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Home My WebLink About6.2 2nd reading of AN ORDINANCE AMENDING CHAPTER 10, “LICENSES AND PERMITS” OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS�r�.flSillY b�W{M�;bCy;ti Item Cover Page Subject 2nd reading of AN ORDINANCE AMENDING CHAPTER 10, "LICENSES AND PERMITS" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS Meeting May 20, 2025 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Fiscal Impact (Y/N) Dollar Amount Budget Source Category CONSENT AGENDA Type Ordinance Information Staff presented an ordinance amending Chapter 10, 'Licenses and Permits" for a first reading along with a draft Special Event Application Procedure at that April 15, 2025, Village Board meeting (Agenda Item Link / Meeting Video Link). The proposed ordinance establishes a Special Events section in the Village Code, allowing the Village to implement a Special Events application, application review process and permit. There is currently a lack of clear or consistent regulations related to community/special events. A standardized application and permit process for special events will help keep the Village informed of new events and the potential scope creep of existing events, allowing for better planning and budgeting. Special events require planning with consideration of an event's impact on the health, safety and welfare of those attending and impacted by the event. Most surrounding communities have special event permit processes. Events that use property owned or controlled by a municipality should, at a minimum, require hold -harmless agreements, certifications of insurance naming the Village as additionally insured, and other applicable village permits or licenses. Discussion The discussion from April 15 provided an opportunity to revise the proposed new Special Events section of the Village Code. Areas of improvement were the distinction between major and minor special events, clarity around if the village would charge for village services provided at a special event, and the process for waiver of special event permit requirements or fees. This led to several changes to the proposed ordinance and the special event permit application. In addition, there are some staff initiated changes based on further review of the ordinance and application that are highlighted below. Ordinance: The differentiation between "Major Special Event" and "Minor Special Event" generated some confusion during the first reading of the ordinance. The terms were reviewed and replaced with a single "Special Event" definition. "Special Event is a planned temporary activity or aggregation of activities, that may include but is not limited to public entertainment, food and beverage service facilities, sale of souvenirs or other merchandise, or similar activities, that is: (1) Conducted on any public property under the ownership or control of the Village; or (2) Conducted primarily outdoors on property open to the public other than upon public property under the ownership and control of the Village and which: (a) Includes activities that require the issuance of a Village license and/or liquor license; or (b) Requires Special Village Services. " The revised "Special Event" definition includes the term "Special Village Services" that it is defined as requests to close Village street(s), enhanced police and fire protection, parking requests, electrical services, and other Village services requested or required for a special event. If a proposed event does not meet the criteria in the revised description, then it by definition does not qualify as a special event. Neighborhood block parties qualify as Special Event per the definition. However, requiring residents to comply with the insurance requirements of the special events permit application is not necessarily feasible and would likely stifle these community building gatherings. Block parties do not currently require a permit. The Village's See Fix Click (Customer Response Management) app has a Block Party Request form for individuals to complete. Public Works coordinates the Block Party requests and provides barricades, if requested, with as little as 48-hour notice. It is a staff recommendation not to change this with the implementation of the Special Events Permit Application. Exemptions were added to Section 10.102 Permit Required/Exemptions and neighborhood block parties are listed as an exemption. Added a condition that Special Event Permits shall not be granted to anyone under the age of 21. Added a statement to clarify that additional permits (i.e. tent, liquor, short term merchant, etc.) may be required. This further addresses the concern raised regarding an event proposing a fireworks display as the applicant is required to submit any separate applications or license with the special event permit application. Clarifying language was added to 10.105 Application Review (C) regarding the criteria used to approve or deny a special event permit application. The criteria to evaluate remains the same from the prior draft with the added clause of, "shall include, but are not limited to". This section also now states that the Village Manager will make their determination based upon the comments and recommendations of the reviewing Village Departments and his or her discretion that the proposed event is in the best interest of the Village and its residents. The discretion is required to approve and deny because special events may have variability and potentially unique factors that are not covered by criteria listed in the code. A surety bond requirement included in a prior ordinance draft was removed and the remaining references to "bond(s)" are now also removed. Sections 10.108 Maintenance of Public Property and Payment of Costs and 10.110 Waiver were revised from "the Village Manager shall send an invoice for the Special Village Services" to "the Village Manager is authorized to send." The new language also stipulates that the cost would be related to any extraordinary difference between the total expense amount and the ordinary cost of providing public service. The Village does not intend to charge for Special Village Services unless there is an extraordinary event. The Village is authorized to invoice but invoicing is not required per the proposed code language. The Waiver request approval changed from the Village Board to the Village Manager, with the option to send to Village Board for consideration. Special Event Permit Application: Most of the fields or requirements included in the application will not be codified in the proposed ordinance. This will provide flexibility for staff to review and modify the application as needed. • The Special Event Permit Application now includes an introductory statement that suggests applicants may contact the Village for guidance or preliminary review of their proposed event prior to submitting an application. The approach would mirror how staff provide preliminary review for developments or construction projects. • Replaced the statement providing the Village to charge the organizer for staff time associated with labor and materials used for the event with the revised Ordinance language stating the Village has the authority to invoice for any extraordinary difference between the total expense amount and ordinary cost of providing public service. • Definitions for Special Event, Special Village Services, Event Manager, Special Event Permit Applicant and Event Monitors were inserted on page 2 of the application. This is for the applicant to reference if needed. • Event categories (Major & Minor Special Events) removed to mirror proposed ordinance revisions. • Added a Participating Vendor field to the Event Information section. • An Executive Officer/President Name field was added to the Organization Information section. • The Contact Person/Event Manager section was split into contact information for the Event Manager and Special Event Permit Applicant since they may not be the same individual. An address line was added for the Event Manager in case the event is not affiliated with an organization or business. The Applicant is the individual who completes the Special Event Applicant and should have the authority from the organization to complete the application. The applicant may or may not be the Event Manager or the organization's executive/president. • The signature page was revised to include Special Event Permit Applicant and Event Manager signatures. Also, the disclaimer language regarding Village expenses was replaced by the ordinance language stating the Village has the authority to invoice. • A footnote was added to the Special Event Hold Harmless Agreement to clarify that scheduled event time should include days/times needed for event set-up and clean up/breakdown. • The Requirements section, page 7 - 8, added a question asking if any amusement rides/entertainment attractions would be used at the event. Also, references to Busse Pocket Park were removed because the Village does not program or make reservations for the park. • An Event Layout section/page was added to the application. A layout of the event helps to visualize the scope of the event and potential areas of concern. • Regarding Special Village Services, staff will evaluate the need for Special Village Services, including police, fire and public works services, when reviewing a special event application. It's the intent of the Village not to charge for Special Village Services unless there is an extraordinary situation. The Village does not want to offer Special Village Services for a rate (i.e. hourly rate/flat fee) for a special event. The Village's capacity for supporting additional special events is limited. Some of the services that are considered Special Village Services could be provided by private firms for a cost, and it is not necessary for the Village to enter that market. AItprnn ivac 1. Approve an ordinance amending Chapter 10, "Licenses and Permits" of the Village Code in order to implement a Special Event Application Procedure. 2. Action at the discretion of the Village Board. Staff Recommendation Approve an ordinance amending Chapter 10, "Licenses and Permits" of the Village Code in order to implement a Special Event Application Procedure. Attachments 1. Special Event Application Final DRAFT - Markup 05.15.2025 2. Special Event Application Final DRAFT - Clean 05.20.2025 - In -Use 3. Ordinance amending the Code re Special Event Permit Applications(2036354.1) 5.15.2025 Revised - Clean 4. Ordinance amending the Code re Special Event Permit Applications(2036354.1) 5.15.2025 Revised - Markup ,�Ivrrinl Xr�i�l��s' Village of Mount Prospect SrECIAL EVENT MI I APPLICATION AI I -DUIRE ;Vhanlc volt for your inIcresl in holdow a special eW-enl in ihe. V#ll'aae of, MounI Yroslrev t. Hisi1pplicalicr, �r intends Io,lrrov role an ov en iere of the ivtre. of ar-raang: cnrenIs, approv als rind doc ainenIs ihal rvrav be required ` �- fozrmlrrolro ed eWerul Alrlrh arut» anay"Coniad the Village for a frrelcrvrnnary revre:re of'ffieir Proposed event prior to sdalrrariilow an applicalcon, 1. Please complete and submit your application, inc ludlim an.y _required appllicalions or licenses, no less than 30 business days prior to the proposed event start date, to: VILLAGE MANAGER'S OFFICE VILLAGE OF MOUNT PROSPECT 50 S. EMERSON STREET MOUNT PROSPECT, IL 60056 2-:----Com Completed applications will be forwarded to all necessary Village Departments for review, antf re:t:.d, r ned l ih.e, P PP �S' g P � Village Manager (or -designee) for final aonsnderalion :anel'nfrpar+wral'. 1 3':�b.-kV'd-alf-7(tl#E:'s`tl-tEY#V4�-FE'4:jt i-tk tkV };'Vi't#��4' EYk-ti�l'EY rtik' EY I.:.%-�-�c@'r�'i. `vt14'i'F4 1-13i-k4"st 4Yf lYt-k:rrl't4. tkhft i:'�I-Ft tEttN4 4'1k''rFsi-ff 1-Ntik'E Elt:a+#kug t;.ae..d,:r-ewt �-rll"dn fcrr-�•r:+rakd tcy tdna,,...$,r#41Ra;u;d,...M::a#u;+f�er-f�rx f#ku,r&...e'Ey#'w nElGa+tar'w' `` 4-3. The following documents will be required prior to issuance of a permit: a. A completed Hold Harmless Agreement. b. A Certificate of Insurance naming the Village of Mount Prospect as an additional insured in the amount of $1,000,000 per incident, aggregate of $2,000,000. Should further information be necessary, or if an event requires Village services, additional info may be required. -5-4. Special Event Applications are reviewed in accordance with the standards and procedures set forth in Section 10. 105 ,Appficatcon Rev iere - - of the Village Code, which can be found at rvrse re rvrodrnitrrostre ,or`s� - - Factors that will be considered include, without limitation: impact on traffic; police and fire protection; noise; and public safety. 6-.5. The Village has the anthwityr to im occ e the Special Fv enl Permit ,Applic and and the Fv ent M tnag cr for any exlraordinary difference betweeir the lolal exlrense. anrounl and ordinary cost ofgrrov idow lmblic serf rce re ness the raghl lo-charge lheoeganiE,e fo staf€ rrre asociated rea#h labor and rvrateriiak sawd in frrelraralion for o da ring he en er t. In addition, the V W e.?. a.1` R tru tzr..orgarua e may be held responsible for the costs associated with repairing any damage to public property that occurred because of the special event. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT n.t,dAX.r.+ncs Village of Mount Prospect ar,LCIAL EVENT I I' lIRMIT APPLICATION PR KAMIR ± S. eaiiall Frarant A planne'dte.�.rrYta(rr�ry actPVYty Yr_a re rt..C'rn (xh' rc.�.>I.v'iti(.-ss tI a rra inc.lcude but ....is not limited �t:o blic entertainment food ff(r(r� :,r.rl� bevera . (.,jyice ffadiXrru-e ( (r.f.. ouvenirer or other merch',ndi e, or.erim lar, D.ctjyitPe h rt isr :... Conducted -on a ny jaublic prok-Ity pro-Itunder the" own(_'rshl J l"Ar control of thf_' Vll wife' or C-c➢n acted JYX rn1)YI C.k LVtC�C.kC.krS l"Arl JYC.k JF_'.riC l"A .)f:;'YO tC.k t1f_' VAt;XGIc C.kt11eY than ur2ol JLVh lc i --L--- - Y ----- C C ----�`--- t ------ - nu.........................................................0 . C K C: slCry (._�WWruLrr_ 17.c=._cryn,roL rsd.... a..f............ A ______ Inc rude 78 tiviti Es' that re_quXrf. the i u 1nce.....gf a Vlll.eit;e' ICEs'n."+e_' and/. Y....l liquor l Ce n'.sel (:Yr i ...........................€Lcq irF.,,.�_LaL'_ce_eaI_ViI..�:).€af'....S.E=.'.r.vices. * Nrr�P.tLr rha errd L der P< g_wrtiL urr rxe_ C frcrrr:r CCtr r _ afxP Frs<rpt.. rrrWco fon FTPra r'...;crrtrrrCf Cr..r Chr FaPcrc.:k FTurCy � � Formatted: Font: Italic on Chffr.1 RY-q.frJ e,c, d Prr' Formatted: Indent: Left: 0 ,First line: 0 �Reahall villllaL Se afes ServicestarYvie.dh tt=Vlli,e n itontr, D.t.rve Formatted: Font: Italic itirl rlevent nhck �re i��iA d,_.. .. kae and the re "tae_.tiuv� level (rff' such f.-�rvices and/ r oper�.r't'Pon n(rrrrr.illy �rovi ed a�r'the� Vill�.ife�, on hick r�e�rvicec� � Formatted: Font: Italic may include butire" not limited to, any of the 'ifollowing. 'f rE.v e''f c ('k Lr Y:Es',">r �'.1 Y'('kV 1."+I ('k Yt ('k �f tD ..1.Y.Y.�C.1 CtE x...t r as h ('kr re.CYcling rECfrp �11YGItX�VSe LECfYC.E.ffC x t1(ICE1YktECfkt, rlYE��/�protection N(.Ytreplan .tltE". and a s s I 'ttince, or LV."+E (kt VfflraL7.e chicle! and/or equ pme.n:t:. ..... .. ..._ ...... Event Malnagelr �.t 11E per ('k.r)...indicated on thESaecial Eve n'tPerrltr"tknNtistrlrrY�rltstonsi le ior ...Pa:.k l.e frY irl "'if;l nF; .t1 t.ecl il.. event. Event Midn'7 e rri iy ba .IN. S��LI�.i �Verl'f ��e rrrY it'.A.tD.gllc'irY:t.:,, Special EVAI;".Int FnP".II"IITBIIt f$. ,7 ,7 II&aalnt ..... 't 1E3 JeYS(.kn VNhC.k c(.)m Jletes Find .",LVt bits a SJecial Went r2 llcat➢on on behalf.of t11f_' ..". JeClril (''VeYlt. VeYlt (iYl i..er rrYri ri1.".C.k he the JeClril V rYt t] rrYYlt J IIC(irYt. .................s 1...............................................................................t............................La...........................`.t.....a....................................................1.................a............................t........e..r.............t.........C....L�'.................n..t... Event MonIItX lr , Tl1e individuals./staff thatwill be orl rfe 'to cond LVc'ta rid sL ervl e the event THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Village of Mount Prospect SPECIAL EVENT PERMIT APPLICATION Date Application Received: ea ewt� 'kury la- are...def ih; cl:- Staff: lwt....�a t� rd4.i ;asa;t�Tt:trtir=e- Nlh1f*F'-gveciaal- ant- Afry..er-evet Ilr e', writ..-+-eelate:...the ... l ,rae-erf:a caved Ek �& .:fKA require eiqaveced public safety or adversely rtrnalracl parking or traffic. p: $mr+r9H11:aIL-e aN N dl�e e wv r e,..€due ev- w e"4e� Fy 4crr... a ° peci al-4 v erw PV ..................................... .M::ifl f)'P -S wqeiaf E- elrA EVENT INFORMATION 1. Name of Event: 2. Date(s) of Event: 3. Event Set-up begins: Event Start time: Rain Date(s): Event Dismantling ends: Event End time: 4 4. Location of Event and, if applicable, Route *Please t annpnlla 9a Q a e n,A,-I a—y422. 9t 4an,-raAttach Event Site Plan/Route Map* 5. Event Type (circle one): Other: (Please describe) 6. Event Description: I Estimated attendance: Festival/Fair Race/Walk/Bike Ride Concert/Parade # of Event_ Monitors: THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Formatted: Font: (Default) Times New Roman Formatted: Indent: Left: 0.5", No bullets or numbering *The Village ofMount Prospect may require additional monitors at our discretion. ORGANIZATION INFORMATION 8-9. Sponsoring Organization: ❑ Non-profit (if yes, attach 501(c)(3) ❑ Private business ❑ Government/public entity 9-.10. Address: 11. Phone Number: " Formatted: Font: (Default) Times New Roman 12, V,xt .dtltW t (..b.fftc.tr .l're� t4.lt:ut I'44 ott Formatted: Indent. Left: 0.5', Space After: 8 pt, Line 1 Jl0 spacing: Multiple 1.08 li, No bullets or numbering Formatted: Indent: Left: 0.5', No bullets or numbering (''ON-TAC'44W,RSOIN-4 EVENT MANAGER r1'lea� provide rnatf iple eopics ol'thi,s (rage ire inclacle contact t nnfivii:alion f mall "rnanmcrs" neho necll he on rile #le ,l'+he even 1 i. Name: ................... 44,14. A(ldress: 4215. Phone #1...(P. inall'xy): 1-3-16. Email: 14-17. Driver's License #: Phone #2: Date of Birth: THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT YES NO 2 i ..................................Has the V W t.zpt 1 R �Au �s z.cr 1k t. Sp. n al i v- mj fln-rnitApplicantever been convicted of afelony? YES NO If yes, what was the nature of the offense and the punishment or penalty assessed? THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Formatted: Numbered + Level: 1 + Numbering Style: 1, 2, 3, . + Start at: 1 + Alignment: Left + Aligned at: 0.25" + Indent at: 0.5 i State of Illinois SS. County of Cook The undersigned, being first duly sworn, an oath deposes and says that he/she has read the foregoing application and knows the contents thereof, and that the matters and things therein contained are true to the best of his/her knowledge, information, and belief. SIGNATURE of.. . ai allI yga9Imn nuiAApplicant Date i_ Jd'/g'n t/. 11)1r11a uart is not the 't cart .'Vane( er) - - - - - - - - - - - - � Formatted: Font: Italic Formatted: Font: Italic SI s all't R mul Lvent Nlaanaa�rcn ......... Date ..... ........ ....... ....... l - - - - - - - ( Formatted: Font: 11 pt 1 AGREE TIiAT,FF1➢; IIJAfrE FFArf 1E A1IT1(DI11Y TO INV��,.�liE�IECIAI*,,- Formatted:Font:(Default)Times New Roman, AllcapsI MANAGER. MAY BE E11°LD F�➢ S; :'f 9i°��IBI,➢; 1F�6_�F� TfI COSTS /��i�if Dd.'I/�FED I'Ffl numbering .........................................................................................................................................------------...............................................................------...........................................----------.......................................--------............................................................................................................................................................. R.E;:'AIRJ�JG ANY DAMAGE TO f"F...1BI.JC I�F�f..DPERIY 'Tf1AF' �:�C � R.R.➢ r.) BECAUSE OF .........................................................................................................................-----------.............---------.................................................-----........................----------........----------.............................................................................................................................................................................................. ( F'F 1➢ �rF�. C FA I., E ``�%� ,1 [Formatted: Font: (Default) Times New Roman, All caps , 'Ad J,A.:.I' K.IR I1 FD:VU -24(. 1,1,Xpf:;1"J&f1S...:.1-C',O%JNfi6.YR➢N- WITIt F1::1:.:F.&I'NI1JF Wit ::;F.::; B1-iP .F. 1,FFI�F��WFFItRE.,� RD-rFT� 44-(-.D1:.1R.IV-d-V1..i€� J- 1,P,.AF1. �➢F�:�1,hJ'F B,€�z F1:' F..1hJ4,➢ ,D....:BY414-E JIFF1A4_x1,..:VAlydAGI..` , SIGNATURE OF APPLICANT: _ rr4,r 1L-..A UW rs.MAtth E'vt_art tPcasr. dsm_r^p DATE: Formatted: Indent: First line: 0.5" J rI DF �%� .� �..F r�A F�,IF� _ 1ANAQ rER,; - - Formatted: Indent: First line: 0.5 __ ..... DAF ➢.-:;: .......................................... .................................................................................................................................................................................................._............................................................................................................................................................................................................... . THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 8 SPECIAL EVENT HOLD HARMLESS AGREEMENT (Applicant) Inconsideration of the Village of Mount Prospect ("Village") granting a Special Event Permit to operating at ("Applicant'), to allow the (`Event')', scheduled to occur on , between AM/PM and AM/PM=, at (`Location")", and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the Applicant hereby agrees as follows: Waiver and Release of Claims for Iniury The Applicant shall, and does hereby, waive, release, and relinquish all claims of every kind, known and unknown, present and future, that the Applicant may have against the Village and its officers, agents, servants, and employees, arising out of, connected with or in any way related to the Event or the Applicant's participation therein or operation thereof, or as a result of the condition, maintenance, and use of the public property involved in the Event. Indemnity and Defense The Applicant shall, and does hereby, indemnify, hold harmless, and defend the Village and its officers, agents, servants, attorneys, and employees from and against any and all claims of every kind, known and unknown, present and future, that the Applicant may have arising out of, connected with, or in any way related to the Event or the Applicant's participation therein or operation thereof, or as a result of the condition, maintenance, and use of the public property involved in the Event. The Applicant has read and fully understands this document and executes it of the Applicant's own free will and without any reservation whatsoever. Dated this day of 120 Applicant Signature Applicant Name (printed) Attest `Any Not -for -Profit Special Event, or Commercial Special Event approved by the Village. 2Schedule. and fiaics should include days/fiaic required for e\erut set upand clean up. 'If necessary, please attach additional information regarding the Location, THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT REQUIREMENTS Dr€€�reve: e w�7krve w r ag eeelrs teme d�7- Please check all relevant criteria for your event. If you check "yes" to any of the following questions, please complete the referenced additional requirement(s). The Village reserves the right to determine event requirements. YES NO QUESTION Are you requesting the closure of Village streets? Are you requesting the use of Village sidewalks? Are you requesting the use of other Village property? (parking lots/garages, Centennial Green/Village Halhdius;e Pockel Park) if yes, indicate location: Does any portion of the event take place on private property? If yes, and the applicant is not the property owner, please submit a letter of consent from the property owner, or a copy of the agreement. Are you hiring a private firm for traffic control and/or event security? If no, how will traffic and pedestrian circulation be handled? If yes, please read the section about pol ice services on Page 7 The Pillage will determine if extra duty officers are required for the special event. Will food, beverages, or merchandise be sold at the event? If yes, please read section about vendor permits on Page 7. Provide Attachment C to your participating vendors. Will tents be used at the event? If so, please read the section on tents on Page 8. Will electrical service, and/or generators be required for the event? If yes, please read section on electrical service on Page 8. Temporary Signage? Types of signage include: event promotion, liquor restrictions, parking restrictions, towing, and traffic detour. If yes, please read and complete the Temporary SignageApplication on Page 9. Applicant must provide # of signs and dimensions for each, sign text and graphics, how the signs will be secured sign location site map. Are you requesting the use of electricity iap.in 11usse Pocket ParkronCentennial Green/Melas Park? If yes, please note that service is limited to 15 amps per outlet; You must provide a list of equipment and the amps to be plugged in and the locations) with your application. Will ana usenie:iul rides/e: lei ai meiut all naclions be used al the e.W eiui:? THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT Formatted: Space Before: 6 pt, Line spacing: single 10 J.-f_.'.:F....rr.xr..{ra...af''....a.rr.lc,.scaftE.caa,. rrixs:::. YES NO QUESTIONS Will you be using speakers and sound amplification equipment? Weekdays lam — 9pm, Weekends 9am —11 pm, Never on Holidays other than the 4"'' of July Will portable toilets & handwashing stations be provided for the Event? If yes, please provide the vendor's name and contact information. Number of toilets: Number of hand wash sinks: Provide the location(s) of sanitary facilities to be provided at the event on a site map. Please note that all sanitary facilities must be removed immediately following the event. The Pillage will provide final determination if portable toilets/handwashing stations will be required. Will liquor be served? If yes, special rules and regulations govern the sale of alcohol at Special Events. Read Page 10 for guidance. Contact Executive Assistant to the Village Manager Doreen Jarosz, 847-818-5300 or djarosz@mountprospect.org Are you holding a raffle at the event? A raffle involves selling tickets or chances and is restricted by State law to non-profit organizations only. A prize drawing involves no purchase by participants, e.g. drop business card in fishbowl. If yes, a Raffle Permit is required Raffle Permit Fee is $25. Complete Attachment D.. Are you requesting barricades? (Events on private property not eligible) If yes: Delivery location: Name of contact person & phone number: Date of delivery (set up will not be provided): Read section on Page 11. Depending on number and type of barricade, you may be charged for these. Will any other public works services be needed at the event? (Events on private property not eligible) Read section on Page 11. Will garbage, recycling, and compost be produced as aresult of this event? THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 11 If yes, applicant is responsible for event -related hash collection and removal. Read section on Page 12. Will there be provisions for First Aid & Emergency Medical Services? If yes, please provide plan: At minimum, Event Manager must have cell phone to dial 911. Formatted: Left J POLICE SERVICES A minimum of one (1) extra -duty officer is required during all hours an event is open to the public at all Major Outdoor Special Events. Village staff review each application to determine the total number of extra duty officers required based on the scale of the event, event criteria, if streets are closed, etc. The applicant will be notified about the determination and scheduling. For more information, please contact Investigative Commander Kanupke , 847-870-5656 or jkanuplce((�,muuntprospect ors. How many extra -duty officer(s) to be scheduled: FIRE/EMS SERVICES The Village may require the presence of MPFD/EMS staff presence during all hours an event is open to the public at all Major Outdoor Special Events. Village staff review each application to determine the total number of extra duty MPFD/EMS staff required based on the scale of the event, event criteria, if streets are closed, etc. The applicant will be notified about the determination and scheduling. For more information, please call The Mount Prospect Fire Department at 847-870-5663 or email J1)uhill (rd.rnuu11111 ect.ar' The information below is provided to help the applicant better plan and budget for this type of expense. How many extra -duty officer(s) to be scheduled: PUBLIC WORKS SERVICES Will you be requesting any resources from the Public Works Department? Barricades: Fencing: THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 12 Signs Other: For more information, please contact 847-XXX-XXXX or XXXXXX(rd ouiitlirospcct.o L, THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 13 Please proyrole a lhavoul of' Ihe proposed cverul Vhe sfrace lrelwv nay used and.lor dr,,, eings n aly be alIached Mlh Ihe- Formatted: Justified a�pl�h ale Vhe lavodrl sh drld include iruf' r rrralr ru like Erie ernrerut flrarrr acle f' r r ad l >drre Ieruh> We. al rs fr z7akrle, - - - - - loilels R, hambv ashilw slalions slagcs, sp rlcers,gener`alors areal offier` r`eleW arul_ev erut uuforn alion.® _ _ Formatted: Font 11 pt, Not Bold THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 14 Short Term Merchant • A short terns merchant is defined as a person or business selling food, beverages, or merchandise. • The Event Manager is responsible for coordinating collection of all completed vendor permit application forms and fees. A list of all participating vendors should be submitted to the Village Manager's Office on a spreadsheet. • All participating vendors must complete a Special Event Short Terns Merchant Application (ATTACHMENT A) • Local businesses that are registered with the Village of Mount Prospect must also complete all forms but may not be charged afee. • All participating short term merchants, including local businesses, must sign the Event Inspection Checklist (ATTACHMENT C) • IMPORTANT —As mandated by law, all participating vendors are required to file paperwork on gross sales with the State of Illinois, following conclusion of the event. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 15 TENTS How many tents for the event? The tent(s) is/are to be used: as a shelter for cooking for dining entertainment How will tent(s) be secured? Dimensions? Tent rental company and contact information: Address / Phone: For tents larger than 100-square feet (or 10'x 10), a Tent Permit is required Please see Attachment C. Tents, shelters, or any other kind of covering shall not be staked to anypublic road, parking lot, sidewalk, or right-of- way. Offenders will be fined $500 per incident. ELECTRICAL GENERATORS Any event utilizinggenerators or temporary electrical is required to apply for and obtain an Electrical Permitfi-om the Building and Inspection Services Division. All electrical work must be done by licensed electrical contractors. The work will be inspected on -site by the Building Division prior to the event. It is recommended that your electrical contractor be onsite during the inspection to address issues that may arise during the inspection. Number of generators: Generator Locations (attach site map): Licensed Electrical Contractor Name: Contractor's 24-hour phone: Email: Please see Attachment Cfor the Application form. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT TEMPORARY EVENT BANNERS & SIGN APPLICATION Will you be displaying? A -frame signs # H-frame signs # Banners # Pole Signs # Dates signs will be displayed: From: Signage must be removed after the event. Dimensions How will signage be secured? Please attach a site map with signage location(s) Please attach artwork/designs forA-frame signage Dimensions How will signage be secured? Please attach a site map with signage location(s) Please attach artwork/designs for H frame signage How will signage be secured? Please attach a site map with signage location(s) Please attach artwork/designs for temporay banner Banner signs are limited to one 32-square foot banner a day for a maximum of 14 days How will signage be secured? Please attach a site map with signage location(s) Please attach ca•twork/designs for pole signage To: (14 days max.) 16 Important Warning — it is illegal to install temporary signs on the public parkways (unless you're specifically instructed to do a public alert about a race route which will impact residents). All illegal signage will be removed and disposed of by Village staff. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 17 THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 18 Moen¢ Yrcspect VILLAGE OF MOUNT PROSPECT SPECIAL EVENT LIQUOR PERMIT (ALL INFORMATION ON THIS FORM MUST BE COMPLETED IN BLACK INK, PRINTED OR TYPED AND RETURNED TO THE LIQUOR CONTROL COMMISSIONER'S OFFICE Name: Address: Phone: Website: Type: ❑ Corporation ❑ Civic Employer Identification Number (EIN) or 501C3 Number Business License Number: Does your business have a Liquor License? Name: Address: Work Phone: Cell Phone: Email: Fax: ❑ Religious ❑ Government ❑ Other: ❑ Yes ❑ No If Yes, what is your license? Name: Purpose: Location: Outdoors? ❑ Yes ❑ No Type: ❑ Civic ❑ Library ❑ Village ❑ Daily Sampling ❑ Temporary Outdoor Entertainment ❑ Promotion ($o) ($o) ($o) ($25 per day) ($o) ($25 per day) Start Date: Start Time: End Date: Type of Liquor Served: Live or Amplified Music? ❑ Beer ❑ Wine ❑ Spirits ❑ Yes ❑ No End Time: TWP99a1PEICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT F6R'b35 WID9 ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 19 1. APPLICATION DATE: Permit applications MUST be submitted at least seven (7) calendar days prior to the date of the event. 2. INSURANCE: In addition to this application, you must also submit proof of Dram Shop or Host Liability Insurance for the event. The insurance rider must specifically identify the location where the event is being held and the coverage must coincide with the dates of the event. If the event is being hosted on a liquor licensee's premises, no proof of insurance is necessary. 3. PERMIT FEE: Make you check or money order payable to the VILLAGE OF MOUNT PROSPECT and attach it to this application. 4. STATE OF ILLINOIS SPECIAL EVENT PERMIT: If an applicant is applying for a Civic Permit, then they must obtain a State of Illinois Special Event Permit after they obtain an approved Village of Mount Prospect Civic Permit. V. AFFIDAVIT 1, the undersigned applicant or authorized agent thereof, have read this application and the statements are true, complete and correct. The statements are made for the purpose of inducing the Village of Mount Prospect to issue a liquor permit for a specific event. I further understand that any misrepresentation or failure to notify the Liquor Control Commissioner of any fact requested in this application or omission of any fact pertinent to this application shall constitute good cause for the Liquor Control Commissioner to deny this permit application and/or to revoke any permit issued pursuant to this application. Signature of Applicant/Authorized Agent Titfe/Position Date OFFICIAL. USE ONLY Requirements ❑ APPROVED ❑ DENIED ❑ Insurance ❑ Fee W ❑ ti °z Signature of Local Liquor Control Commissioner Local Liquor Control Commissioner Date THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 20 TEMPORARY SPECIAL EVENT LIQUOR PERMIT A. A Village of Mount Prospect Special Event liquor permit is required for any local business selling or serving alcohol at an event. B. Temporary Special Event liquor permits may be issued on a daily basis. No event permit can be issued for more than (5) five consecutive days. C. No more than (12) such permit days shall be available to any one such organization during a year term. D. The permitee is responsible for securing any applicable State Permit. If the State liquor Commission requires a permit and it is not obtained, then the Village temporary permit shall be deemed void ab initio. It is the responsibility of the permitee to determine whether or not a State permit is needed and issuance of a Village Permit has no bearing on the issue of whether a State permit is required. E. Liquor Liability insurance must be submitted with the Special Event application and the Village of Mount Prospect named as the certificate holder. The insurance rider must specifically identify the location where the event is being held and the coverage must coincide with the dates with the dates of the event. F. Cost is $25. Per day Submit application to Village Managers Office 847-818-5300. REFUSE & RECYCLING REQUIREMENTS The ApplicantlEvent Manager is responsible for providing refuse, recycling, and composting collection services for events which generate waste that impacts the Tillage ' receptacles. For more information about temporary cans, dumpsters, and special pick-ups, please contact Republic 847-981-0091. THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 21 LIST OF ATTACHMENTS AttachmentA—Food Vendor PemiitApplication Attachment B — Event Checklist for Participating Vendors Attachment C— Tent / Generator Inspection Application Attachment D — Raffle License Application THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 22 Community Development Department Special Event Permit Application ATTACHMENT C: Tent / Generator Inspection Application A Tent Permit is REQUIRED if the tent is over 100 square feet. Submission Requirements: Along with this completed application, please submit signed rental agreement, State business license or registration, Certificate of flame resistance, liability insurance, and sketch of layout for tent. Date: Event Name: Applicant Name(s): Event Address: Applicant's Phone: Property Owner's Name(s): Property Owner's Phone: _ Property Owner's Address: Must schedule an inspection 24hrs prior to event Event Date: _Applicant's Email: Number of tents: Tents to be properly secured and certificate of flame resistance displayed. Contractor Signature: Date: GENERATORS: LICENSED ELECTRICIAN REQUIRED Date: Event Address: Contractor Name: Contractor Address: Contractor Phone: Contractor Email: Contractor's License Number: Number of Generators: Contractor Signature: Must schedule an inspection 24 hours prior to the event: • Grounding on the generator is required • Extension cords required to have GFCI & covered • Fire extinguisher required by the generator • Avoid tripping hazards with the extension cords • Provide a copy of the electrical license THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 1-AIAtAkrk VXI}µkT44'1 Village of Mount Prospect SPECIAL EVENT PERMIT APPLICATION Thank you for your interest in holding a special event in the Village of Mount Prospect. This application intends to provide an overview of the types of arrangements, approvals and documents that may be required for a proposed event. Applicants may contact the Village for a preliminary review of their proposed event prior to submitting an application. 1. Please complete and submit your application, including any required applications or licenses, no less than 30 business days prior to the proposed event start date, to: VILLAGE MANAGER'S OFFICE VILLAGE OF MOUNT PROSPECT 50 S. EMERSON STREET MOUNT PROSPECT, IL 60056 2. Completed applications will be forwarded to all necessary Village Departments for review and returned to the Village Manager (or designee) for final consideration. 3. The following documents will be required prior to issuance of a permit: a. A completed Hold Harmless Agreement. b. A Certificate of Insurance naming the Village of Mount Prospect as an additional insured in the amount of $1,000,000 per incident, aggregate of $2,000,000. c. Should further information be necessary, or if an event requires Village services, additional info may be required. 4. Special Event Applications are reviewed in accordance with the standards and procedures set forth in Section 10.105 Application Review of the Village Code, which can be found at www.mountprospect.org. Factors that will be considered include, without limitation: impact on traffic; police and fire protection; noise; and public safety. 5. The Village has the authority to invoice the Special Event Permit Applicant and the Event Manager for any extraordinary difference between the total expense amount and ordinary cost of providing public service.. In addition, the Event Manager may be held responsible for the costs associated with repairing any damage to public property that occurred because of the special event. THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 1-AIAtAkrk VXI}µkT44'1 Village of Mount Prospect SPECIAL EVENT PERMIT APPLICATION DEFINTIONS: Special Event - A planned temporary activity or aggregation of activities, that may include but is not limited to public entertainment, food and beverage service facilities, sale of souvenirs or other merchandise, or similar activities, that is: (1) Conducted on any public property under the ownership or control of the Village; or (2) Conducted primarily outdoors on property open to the public other than upon public property under the ownership and control of the Village and which: (a) Includes activities that require the issuance of a Village license and/or liquor license; or (b) Requires Special Village Services. 'Neighborhood block parties are exempt from the Special Event Application. Please complete the Block Party Request form on the Village's See Click Fix "mpDelivers" app available on r�rvvun�,mountprpsp::_rlg. Special Village Services — Services provided by the Village during an event which are in addition to, above and/or beyond the respective level of such services and/or operations normally provided by the Village, which services may include but are not limited to, any of the following: street closures, provisions of barricades, trash or recycling receptacles, parking signs, electrical services, police protection, fire/EMS protection, public works pre -planning and assistance, or use of Village vehicles and/or equipment. Event Manager — The person indicated on the Special Event Permit Application who is primarily responsible for managing a special event. Event Manager may be the Special Event Permit Applicant. Special Event Permit Applicant —The person who completes and submits a Special Event Application on behalf of the special event. Event Manager may also be the Special Event Permit Applicant. Event Monitor — The individuals/staff that will be onsite to conduct and supervise the event. THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 3 Village of Mount SPECIAL EVENT PERMIT APPLICATION EVENT INFORMATION 1. Name of Event: 2. Date(s) of Event: 3. Event Set-up begins: Event Start time: Rain Date(s): Event Dismantling ends: Event End time: Date Application Received: Staff: 4. Location of Event and, if applicable, Route *Please Complete Event Layout or Attach Site Plan/Route Map* 5. Event Type (circle one): Other: (Please describe) 6. Event Description: 7. Estimated attendance: 8. Participating Vendors: Festival/Fair Race/Walk/Bike Ride Concert/Parade # of Event Monitors: *The Village of Mount Prospect may require additional monitors at our discretion. ORGANIZATION INFORMATION 9. Sponsoring Organization: ❑ Non-profit (if yes, attach 501(c)(3) ❑ Private business 10. Address: 11. Phone Number: 12. Executive Officer/President Name: ❑ Government/public entity THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 11 EVENT MANAGER 13. Name: 14. Address: 15. Phone #1 (Primary): Phone #2: 16. Email: 17. Driver's License #: 18. Role/Position with the Organization: SPECIAL EVENT PERMIT APPLICANT Date of Birth: Complete #16 - #20 if the Special Event Permit Applicant is NOT the Event Manager 19. Name: 20. Phone #1 (Primary): 21. Email: 22. Driver's License #: 23. Role/Position with the Organization: Phone #2: Date of Birth: 24. Has a similar permit been granted by the Village or any other municipality in Illinois within the past two years? YES NO Has any Illinois municipality ever revoked, refused to issue or renew such a permit, for the Event Manager or the Special Event Permit Applicant? YES NO 25. Has the Event Manager or the Special Event Permit Applicant ever been convicted of a felony? YES NO If yes, what was the nature of the offense and the punishment or penalty assessed? THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 5 State of Illinois ) SS. County of Cook ) The undersigned, being first duly sworn, an oath deposes and says that he/she has read the foregoing application and knows the contents thereof, and that the matters and things therein contained are true to the best of his/her knowledge, information, and belief. SIGNATURE of Special Event Permit Applicant Date (Sign if Applicant is not the Event Manager) SIGNATURE of Event Manager Date I AGREE THAT THE VILLAGE HAS THE AUTHORITY TO INVOICE THE SPECIAL EVENT PERMIT APPLICANT AND THE EVENT MANAGER FOR ANY EXTRAORDINARY DIFFERENCE BETWEEN THE TOTAL EXPENSE AMOUNT AND ORDINARY COST OF PROVIDING PUBLIC SERVICE. IN ADDITION, THE EVENT MANAGER MAY BE HELD RESPONSIBLE FOR THE COSTS ASSOCIATED WITH REPAIRING ANY DAMAGE TO PUBLIC PROPERTY THAT OCCURRED BECAUSE OF THE SPECIAL EVENT. SIGNATURE OF APPLICANT: _ (Sign if Applicant is not the Event Manager) DATE: SIGNATURE OF EVENT MANAGER: �:VM THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 0 SPECIAL EVENT HOLD HARMLESS AGREEMENT kApplicant) In consideration of the Village of Mount Prospect ("Village") granting a Special Event Permit to to allow the operating at ("Event")', scheduled to occur on between AM/PM and AM/PM', at `Applicant"), ("Location")3, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the Applicant hereby agrees as follows: Waiver and Release of Claims for Injury The Applicant shall, and does hereby, waive, release, and relinquish all claims of every kind, known and unknown, present and future, that the Applicant may have against the Village and its officers, agents, servants, and employees, arising out of, connected with or in any way related to the Event or the Applicant's participation therein or operation thereof, or as a result of the condition, maintenance, and use of the public property involved in the Event. Indemnity and Defense The Applicant shall, and does hereby, indemnify, hold harmless, and defend the Village and its officers, agents, servants, attorneys, and employees from and against any and all claims of every kind, known and unknown, present and future, that the Applicant may have arising out of, connected with, or in any way related to the Event or the Applicant's participation therein or operation thereof, or as a result of the condition, maintenance, and use of the public property involved in the Event. The Applicant has read and fully understands this document and executes it of the Applicant's own free will and without any reservation whatsoever. Dated this day of , 20 Applicant Signature Applicant Name (printed) Attest 1 Any Not -for -Profit Special Event, or Commercial Special Event approved by the Village. 2 Schedule and times should include days/time required for event set-up and clean up. 3 If necessary, please attach additional information regarding the Location. THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 7 REQUIREMENTS Please check all relevant criteria for your event. If you check "yes" to any of the following questions, please complete the referenced additional requirement(s). The Village reserves the right to determine event requirements. YES NO QUESTION Are you requesting the closure of Village streets? Are you requesting the use of Village sidewalks? Are you requesting the use of other Village property? (parking lots/garages, Centennial Green/Village Hall) i ves, indicate location: Does any portion of the event take place on private property? If yes, and the applicant is not the property owner, please submit a letter of consentfrom the property owner; or a copy of the agreement. Are you hiring a private firm for traffic control and/or event security? If no, how will traffic and pedestrian circulation be handled? If yes, please read the section about police services on Page 7 ficers are re uired or the special event. The Vlla e will determine if extra duty of Will food, beverages, or merchandise be sold at the event? If yes, please read section, about vendor permits on Page 7. Provide Attachment C to your participating vendors. Will tents be used at the event? If so, please read the section on tents on Page 8. Will electrical service, and/or generators be required for the event? If yes, please read section on electrical service on Page 8. Temporary Signage? Types of signage include: event promotion, liquor restrictions, parking restrictions, towing, and traffic detour. If yes, please read and complete the Temporary Signage Application on Page 9. Applicant must provide # of signs and dimensions for each, sign text and graphics, how the signs will be secured, sign location site map. Are you requesting the use of electricity in Centennial Green/Melas Park? If yes, please note that service is limited to 15 amps per outlet; You must provide a list of equipment and the amps to be plugged in and the location(s) with your application. Will amusement rides/entertainment attractions be used at the event? if yes, indicate rides/attractions: THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 0 YES NO QUESTIONS Will you be using speakers and sound amplification equipment? Weekdays lam — 9pm, Weekends gam — 11pm, Never on Holidays other than the 4`' of July Will portable toilets & handwashing stations be provided for the Event? Ifyes, please provide the vendor's name and contact information. Number of toilets: Number of hand wash sinks: Provide the location(s) of sanitary facilities to be provided at the event on a site map. Please note that all sanitary facilities must be removed immediately following the event. The Village will provide final determination ifportable toilets/handwashing stations will be required. Will liquor be served? If yes, special rules and regulations govern the sale of alcohol at Special Events. Read Page 10 for guidance. Contact Executive Assistant to the Village Manager Doreen Jarosz, 847-818-5300 or djarosz@mountprospect.org Are you holding a raffle at the event? A raffle involves selling tickets or chances and is restricted by State law to non-profit organizations only. A prize drawing involves no purchase by participants, e.g. drop business card in fishbowl. If yes, a Raffle Permit is required. Raffle Permit Fee is $25. Complete Attachment D.. Are you requesting barricades? (Events on private property not eligible) If yes: Delivery location: Name of contact person & phone number: Date of delivery (set up will not be provided): Read section on Page 11. Depending on number and type of barricade, you may be charged for these. Will any other public works services be needed at the event? (Events on private property not eligible) Read section on Page 11. Will garbage, recycling, and compost be produced as a result of this event? If yes, applicant is responsible for event -related trash collection and removal. Read section on Page 12. Will there be provisions for First Aid & Emergency Medical Services? If yes, please provide plan. - At minimum, Event Manager must have cell phone to dial 911. THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 0 POLICE SERVICES A minimum of one (1) extra -duty officer is required during all hours an event is open to the public at all Major Outdoor Special Events. Village staff review each application to determine the total number of extra duty officers required based on the scale of the event, event criteria, if streets are closed, etc. The applicant will be notified about the determination and scheduling. For more information, please contact Investigative Commander Kanupke , 847-870-5656 or jLanupke(a),m0�untprospect.or. How many extra -duty officer(s) to be scheduled: FIRE/EMS SERVICES The Village may require the presence of MPFD/EMS staff presence during all hours an event is open to the public at all Major Outdoor Special Events. Village staff review each application to determine the total number of extra duty MPFD/EMS staff required based on the scale of the event, event criteria, if streets are closed, etc. The applicant will be notified about the detennination and scheduling. For more information, please call The Mount Prospect Fire Department at 847-870-5663 or email J D o.(r> m �> untp ro sp ed. o The information below is provided to help the applicant better plan and Midget for this type of expense. How many extra -duty officer(s) to be scheduled: PUBLIC WORKS SERVICES Will you be requesting any resources from the Public Works Department? Barricades: Fencing: Signs: Other: For more information, please contact , 847-XXX-XXXX or XXXX_XX.(ci)mount rips ect.orgip THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 10 Event Layout Please provide a layout of the proposed event. The space below may used and/or drawings may be attached with the application. The layout should include information like placement of barricades for road closures, tents, vendors, portable toilets & handwashing stations, stages, speakers, generators and other relevant event information. THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 11 Short Term Merchant • A short term merchant is defined as a person or business selling food, beverages, or merchandise. • The Event Manager is responsible for coordinating collection of all completed vendor permit application forms and fees. A list of all participating vendors should be submitted to the Village Manager's Office on a spreadsheet. • All participating vendors must complete a Special Event Short Term Merchant Application (ATTACHMENT A) • Local businesses that are registered with the Village of Mount Prospect must also complete all forms but may not be charged a fee. • All participating short term merchants, including local businesses, must sign the Event Inspection Checklist (ATTACHMENT C) • IMPORTANT —As mandated bylaw, all participating vendors are required to file paperwork on gross sales with the State of Illinois, following conclusion of the event. THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 12 How many tents for the event? The tent(s) is/are to be used: as a shelter How will tent(s) be secured? Dimensions? Tent rental company and contact information: Address / Phone: TENTS for cooking for dining entertainment For tents larger than 100-square feet (or 10'x 10'), a Tent Permit is required. Please see Attachment C. Tents, shelters, or any other kind of covering shall not be staked to any public road, parking lot, sidewalk, or right-of- way. Offenders will be fined $500 per incident. ELECTRICAL GENERATORS Any event utilizing generators or temporary electrical is required to apply for and obtain an Electrical Permit from the Building and Inspection Services Division. All electrical work must be done by licensed electrical contractors. The work will be inspected on -site by the Building Division prior to the event. It is recommended that your electrical contractor be onsite during the inspection to address issues that may arise during the inspection. Number of generators: Generator Locations (attach site map): Licensed Electrical Contractor Name: Contractor's 24-hour phone: Email: Please see Attachment C for the Application form. THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 13 TEMPORARY EVENT BANNERS & SIGN APPLICATION Will you be displaying? A -frame signs # H-frame signs Banners Pole Signs M Dimensions How will signage be secured? Please attach a site map with signage location(s) Please attach artwork/designs forA-frrame signage Dimensions How will signage be secured? Please attach a site map with signage location(s) Please attach artwork/designs for H fName signage Dimensions How will signage be secured? Please attach a site map with signage location(s) Please attach artwork/designs for temporary banner Banner signs are limited to one 32-square foot banner a day for a maximum of 14 days # Dimensions How will signage be secured? Please attach a site map with signage location(s) Please attach artwork/designs for pole signage Dates signs will be displayed: From: To: Signage must be removed after the event. (14 days max.) Important Warning — it is illegal to install temporary signs on the public parkways (unless you're specifically instructed to do a public alert about a race route which will impact residents). All illegal signage will be removed and disposed of by Village staff. THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 14 TEMPORARY SPECIAL EVENT LIQUOR PERMIT A. A Village of Mount Prospect Special Event liquor permit is required for any local business selling or serving alcohol at an event. B. Temporary Special Event liquor permits may be issued on a daily basis. No event permit can be issued for more than (5) five consecutive days. C. No more than (12) such permit days shall be available to any one such organization during a year term. D. The permitee is responsible for securing any applicable State Permit. If the State liquor Commission requires a permit and it is not obtained, then the Village temporary permit shall be deemed void ab initio. It is the responsibility of the permitee to determine whether or not a State permit is needed and issuance of a Village Permit has no bearing on the issue of whether a State permit is required. E. Liquor Liability insurance must be submitted with the Special Event application and the Village of Mount Prospect named as the certificate holder. The insurance rider must specifically identify the location where the event is being held and the coverage must coincide with the dates with the dates of the event. F. Cost is $25. Per day Submit application to Village Managers Office 847-818-5300. REFUSE & RECYCLING REQUIREMENTS The Applicant/Event Manager is responsible for providing refuse, recycling, and composting collection services for events which generate waste that impacts the Village ' receptacles. For more information about temporary cans, dumpsters, and special pick-ups, please contact Republic 847-981-0091. THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 15 LIST OF ATTACHMENTS Attachment A— Short Term Merchant Application Attachment B — Event Checklist for Participating Short Term Merchants Attachment C— Food Merchant Addendum Attachment D — Tent/ Generator Inspection Application Attachment E — State of Illinois Special Event Liquor License Attachment F— Special Event Liquor Permit Attachment G — Raffle License Application THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 16 ATTACHMENT A: SHORT TERM MERCHANT APPLICATION Annual license for vendors, peddlers, and itinerant merchants 1. Vendor Name/Names: 2. Date of Birth (attach copy of license or State ID): Vendor Business Name: 4. Vendor Business Address: Mailing Address if different from above: 6. Business Phone Number: 7. Business Email Address: 8. Nature and kind of business conducted (if selling food products, attach Temporary Food Event Application): 9. Location where goods are to be sold: 10. Illinois Sales Tax Number: 11. Please list all vehicles, including state and license plate number to be used in conjunction with this vendor permit: 12. Please list all addresses (other than permanent place of business) where the applicant conducted a transient business within the last 6 months: *Please attach a Certificate of Insurance naming the Village of Mount Prospect as an additional insured in the sum of $1,000,000 per incident, $2,000,000 aggregate* The undersigned acknowledges and agrees that they are familiar with, have read and reviewed, and understand, all laws and regulations applicable to this application and the requested license, including, without limitation, the Village Code. The undersigned further agrees that the applicant complies with any and all eligibility requirements for the requested license, and that the applicant will comply with all applicable laws and regulations with respect to the requested license. Dated this day of 120 Vendor Signature THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 17 ATTACHMENT B: VENDOR CHECKLIST THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 18 ATTACHMENT C: FOOD VENDOR ADDENDUM In addition to the information submitted with Attachments A and B, please submit the following (you do not have to submit Health Permit, Business License, and food inspection report if your business operated within the Village of Mount Prospect): Most recent Health Permit and Business License from the community that your business operates in :1 Most recent food inspection report from the community that your business operates in :1 Cottage Food License (if applicable) :1 Certified Food Protection Manager (CFPM) certificate if preparing or serving open foods Failure to maintain all potentially hazardous foods at proper temperature (less than 41 degrees or more than 135 degrees) will result in their immediate disposal. I agree to abide by the rules and regulations established for this event. Owner's signature (Required) Date Please do not hesitate to contact the Environmental Health Division with any questions (847) 818-5292. TEMPORARY FOOD OPERATOR MENU REQUIREMENTS All potentially hazardous foods (including, but not limited to, most animal products, sliced melons, cooked starches) must be stored at temperatures outside of the Danger Zone (41°F - 135°F). A calibrated thermometer is required to monitor temperatures often at the event. Indicate below all temperature control measures you will use to keep potentially hazardous foods either below 41°F or above 135°F. Specify how many units and sources of power (electric, generator, propane, freezer packs). Identify which food items correspond to each category. Cold Holding Cookinz Hot Holdinz :1 Refrigerator :1 Oven :1 Oven :1 Refrigerated Truck :1 Wok :1 Steam Table Freezer -1 Stove -1 Gas Grill Oven :1 Dry Ice :1 Roaster Oven :1 Stove :1 Ice Chest :1 Fryer :1 Chafing Dish :1 Other :1 Gas Grill :1 Other Other Note: STERNO is not acceptable as a heating source THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 19 Food / Beverages List all foods and beverages you will serve at the event. Only items listed will be approved for service. Any changes must be approved by the Village of Mount Prospect before the event. Food / Beverage Item Where Purchased — Preparation / Transportation / Holding Procedures Source Example: Salad Mix Restaurant (Joe's Pizza) Prepared at restaurant, kept on ice and in refrigeration onsite Example: Hamburger Retail Store (Walmart) Frozen meat, kept in reach in freezer patties THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 20 Temporary Food Vendor Checklist Use this list as a guide to assure you are prepared for the event and an inspection. Items on the list are required to be onsite and set up prior to opening your booth to sales. 1. Check the amount of power that you will need to adequately operate all of your equipment and lighting (# of AMPS) and verify with the event organizer that sufficient power is provided. 2. A rented portable toilet with hand sink is recommended for hand washing, but other methods can be used. You must provide adequate amount of warm water, pump style hand soap, paper towels, and a catch bucket for wastewater. A tent/overhead covering must be provided to protect food service areas. Grills/cooking equipment should not be under the tent. 4. All food and non-food items must be stored 6" off the ground on pallets, tables, or dunnage racks. 5. Dish washing onsite is not required. Provide enough extra clean utensils to get through the duration of the event. 6. Provide sanitizer wipe buckets or spray bottles to keep tables clean and sanitized. Also, provide chemical test kits to verify concentration. 7. Provide lidded garbage cans. Cardboard boxes are not approved. 8. Clean aprons, shirts, hats, and adequate hair restraints are required for all booth workers. 9. A food probe thermometer is required for all food handling tasks. 10. Single use disposable gloves are required for all food handling tasks. 11. Ground covering shall be made of concrete, wood, asphalt, duckboards, or platforms. 12. Dispensers for condiments (individual packets, pump dispensers, or squeeze bottles and lidded containers for condiments such as onions, relish, etc.) 13. Eating utensils must be dispensed properly and organized to avoid hand contact. Individual sealed utensils are best. 14. Brooms, oil dry, etc. for booth cleanup at the end of the event. 15. Containers to transport, store, and remove used charcoal and fryer grease. 16. Water must be obtained from an approved source and be run through a food grade hose to your booth. 17. Mechanical refrigeration / freezers must be provided for cold holding potentially hazardous foods at a temperature of 41 °F or below. Please contact the sanitarian to determine what foods are not permitted on ice. 18. Electric or propane fired equipment must be provided for hot holding potentially hazardous foods at 135°F or above. STERNOS ARE NOT APPROVED OUTDOORS. 19. If you are transporting hot food, it must be reheated to 165°F rapidly, if it does not arrive at 135°F or above to the event. 20. USE YOUR THERMOMETER TO CHECK FOOD TEMPERATURES OFTEN. 21. Leftover foods must be discarded at the end of each day and shall not be reserved during subsequent days of the event. THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 21 Temporary Hand Washing Set -Up WC, •ee Flowing )igot >oap Each temporary hand washing set-up for food service employees must be provided with: ❑ A container of clean water with a free flowing spigot ❑ A wastewater discard bucket ❑ Liquid, dispensed hand soap ❑ Paper towels ❑ Wastepaper basket THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT zz Booth Layout Information Indicate all food service equipment, including mechanical cold and hot holding units, cooking equipment, hand washing facilities, dish washing facilities, sneeze guards, sanitizer, potable water supply, garbage cans, racks or pallets for food and single service storage, electrical source, gas cylinders, fire extinguishers, and insect fans. TH SAMPLE Front, customer service area Service Table Condiments in Squeeze Bottles Utensil Sink Gas Table or Grill drainboard For dishes Trash Gas Table Fryer Soap Hand Ice & Cooler- Pallets for Paper Sink Drinks refrigerated food Dry Storage towels PROVIDE DRAWING OF BOOTH IN BOX BELOW HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 23 Guidelines for Temporary Food Events and Farmers' Markets • Limit foods to the least potentially hazardous, such as frankfurters and hamburgers, prepackaged chips, and snack foods from approved sources. If other foods are to be served, contact your health inspector. Minimize onsite preparation. • Mechanical refrigeration is strongly recommended to be available for potentially hazardous foods. Ice coolers must be approved by Health authority. Store cold foods at 41 degrees or lower. If foods are kept hot in a steam table or by other means, they must be 135 degrees or higher. Foods must be transported and received onsite at the proper temperatures. • Protect foods by use of sneeze guards, display counters, tents, storage trucks, locking refrigerators, etc. Flooring or hard surfaces are strongly recommended. All pre -packaged items must be properly labeled. 0 Store cleaners, bleach, and other toxics away from the food preparation and food storage areas. • Condiments must be served prepackaged or with hand pumps or squeeze bottles. • Use bagged ice from an approved source. Use ice scoops for dispensing. Cover ice in ice storage bins. • Don't eat or smoke in the food preparation area. 0 Use aprons, hats, or effective hair restraints. Remove aprons when using restroom facilities. • Provide hand -washing facilities: provide a jug or container of water with a tap, liquid hand soap, paper hand towels, refuse container, and a bucket to catch wastewater. This must be set up prior to any food preparation. • Provide a sufficient number of lined garbage containers, preferably covered to minimize insect activity. • Provide an approved method of utensil washing (wash, rinse, sanitize). Three large buckets with wash water, rinse, and sanitizer are acceptable. Use test strips to check sanitizing agent. Use single service items only, such as plastic knives, forks, and spoons, paper napkins, paper plates, cups, etc. • Wiping cloths must be stored in a sanitizing solution (% ounce of household bleach per gallon of water) and must be used for wiping non-food contact surfaces of equipment. A separate bucket of bleach sanitizer must be used for food contact surfaces of equipment and utensils. • Provide an adequate number of restrooms conveniently located throughout the event area. • Fans are recommended for flying insect control in areas where food is being cut, prepared, or assembled. THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 24 Guidelines for Temporary Food Events and Farmers' Markets 0 Store food and food supplies off the ground or pavement. • A food grade hose is required for all temporary potable water connections. Provide vacuum breakers on hose bibs for water. • Do not dispose of liquid waste on the ground. Capture waste and return to facility for proper disposal in a sink. • Honey, maple syrup, apple cider, fruit and vegetable juices, and herb vinegars shall be made in an inspected facility. • Baked goods shall be prepared in an inspected facility. Potentially hazardous baked goods (i.e. cream or custard filled items, egg -based or custard pies, etc.) shall be transported and held at or below 41 degrees at all times. • Raw or milk cheeses may be sold if made in a licensed dairy plant and aged over 60 days. • Meats and poultry must bear U.S.D.A. and/or the State of Illinois inspection label or stamp. Seafood must come from a verified source with a bill of lading. THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 25 ATTACHMENT D: Tent / Generator Inspection Application A Tent Permit is REQUIRED if the tent is over 100 square feet. Submission Requirements: Along with this completed application, please submit signed rental agreement, State business license or registration, Certificate of flame resistance, liability insurance, and sketch of layout for tent. Date Applicant Name(s): Event Address: Applicant's Phone: Property Owner's Name(s): Property Owner's Phone: _ Property Owner's Address: Number of tents: Contractor Signature: Event Name: Must schedule an inspection 24hrs prior to event Event Date: Applicant's Email: Tents to be properly secured and certificate of flame resistance displayed. Date: GENERATORS: LICENSED ELECTRICIAN REQUIRED Date: Event Address: Contractor Name: Contractor Address: Contractor Phone: Contractor Email: Contractor's License Number: Number of Generators: Contractor Signature: Must schedule an inspection 24 hours prior to the event: • Grounding on the generator is required • Extension cords required to have GFCI & covered • Fire extinguisher required by the generator • Avoid tripping hazards with the extension cords • Provide a copy of the electrical license THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 26 ATTACHMENT E: STATE OF ILLINOIS LIQUOR LICENSING State liquor licensing information and applications can be found at the links provided below. A copy of the state -provided liquor license must be provided prior to the event for liquor to be present. APPLICATION FOR STATE OF ILLINOIS SPECIAL USE PERMIT LIQUOR LICENSE it lecttiondocumrmts/s ecial ��se er�nit. dE) APPLICATION FOR STATE OF ILLINOIS SPECIAL EVENT RETAILER'S LIQUOR LICENSE (NOT -FOR -PROFIT) ( t y://ilcc.illinois. =ov/content/darn/soi/� rr�/w ls/ilcc/sit.ecoil ectiondocuments/s eci l..oyent.retailer li uor liccnsc..nt ,..p d [) THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT v ATTACHMENT F: SPECIAL EVENT LIQUOR PERMIT Mourn Prospect VILLAGE OF MOUNT PROSPECT SPECIAL EVENT LIQUOR PERMIT (ALL INFORMATION ON THIS FORM MUST BE COMPLETED IN BLACK INK, PRINTED OR TYPED AND RETURNED TO THE LIQUOR CONTROL COMMISSIONER'S OFFICE Name: Address: Phone: Fax: Website: Type: ❑ Corporation ❑ Civic ❑ Religious ❑ Government ❑ Other: Employer Identification Number (EIN) or 501C3 Number Business License Number: Does your business have a Liquor License? ❑ Yes ❑ No If Yes, what is your license? Name: Address: Work Phone: Cell Phone: Email: Name: Purpose: Location: Outdoors? ❑ Yes ❑ No Type: ❑ Civic ❑ Library ❑ Village ❑ Daily Sampling ❑ Temporary Outdoor Entertainment ❑ Promotion ($0) ($0) ($0) ($25 per day) ($0) ($25 per day) Start Date: Start Time: End Date: End Time: Type of Liquor Served: ❑ Beer ❑ Wine ❑ Spirits Live or Amplified Music? ❑ Yes ❑ No THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 2s 1. APPLICATION DATE: Permit applications MUST be submitted at least seven (7) calendar days prior to the date of the event. 2. INSURANCE: In addition to this application, you must also submit proof of Dram Shop or Host Liability Insurance for the event. The insurance rider must specifically identify the location where the event is being held and the coverage must coincide with the dates of the event. If the event is being hosted on a liquor licensee's premises, no proof of insurance is necessary. 3. PERMIT FEE: Make you check or money order payable to the VILLAGE OF MOUNT PROSPECT and attach it to this application. 4. STATE OF ILLINOIS SPECIAL EVENT PERMIT: If an applicant is applying for a Civic Permit, then they must obtain a State of Illinois Special Event Permit after they obtain an approved Village of Mount Prospect Civic Permit. 1, the undersigned applicant or authorized agent thereof, have read this application and the statements are true, complete and correct. The statements are made for the purpose of inducing the Village of Mount Prospect to issue a liquor permit for a specific event. I further understand that any misrepresentation or failure to notify the Liquor Control Commissioner of any fact requested in this application or omission of any fact pertinent to this application shall constitute good cause for the Liquor Control Commissioner to deny this permit application and/or to revoke any permit issued pursuant to this application. Signature of Applicant/Authorized Agent Title/Position Date OFFICIAL USE ONLY Requirements ❑ APPROVED ❑ DENIED ❑ Insurance ❑ Fee W ❑ O z Signature of Local Liquor Control Commissioner Local Liquor Control Commissioner Date THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 29 APPENDIX G: APPLICATION FOR NONPROFIT RAFFLE 11 I APPLICATION DATE 1. APPLICANT Name of Organization, Address of Organization: City, State and ZIP code: Business Phone: Corporation Name (if applicable): State and Date of moor oration: Name and addresses of officers and directors of applicant if applicable): Name Title Address Name and addresses of all perso s with a proprietary, equitable or credft interest in the applicant if applicable): Name Address Name raffle managev Address Town: Zip: Cell Phone Number: E-Mail: Date during which raffle chances will be sold or issued From., to Cost of each chance: What is being raffled and approximate value: (Attach additional sheet if needed1. 2. Areas which raffle chances will be sold or issued: 1. 2. 3. Winning chance to be determined at the following location: Address: I On the day of and the hour of I THIS APPLICATION FORM IS NOT YET FINALIZED, HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN ADVANCE OF FINAL APPROVAL AS A COURTESY APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT 30 PLEASE PROVIDE THE FOLLOWING F-OR UCEINSETO ISSUE OR SELL CHAINCIES UP TO 12 IDAYS 1. Application needs to be submitted 14 days prior to the first sale of raffle chances, 2. Apl fee $25,00 made out to the Village of Mount Prospect 3, Fidelity Bond of $1000,00 as required by SecA 1.3004l of the ViRage Code of Mount Prospect 4, Notarized signature or) sworn of of organization Officer or Member 5, Evidence of lie Organization not for profit status, Federal and State tax exempt certificate or acknoydedgernent, FOt R IL.l TO ISSUE OR SELL CHANCES UP TO, BUT NO MORE THAN 5,4 WEEKS 1. Additional application needs to be subrnifted seven (7) days prior to the second found of tickets sold or the 121 "1 day of sate Z Application fee $25,0.00 made out to the Village otMount Prospect 2 l Bond of $5000,00 as re wired by Sec, 1 1.3004B.7 of the Village Code Of l Prospect 3 Notarized signature on sworn affidavft of Organization Officer or Member 4 Evidence of the Organization not fof profit status, l and State tax exerript certificate or acknoMedgernent AFFIDAVIT State of [Illinois) County of Cook) SS The undersigned, being dully sworn on oath, states that the above information is true and correct to the best of his/her knowledge and b,el let, the applicant is a not -for -profit organization, that has been in existence oontinuousi y for a period of 5 years immediately to the submission of this application, that during that entire five year period it has had a bona fide membership engaged In carrying out its objectives and, that it is not ineligible for a l under section 3(5) of An, Act to provide for licensing and regulating certain games of the State of Illinois as It may be amended from time to time. SUBSCRIBED and sworn to Before me this day Of 20-Signature Notary Public (Notary Seal) THIS ArrLILM I ibiv rLinivi 6 ivbi TE5 rtiV/iLIz-ELJ, r7LjvvcvcA, 11 6 DEi1v6 PALiviDEL/ ib tric Art-LIUM IV I I-LJ15 LJ.3E I IV ADVANCE OF FINAL APPROVAL AS A COURTESY APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT PRESENTLY LISTED IN THIS DRAFT ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 10, "LICENSES AND PERMITS" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS- Section 1: Chapter 10, "Licenses and Permits" of the Mount Prospect Village Code shall be amended as follows: "ARTICLE I: SPECIAL EVENTS. 10.101: DEFINTITIONS A. "Special Event" is a planned temporary activity or aggregation of activities, that may include but is not limited to public entertainment, food and beverage service facilities, sale of souvenirs or other merchandise, or similar activities, that is: (1) Conducted on any public property under the ownership or control of the Village; or (2) Conducted primarily outdoors on property open to the public other than upon public property under the ownership and control of the Village and which: (a) Includes activities that require the issuance of a Village license and/or liquor license; or (b) Requires Special Village Services. C. "Special Village Services" are services provided by the Village during an event which are in addition to, above and/or beyond the respective level of such services and/or operations normally provided by the Village, which services may include, but are not limited to, any of the following: street closures, provisions of barricades, 1 trash or recycling receptacles, parking signs, electrical services, police protection, fire/EMS protection, public works pre -planning and assistance, or use of Village vehicles and/or equipment. D. "Special Event Permit" is a permit issued by the Village of Mount Prospect for a Special Event to occur within the corporate limits of the Village. E. "Event Manager" is the person indicated on the Special Event Permit Application who is primarily responsible for managing a special event. F. "Special Event Permit Applicant" is the person who completes and submits a Special Event Application to the Village Manager (or designee) on behalf of a special event. 10.102: PERMIT REQUIRED/EXEMPTIONS: A. No person, organization or other entity may conduct a special event within the corporate limits of the Village of Mount Prospect unless a Special Event Permit has been issued pursuant to this Article. No permit shall be granted to any person under the age of twenty-one. Additional permits, including, but not limited to, tent permit, special event liquor license, and temporary food permit, may be required. B. Events that close a Village street as a neighborhood block party intended for residents for the block, their family members and close friends and is not intended to be open to the general public, shall not be considered a Special Event. 10.103: PERMIT APPLICATION: A. Not less than 30 business days prior to when the proposed special event is scheduled to start, the Special Event Permit Applicant shall complete and submit 2 a written application for a special event permit to the Village Manager (or designee) on the application forms provided by the Village. B. The Special Event Permit Application requires the following documents be provided before the Village issues a permit- (1) A completed Hold Harmless Agreement (provided by the Village), where the Special Event Permit Applicant agrees to: (a) Waive, release and relinquish all claims for injury against the Village and its officers, agents, servants, and employees, arising out of the participation therein or operation thereof the special event; and (b) Indemnify, hold harmless and defend the Village of Mount Prospect and its officers, agents, servants, attorneys and employees from and against claims that arise out of the participation in or operation of the special event. (2) A Certificate of Insurance naming the Village of Mount Prospect as an additional insured in the amount of $1,000,000.00 per incident, aggregate of $2,000,000.00. C. Additional Applications. If a special event includes activities for which a separate application or license is required, the applications and fees for those licenses shall be filed with the application for a special event. D. A sworn affidavit that all information provided on the application is complete and truthful. 10.104: SALE OF ALCOHOLIC LIQUOR. No alcoholic liquor shall be sold at a special event unless in strict compliance with the applicable provisions of Chapter 13, "Alcoholic Liquors," of the Mount Prospect Village 3 Code. Person, organizations and other entities seeking to have alcoholic liquor sold at a special event must secure a special event license pursuant to Chapter 13, Article II, "Licensing for Regulated Service," section 13.204.1(D)(2)(B). 10.105: APPLICATION REVIEW A. All competed special event permit applications, along with all applicable additional applications shall be submitted to the Village Manager (or designee) thirty (30) business days prior to a special event. B. The Village Manager (or designee) shall have applicable Village Departments review the special event permit application, along with any additional applications, and provide written recommendations on whether the application should be issued or not. Factors Village Departments shall consider in reviewing special applications shall include, but not be limited to: impact on traffic, police and fire protection, noise, and public safety. Additionally, the reviewing departments shall consider any Village Code provisions that apply to unique circumstances posed by a special event permit application. After conducting a review of a special event permit application, the Village Departments shall submit comments and recommendations to the Village Manager (or designee) who shall decide whether to approve or deny a special event permit application. C. The Village Manager (or designee) shall make his or her decision to approve or deny a special event permit application, based upon comments and recommendations of the reviewing Village Departments and his or her discretion that the proposed event is in the best interest of the Village and its residents. The 2 criteria the Village Manager (or designee) uses in making the determination shall include, but are not limited to, the following- (1) All the requirements of the application have been met, the application is complete, and the information contained in the application is true and correct. (2) The Special Event Permit Applicant and the Event Manager have not been convicted of a felony. (3) The Special Event Permit Applicant, the Event Manager, and/or the sponsoring organization is not delinquent in payment to the Village of any tax or payment required by the Village Code. (4) The proposed special event will not substantially or unnecessarily interfere with traffic in the area. (5) There are available at the time of the special event sufficient law enforcement personnel to police and protect lawful participants as well as any spectators. (6) The concentration of police and firefighters required at the special event will not prevent proper fire and police protection or ambulance service to the Village. (7) The special event is not being conducted for an unlawful purposes. (8) The special event will not subject the surrounding neighborhood to excessive noise, littering or parking difficulties given the neighborhood character. 5 (9) The special event will not conflict with any other special event previously scheduled. (10) The special event will not require additional Village services that cannot be reasonably made available. (11) Any special event signage will not create an undue hazard to pedestrian or vehicular traffic and will not threaten the health, safety and general welfare of the public. (12) The scope of the special event would exceed the Village's personnel and/or financial capacity. D. The Village Manager (or designee) shall approve or disapprove a special event permit application within fourteen (14) business days of its receipt. The Special Event Pemit Applicant shall be provided with a written copy of the findings made on the application. E. If the Village Manager (or designee) disapproves of a special event permit application, he or she shall, within three (3) business days of the denial, provide the Special Event Permit Applicant by personal service or by mail, with the reasons for denying the permit. An applicant whose special event permit application has been denied shall have five (5) business days after receiving the reasons for permit application denial to appeal the application decision to the Village Board. The appeal shall be in writing and filed with the Village Clerk. The Village Manager (or designee) shall set a time and place for a hearing of the Special Event Permit Applicant's appeal with the notice of the hearing given to the applicant by mail. The conduct of the appeal hearing shall include the following- 0 (1) The Special Event Permit Applicant shall have the right to representation at the hearing by counsel; (2) At the hearing, all interested persons, including the Special Event Permit Applicant, community residents and representatives of community groups, shall be given an opportunity to be heard; (3) The Village Board shall accept any relevant written testimony or documentation concerning the proposed special event; and (4) The Village Board shall make a decision on the appeal with a written order within five (5) business days and the decision will be final. 10.106: ISSUANCE OF A SPECIAL EVENT PERMIT. A. When a special event permit application is approved and issued, the Special Event Permit Applicant shall pay in advance all of the estimated costs and other required fees and make all the required insurance deposits. (1) The Special Event Permit Applicant must provide the Village Manager (or designee) with the necessary policy or policies of insurance from an insurance company acceptable to the Village Attorney and that protect the Village from all potential liability arising from the operation of the special event. Each insurance policy must include a provision that it shall not be subject to cancellation, reduction in amounts of its liabilities, or to other material changes until notice has been received by the Village Manager (or designee) not less than 60 days prior to any such cancellation or policy change. (2) Insurance required for a special event shall remain in full force and effect for the duration of the permit. Failure to maintain required insurance during the permit period shall result in an automatic revocation of the special event permit. The "permit period" for purposes of insurance coverage shall include the duration of the special event as well as the time required prior to the special event for setup and the time after the special event during which the public property involved shall be cleared and restored to the condition it was in before the special event. B. All special events shall be subject to inspections by authorized Village personnel to ensure compliance with applicable Village Code provisions. 10.107: NON -TRANSFERABILITY AND TERM OF SPECIAL EVENT PERMIT. A. No special event permit issued by the Village shall be transferred, assigned or used by any person other than the one to whom it is issued, or at any location other than the one for which it is issued. B. No special event conducted pursuant to a permit issued by the Village shall continue for more than seven (7) consecutive days. 10.108: MAINTENANCE OF PUBLIC PROPERTY AND PAYMENT OF COSTS. A. During a special event, the Event Manager shall keep any public property affected by the event clean and free from paper, debris, or refuse, and at the end of the special event, the Event Manager shall cause the removal all materials and equipment and clean the affected public property, including any public street(s) and sidewalk(s). If public property is damaged as a result of the special event, the M Event Manager shall ensure it is repaired and restored to the condition it was in prior to the special event with approval from the Village. B. Following the special event, each Village Department that provided special services shall send to the Village Manager (or designee) a statement of the costs for its services. The Village Manager (or designee) shall total the costs and is authorized to send an invoice to the Special Event Permit Applicant and the Event Managerfor any extraordinary difference between the total expense amount and ordinary cost of providing public service. 10.109: EMERGENCY VEHICLE ACCESS. When a special event permit includes a public street closure, a clear path of not less than ten feet must be maintained on the street for passage of emergency vehicles. i DX `IIARY1_11v =1:A Upon request of the Special Event Permit Applicant or a sponsoring organization, the Village Manager may waive any or all of the special event permit requirements, including fees and costs for Village special services or, in their discretion, send to the Village Board for consideration. 10.111: PERMIT REVOCATION. A. The Village Manager (or designee) may at any time revoke a special event permit if the operation of the special event violates any applicable Village Code provision(s), any applicable law or, if in the judgement of the Village Manager (or designee), in consultation with other department directors as necessary, permit revocation is necessary to preserve public health and/or safety. Additionally, a special event permit may be revoked if; 9 (1) It is determined the special event permit application contains any false, fraudulent or misleading material statement; or (2) The Special Event Permit Applicant, and/or the Event Manager made any false, fraudulent or misleading material statement(s), or has been convicted of perpetrating a fraud upon any person, regardless of whether the fraud was perpetuated during the course of conducting any business in the Village; or, the Special Event Permit Applicant, and/or Event Manager has committed a felony; or (3). The Special Event Permit Applicant and/or the Event Manager has conducted any activities directly related to his or her business in the Village in an unlawful manner or in such manner that constitutes a breach of the peace or threatens the public health, safety or general welfare. B. A special event permit shall automatically be revoked whenever the required insurance for the event terminates. D. Except for the automatic revocation of a special event permit due to insurance termination, the special event permittee shall receive written notice of permit revocation with the reasons for the revocation either by personal service or by mail. E. When necessary to prevent an eminent threat to public health or safety, the Village Manager (or designee) shall order the Special Event Permit Applicant or the Event Manager to immediately cease the operation of the special event. 10 ADOPTED this day of , 2025, pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: APPROVED by me this day of , 2025, and attested to by the Village Clerk this same day. ATTEST: Karen Agoranos, Village Clerk 11 Mayor Paul Wm. Hoefert ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 10, "LICENSES AND PERMITS" OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOUNT PROSPECT, ILLINOIS: Section 1: Chapter 10, "Licenses and Permits" of the Mount Prospect Village Code shall be amended as follows: "ARTICLE I: SPECIAL EVENTS. 10.101: DEFINTITIONS A. "Major Special Event" is arty -eventaarnd ten'r bol ary ,ac tuviity cal" arr�l"aatiior� o'f actiiviitiies, that ma r ud but its not Ilii,rnr�Ced ta,,, �rlukl�L....enter"ta,ii,r�nrent,,,,,,,c:o and bevel"acne seruntie facilities. sane of souvenirs or other rnerchan6se. or siirn'riillar a,g !!Jv,iitii, ,s _C��.p ii,s,m (.1...)..................._Conducted on any jxjj Jl,ii,c.._pr.o.�r.2.!I.Y.....!.uKfu. ,cjg....1..1]tra. ..._c: n�,,!,s,l�,ii.......!.:..._g2.K2trol of the :.:..1.....o!, ..........................fribE.".Y......2.g!..d.o.o.l"..............o..n......C."2p.g.!j.Y......oC.e.n to t.he frl..b....,.other than ....................................................................................... I.u,.ron ,.rLublliic, ,.bl"o,.rel"t Luncler the ovwanel"shii,.r ar�c1 c,ontr"oll o'f true V'iilllla `e and vvN"oiic,h: ................................... ia nc,III.uC�eS ac,tllV Vies tluat "e' I.ulll"e the Issuance CJ'f a Vlllllla `e - Formatted: Indent: Hanging: 0.5" ....................................................................................................................................................................................................................................................................................................................................................................... ( 1 l elf:se.....a.n./a.!:...Il,ii..ga.ua.!:...Il,ii,!, ,lf:s...A....or ...�.......................B.. I.u,IL!. :....:S.11e ...all.... Vjj..a...!�.e�....:°�, ,I,'WIIdr :s...:. Formatted: Indent: Left: 1",Hanging: 0.5" Gn P4Wyd.....E7f"—{ , Vate—prGp ". 1hat Rn4 ,ide,& the- ( Formatted: Indent: Left: 1", First Tine: 0.5" Ilos'�u+e a �iilia e st+eet( anc#/ " r aallc. s.).....ca,�+-.,— nreire....1.4aai-opae-day, Naas £si rr i4..aa�t 9, ar4�ir� /traffe pa r-dkar requ.uiires en�aan4 ed-{al.ubkc 0 assµsta-Rc e 1;;;;.or e E..an:.r..%p.e.......M ,.ir a& ia�nts,riGt4rf*ed-1..9..,...... ..ra+des..,....:farmers ......markets, . -and ....:f ails, f Vllruor ,;y ea,iia e t" ii;s—a-Ry eve-� {.aawate property, that does notrectWre the a,Nosure of a Wage -street(s)-and/or sldewallk(s) and does not requ.uui e enhanced p ubkc safety or adversely 4npac-t parkung or traffic. C. "S.ecial Villla .e.s .rroviided te Vila..e durng..........ces"a.ese.v.cefan ......ev.e..nt ............fr.................................. .........................................................................Y.......h......................................................... whch are iin addiitiion to. above and/or bevond the resrrectiive Revell of such serviices ,Kldpc r_cr yeratiions, rursir r,all� rroviided by_C_f e Viillllar, e, vylric6r serviices may _ crclude, bout are not lliirnited to. anv of the follllowurro: street dos+.ures. rrroviisiions of barricades. not Iliirnited to. anv of the follllovvurro: street c,llos+.ures. rrroviisiions of barricades. )ra:s..��.....aJ:...rec�O,c llii.ng_rec err��le rk r��.:s!I.g...Is ,Il, ,c!...Li,g � se.rv,iig c:s..,.....fra,ll,ii,d.c.....rtc)tectiion, fire/II .IM.5.— otectLcn,�12U works rare ,.rlf I,:anrmirrg arcs a s,isRanr;e or +.use d Viilll e v,,,,e.ii,g ll, ,s crud/or egquii anent. ),,...____"Special Event Permit" is a permit issued by the Village of Mount Prospect for a Special Event to occur within the corporate limits of the Village. II::II;;;;;.. "Event Manager" is the person indicated on the Special Event Permit Application who is primarily responsible for managing a special event. "Special Event Permit Applicant" is the person who completes and submits a Special Event Application to the C>orrrar+.ua::4y Qeve�rent II:: iirecte Vii,ll,ll,a,r e ,a,n,a, (or designee) on behalf of a special event. 10.102: PERMIT REQUIREDiE EMP"[11 IINS: .............................No person, organization or other entity may conduct a special event within the corporate limits of the Village of Mount Prospect unless a Special Event Permit 2 has been issued pursuant to this Article. �N.o pg.EMJt sh J b q 13. F:::vents that dose a Vjja tended for- 10J03:PERMIT APPLICATION: ANot less than 30 &��1s days prior to when the proposed opooa| event is scheduled to start, the Special Event Permit Applicant shall complete and submit a written application for a special event permit to the (or designee) onthe application forms provided by the Village. B. The Sr.jtcia_�� 1:.::::vent Flerrnitspe6al event Aapplication requires the following documents boprovided before the Village issues apermit: (1) A completed Hold Harmless Agreement (p.!,oyJded b th Vjja eattached to where the Special Event Permit Applicant agrees to: (a) Waive, release and relinquish all claims for injury against the Village and its officers, agents, servants, and employees, arising out ofthe participation therein or operation thereof the special event-, and (b) Indemnify, hold harmless and defend the Village of Mount Prospect and its officers, agents, servants, attorneys and employees from and x against claims that arise out of the participation in or operation of the special event. (2) A Certificate of Insurance naming the Village of Mount Prospect as an additional insured in the amount of $1,000,000.00 per incident, aggregate of $2,000,000.00. f3� ��u�et� nd-En-the-amount-off$- repui�ed�i d-on-the s and-lacatian-of-the-evant,—to-g ua-rantee�Gleanup-and4e4pbm ent for II Village Ceram related to the I fr rvrarr-v- rccwrrocr'rss cr-crrc-r'�rc�cnrr� C. Additional Applications. If a special event includes activities for which a separate application or license is required, the applications and fees for those licenses shall be filed with the application for a special event. D. A sworn affidavit that all information provided on the application is complete and truthful. 10.104: SALE OF ALCOHOLIC LIQUOR. No alcoholic liquor shall be sold at a special event unless in strict compliance with the applicable provisions of Chapter 13, "Alcoholic Liquors," of the Mount Prospect Village Code. Person, organizations and other entities seeking to have alcoholic liquor sold at a special event must secure a special event license pursuant to Chapter 13, Article II, "Licensing for Regulated Service," section 13.204.1(D)(2)(B). 10.105: APPLICATION REVIEW A. All competed special event r.rg.I"rn,l.t.,applications, along with all applicable additional applications shall be submitted to the Dlr&Gto4�-c Lint Deve entVilla e 4 Manage (or designee) thirty (30)��days prior toam��e�special event. B. The (or designee) ohaUhave applicable Village Departments review the special event Lzw[n 1. application, along with any additional applications, and provide written recommendations on whether the application should be issued o/ not. Factors Village Departments shall consider in reviewing special applications shall ino|udo, but not be limited to: impact ontraffic, police and fire protection, noise, and public safety. AdditionaUy, the reviewing departments shall consider any Village Code provisions that apply to unique circumstances posed by a special event p�app|ication. After conducting oreview ofaspecial event L,�±rnIt application, the Village Departments shall submit comments and recommendations to the Village Manager (o/ designee) who uba|| doo[do whether to approve or deny a special ovontL,�er[n 1. application. C. The Village Manager (or designee) shall make his o/her decision toapprove o/ deny a special event ��_ap�ioa�o (1) All the requirements of the application have been mot, the application is oomp|ete, and the information contained in the application is true and I (2) The Special Event Permit Applicant m� been convicted ofafelony. (3) The Special Event Permit Applicantand/or the sponsoring organization ionot delinquent inpayment tothe Village ofany tax o/payment required bythe Village Code. (4) The proposed special event will not substantially orunnecessarily interfere with traffic inthe area. (5) Thom are available at the time of the special event sufficient law enforcement personnel to police and protect lawful participants aawell ao any spectators. (0) The concentration of police and firefighters required at the special event will not prevent proper fire and police protection or ambulance service tothe Village. <7> The special event ianot being conducted for anunlawful purposes. (8) The special event will not subject the surrounding neighborhood to ox0000ivo noise, littering o/ parking difficulties given the neighborhood character. (0) The special event will not conflict with any other special event previously scheduled. (10) The special event will not require additional Village services that cannot bo reasonably made available. s (11) Any special event signage will not create an undue hazard to pedestrian or vehicular traffic and will not threaten the health, safety and general welfare of the public. (12)The scope of the special event would exceed the Village's personnel and/or financial capacity. D. The Village Manager (or designee) shall approve or disapprove a special event p.g.Lrn,l, t....application within twenty fa,+.u,i , „K,,,,.(1_�.20) kra.usii,nes,s„_days of its receipt. The Special Event Pemit Applicant shall be provided with a written copy of the findings made on the application. E. If the Village Manager (or designee) disapproves of a special eventr,i,rn,rii,. application, he or she shall, within three (3) business days of the denial, provide the Special Event Permit Applicant by personal service or by mail, with the reasons for denying the permit. An applicant whose special event permit application has been denied shall have five (5) business days after receiving the reasons for permit application denial to appeal the application decision to the Village Board. The appeal shall be in writing and filed with the Village Clerk. The Village Manager (or designee) shall set a time and place for a hearing of the Special Event Permit Applicant's appeal with the notice of the hearing given to the applicant by mail. The conduct of the appeal hearing shall include the following: (1) The Special Event Permit Applicant shall have the right to representation at the hearing by counsel; N (2) At the hearing, all interested persons, including the Special Event Permit Applicant, community residents and representatives of community groups, shall be given an opportunity to be heard; (3) The Village Board shall accept any relevant written testimony or documentation concerning the proposed special event; and (4) The Village Board shall make a decision on the appeal with a written order within five (5) business days and the decision will be final. 10.106: ISSUANCE OF A SPECIAL EVENT PERMIT. A. When a special event,,,ftffjgapplication is approved and issued, the Special Event Permit Applicant shall pay in advance all of the estimated costs and other required fees and make all the required b rad-&Rd insurance deposits. (1) AH regWred bonds rnust be approved by the Wage Attoriney. (2„) The Special Event Permit Applicant must provide the Village Manager (or designee) with the necessary policy or policies of insurance from an insurance company acceptable to the Village Attorney and that protect the Village from all potential liability arising from the operation of the special event. Each insurance policy must include a provision that it shall not be subject to cancellation, reduction in amounts of its liabilities, or to other material changes until notice has been received by the Village Manager (or designee) not less than 60 days prior to any such cancellation or policy change. (32) Insurance required for a special event shall remain in full force and effect for the duration of the permit. Failure to maintain required insurance during s the permit period shall result in an automatic revocation of the special event permit. The "permit period" for purposes of insurance coverage shall include the duration of the special event as well as the time required prior to the special event for setup and the time after the special event during which the public property involved shall be cleared and restored to the condition it was in before the special event. 13. 1::::oRow4ig recewpt by the Wage of all requ fired funds and deposits, upon approva8 of by t4la e 4.tor4ey, the—V4a e-Mana er (or e�r.r�..�;h all4�aa aura-t�ae-a3a1....eve ��t��e rrw iit-: G—N0.....pe+rrrtt4ssu.ue4-1 a-,or:6A.a...t.....o:f....a.....;spe-4-af--ev&nt....:fGr fGn er thar4we-(5) days 1).B. All special events shall be subject to inspections by authorized Village personnel to ensure compliance with applicable Village Code provisions. 10.107: NON -TRANSFERABILITY AND TERM OF SPECIAL EVENT PERMIT. A. No special event permit issued by the Village shall be transferred, assigned or used by any person other than the one to whom it is issued, or at any location other than the one for which it is issued. B. No special event conducted pursuant to a permit issued by the Village shall continue for more than seven (7) consecutive days. 10.108: MAINTENANCE OF PUBLIC PROPERTY AND PAYMENT OF COSTS. A. During a special event, the Event Manager shall keep any public property affected by the event clean and free from paper, debris, or refuse, and at the end of the special event, the Event Manager shall cause the removal all materials and E equipment and clean the affected public property, including any public street(s) and sidewalk(s). If public property is damaged as a result of the special event, the Event Managei., shall ensure it is repaired and restored to the condition it was in prior to the special event vwaii,,l�,,,,a„fir„ri, a,v,a,Il;fi a,rrc;i,IVii,ll,ll,a,re. B. Following the special event, each Village Department that provided special services shall send to the Viillllage ,IMan�,ag, ,rll.)orector of Comrnunity I..)evewoprnent (or designee) a statement of the costs for its services. The II)urector of Conrmuniity 1..) ame #.V'ill1.a,r�, „_I ,a„n,a„g, ,i (or designee) shall total the costs and iis,a,+.0 t.11,o i,.J..z e,c. to send an invoice to the pec,iiall II .vent_ grnriit A�r�rllud nt,,,Perr�4ttee--and the Event Manager-fcx�,fg.i a e�ti Gorr ir�aiy the difference between the total expense amount and adVa41c e-af4he--speca9 event i�aryaJ" iir�ai.y c;ost a;f,.riEgyj�llr' ...pr,ILLV c service. 10.109: EMERGENCY VEHICLE ACCESS. When a special event permit includes a public street closure, a clear path of not less than ten feet must be maintained on the street for passage of emergency vehicles. 10.110: WAIVER. Upon request of the Special Event Permit Applicant or a sponsoring organization, the Village IMa.n]a..gaJ`h a+d may waive any or all of the special event permit requirements, including fees and costs for Village special services a,i.... ....... ii,r],,,,,theii,i,,,,,,c iis,dr,i, ,tii,a,Ki,;s, „Kl,dtat,l),e Vlillllagae (Board for cronsli�eratiior�. 10.111: PERMIT REVOCATION. A. The Village Manager (or designee) may at any time revoke a special event permit if the operation of the special event violates any applicable Village Code provision(s), any applicable law or, if in the judgement of the Village Manager (or designee), in consultation with other department directors as necessary, permit revocation is necessary to preserve public health and/or safety. Additionally, a special event permit may be revoked if; (1) It is determined the special event permit application contains any false, fraudulent or misleading material statement; or (2) The Special Event Permit Applicant, the --perr fittee and/or the Event Manager made any false, fraudulent or misleading material statement(s), or has been convicted of perpetrating a fraud upon any person, regardless of whether the fraud was perpetuated during the course of conducting any business in the Village; or, the Special Event Permit Applicant, t4e-fw_,4:: 4.tee and/or Event Manager has committed a felony; or (3). The s.Special If;;;;event IF)permittee,,, ,,p.pt jc�ar�t and/or the Event Manager has conducted any activities directly related to his or her business in the Village in an unlawful manner or in such manner that constitutes a breach of the peace or threatens the public health, safety or general welfare. B. A special event permit shall automatically be revoked whenever the required insurance for the event terminates. D. Except for the automatic revocation of a special event permit due to insurance termination, the special event permittee shall receive written notice of permit revocation with the reasons for the revocation either by personal service or by mail. III E. When necessary to prevent an eminent threat to public health or safety, the Village Manager (or designee) shall order the Sp.g.�.aIlF�v.ent p�!::Iermitf.&& A F 2..��!Jcant or the ........ .. ........ .............. ................. ..... ........ F .............................. Event Manager to immediately cease the operation of the special event. ADOPTED this — day of 1 2025, pursuant to a roll call vote as follows: AYES: NAYS: ABSENT: APPROVED by me this _ day of _, 2025, and attested to by the Village Clerk this same day. ATTEST: Karen Agoranos, Village Clerk 12 Mayor Paul Wm. Hoefert