HomeMy WebLinkAbout9.1 1st reading of AN ORDINANCE AMENDING CHAPTER 10, “LICENSES AND PERMITS” OF THE VILLAGE CODE OF MOUNT PROSPECT, ILLINOISM+awn �'xyt�lts�=e
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Subject 1st reading of AN ORDINANCE AMENDING CHAPTER 10,
"LICENSES AND PERMITS" OF THE VILLAGE CODE OF MOUNT
PROSPECT, ILLINOIS
Meeting April 15, 2025 - VILLAGE BOARD/COMMITTEE OF THE WHOLE
MEETING OF THE MOUNT PROSPECT VILLAGE BOARD
Fiscal Impact (Y/N)
Dollar Amount
Budget Source
Category NEW BUSINESS
Type Action Item
Information
The Village Board began the 2025 Budget discussions at the September 10, 2024, Committee
of the Whole meeting, with a Public Representation Budget and Event Funding Discussion.
Many of Mount Prospect's community events receive funding from the Village by way of the
annual budget process through direct funding. Events also receive support through the
contribution of staff time during regular working hours and overtime. Some community events
are Village hosted and others are Village supported. Village hosted events may be sorted into
two categories; hosted by a department(s) or by the Special Events Commission. The Public
Representation budget is where most of the Village's event expenditures are allocated, not
including overtime. The September 10 presentation provided an overview of community
events in a year hosted by the village, supported by the village or other community events in
town. In addition, it became apparent through the process of modernizing Chapters 10 and 11
of the Village Code in April 2023 that there is a lack of clear, consistent or applicable
regulations related to community/special events.
A standardized application process will help keep the Village informed of new events and
potential scope creep of existing events, allowing for better planning and budgeting. Most
events hosted start small, and over time grow into larger, more successful - yet more
demanding - community events. Events that require very little resources at one point could
end up requiring additional staff overtime, road closures, or have negative impacts on the
surrounding residents or businesses. This applies to events planned for public areas like
Centennial Green or private property like a business's parking lot.
Discussion
Staff shared a draft Special Event Application Procedure for the September 10, 2024,
Committee of the Whole discussion. Staff reviewed special event applications from other
communities and used their examples to create a draft application for the Village. That draft
was then refined by incorporating Mount Prospect's applications and requirements related to
hosting an event (i.e. tents, electrical generators, temporary food event application, special
event liquor permit, etc). The draft application is substantially unchanged from September
2024. The notable changes include:
Reducing the submission time period from "no less than 90 days prior to a major
special event and 30 days prior to a minor special event", to "no less than 30 business
days prior to the proposed event start date."
Correcting the Certification of Insurance information from "naming the Village of Mount
Prospect as an additional insured in the amount of $2,000,000", to "naming the Village
of Mount Prospect as an additional insured in the amount of $1,000,000 per incident,
aggregate of $2,000,000". Also, removing the Surety Bond requirement. This is the
Intergovernmental Risk Management Agency's recommendation.
Changing the department receiving application requests from Community Development
to the Village Manager's Office.
The Application defines the event categories of Major Special Event and Minor Special Events.
Please reference the definitions below. While the application asks the applicant to select an
event category, the final determination will be made by the Village from staff reviewing the
proposed event details and evaluating the potential impact on surrounding streets and
properties.
Major Special Event: Any event that includes closure of a Village street(s) and/or
sidewalk(s), occurs more than one day, has significant parking/traffic impact(s), and/or
requires enhanced public safety and public works pre -planning and assistance.
Minor Special Event: Any event that does not require the closure of a Village street(s)
and/or sidewalk(s), and does not require enhanced public safety or adversely impact
parking or traffic.
As proposed, the Village Manager (or designee) shall have applicable Village Departments
review the special event application, along with any additional applications, and provide
written recommendations on whether the application should be issued or not. Factors Village
Departments shall consider in reviewing special applications shall include, but not be limited
to: impact on traffic, police and fire protection, noise, and public safety. The Village Manager
(or designee) shall make the decision to approve or deny a special event application after
determining that:
1. All the requirements of the application have been met, the application is complete, and
the information contained in the application is true and correct.
2. The Special Event Permit Applicant and Event Manager have not been convicted of a
felony.
3. The Special Event Permit Applicant and/or the sponsoring organization is not delinquent
in payment to the Village of any tax or payment required by the Village Code.
4. The proposed special event will not substantially or unnecessarily interfere with traffic
in the area.
5. There are available at the time of the special event sufficient law enforcement
personnel to police and protect lawful participants as well as any spectators.
6. The concentration of police and firefighters required at the special event will not
prevent proper fire and police protection or ambulance service to the Village.
7. The special event is not being conducted for an unlawful purposes.
8. The special event will not subject the surrounding neighborhood to excessive noise,
littering or parking difficulties given the neighborhood character.
9. The special event will not conflict with any other special event previously scheduled.
10. The special event will not require additional Village services that cannot be reasonably
made available.
11. Any special event signage will not create an undue hazard to pedestrian or vehicular
traffic and will not threaten the health, safety and general welfare of the public.
12. The scope of the special event would exceed the Village's personnel and/or financial
capacity.
The proposed ordinance includes an appeal process through the Village Board if the Village
Manager disapproves of a special event application. This appeal process also exists in other
communities special event applications procedures.
Alternatives
1. Approve an ordinance amending Chapter 10, "Licenses and Permits" of the Village Code
in order to implement a Special Event Application Procedure.
2. Action at the discretion of the Village Board.
Staff Recommendation
Approve an ordinance amending Chapter 10, "Licenses and Permits" of the Village Code in
order to implement a Special Event Application Procedure.
Attachments
1. Special Event Application Final DRAFT - 04.11.2025
2. Ordinance amending the Code re Special Event Permit Applications(2036354.1)
4.15.2025 - Markup
3. Ordinance amending the Code re Special Event Permit Applications(2036354.1)
4.15.2025 - Clean
Village of Mount Prospect
SPECIAL EVENT APPLICATION PROCEDURE
1. Please complete and submit your application, no less than 30 business days prior to the proposed event start date,
to:
VILLAGE MANAGER'S OFFICE
VILLAGE OF MOUNT PROSPECT
50 S. EMERSON STREET
MOUNT PROSPECT, IL 60056
2. Completed applications will be forwarded to all necessary Village Departments for review and approval.
3. Any application(s) requiring the use or closure of Village Streets, the use of public infrastructure, or staff time
during the event will be forwarded to the Village Manager for final consideration.
4. The following documents will be required prior to issuance of a permit:
a. A completed Hold Harmless Agreement.
b. A Certificate of Insurance naming the Village of Mount Prospect as an additional insured in the amount of
$1,000,000 per incident, aggregate of $2,000,000.
c. Should further information be necessary, or if an event requires Village services, additional info may be
required.
5. Special Event Applications are reviewed in accordance with the standards and procedures set forth in Section
of the Village Code, which can be found at . Factors that will be considered include, without
limitation: impact on traffic; police and fire protection; noise; and public safety.
6. The Village reserves the right to charge the organizer for staff time associated with labor and materials used in
preparation for or during the event. In addition, the organizer may be held responsible for the costs associated
with repairing any damage to public property that occurred because of the special event.
1
Date Application
Received:
Village of Mount Prospect
SPECIAL EVENT PERMIT APPLICATION Staff:
EVENT CATEGORIES
The Village has two special event categories; major special events and minor special events, which are defined below:
Major Special Event: Any event that includes closure of a Village street(s) and/or sidewalk(s), occurs more than one day,
has significant parking/traffic impact(s), and/or requires enhanced public safety and public works pre -planning and
assistance.
Minor Special Event: Any event that does not require the closure of a Village street(s) and/or sidewalk(s), and does not
require enhanced public safety or adversely impact parking or traffic.
The Village will determine the event category for a Special Event.
EVENT TYPE
EVENT INFORMATION
1. Name of Event:
2. Date(s) of Event:
3. Event Set-up begins
Event Start time:
Major Special Event
Minor Special Event
Rain Date(s):
Event Dismantling ends:
Event End time:
4. Location of Event and, if applicable, Route *Please Attach Event Site Plan/Route Map*
5. Event Type (turtle one): Festival/Fair Race/Walk/Bike Ride Concert/Parade
Other:
6. Event Description:
7. Estimated attendance:
# of Event Monitors:
*The Village ofMount Prospect may require additional monitors at our discretion.
ORGANIZATION INFORMATION
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
2
8. Sponsoring Organization:
❑ Non-profit (if yes, attach 501(c)(3) ❑ Private business
9. Address:
10. Business Phone:
❑ Goverment/public entity
CONTACT PERSON / EVENT MANAGER
*Please provide multiple copies of this page to include contact information for all "managers" who will be on -site the
day(s) of the event.
11. Name:
12. Phone:
13. Email:
14. Driver's License #:
Cell Phone:
Date of Birth:
15. Relation to above organization:
16. Has a similar permit been granted by the Village or any other municipality in Illinois within the past two years?
YES NO
Has any Illinois municipality ever revoked, refused to issue or renew such apermit, for the Applicant?
YES NO
17. Has the Applicant ever been convicted of a felony?
YES NO
If yes, what was the nature of the offense and the punishment or penalty assessed?
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
State of Illinois
SS.
County of Cook
The undersigned, being first duly sworn, an oath deposes and says that he/she has read the foregoing application and
knows the contents thereof, and that the matters and things therein contained are true to the best of his/her knowledge,
information, and belief.
SIGNATURE of Applicant Date
I AGREE THAT ALL ANTICIPATED VILLAGE EXPENSES IN CONNECTION WITH THIS
EVENT WILL BE PAID EITHER WITH REGARD TO HOURLY OVERTIME RATES OR
RENTAL RATES, UNLESS OTHERWISE APPROVED BY THE VILLAGE MANAGER.
SIGNATURE OF APPLICANT:
DATE:
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
SPECIAL EVENT HOLD HARMLESS AGREEMENT
(Applicant)
Inconsideration of the Village of Mount Prospect ("Village") granting a Special Event Permit to
operating at ("Applicant'),
to allow the (`Event')', scheduled to occur on ,
between AM/PM and AM/PM, at
("Location")2, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the Applicant
hereby agrees as follows:
Waiver and Release of Claims for
The Applicant shall, and does hereby, waive, release, and relinquish all claims of every kind, known and unknown, present
and future, that the Applicant may have against the Village and its officers, agents, servants, and employees, arising out of,
connected with or in any way related to the Event or the Applicant's participation therein or operation thereof, or as a
result of the condition, maintenance, and use of the public property involved in the Event.
Indemnity and Defense
The Applicant shall, and does hereby, indemnify, hold harmless, and defend the Village and its officers, agents, servants,
attorneys, and employees from and against any and all claims of every kind, known and unknown, present and future, that
the Applicant may have arising out of, connected with, or in any way related to the Event or the Applicant's participation
therein or operation thereof, or as a result of the condition, maintenance, and use of the public property involved in the
Event.
The Applicant has read and fully understands this document and executes it of the Applicant's own free will and without
any reservation whatsoever.
Dated this day of 120
Applicant Signature
Applicant Name (printed)
Attest
`Any Not -for -Profit Special Event, or Commercial Special Event approved by the Village.
2If necessary, please attach additional information regarding the Location
REQUIREMENTS
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
Different events have varying requirements. Please check all relevant criteria for your event. If you check "yes" to any of
the following questions, please complete the referenced additional requirement(s). The Village reserves the right to
determine event requirements.
YES
NO
QUESTION
Are you requesting the closure of Village streets?
Are you requesting the use of Village sidewalks?
Are you requesting the use of other Village property?
(parking lots/garages, Centennial Green/Village Hall/Busse Pocket Park)
ifyes, indicate location:
Does any portion of the event take place on private property?
If yes, and the applicant is not the property owner, please submit a letter of consent from the property
owner, or a copy of the agreement.
Are you hiring a private firm for traffic control and/or event security?
If no, how will traffic and pedestrian circulation be handled?
If yes, please read the section about police services on Page 7
The Pillage will determine if extra duty officers are required for the special event.
Will food, beverages, or merchandise be sold at the event?
If yes, please read section about vendor permits on Page 7.
Provide Attachment C to your participating vendors.
Will tents be used at the event?
If so, please read the section on tents on Page 8.
Will electrical service, and/or generators be required for the event?
Ifyes, please read section on electrical service on Page 8.
Temporary Signage? Types of signage include: event promotion, liquor restrictions, parking restrictions,
towing, and traffic detour.
If yes, please read and complete the Temporary Signage Application on Page 9. Applicant must provide
# of signs and dimensions for each, sign text and graphics, how the signs will be secured sign location
site map.
Are you requesting the use of electricity in Busse Pocket Park/on Centennial Green/Melas Park?
If yes, please note that service is limited to 15 amps per outlet; You must provide a list of equipment and
the amps to be plugged in and the locations) with your application.
YES NO I QUESTIONS
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
Will you be using speakers and sound amplification equipment?
Weekdays lam — 9pm, Weekends 9am —11 pm, Never on Holidays other than the 4"'' of July
Will portable toilets & handwashing stations be provided for the Event?
If yes, please provide the vendor's name and contact information.
Number of toilets: Number of hand wash sinks:
Provide the location(s) of sanitary facilities to be provided at the event on a site map.
Please note that all sanitwy facilities must be removed immediately following the event.
The Pillage will providefrnal determination iifportabletoilets/handwashingstations will be required
Will liquor be served?
If yes, special rules and regulations govern the sale of alcohol at Special Events.
Read Page 10 for guidance.
Contact Executive Assistant to the Village Manager Doreen Jarosz, 847-818-5300 or
djarosz@mountprospect.org
Are you holding a raffle at the event? A raffle involves selling tickets or chances and is restricted by State
law to non-profit organizations only. A prize drawing involves no purchase by participants, e.g. drop
business card in fishbowl.
Ifyes, a Raffle Permit is required Raffle Permit Fee is$25. Complete AttachmentD..
Are you requesting barricades? (Events on private property not eligible)
If yes:
Delivery location:
Name of contact person & phone number:
Date of delivery (set up will not be provided):
Read section on Page H.
Depending on number and type of barricade, you may be charged for these.
Will any other public works services be needed at the event? (Events on private property not eligible)
Read section on Page H.
Will garbage, recycling, and compost be produced as aresult of this event?
If yes, applicant is responsible for event -related trash collection and removal.
Read section on Page 12.
Will there be provisions for First Aid & Emergency Medical Services?
If yes, please provide plan:
At minimum, Event Manager must have cell phone to dial 911.
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
POLICE SERVICES
A minimum of one (1) extra -duty officer is required during all hours an event is open to the public at all Major Outdoor
Special Events.
Village staff review each application to determine the total number of extra duty officers required based on the scale of the
event, event criteria, if streets are closed, etc.
The applicant will be notified about the determination and scheduling.
For more information, please contact Investigative Commander Kanupke , 847-870-5656 or
jkanuplce((�,rnountprospect ors.
How many extra -duty officer(s) to be scheduled:
FIRE/EMS SERVICES
The Village may require the presence of MPFD/EMS staff presence during all hours an event is open to the public at all
Major Outdoor Special Events.
Village staff review each application to determine the total number of extra duty MPFD/EMS staff required based on the
scale of the event, event criteria, if streets are closed, etc.
The applicant will be notified about the determination and scheduling.
For more information, please call The Mount Prospect Fire Department at 847-870-5663 or email
JDolan((r)inoLint pr<rspect.o
The information below is provided to help the applicant better plan and budget for this type of expense.
How many extra -duty officer(s) to be scheduled:
PUBLIC WORKS SERVICES
Will you be requesting any resources from the Public Works Department?
Barricades:
Fencing:
Signs:
Other:
For more information, please contact 847-XXX-XXXX or XXXXXX(d,rnountprospect.orn
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
Short Term Merchant
• A short terns merchant is defined as a person or business selling food, beverages, or merchandise.
• The Event Manager is responsible for coordinating collection of all completed vendor permit application forms
and fees. A list of all participating vendors should be submitted to the Village Manager's Office on a spreadsheet.
• All participating vendors must complete a Special Event Short Terns Merchant Application (ATTACHMENT A)
• Local businesses that are registered with the Village of Mount Prospect must also complete all forms but may not
be charged afee.
• All participating short term merchants, including local businesses, must sign the Event Inspection
Checklist (ATTACHMENT C)
• IMPORTANT —As mandated by law, all participating vendors are required to file paperwork on gross
sales with the State of Illinois, following conclusion of the event.
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
TENTS
How many tents for the event?
The tent(s) is/are to be used: as a shelter for cooking for dining entertainment
How will tent(s) be secured?
Dimensions?
Tent rental company and contact information:
Address / Phone:
For tents larger than 100-square feet (or 10'x 10), a Tent Permit is required Please see Attachment C.
Tents, shelters, or any other kind of covering shall not be staked to any public road, parking lot, sidewalk, or right-of-
way. Offenders will be fined $500 per incident.
ELECTRICAL GENERATORS
Any event utilizinggenerators or temporary electrical is required to apply for and obtain an Electrical Permitfrom the
Building and Inspection Services Division. All electrical work must be done by licensed electrical contractors. The work
will be inspected on -site by the Building Division prior to the event It is recommended that your electrical contractor be
onsite during the inspection to address issues that may arise during the inspection.
Number of generators:
Generator Locations (attach site map):
Licensed Electrical Contractor Name:
Contractor's 24-hour phone: Email:
Please see Attachment Cfor the Application form.
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
10
TEMPORARY EVENT BANNERS & SIGN APPLICATION
Will you be displaying?
A -frame signs #
H-frame signs #
Banners #
Pole Signs #
Dimensions
How will signage be secured?
Please attach a site map with signage location(s)
Please attach artwork/designs forA-frame signage
Dimensions
How will signage be secured?
Please attach a site map with signage location(s)
Please attach artwork/designs for H frame signage
How will signage be secured?
Please attach a site map with signage location(s)
Please attach artwork/designs for temporay banner
Banner signs are limited to one 32-square foot banner a day for a
maximum of 14 days
How will signage be secured?
Please attach a site map with signage location(s)
Please attach ca•twork/designs for pole signage
Dates signs will be displayed: From: To: (14 days max.)
Signage must be removed after the event.
Important Warning — it is illegal to install temporary signs on the public parkways (unless you're specifically instructed
to do a public alert about a race route which will impact residents). All illegal signage will be removed and disposed of
by Village staff.
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
11
TEMPORARY SPECIAL EVENT LIQUOR PERMIT
A. A Village of Mount Prospect Special Event liquor permit is required for any local business selling or serving
alcohol at an event.
B. Temporary Special Event liquor permits may be issued on a daily basis. No event permit can be issued for more
than (5) five consecutive days.
C. No more than (12) such permit days shall be available to any one such organization during a year term.
D. The permitee is responsible for securing any applicable State Permit. If the State liquor Commission requires a
permit and it is not obtained, then the Village temporary permit shall be deemed void ab initio. It is the
responsibility of the permitee to determine whether or not a State permit is needed and issuance of a Village
Permit has no bearing on the issue of whether a State permit is required.
E. Liquor Liability insurance must be submitted with the Special Event application and the Village of Mount
Prospect named as the certificate holder. The insurance rider must specifically identify the location where the
event is being held and the coverage must coincide with the dates with the dates of the event.
F. Cost is $25. Per day Submit application to Village Managers Office 847-818-5300.
REFUSE & RECYCLING REQUIREMENTS
TheApplicantlEvent Manager is responsible for providing refuse, recycling, and composting collection services for events
which generate waste that impacts the Village ' receptacles.
For more information about temporary cans, dumpsters, and special pick-ups, please contact Republic 847-981-0091.
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
12
LIST OF ATTACHMENTS
AttachmentA — Shod Terni Merchant Application
Attachment B — Event Checklist for Participating Short Term Merchants
Attachment C — Food Merchant Addendum
Attachment D — Tent / Generator Inspection Application
Attachment E — State of Illinois Special Event Liquor License
Attachment F— Special Event Liquor Pernut
Attachment G — Raffle License Application
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THE APPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
13
ATTACHMENT A: SHORT TERM MERCHANT APPLICATION
Annual license for vendors, peddlers, and itinerant merchants
1. Vendor Name/Names:
2. Date of Birth (attach copy of license or State ID):
3. Vendor Business Name:
4. Vendor Business Address:
5. Mailing Address if different from above:
6. Business Phone Number:
7. Business Email Address:
8. Nature and kind of business conducted (if selling food products, attach Temporary Food Event Application):
9. Location where goods are to be sold:
10. Illinois Sales Tax Number:
11. Please list all vehicles, including state and license plate number to be used in conjunction with this vendor permit:
12. Please list all addresses (other than permanent place of business) where the applicant conducted a transient
business within the last 6 months:
*Please attach a Certificate of Insurance naming the Village of Mount Prospect as an additional insured in the
sum of S1,000,000 per incident, S2,000,000 aggregate*
The undersigned acknowledges and agrees that they are familiar with, have read and reviewed, and
understand, all laws and regulations applicable to this application and the requested license, including,
without limitation, the Village Code. The undersigned further agrees that the applicant complies with any
and all eligibility requirements for the requested license, and that the applicant will comply with all
applicable laws and regulations with respect to the requested license.
Dated this day of , 20
Vendor Signature
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
14
ATTACHMENT B: VENDOR CHECKLIST
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
15
ATTACHMENT C: FOOD VENDOR ADDENDUM
In addition to the information submitted with Attachments A and B, please submit the following (you do not
have to submit Health Permit, Business License, and food inspection report if your business operated
within the Village of Mount Prospect):
Most recent Health Permit and Business License from the community that your business operates in
Most recent food inspection report from the community that your business operates in
Cottage Food License (if applicable)
Certified Food Protection Manager (CFPM) certificate if preparing or serving open foods
Failure to maintain all potentially hazardous foods at proper temperature (less than 41 degrees or more than 135
degrees) will result in their immediate disposal.
I agree to abide by the rules and regulations established for this event.
Owner's signature (Required)
Date
Please do not hesitate to contact the Environmental Health Division with any questions (847) 818-5292.
TEMPORARY FOOD OPERATOR MENU REQUIREMENTS
All potentially hazardous foods (including, but not limited to, most animal products, sliced melons, cooked
starches) must be stored at temperatures outside of the Danger Zone (41°F - 135°F). A calibrated thermometer
is required to monitor temperatures often at the event.
Indicate below all temperature control measures you will use to keep potentially hazardous foods either below
41 °F or above 135°F. Specify how many units and sources of power (electric, generator, propane, freezer
packs). Identify which food items correspond to each category.
Cold Holding
Cooking
Hot Holding
- Refrigerator
- Oven
- Oven
- Refrigerated Truck
- Wok
- Steam Table
- Freezer
- Stove
- Gas Grill Oven
- Dry Ice
- Roaster Oven
- Stove
- Ice Chest
- Fryer
- Chafing Dish
Other
- Gas Grill
- Other
C Other
Note: STERNO is not acceptable as
a heating source
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
16
Food / Beverages
List all foods and beverages you will serve at the event. Only items listed will be approved for service. Any
changes must be approved by the Village of Mount Prospect before the event.
Food / Beverage Item Where Purchased — Preparation / Transportation / Holding Procedures
Source
Example: Salad Mix Restaurant (Joe's Pizza) Prepared at restaurant, kept on ice and in refrigeration onsite
Example: Hamburger Retail Store (Walmarf) Frozen meat, kept in reach in freezer
patties
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
17
Temporary Food Vendor Checklist
Use this list as a guide to assure you are prepared for the event and an inspection. Items on the list are required
to be onsite and set up prior to openinE vour booth to sales.
1. Check the amount of power that you will need to adequately operate all of your equipment and lighting (#
of AMPS) and verify with the event organizer that sufficient power is provided.
2. A rented portable toilet with hand sink is recommended for hand washing, but other methods can be used.
You must provide adequate amount of warm water, pump style hand soap, paper towels, and a catch bucket
for wastewater.
3. A tent/overhead covering must be provided to protect food service areas. Grills/cooking equipment should
not be under the tent.
4. All food and non-food items must be stored 6" off the ground on pallets, tables, or dunnage racks.
5. Dish washing onsite is not required. Provide enough extra clean utensils to get through the duration of the
event.
6. Provide sanitizer wipe buckets or spray bottles to keep tables clean and sanitized. Also, provide chemical
test kits to verify concentration.
7. Provide lidded garbage cans. Cardboard boxes are not approved.
8. Clean aprons, shirts, hats, and adequate hair restraints are required for all booth workers.
9. A food probe thermometer is required for all food handling tasks.
10. Single use disposable gloves are required for all food handling tasks.
11. Ground covering shall be made of concrete, wood, asphalt, duckboards, or platforms.
12. Dispensers for condiments (individual packets, pump dispensers, or squeeze bottles and lidded containers
for condiments such as onions, relish, etc.)
13. Eating utensils must be dispensed properly and organized to avoid hand contact. Individual sealed
utensils are best.
14. Brooms, oil dry, etc. for booth cleanup at the end of the event.
15. Containers to transport, store, and remove used charcoal and fryer grease.
16. Water must be obtained from an approved source and be run through a food grade hose to your booth.
17. Mechanical refrigeration / freezers must be provided for cold holding potentially hazardous foods at a
temperature of 41°F or below. Please contact the sanitarian to determine what foods are not permitted on
ice.
18. Electric or propane fired equipment must be provided for hot holding potentially hazardous foods at
135°F or
above. STERNOS ARE NOT APPROVED OUTDOORS.
19. If you are transporting hot food, it must be reheated to 165°F rapidly, if it does not arrive at 135°F or
above to the event.
20. USE YOUR THERMOMETER TO CHECK FOOD TEMPERATURES OFTEN.
21. Leftover foods must be discarded at the end of each day and shall not be reserved during subsequent days
of the event.
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
18
Temporary Hand Washing Set -Up
W"
-ee Flowing
)igot
Soap
Each temporary hand washing set-up for food service employees must be provided with:
A container of clean water with a free flowing spigot
A wastewater discard bucket
Liquid, dispensed hand soap
Paper towels
Wastepaper basket
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
19
Booth Layout Information
Indicate all food service equipment, including mechanical cold and hot holding units, cooking equipment, hand
washing facilities, dish washing facilities, sneeze guards, sanitizer, potable water supply, garbage cans, racks or
pallets for food and single service storage, electrical source, gas cylinders, fire extinguishers, and insect fans.
SAMPLE
Pront, customer service area
Service Table Condiments in
Squeeze Bottles
Utensil
Sink
Gas
Table or Grill
drainboard
For dishes
Trash Gas
Table Fryer
Soap [Wand Ice & coo�e - Pallets for
m�
Sink Drinks ehigera ed kood Dry Storage
PROVIDE DRAWING OF BOOTH IN BOX BELOW
APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ONCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE
20
Guidelines for Temporary Food Events and Farmers' Markets
• Limit foods to the least potentially hazardous, such as frankfurters and hamburgers, prepackaged chips,
and snack foods from approved sources. If other foods are to be served, contact your health inspector.
Minimize onsite preparation.
• Mechanical refrigeration is strongly recommended to be available for potentially hazardous foods. Ice
coolers must be approved by Health authority. Store cold foods at 41 degrees or lower. If foods are kept
hot in a steam table or by other means, they must be 135 degrees or higher. Foods must be transported
and received onsite at the proper temperatures.
• Protect foods by use of sneeze guards, display counters, tents, storage trucks, locking refrigerators, etc.
Flooring or hard surfaces are strongly recommended. All pre -packaged items must be properly labeled.
• Store cleaners, bleach, and other toxics away from the food preparation and food storage areas.
• Condiments must be served prepackaged or with hand pumps or squeeze bottles.
• Use bagged ice from an approved source. Use ice scoops for dispensing. Cover ice in ice storage bins.
• Don't eat or smoke in the food preparation area.
• Use aprons, hats, or effective hair restraints. Remove aprons when using restroom facilities.
• Provide hand -washing facilities: provide a jug or container of water with a tap, liquid hand soap, paper
hand towels, refuse container, and a bucket to catch wastewater. This must be set up prior to any food
preparation.
• Provide a sufficient number of lined garbage containers, preferably covered to minimize insect activity.
• Provide an approved method of utensil washing (wash, rinse, sanitize). Three large buckets with wash
water, rinse, and sanitizer are acceptable. Use test strips to check sanitizing agent.
• Use single service items only, such as plastic knives, forks, and spoons, paper napkins, paper plates,
cups, etc.
• Wiping cloths must be stored in a sanitizing solution (1/2 ounce of household bleach per gallon of water)
and must be used for wiping non-food contact surfaces of equipment. A separate bucket of bleach
sanitizer must be used for food contact surfaces of equipment and utensils.
• Provide an adequate number of restrooms conveniently located throughout the event area.
• Fans are recommended for flying insect control in areas where food is being cut, prepared, or assembled.
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
21
Guidelines for Temporary Food Events and Farmers' Markets
• Store food and food supplies off the ground or pavement.
• A food grade hose is required for all temporary potable water connections. Provide vacuum breakers on
hose bibs for water.
• Do not dispose of liquid waste on the ground. Capture waste and return to facility for proper disposal in
a sink.
• Honey, maple syrup, apple cider, fruit and vegetable juices, and herb vinegars shall be made in an
inspected facility.
• Baked goods shall be prepared in an inspected facility. Potentially hazardous baked goods (i.e. cream or
custard tilled items, egg -based or custard pies, etc.) shall be transported and held at or below 41 degrees
at all times.
• Raw or milk cheeses may be sold if made in a licensed dairy plant and aged over 60 days.
• Meats and poultry must bear U.S.D.A. and/or the State of Illinois inspection label or stamp.
• Seafood must come from a verified source with a bill of lading.
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
22
ATTACHMENT D: Tent / Generator Inspection Application
A Tent Permit is REQUIRED if the tent is over 100 square feet.
Submission Requirements: Along with this completed application, please submit signed rental agreement, State business
license or registration, Certificate of flame resistance, liability insurance, and sketch of layout for tent.
Date: Event Name:
Applicant Name(s):
Event Address:
Applicant's Phone:
Property Owner's Name(s):
Property Owner's Phone: _
Property Owner's Address:
Number of tents:
Contractor Signature:
Must schedule an inspection 24hrs prior to event
Event Date:
Applicant's Email:
Tents to be properly secured and certificate of flame resistance displayed.
Date:
GENERATORS: LICENSED ELECTRICIAN REQUIRED
Date: Event Address:
Must schedule an inspection 24 hours prior to the event:
• Grounding on the generator is required
Contractor Name:
• Extension cords required to have GFCI & covered
Contractor Address:
Contractor Phone:
• Fire extinguisher required by the generator
Contractor Email:
• Avoid tripping hazards with the extension cords
Contractor's License Number:
Number of Generators:
. Provide a copy of the electrical license
Contractor Signature:
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
23
ATTACHMENT E: STATE OF ILLINOIS LIQUOR LICENSING
State liquor licensing information and applications can be found at the links provided below. A copy of the state -provided
liquor license must be provided prior to the event for liquor to be present.
APPLICATION FOR STATE OF ILLINOIS SPECIAL USE PERMIT LIQUOR LICENSE
(littlis://ilcc illtnois.vo%/content/dam/sot/eta/Loeb/ilcc/sitecollectiondocurnelits/spectal.use-permit.pdt)
APPLICATION FOR STATE OF ILLINOIS SPECIAL EVENT RETAILER'S LIQUOR LICENSE (NOT -FOR -PROFIT)
(https://ilcc illinois.vo%/content/dam/soi/eta/treb/ilcc/sitecollectiotadocuntents/s7�al.e%_etat.retailer. liquor. license -nfp.pdf)
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
24
ATTACHMENT F: SPECIAL EVENT LIQUOR PERMIT C.....t.d [A131]: Attach as PDF file in Final.
Mauro wwwwwafto-Now
VILLAGE OF MOUNT PROSPECT
SPECIAL EVENT LIQUOR PERMIT
(ALL INFORMATION ON THIS FORM MUST BE COMPLETED IN BLACK INK, PRINTED OR TYPED AND
RETURNED TO THE LIQUOR CONTROL COMMISSIONER'S OFFICE
Name:
Address
Phone: Fax:
...............
Website:
Type: ❑ Corporation [] Civic [] Religious F1 Government E] Other:
Employer Identification Number (EIN)
or 501C3 Number
Business License Number,
Does your business have a Liquor License? E] Yes E] No If Yes, what is your license?
Name
Address:
Work Phone:
Cell Phone"
Email:
Name:
Purpose:
Location:
E] Yes E] No
Type: ❑ Civic E] Library E] Village E] Daily Sampling E] Temporary Outdoor Entertainment R Promotion
($o) (50) (50) ($25 per day) ($o) ($25 per day)
Start Date: Start Time:
End Date: End Time:
Type of Liquor Served: E] Beer E] Wine R Spirits
Live or Amplified Music? E] Yes E] No
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS COURTESY APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
25
1. APPLICATION DATE: Permit applications MUST be submitted at least seven (7) calendar days prior to the date of the event.
2. INSURANCE: In addition to this application, you must also submit proof of Dram Shop or Host Liability Insurance for the event.
The insurance rider must specifically identify the location where the event is being held and the coverage must coincide with the
dates of the event. If the event is being hosted on a liquor licensee's premises, no proof of insurance isnecessary.
3. PERMIT FEE: Make you check or money order payable to the VILLAGE OF MOUNT PROSPECT and attach it to this application.
4. STATE OF ILLINOIS SPECIAL EVENT PERMIT: If an applicant is applying for a Civic Permit, then they must obtain a State of
Illinois Special Event Permit after they obtain an approved Village of Mount Prospect Civic Permit.
1, the undersigned applicant or authorized agent thereof, have read this application and the statements are true, complete and correct.
The statements are made for the purpose of inducing the Village of Mount Prospect to issue a liquor permit for a specific event. I
further understand that any misrepresentation or failure to notify the Liquor Control Commissioner of any fact requested in this
application or omission of any fact pertinent to this application shall constitute good cause for the Liquor Control Commissioner to deny
this permit application and/or to revoke any permit issued pursuant to this application.
Signature of Applicant/Authorized Agent Title/Position Date
OFFICIAL USE ONLY
Requirements
❑ APPROVED ❑ DENIED
❑ Insurance
❑ Fee
Co
W
❑
l
2
Signature of Local Liquor Control Commissioner Local Liquor Control Commissioner Date
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS A COURTESY. APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
26
[APPENDIX G: APPLICATION FOR NONPROFIT RAFFLE C.....t.d [A1321: Attach as PDF file in Final.
VILLAGE OF MOUNT PROSPECT
APPLICATION FOR NONPROFIT RAFFLE
I APPLICATION DATE
1. APPLICANT
Name of Organization
Address of Organization:
City, State and ZIP code:
Business Phone:
Corporation Name if applicable):
-State and Date of IncoT_qLqnm -----------------------------------------------------------------------------------------------------------------------------------
Name and addresses of officers and directors of aDDIrcaml (if apolicable
Title Title Address
Name and addresses of all perso s with a proprietary, equitable or credit interest in the applicant if applicable):
Name
Address
Name raffle manager.
Address Town: Zip:
Cell Phone Number:
E-Mail:
Date during which raffle chances will be sold or issued From: to
Cost of each chance:
What is being raffled and approximate value: Attach additional sheet if needed)
1.
2
3
Areas which raffle chances will be sold or issued:
1.
2.
3
Winning chance to be determined at the following location:
Address,
On the day of and the hour of
THIS APPLICATION FORM IS NOT YET FINALIZED; HOWEVER, IT IS BEING PROVIDED TO THEAPPLICANT FOR USE IN
ADVANCE OF FINAL APPROVAL AS COURTESY APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
27
PLEASE PROVIDE THE FOLLOWING
FOR LiCENSETO ISSUE. OR SELL CHANCES UPTO 120 DAYS
1. Application needs to be submitted 14 days prior to the first sale of raffte chances,
2. Appliration fee $25.00 made out to the Village of Mount Prosp2ct
3. Fidelity Bond of $1000 00 as mquired by S&c.1 1.3004B.7 of the Village Code of Mount Prospect
4. Notarized signature on sworn affidavit of Organization Officer or Member
5, Evidence of the Organization not for profit status. Federal and State tax exempt certificate or acknowledgement.
FOR LICENSE'ro ISSUE OR SELL CHANCES UP TO, SU'r NO MORE'rHAN 54 WEEKS
1. Additional application needs to be submitted seven (7) days prior to the second round of tickets sold or the 121 u, a �of sale
2. Application fee $250.00 made out to the Village ofMount Pros pect
2 Fidelity Bond of $5000.00 as re uifed by Sec. I I .3004B.7 of the Villa Code of Mount Prospect
3 Notarized signature on sworn affidavit of Organization Officer or Member
.... Evidence ofthe Organization, not, for profitstatus., Federal, and State tax exempt cerfificateor acknowledgement ...................
AFFIDAVIT
State of Illinois)
County of Cook) SS
The undersigned,_
being duly sworn on oath states that the above information is true and correct to the best of his/her knowledge and
belief, the applicant is a not -for -profit organization, that has been in existence confinuously for a period of 5 years
immediately to the submission of this application, that during that entire five year period it has had a bona fide
membership engaged in carrying out its objectives and, that it is not ineligible for a license under section 3(5) of An Act
to provide for licensing and regulating certain games of the State of Illinois as it may be amended from time to time.
SUBSCRIBED and sworn to
Before me this day
Of
20 Signature
Notary Public
(Notary Seal)
THIS AVI-LILi I I UIV I-UnIVI IJ IV U I TE I I-JIMLILCU, I-TUVVEVE11, 11 IJ DEI)VU I-IlLiVIUCU IV Inc HI-I-LILHIV I I -Lin UJC I IV
ADVANCE OF FINAL APPROVAL AS COURTESY APPLICANT IS RESPONSIBLE FOR ALL REQUIREMENTS EVEN THOSE NOT
PRESENTLY LISTED IN THIS DRAFT
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 10, "LICENSES AND PERMITS" OF THE
VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, ILLINOIS:
Section 1: Chapter 10, "Licenses and Permits" of the Mount Prospect Village
Code shall be amended as follows:
"ARTICLE I: SPECIAL EVENTS.
10.101: DEFINTITIONS
A. "Major Special Event" is any event, whether conducted on public or private
property, that includes the closure of a Village street(s) and/or sidewalk(s), occurs
more than one day, has significant parking/traffic impact(s), and/or requires
enhanced public safety and public works pre -planning and assistance. For
example, Major Special Events include, but are not limited to, parades, farmers
markets, and festivals. f;;;;;;y nts tIhat„qll. ............'iiIIII_g e trpet.....��............li°�..G.. �I oii°:II."n c� .................................................lt-lI11
airt untended for residents of the bock ithe..i° fairnli n���eu�nkae�ir°s and chose fnmiiends
!A..........................'.........................................................................................................................................................................................................................................................................A...................................................................................................................................................................................................................................................................................................
an°°nd Is not linteu°:ded to Il:)e omen to tQ�e enenwall sulG Illic sl1°41ll not Ik::�e conslideired a
..........t...................................................................................................................................t......................................d........................................................................................................................................................................................................
g
lea"ou S ,recliall If;;;;;;vent an°id slhallll Ilse ovenWu°:ed as a Mlin°:oir S aecliall If;;;;;;vent,
f...............................It.........................................................................................................................................................................................................................................................................................................................................................t.........................................................................................
B. "Minor Special Event" is any event, whether conducted on public or private
property, that does not require the closure of a Village street(s) and/or sidewalk(s),
and does not require enhanced public safety or adversely impact parking or traffic.
C. "Special Event Permit" is a permit issued by the Village of Mount Prospect for a
Special Event to occur within the corporate limits of the Village.
1
D. "Event Manager" is the person indicated on the Special Event Permit Application
who is primarily responsible for managing a special event.
E. "Special Event Permit Applicant" is the person who completes and submits a
Special Event Application to the rnnTIU4 ty[)iro-Gt r lill..11..gp
l i�.n.: [ (or designee) on behalf of a special event.
10.102: PERMIT REQUIRED:
No person, organization or other entity may conduct a special event within the corporate
limits of the Village of Mount Prospect unless a Special Event Permit has been issued
pursuant to this Article.
10.103: PERMIT APPLICATION:
A. Not less than 30 days prior to when the proposed special event is scheduled to
start, the Special Event Permit Applicant shall complete and submit a written
application or a special a event permit to the ;-,Knu-r#ty
e el-o t I11age...I „ a g[ (or designee) on the application forms provided by
the Village.
B. The special event application requires the following documents be provided before
the Village issues a permit:
(1) A completed Hold Harmless Agreement (attached to the Special Event
Permit Application), where the Special Event Permit Applicant agrees to:
(a) Waive, release and relinquish all claims for injury against the Village
and its officers, agents, servants, and employees, arising out of the
participation therein or operation thereof the special event; and
2
(b) Indemnify, hold harmless and defend the Village of Mount Prospect
and its officers, agents, servants, attorneys and employees from and
against claims that arise out of the participation in or operation of the
special event.
(2) A Certificate of Insurance naming the Village of Mount Prospect as an
additional insured in the amount of $1,000,000.00 per incident, aggregate
of $2,000,000.00.
(.. A.....Si e: ......1 ( ,. G e......i Vie.
fbr-a4tee.....t.(�- o_s{p....e aia-event-.
C. Additional Applications. If a special event includes activities for which a separate
application or license is required, the applications and fees for those licenses shall
be filed with the application for a special event.
D. A sworn affidavit that all information provided on the application is complete and
truthful.
10.104: SALE OF ALCOHOLIC LIQUOR.
No alcoholic liquor shall be sold at a special event unless in strict compliance with the
applicable provisions of Chapter 13, "Alcoholic Liquors," of the Mount Prospect Village
Code. Person, organizations and other entities seeking to have alcoholic liquor sold at a
special event must secure a special event license pursuant to Chapter 13, Article II,
"Licensing for Regulated Service," section 13.204.1(D)(2)(B).
10.105: APPLICATION REVIEW
3
A. All competed special event applications, along with all applicable additional
applications shall be submitted to the IDi r u t li.I.J g ^
Maimeir (or designee) e4m.. a°::......ii.... ° ,ty......(. ....day.......11*.r......:>.....a......iffl sl e ii .1.... e.ve.ur ......,e.r
thirty (30) �glii°�_g days prior to a ii�u! -- in special event.
B. The f::Leo:4o..::...of... lmrn ur�ty......1:::. �f u t lill..11..g .....lMai� agpl, (or designee) shall have
applicable Village Departments review the special event application, along with
any additional applications, and provide written recommendations on whether the
application should be issued or not. Factors Village Departments shall consider in
reviewing special applications shall include, but not be limited to: impact on traffic,
police and fire protection, noise, and public safety. Additionally, the reviewing
departments shall consider any Village Code provisions that apply to unique
circumstances posed by a special event application. After conducting a review of
a special event application, the Village Departments shall submit comments and
recommendations to the Village Manager (or designee) who shall decide whether
to approve or deny a special event application.
C. The Village Manager (or designee) shall make his or her decision to approve or
deny a special event application after determining that:
(1) All the requirements of the application have been met, the application is
complete, and the information contained in the application is true and
correct.
(2) The Special Event Permit Applicant sled tlh II;;;;;:;ve t IMain g ii°, not
been convicted of a felony.
C!
(3) The Special Event Permit Applicant and/or the sponsoring organization is
not delinquent in payment to the Village of any tax or payment required by
the Village Code.
(4) The proposed special event will not substantially or unnecessarily interfere
with traffic in the area.
(5) There are available at the time of the special event sufficient law
enforcement personnel to police and protect lawful participants as well as
any spectators.
(6) The concentration of police and firefighters required at the special event will
not prevent proper fire and police protection or ambulance service to the
Village.
(7) The special event is not being conducted for an unlawful purposes.
(8) The special event will not subject the surrounding neighborhood to
excessive noise, littering or parking difficulties given the neighborhood
character.
(9) The special event will not conflict with any other special event previously
scheduled.
(10) The special event will not require additional Village services that cannot be
reasonably made available.
(11) Any special event signage will not create an undue hazard to pedestrian or
vehicular traffic and will not threaten the health, safety and general welfare
of the public.
5
(.:j.....)........il...;b........� .....p(....:t.h.:........ nnell and/oir
fliirl,iri_'ii.11.....��, aclit.
D. The Village Manager (or designee) shall approve or disapprove a special event
application within tweRty [01!i!- gg n (I IG g§u iil _ days of its receipt. The Special
Event Pemit Applicant shall be provided with a written copy of the findings made
on the application.
E. If the Village Manager (or designee) disapproves of a special event application, he
or she shall, within three (3) business days of the denial, provide the Special Event
Permit Applicant by personal service or by mail, with the reasons for denying the
permit. An applicant whose special event permit application has been denied shall
have five (5) business days after receiving the reasons for permit application denial
to appeal the application decision to the Village Board. The appeal shall be in
writing and filed with the Village Clerk. The Village Manager (or designee) shall
set a time and place for a hearing of the Special Event Permit Applicant's appeal
with the notice of the hearing given to the applicant by mail. The conduct of the
appeal hearing shall include the following:
(1) The Special Event Permit Applicant shall have the right to
representation at the hearing by counsel;
(2) At the hearing, all interested persons, including the Special Event
Permit Applicant, community residents and representatives of
community groups, shall be given an opportunity to be heard;
(3) The Village Board shall accept any relevant written testimony or
documentation concerning the proposed special event; and
9
(4) The Village Board shall make a decision on the appeal with a written
order within five (5) business days and the decision will be final.
10.106: ISSUANCE OF A SPECIAL EVENT PERMIT.
A. When a special event application is approved and issued, the Special Event Permit
Applicant shall pay in advance all of the estimated costs and other required fees
and make all the required bond and insurance deposits.
(1) All required bonds must be approved by the Village Attorney.
(2) The Special Event Permit Applicant must provide the Village Manager (or
designee) with the necessary policy or policies of insurance from an
insurance company acceptable to the Village Attorney and that protect the
Village from all potential liability arising from the operation of the special
event. Each insurance policy must include a provision that it shall not be
subject to cancellation, reduction in amounts of its liabilities, or to other
material changes until notice has been received by the Village Manager (or
designee) not less than 60 days prior to any such cancellation or policy
change.
(3) Insurance required for a special event shall remain in full force and effect
for the duration of the permit. Failure to maintain required insurance during
the permit period shall result in an automatic revocation of the special event
permit. The "permit period" for purposes of insurance coverage shall
include the duration of the special event as well as the time required prior
to the special event for setup and the time after the special event during
which the public property involved shall be cleared and restored to the
condition it was in before the special event.
B. Following receipt by the Village of all required funds and deposits, upon approval
of the bond(s) and insurance by the Village Attorney, the Village Manager (or
designee) shall issue the special event permit.
C. to s,�ecliall event coinducted ,uu°suaiit to a eu°ulit lissued III tllrv�e Vlilllla e sll�allll
............ ..........................L......................................................................................................................................................................................L...........................................................................................................p.................................................................................................................y....................................................... .... .................................................................
continge foie°. ir�rnoire tlhairm seven � consecutlive da s,N .....p.e..r� t.....ii..s..s.. .d-...II�...:.t.e....:V.ii.. , .:...e.
..........................................................................................................................................................................................................................(..........)....................................................................................................................y..............
r.n..ay..:., ... i4ze....ate......c. ........:.t..... f.....a-..sf° e.ci.a.t.....e.. nit..:fEw....IL.e.i1'. .e.r....aN... 4..:fii.v.e......(..:.... ys,
D. All special events shall be subject to inspections by authorized Village personnel
to ensure compliance with applicable Village Code provisions.
10.107: NON -TRANSFERABILITY AND TERM OF SPECIAL EVENT PERMIT.
A. No special event permit issued by the Village shall be transferred, assigned or
used by any person other than the one to whom it is issued, or at any location other
than the one for which it is issued.
B. No special event conducted pursuant to a permit issued by the Village shall
continue for more than seven (7) consecutive days.
10.108: MAINTENANCE OF PUBLIC PROPERTY AND PAYMENT OF COSTS.
A. During a special event, the Event Manager shall keep any public property affected
by the event clean and free from paper, debris, or refuse, and at the end of the
special event, the Event Manager shall cause the removal all materials and
equipment and clean the affected public property, including any public street(s)
and sidewalk(s). If public property is damaged as a result of the special event, the
0
Event Manage shall ensure it is repaired and restored to the condition it was in
prior to the special event.
B. Following the special event, each Village Department that provided special
services shall send to the /iiIIII g 11 i�age.i�°:IG:: 'ire �t t := i mui�° ty- D 14 { u er# (or
designee) a statement of the costs for its services. The [)direct ar of C - 14y
f: e Io{I, u n t lill„Il g 11 l [° g [ (or designee) shall total the costs and send an
invoice to the Permittee and the Event Manager for the difference between the
total expense amount and the estimated amount paid in advance of the special
event, if any.
10.109: EMERGENCY VEHICLE ACCESS.
When a special event permit includes a public street closure, a clear path of not less than
ten feet must be maintained on the street for passage of emergency vehicles.
10.110: WAIVER.
Upon request of the Special Event Permit Applicant or a sponsoring organization, the
Village Board may waive any or all of the special event permit requirements, including
fees and costs for Village special services.
10.111: PERMIT REVOCATION.
A. The Village Manager (or designee) may at any time revoke a special event permit
if the operation of the special event violates any applicable Village Code
provision(s), any applicable law or, if in the judgement of the Village Manager (or
designee), in consultation with other department directors as necessary, permit
9
revocation is necessary to preserve public health and/or safety. Additionally, a
special event permit may be revoked if;
(1) It is determined the special event permit application contains any false,
fraudulent or misleading material statement; or
(2) The Special Event Permit Applicant, the permittee and/or the Event
Manager made any false, fraudulent or misleading material statement(s), or
has been convicted of perpetrating a fraud upon any person, regardless of
whether the fraud was perpetuated during the course of conducting any
business in the Village; or, the Special Event Permit Applicant, the permittee
and/or Event Manager has committed a felony; or
(3). The special event permittee and/or the Event Manager has conducted any
activities directly related to his or her business in the Village in an unlawful
manner or in such manner that constitutes a breach of the peace or
threatens the public health, safety or general welfare.
B. A special event permit shall automatically be revoked whenever the required
insurance for the event terminates.
D. Except for the automatic revocation of a special event permit due to insurance
termination, the special event permittee shall receive written notice of permit
revocation with the reasons for the revocation either by personal service or by mail.
E. When necessary to prevent an eminent threat to public health or safety, the Village
Manager (or designee) shall order the permittee or the Event Manager to
immediately cease the operation of the special event.
10
ADOPTED this day of , 2025, pursuant to a roll call vote as
follows:
AYES:
NAYS:
ABSENT:
APPROVED by me this day of , 2025, and attested to by the Village
Clerk this same day.
ATTEST:
Karen Agoranos, Village Clerk
11
Mayor Paul Wm. Hoefert
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 10, "LICENSES AND PERMITS" OF THE
VILLAGE CODE OF MOUNT PROSPECT, ILLINOIS
BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF MOUNT PROSPECT, ILLINOIS:
Section 1: Chapter 10, "Licenses and Permits" of the Mount Prospect Village
Code shall be amended as follows:
"ARTICLE I: SPECIAL EVENTS.
10.101: DEFINTITIONS
A. "Major Special Event" is any event, whether conducted on public or private
property, that includes the closure of a Village street(s) and/or sidewalk(s), occurs
more than one day, has significant parking/traffic impact(s), and/or requires
enhanced public safety and public works pre -planning and assistance. For
example, Major Special Events include, but are not limited to, parades, farmers
markets, and festivals. Events that close a Village street as a neighborhood block
party intended for residents of the block, their family members and close friends
and is not intended to be open to the general public, shall not be considered a
Major Special Event and shall be governed as a Minor Special Event.
B. "Minor Special Event" is any event, whether conducted on public or private
property, that does not require the closure of a Village street(s) and/or sidewalk(s),
and does not require enhanced public safety or adversely impact parking or traffic.
C. "Special Event Permit" is a permit issued by the Village of Mount Prospect for a
Special Event to occur within the corporate limits of the Village.
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D. "Event Manager" is the person indicated on the Special Event Permit Application
who is primarily responsible for managing a special event.
E. "Special Event Permit Applicant" is the person who completes and submits a
Special Event Application to the Village Manager (or designee) on behalf of a
special event.
10.102: PERMIT REQUIRED:
No person, organization or other entity may conduct a special event within the corporate
limits of the Village of Mount Prospect unless a Special Event Permit has been issued
pursuant to this Article.
10.103: PERMIT APPLICATION:
A. Not less than 30 days prior to when the proposed special event is scheduled to
start, the Special Event Permit Applicant shall complete and submit a written
application for a special event permit to the Village Manager (or designee) on the
application forms provided by the Village.
B. The special event application requires the following documents be provided before
the Village issues a permit:
(1) A completed Hold Harmless Agreement (attached to the Special Event
Permit Application), where the Special Event Permit Applicant agrees to:
(a) Waive, release and relinquish all claims for injury against the Village
and its officers, agents, servants, and employees, arising out of the
participation therein or operation thereof the special event; and
(b) Indemnify, hold harmless and defend the Village of Mount Prospect
and its officers, agents, servants, attorneys and employees from and
2
against claims that arise out of the participation in or operation of the
special event.
(2) A Certificate of Insurance naming the Village of Mount Prospect as an
additional insured in the amount of $1,000,000.00 per incident, aggregate
of $2,000,000.00.
C. Additional Applications. If a special event includes activities for which a separate
application or license is required, the applications and fees for those licenses shall
be filed with the application for a special event.
D. A sworn affidavit that all information provided on the application is complete and
truthful.
10.104: SALE OF ALCOHOLIC LIQUOR.
No alcoholic liquor shall be sold at a special event unless in strict compliance with the
applicable provisions of Chapter 13, "Alcoholic Liquors," of the Mount Prospect Village
Code. Person, organizations and other entities seeking to have alcoholic liquor sold at a
special event must secure a special event license pursuant to Chapter 13, Article II,
"Licensing for Regulated Service," section 13.204.1(D)(2)(B).
10.105: APPLICATION REVIEW
A. All competed special event applications, along with all applicable additional
applications shall be submitted to the Village Manager (or designee) thirty (30)
business days prior to a special event.
B. The Village Manager (or designee) shall have applicable Village Departments
review the special event application, along with any additional applications, and
3
provide written recommendations on whether the application should be issued or
not. Factors Village Departments shall consider in reviewing special applications
shall include, but not be limited to: impact on traffic, police and fire protection,
noise, and public safety. Additionally, the reviewing departments shall consider
any Village Code provisions that apply to unique circumstances posed by a special
event application. After conducting a review of a special event application, the
Village Departments shall submit comments and recommendations to the Village
Manager (or designee) who shall decide whether to approve or deny a special
event application.
C. The Village Manager (or designee) shall make his or her decision to approve or
deny a special event application after determining that:
(1) All the requirements of the application have been met, the application is
complete, and the information contained in the application is true and
correct.
(2) The Special Event Permit Applicant and the Event Manager have not been
convicted of a felony.
(3) The Special Event Permit Applicant and/or the sponsoring organization is
not delinquent in payment to the Village of any tax or payment required by
the Village Code.
(4) The proposed special event will not substantially or unnecessarily interfere
with traffic in the area.
2
(5) There are available at the time of the special event sufficient law
enforcement personnel to police and protect lawful participants as well as
any spectators.
(6) The concentration of police and firefighters required at the special event will
not prevent proper fire and police protection or ambulance service to the
Village.
(7) The special event is not being conducted for an unlawful purposes.
(8) The special event will not subject the surrounding neighborhood to
excessive noise, littering or parking difficulties given the neighborhood
character.
(9) The special event will not conflict with any other special event previously
scheduled.
(10) The special event will not require additional Village services that cannot be
reasonably made available.
(11) Any special event signage will not create an undue hazard to pedestrian or
vehicular traffic and will not threaten the health, safety and general welfare
of the public.
(12) The scope of the special event would exceed the Village's personnel and/or
financial capacity.
D. The Village Manager (or designee) shall approve or disapprove a special event
application within fourteen (14) business days of its receipt. The Special Event
Pemit Applicant shall be provided with a written copy of the findings made on the
application.
5
E. If the Village Manager (or designee) disapproves of a special event application, he
or she shall, within three (3) business days of the denial, provide the Special Event
Permit Applicant by personal service or by mail, with the reasons for denying the
permit. An applicant whose special event permit application has been denied shall
have five (5) business days after receiving the reasons for permit application denial
to appeal the application decision to the Village Board. The appeal shall be in
writing and filed with the Village Clerk. The Village Manager (or designee) shall
set a time and place for a hearing of the Special Event Permit Applicant's appeal
with the notice of the hearing given to the applicant by mail. The conduct of the
appeal hearing shall include the following:
(1) The Special Event Permit Applicant shall have the right to
representation at the hearing by counsel;
(2) At the hearing, all interested persons, including the Special Event
Permit Applicant, community residents and representatives of
community groups, shall be given an opportunity to be heard;
(3) The Village Board shall accept any relevant written testimony or
documentation concerning the proposed special event; and
(4) The Village Board shall make a decision on the appeal with a written
order within five (5) business days and the decision will be final.
10.106: ISSUANCE OF A SPECIAL EVENT PERMIT.
A. When a special event application is approved and issued, the Special Event Permit
Applicant shall pay in advance all of the estimated costs and other required fees
and make all the required bond and insurance deposits.
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(1) All required bonds must be approved by the Village Attorney.
(2) The Special Event Permit Applicant must provide the Village Manager (or
designee) with the necessary policy or policies of insurance from an
insurance company acceptable to the Village Attorney and that protect the
Village from all potential liability arising from the operation of the special
event. Each insurance policy must include a provision that it shall not be
subject to cancellation, reduction in amounts of its liabilities, or to other
material changes until notice has been received by the Village Manager (or
designee) not less than 60 days prior to any such cancellation or policy
change.
(3) Insurance required for a special event shall remain in full force and effect
for the duration of the permit. Failure to maintain required insurance during
the permit period shall result in an automatic revocation of the special event
permit. The "permit period" for purposes of insurance coverage shall
include the duration of the special event as well as the time required prior
to the special event for setup and the time after the special event during
which the public property involved shall be cleared and restored to the
condition it was in before the special event.
B. Following receipt by the Village of all required funds and deposits, upon approval
of the bond(s) and insurance by the Village Attorney, the Village Manager (or
designee) shall issue the special event permit.
C. No special event conducted pursuant to a permit issued by the Village shall
continue for more than seven (7) consecutive days.
D. All special events shall be subject to inspections by authorized Village personnel
to ensure compliance with applicable Village Code provisions.
10.107: NON -TRANSFERABILITY AND TERM OF SPECIAL EVENT PERMIT.
A. No special event permit issued by the Village shall be transferred, assigned or
used by any person other than the one to whom it is issued, or at any location other
than the one for which it is issued.
B. No special event conducted pursuant to a permit issued by the Village shall
continue for more than seven (7) consecutive days.
10.108: MAINTENANCE OF PUBLIC PROPERTY AND PAYMENT OF COSTS.
A. During a special event, the Event Manager shall keep any public property affected
by the event clean and free from paper, debris, or refuse, and at the end of the
special event, the Event Manager shall cause the removal all materials and
equipment and clean the affected public property, including any public street(s)
and sidewalk(s). If public property is damaged as a result of the special event, the
Event Manage shall ensure it is repaired and restored to the condition it was in
prior to the special event.
B. Following the special event, each Village Department that provided special
services shall send to the Village Manager (or designee) a statement of the costs
for its services. The Village Manager (or designee) shall total the costs and send
an invoice to the Permittee and the Event Manager for the difference between the
total expense amount and the estimated amount paid in advance of the special
event, if any.
9
10.109: EMERGENCY VEHICLE ACCESS.
When a special event permit includes a public street closure, a clear path of not less than
ten feet must be maintained on the street for passage of emergency vehicles.
10.110: WAIVER.
Upon request of the Special Event Permit Applicant or a sponsoring organization, the
Village Board may waive any or all of the special event permit requirements, including
fees and costs for Village special services.
10.111: PERMIT REVOCATION.
A. The Village Manager (or designee) may at any time revoke a special event permit
if the operation of the special event violates any applicable Village Code
provision(s), any applicable law or, if in the judgement of the Village Manager (or
designee), in consultation with other department directors as necessary, permit
revocation is necessary to preserve public health and/or safety. Additionally, a
special event permit may be revoked if;
(1) It is determined the special event permit application contains any false,
fraudulent or misleading material statement; or
(2) The Special Event Permit Applicant, the permittee and/or the Event
Manager made any false, fraudulent or misleading material statement(s), or
has been convicted of perpetrating a fraud upon any person, regardless of
whether the fraud was perpetuated during the course of conducting any
business in the Village; or, the Special Event Permit Applicant, the permittee
and/or Event Manager has committed a felony; or
0
(3). The special event permittee and/or the Event Manager has conducted any
activities directly related to his or her business in the Village in an unlawful
manner or in such manner that constitutes a breach of the peace or
threatens the public health, safety or general welfare.
B. A special event permit shall automatically be revoked whenever the required
insurance for the event terminates.
D. Except for the automatic revocation of a special event permit due to insurance
termination, the special event permittee shall receive written notice of permit
revocation with the reasons for the revocation either by personal service or by mail.
E. When necessary to prevent an eminent threat to public health or safety, the Village
Manager (or designee) shall order the permittee or the Event Manager to
immediately cease the operation of the special event.
ADOPTED this day of , 2025, pursuant to a roll call vote as
follows:
AYES:
NAYS:
ABSENT:
APPROVED by me this day of , 2025, and attested to by the Village
Clerk this same day.
ATTEST:
Karen Agoranos, Village Clerk
10
Mayor Paul Wm. Hoefert
11