach of warranty, or otherwise in connection with the goods sold under this contract, must be commenced by Buyer against Seller within one year after the cause of action therefore accrues. 21. CONFLICTING PROVISIONS OFFERED BY BUYER. Any terms and conditions of any purchase order or other instrument issued by the Buyer, in connection with the subject matter of this document, which are in addition to or inconsistent with the terms and conditions expressed herein, will not be binding on Seller in any matter whatsoever unless accepted by Seller in writing. 22. SEVERABILITY. In case any provision of this contract shall be declared invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in anyway be affected or impaired. 23. APPLICABLE LAW. This contract shall be governed by, and construed and enforced in accordance with, the laws of the State of Indiana. Buyer and Seller specifically agree that any legal action brought relating to this contract will be brought and tried in the federal district court in Evansville, Indiana, or, in the absence of jurisdiction, the Vanderburgh County Court of Common Pleas in Evansville, IN. Name(Printed) Signature Title Date THANK YOU FOR CHOOSING BROWN EQUIPMENT COMPANY 5of5