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HomeMy WebLinkAbout05/06/2025 VB MinutesVillage of Mount Prospect Regular Meeting of the Village Board Tuesday, May 6, 2025 / 7:00 PM CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:04 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Colleen Saccotelli Absent: None 2.1. Posting of Colors by the Mount Prospect Police Department Honor Guard with Pledge of Allegiance led by Mayor Paul Hoefert 2.2. Invocation led by Mount Prospect Police and Fire Chaplain Mark Bechtold APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board/Committee of the Whole - April 15, 2025 and minutes of the Committee of the Whole meeting -April 8, 2025 Motion by Bill Grossi, second by Vincent Dante to approve the minutes of April 15, 2025: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. Mayor's Comment Mayor Hoefertwelcomed everyone present and those watching online. 4.2. REAPPOINTMENT TO BOARDS AND COMMISSIONS Mayor Hoefert presented the following reappointments: Police Pension Board: Amit Thakkar—Term to expire May 2027 Planning and Zoning Commission Chair: Joseph Donnelly —Term to expire May 2030 Finance Commission: Edward Derfler — Term to expire May 2029 Motion by Bill Grossi, seconded by Vincent Dante, to ratifythe subject reappointments: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed COMMUNICATIONS AND PETITIONS -CITIZENS TO BE HEARD Ronak McFadden Mount Prospect Resident • Asked when Wheeling Township representatives will be invited to a Village Board meeting to discuss their programs and services. Mayor Hoefert responded, stating that staff will coordinate this with the Township. Steve Za lu ksy Daily Herald • Requested the removal of item 6.2 from the consent agenda. Motion by Vincent Dante, seconded by Colleen Saccotelli, to remove item 6.2 from the consent agenda: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, and Colleen Saccotelli Nay: None Final Resolution: Motion Passed Ronak McFadden Mount Prospect resident • Requested further explanation regarding the review and release of closed session minutes. Mayor Hoefert and Village Attorney Lance Malina responded. CONSENT AGENDA Motion by Vincent Dante, second by Bill Grossi to approve the consent agenda as amended: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Item 6.2 was removed for separate discussion and vote. 6.1. List of Bills - April 9, 2025, to April 29, 2025 - $6,147,897.76 6.2. REMOVED FROM CONSENT AGENDA: A RESOLUTION REGARDING THE APPROVAL AND RELEASE OF CLOSED SESSION MINUTES Motion by Colleen Saccotelli, second by John Matuszak to approve item 6.2: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed Resolution No. 12-25 None OLD BUSINESS ADJOURN SINE DIE Motion by Bill Grossi, second by Vincent Dante to adjourn sine die: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed. Adjourned sine die at 7:20 p.m. ADMINISTERTHE OATHS OF OFFICE TO ELECTED OFFICIALS FROM THE APRIL 1, 2025 CONSOLIDATED ELECTION 9.1. Mayor Paul Wm. Hoefert -term to expire 2029 Trustee Terri Gens - term to expire 2029 Trustee John Matuszak - term to expire 2029 Trustee Elizabeth "Beth" DiPrima -term to expire 2029 Village Clerk Karen Agoranos administered the oath of office to the following: • Mayor Paul Wm. Hoefert - Full 4-year term- term to expire May 2029 • Trustee John Matuszak -Full 4-year term -term to expire May 2029 • Trustee Terri Gens - Full 4-year term - term to expire May 2029 • Trustee Elizabeth "Beth" DiPrima -Full 4-year term -term to expire May 2029 BOARD REMARKS Mayor Hoefert, alongwith Trustees Matuszak and Gens and newly elected Trustee DiPrima, each expressed gratitude for the opportunity to serve the community. Trustees Dante and Saccotelli welcomed the members to the Board. CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:30 p.m. in the Board Room at Village Hall, 50 S. Emerson St. 11.1. Roll Call Members present upon roll call by the Village Clerk: Mayor Hoefert, Trustee Vincent Dante, Trustee Beth DiPrima, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Colleen Saccotelli Absent: None Mayor Hoefert called for a brief recess at 7:35 p.m. The meeting resumed at 7:38 p.m. MAYOR'S REPORT 12.1. PROCLAMATION: Asian/Pacific American Heritage Month - May 2025 Mayor Hoefert read the proclamation into the record and presented it to Irene Shoh, Executive Director, and Yihyun Kim, Director of Community Care Programs at the Hanul Family Alliance. 12.2. PROCLAMATION: National Public Works Week May 18 - 24, 2025 Mayor Hoefert read the proclamation into the record, which Director of Public Works Sean Dorsey accepted. Mr. Dorsey invited the community to the Public Works Open House on May 17, 2025. 12.3. PROCLAMATION: Monarch Butterfly Day - May 17, 2025 Mayor Hoefert read the proclamation into the record and presented it to Jeannie Weber, president of the Mount Prospect Garden Club. COMMUNICATION AND PETITIONS-CITIZENSTO BE HEARD Pat Rubino Resident, Can Dota Ave. • Congratulated the newly elected members of the Board • Asked the Board to carefully consider any new spending in light of the two recently passed school and park district referendums that financially impact many residents Dutch DeGroot 217 S. loka • Thanked the Village for their support of the VFW's recent centennial celebration • Reminded residents of the upcoming Memorial Day celebrations that pay homage to those who made sacrifices for our country Jill Hoff 21 S. George St. Requested items 13.5 and 13.6 be removed from the consent agenda. Motion by Vincent Dante, second by Colleen Saccotelli, to remove items 13.5 and 13.6 from the consent agenda: Yea: Vincent Dante, Beth DiPrima Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed CONSENT AGENDA Motion by John Matuszak, second by Beth DiPrima to approve the amended consent agenda: Yea: Vincent Dante, Beth Di Prima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 13.1. A RESOLUTION ADOPTING THE ARTERIAL BIKE NETWORK STUDY Resolution No. 13-25 13.2. Motion to accept the Suburban Purchasing Cooperative joint bid results and authorize the purchase of one (1) Ford 350 Transit from Currie Motors for a cost not -to -exceed $43,031. 13.3. Motion to accept Sourcewelljoint purchasing agreement pricing for the purchase of three (3) Bonnell snowplows forthe upfitting of three (3) new plow/dump trucks for an amount not to exceed $57,295.50. 13.4. Motion to accept Sourcewelljoint purchasing agreement pricing for the purchase of three (3) hydraulic systems and one (1) dump bodyto up -fit three (3) Peterbilt plow/dump trucks for an amount not -to -exceed $155, 930.02. 13.5. REMOVED FROM THE CONSENTAGENDA -A RESOLUTION AUTHORIZING EXECUTION OF A GRANT OF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCT WEEKLY CAR SHOWS Removed from the consent agenda for separate discussion: Village Manager Michael Cassady acknowledged the concerns raised by community members regarding the number of trustees who are also Lions Club members. He requested the Village Attorney to provide an analysis of the issue. Village Attorney Lance Malina differentiated between general membership and Executive Board membership, stating that there is no common law conflict with Lions Club members serving on the Village Board. He also addressed concerns that the Village Board would violate the Open Meetings Act because a possible majority of a quorum would be present at Lions Club meetings and events. He noted that no member shall discuss matters relating to Village business whenever three or more members are gathered outside the confines of a Village Board meeting. No violation occurs if no Village business is discussed. Trustee Matuszak stated he has never discussed Village Business at Lions Club meetings. Trustee Grossi stated that he will recuse himself from voting on items 13.5 and 13.6 because he is the current President of the Mount Prospect Lions Club, as he has done in the past as a Lions Board member. He reminded everyone that the Lions Club is a charitable organization and that discussing politics or Village business is against the organization's bylaws. Trustee Dante stated that his volunteerism should not be questioned and that he has acted responsibly and ethically in his roles both as a Village Board member and as a member of the Lions Executive Board. Public Comment: Jill Hoff 21 S. George Street • Stated that an "appearance of conflict" exists, questioned the Village's transparency, and insinuated that some candidates ran as a slate in the recent election. Trustee DiPrima stated that her integritywas questioned during the election, and she faced false accusations of being recruited to run for office. She indicated that her recent retirement has led to increased involvement in community service groups and a desire to serve her community. The decision to run for office was her idea alone. Ronak McFadden Mount Prospect resident • Propose a smoking ban at Lions -sponsored events like the Farmers Market and Car Show. Trustee Saccotelli requested consideration and staff review of this request. Jill Friedrichs 615S. School Lions Club representative • Read a history of the Lions Club's presence, service, and contributions to Mount Prospect NickAcerenza Mount Prospect resident and Lions Club member • He stated he does not understand some residents' animosity toward the Lions Club. He noted the many charitable actions, events, and contributions to the Mount Prospect community. Motion by Colleen Saccotelli, seconded by John Matuszak, to approve item 13.5: Yea: Beth DiPrima, Terri Gens, John Matuszak, Colleen Saccotelli Nay: None Abstain: Bill Grossi and Vincent Dante Final Resolution: Motion Passed Resolution No. 14-25 13.6. A RESOLUTION AUTHORIZING EXECUTION OF GRANTOF LICENSE WITH THE MOUNT PROSPECT LIONS CLUB TO CONDUCTTHE FARMERS MARKET Motion by Colleen Saccotelli, second by John Matuszak to approve item 13.6: Yea: Beth DiPrima, Terri Gens, John Matuszak, Colleen Saccotelli Nay: None Abstain: Bill Grossi and Vincent Dante Final Resolution: Motion Passed Resolution No. 15-25 13.7. A RESOLUTION TO WAIVE THE SITE CONSTRUCTION FEES REQUIRED FOR THE DIMEO BROTHERS REDEVELOPMENT PROJECT FOR PROPERTY LOCATED AT 2400 EAST OAKTON STREET, MOUNT PROSPECT, ILLINOIS Resolution No. 16-25 NEW BUSINESS - None VILLAGE MANAGER'S REPORT 15.1. Motion to accept State contract for Palfinger grapple truckwith flatbed bodyfor an amount not to exceed $275,870. Director of Public Works Sean Dorsey presented a State contract to replace a Prentice grapple truck with a Palfinger grapple truckwith a flatbed body for an amount not to exceed $275,870.00. The Forestry and Grounds Division uses the grapple truck for trunk removal projects, maintaining planting beds and performing storm clean-up. The truck to be replaced is a 2005 International 7400. It was evaluated utilizing the department's detailed, comprehensive replacement policy. This policy uses a point -based criterion that rates each vehicle on four (4) major factors, including age, mileage, repair and maintenance costs, and the condition of body and mechanical components. A point total of eleven or above out of sixteen indicates that the vehicle should be replaced. The vehicle scored thirteen (13) points. The proposed replacement unit is a Palfinger Epsilon M13A mounted on a 2026 International HV607 truck cab and chassis. The Prentice brand is no longer in business. The proposed replacement is available for purchase utilizing State of Illinois contract pricing. This contract is publicly bid and meets the Village of Mount Prospect Purchasing Policy requirements. Mr. Dorsey answered questions from the Board. Motion by Colleen Saccotelli, second by Vincent Dante, to accept the State contract for Palfinger grapple truck with flatbed body for an amount not to exceed $275,870: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 15.2. Motion to waive the rules requiring public bidding and award a contract for a 35' tall steel clock tower with a Carillon bell system from the Verdin Company of Cincinnati, Ohio, for a cost not to exceed $259,650. Mr. Dorsey presented the proposal for purchasing a 35-foot steel clock tower to be installed at Central Gateway Plaza at the intersection of Northwest Highway and Central Road. He stated that plans for the Plaza, including the clock tower, were discussed at length at the April 8, 2025, Committee of the Whole meeting. Mr. Dorsey presented the concept drawing for the Plaza, which features a green space, improved parking, seating, and a clock tower in the center. The staff selected the Verdin Millennium Clocktower based on the consensus of the board. The clock face is large and will be clearlyvisible from the street and to train passengers. Mr. Dorsey provided answers to follow-up questions from the April8th meeting. The clock tower can be constructed with galvanized steel at an added cost of $37,000. Staff do not recommend it due to the appearance and maintenance of galvanized steel. He also indicated that the clock tower can not be powder -coated due to its size. In addition, an electronic sign can be added, but it is not recommended due to the cost and low visibility of the sign. An electronic sign would be added as an after -market solution. He stated the staff's recommendation to waive the rule requiring public bidding and accept Verdin Company of Cincinnati, Ohio's proposal for a steel clock tower for an amount not exceeding $259,650. He added that the delivery time is approximately 6 to 8 months. Board comments: • Great addition to downtown • Board consensus to not include an electronic sign • Mr. Dorsey confirmed that the clock will be backlit and will also feature lower -level landscape lighting. Public Comment: Louis Goodman 310 N. School St. • Asked if the bells will chime Mr. Dorsey stated that the Carillon bell system can be programmed to chime and times can be scheduled so it doesn't chime in the middle of the night. Eileen Kowalczyk 11 S. Maple • Asked why there was no public bidding for this purchase Mr. Dorsey explained, stating the Board has the authority to waive rules for this type of purchase. Motion by Colleen Saccotelli, second by Vincent Dante to approve the proposal from Verdin Company: Yea: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 15.3. As submitted No additional report. ANY OTHER BUSINESS Mayor Hoefert reminded that Coffee with Council is Saturday, May 10, beginning at 9:00 a.m. in the Farley Community Room at Village Hall. CLOSED SESSION Mayor Hoefert announced the need for a closed session to discuss Litigation, Land acquisition, Personnel, and/or Land Disposition. Mayor Hoefert noted that the Board will not take final action on any issue and will, therefore, return to open session solely to adjourn. Trustee Dante, seconded by Trustee Gens, motioned to convene in closed session at 9:04 p.m. Upon roll call: Ayes: Vincent Dante, Beth DiPrima, Terri Gens, Bill Grossi, John Matuszak and Colleens Saccotelli Nays: None The Board convened in the Executive Conference Room for a closed session meeting. Trustee DiPrima, seconded by Trustee Grossi, moved to adjourn the meeting. By unanimous voice vote, the May 6, 2025, adjourned at 9:39 p.m. 17.1. a. LITIGATION 5 ILCS 120/2 (c) (11) -Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, orwhen the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting b. LAND ACQUISITION 5 ILCS 120/2 (c) (5) -The purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired. c. PERSONNEL 5 ILCS 120/2 (c) (2) - Collective negotiating matters between the public bodyand its employees or their representatives, or deliberations concerning salary schedules for one or more classes or employees. d. PERSONNEL 5 ILCS 120/2 (c) (1) -The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body, including hearing testimony on a complaint lodged against an employee to determine its validity. e. DISPOSE OF LAND 5 ILCS 120/2 (c) (6) -The setting of a price for sale or lease of property owned by the public body. ADJOURNMENT Respectfully submitted, Karen M.Agoranos Village Clerk