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Home My WebLink About02/27/2025 P&Z Agenda PacketVillage of Mount Prospect Planning and Zoning Commission Regular Meeting Agenda Please note changes to the meeting time and room location 50 S. Emerson St. Mount Prospect, IL 60056 February 27, 2025 Village Hall - 3rd Floor Executive Conference 6:00 PM Room 1. CALL TO ORDER 2. CITIZENS TO BE HEARD 3. NEW BUSINESS 3.1. WORKSHOP: Plan Commissioner Training 4. QUESTIONS AND COMMENTS 5. ADJOURNMENT Page 1 of 80 M+awn �'xyt�lts�=e Item Cover Page Subject WORKSHOP: Plan Commissioner Training Meeting February 27, 2025 - REGULAR MEETING OF THE MOUNT PROSPECT PLANNING AND ZONING COMMISSION Fiscal Impact (Y/N) N Dollar Amount Budget Source Category NEW BUSINESS Type Presentation Information nicr_,ccinn AItarnntivac Staff Recommendation Attachments 1. Citizen Planner Training - Mount Prospect 2 27 25 Page 2 of 80 T p e" me a somin ism 1. Welcome and Introductions 2. Roles in the Process 3. Responsibilities of Commission 4. Findings of Fact 5. The Fine Print 6. Tools of the Trade 7. Resources for Commissioners P. I PLAN TO HELP YOU PLAM Courtesy of Plannersweb.com STARTER QUESTIONS • How long have you been on tl- Commission? • Why did you become a Comm • What are your favorite and lec- favorite parts of being a Commissioner? Role of the Commission • Play an active role in the healthy growth i community. Don't be afraid to think long- • Focus on community vision and character • Note outstanding examples of developm( making in other communities • Visit developments after completion • Keep informed on local issues via local m, municipal newsletter • Current tools and techniques: APA public; podcasts, news Role of Elected 0 • Non -land use responsibilities • Final authority on land use mai • Policy direction to Commission • Appoint Commission • Planner may be a community emr consultant, other staff member, of • Manages zoning entitlement prod • Collects and analyzes information and feedback from other staff • Works closely with Commission tc information about zoning applicar • Guides applicant and public regar( hearings • Educates citizens about purpose a planning • Objective and consistent with bot and objectors • Explains the request (the applican request) Working with Staff • Call staff with any questions about upcoming case • Review past cases to remain consistent • Staff may suggest changes to hearing procedure when needed • Consider a workshop for training on technical issues • Request informal meeting with related municipal committees �p awa�° Memorandum 2 2 ?# �Hvct: FZf 424il!lerl.;iRc sabr larzn i Rezm::..�-ci:l Lxe;r� 4�sse` }RIMEt: P It M3E{Rl': .-n tc a tie..z...p _l I.—., Fer.,. -.. 11 ,x f I• F R— N i' i t<. tt_ ,tR yr x 3- d SPECIAL S:SESTANDARDS x __.3_. -x,vv ] nx. cRt.VS(E STANDARDS --a' tc d �ca£flc s t _F Staff Report • Overview: applicant, address, action requ notices • Background: zoning and uses of site and s area • Data: description of site, history of prior u granted • Comprehensive Plan objectives; zoning re • Standards of review for Findings of Fact • Documents from the applicant, reports frc consultants • Comments from other departments • Communications from the public • May or may not include staff recommend • Provide commission adequate time to rea Examples of Related Commissions/Boards • Design Review Commission • Economic Development Commission • Environment Commission • Historic Preservation Commission • Transportation Commission Attorney (Legal Counsel) • Provide guidance on hearing p • Mayor may not attend hearin€ • Clarifies zoning provisions for Commission Public • Listen • Ask questions, provide testimc • Be courteous to all Developer's Role • Help to implement (build) the commur • Focus on certain types of development developer is not always in a position to land uses) • Provide complete, current, accurate ini about the project (especially if seeking or zoning relief) • Work with the municipality to answer c and resolve conflicts throughout the dE process • Conform to requirements of approval Developer's Perspective • Can spend "6 figures" to be told no • Must meet the bottom line - there can be no vision nor any development without profit • Need to talk to the municipality early to understand the process - not all do • Towns have lots of rules, which change from town to town • Not all towns can explain the rules they have or why they have them • Financing is an essential element of the process —just as important as zoning approval Other Jurisdictions • School District • Public Library • Park District • Fire Protection District • Adjoining municipalities • Townships • County, Forest Preserve District • Soil and Water Conservation District • Stormwater Management Commission • Water Reclamation District • State Agencies: IDOT, IEPA, DCEO • Federal Agencies: FHWA, FEMA, EPA NZ Rural Residential Roads 3 � 'lesF k+Fl# tt[��fd .� Functional Classification 1, ;fit of Roa"ays Ra. Planned Roadway Extensions Potential Projects Extending the Grid System Connecdans haze been date ndned and Proje identified as needing additional planned ioraaordinglY. study to determine lrecxsaity. design. louden and funcdmr, a r k, entai and —1.gkA impact G4 Gwn Ct' rekcA' nzvre4inam A a+K @! nectEv; Ceitx'§en LSr� (�tt2an a+dredaafr S;e&w Sf R 8- A med th bx ixa- iFc b. �-n M;73ezay .i_G=:cF L A_+a�tea'nertC.L tws€:�. C�Asf�c �,^�an�hete+�Ara+irra:U4. '^ e�L�ikh -3t3 Fkval'2 ak4FWi Eftcr Yd6@e&st;a tii�,. Clnsi Faee ,rass?aa3 • R�rd2 mz. "ia»,se�. 'Ed ilen . Lkty . Qa4 !�� %Rsavti.. lSu:�E.. ptHe_e9__fW F C tFlec�alre xxtzMetl H.�aar &.^6 Thal€ xe �:en� �a:.htaF M5lmimd riaM^3to5tm imei@rn''+vaSA Ecrts Rratknc'k'xR'zz.?em.K.sxie derdmi C�.rc+` pn�XA Pzxth`Saeth Ca4etwt �xa-xn..&mn;%zk RcsisM AxV�Rez1 ccs�cai 4na5 `�niLsrtzland xeRknl�.Vpt.»nbei a .. .�x€�ic, iavrau1—C+m-v F,aad r;erxectsyrmc; Lsesax �d ti__ p arc. Regional Planning Commissic • RPC addresses issues that cross municir such as: roads, transit, economic develop housing, air quality and water supply • RPC cooperates with municipalities to fur integrated planning for all sub -areas withi jurisdiction • RPC recommends on land use issues • Municipalities regulate land use • RPC partners with municipalities: • collects data • provides technical assistance to upda • disseminates best practices, case stu is develops model plans and ordinances mid You Know That... Hartford, Connecticut, became city in the United States with Information and image courtesy of the American Planning Association, www.olannin .org Become an APA-IL Member! Chapter -Only Membership: only $50/year The choice for non-traditional planners, allied professionals, commissioners, elected officials, engaged citizens, and those that want to stay up-to-date on Illinois planning. ilapa.org/membership 1. Commissioners have an iml role in developing the coma 2. Elected Officials have a diff than commissioners (policy 3. Staff explains the applicant request. the request, advocates foi 4. Public — Listen to their con( be courteous to all. 5. Developer— Wants a finan( successful project, but also pro ect that will be support staff, Commission/ZBA, anc Questions an Discussion e s p o n sibil'i tie s o f C o m mis sio n M e m b e C' Commissioner Responsibilities Be Prepared • Understand Comprehensive Plan and Zonin • Read packet to be informed at the hearing • Visit site (context is important) • Understand proposal • Contact staff with questions (before hearinj Play an Active Role • Attendance is very important; alert staff if y • Arrive on time • Listen to staff, applicant, public, other comr • Ask questions • Consider project's relation to Comprehensil • Professionally perform duties • Be consistent, fair and impartial Commissioner • Avoid jargon - use terms understandable to public Responsibilities • Make all comments on the record • Not necessary to repeat comments by other commissioners • Be patient, courteous and respectful • Remain calm; model appropriate behavior for all Commissioner Responsi Hearing Responsibilities • Generally follow Robert's Rules to give strL hearing, or separate rules of procedure • Avoid esoteric details of parliamentary prc • Consider requiring conditions to mitigate i by public • Avoid debates: Hear public questions, corn • Obtain all information needed to make dei • Continue hearing, if necessary, to obtain it Vote Based on Standards • Explain how vote relates to standards of • Give appropriate weight to staff recommendations, if any • Keep an open mind • Recognize audience may not represent in community • Discuss with the other members only dL hearing • Do not exceed authority granted by Cod Statute Items not Reviewed by Commission Some items reviewed by staff • Building code issues • Property maintenance issues • Private security Some items reviewed by elected officials • Financing Some items not reviewed by Municipality (not reviewed by staff, appointed officials, elected officials) • Interior design • Internal business operations • Rents, sale prices and unit mix • Business competition (free market) Run Efficient, Effective Meeting • Quality decisions by Commission dE strong leadership by Chair • Chair controls meeting and sets ton • Ensures all interested parties have i • Focuses discussion on the topic • Expedites action • Votes Typical Hearing Procedure Taking Testimony Holding a fair hearing so all views are hE • Ensure that all have the right to spE • Weigh relevance of testimony to sty review • Consider all the testimony in votinE • Number of people for or against th application is not criteria for decisic 1. Play an active role in tl 2. Be prepared for the mi call staff with any q ue-c of time. 3. During public hearings courteous and respect avoid debates. 4. Vote based on standar of fact - number of pe( against the application criteria for decision. 5. Chair — Sets the tone, 1 testimony, and leads tI (not the applicant or tl Findings of Fact • Basis to ensure fair decisions • Consistency with the Plan • Evidence must show standards are met, bz code • Refer to standards when voting • Essential if there is litigation • Setting a precedent • Proposal considered on its merits • Record clear reason for decision Findings of Fact Illinois Supreme Court case: La Salle National 6 Cook County (1957) • Zoning is constitutional • Zoning cannot be arbitrary, capricious • Health, morals, safety and general welfai The "LaSalle Factors" — basis of zoning standar( • Existing uses and zoning of nearby propE • Suitability of property for zoned purposE • Length of time property has been vacant • Decrease in owner's property values • Promotes public health, safety and welfc- • Gain to public versus hardship to owner What Euclid v. Ambler Tackles Zoning - November 1926 the Courts SOp ; E 'E rase of V �� ohlooP she a E . Eed 1-1 at �EEEE SEE inge on �E E EECDY E _EEEEE EE=Es E_E�EEEEEEE ing and E the E EE E E EE E ErowvE� f zoning licesE E E E E ESE EE E EE V aE L E®tates. ZON11V6 MAP C1ID V111,46f AR �- f Mt a` Information and image courtesy of the American Planning Association, www.glanning.or non t Pedestrianr-F `" Fwu t � Weed ':$ NIH Special/Conditional Special/Conditional Uses are consic appropriate for the Zoning District, • Possess unique characteristics • Mitigate impact of us use upoi neighboring property, public f; • Mitigate impact of use upon e natural resources, community • Consider public need for the p use at the particular location VI 3: 0+�.,•i>, �� 00 —0i i�� i •> 0 OOQ :30-00 •�� Es 0 O O +-+ 0 +� +-+ �_ O _00 +-+ L S O aJ as--+ • cn Q aO-+ C w L c6 • a) U 4--0 �� f6f6OO �� f6Q N.� O cn E — U > Q 0 cn—� a--+ — Q) Us•- a--+ Q �� ai U +� C6 0 •v CO M i s 0 0 o(l) � •i >�Q ��Q� >� >Q 0 D Mau n� µLILJy AP �n� s �� 14 LAJ s A� H k 41111 � 0 wn { N WW"E� aV w '�� •"yp, 4� �u N 6 Q•d L��l M � daai CW 0 qV 7, Q) �--+ i 2 V Q LPL � W c6 0. , cn Ln O -0 Ca c: -0 0 N C: C-I-- m r-I O L V) � U o O0�O+; O N -O U N O C cC C: Q N C6 m O U Ul LL _0 L- N r6 f6 _0 V) J cam/) M CL 0 � U +-+ U ro� � .� -0 , Co U E '� N Q (3) . — > N —0 —0 i 4 5 i U U O Lri 9 d N � U Cu O a--J 1 -0 4 v S n, ai V) N O N W N Q J Q O U t� >' U — cn V �' m a--+ .� Q04 +3 m `- OV O O OU -0 > � UO 0 � W cn +j aj o E c O> Q Q O a1 vLn r E .. u u0 � .� Ln V) ro � - -0 aJ u O u o S E Q cn Q o O L •U Ocl � O O O O 0 -0 Q qA Q O +� •� •� . — U a-1 � U W O r > }' M • — ca ca .� Q U*I) U Q m cn N U Q) J_ • U a--+ Lr)•� C a--+ U U vi i•Ca }' D U C O _ +j U O N N �,O o ,U +;o � w .aj0 N OJE �cr � Q 0- 0- EE 4--j S Q ci U Q Q ai _3 c) U - 4VVIV��I�VIVW�llJIUU➢UIUNNIU,'V'�9ld,U�U�MMMMNnri��uuWwwr�mG�l�uuuuHw�s�rrr�avwrrnri�r�HHNNghi�aP��a�yb�ry�j�g��y/y/��/�/ GG/�i�NNNHNb�7r'laN�il�l�l��1�lliG�lGerr�lY��amr�r�rnre��uu�uurk�!��l�l�i�li�'�ii��G�/G/�1��1�'��1��mrrl��l�lYlb�lir�luu,�1UUYl�Na U � O 4-J U - sik E O O C: U 4� O 0VI gggq�NNNNNCh%�flN7gpJJUUUllUUY wtiti�SPp�NNpCd��fl N�p9�NNNN��Vuuuiuuuuu�u �aa�C��p�Nti�agNwd�g�Y�Y�� NU�ANNwraflimon��ll��U�➢UWBkk��k�� U (A Q) L... 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