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HomeMy WebLinkAbout03/18/2025 VB MinutesVillage of Mount Prospect Regular Meeting of the Village Board Tuesday, March 18, 202517:00 PM CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:05 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, and Trustee Colleen Saccotelli 2.1. Pledge of Allegiance - Trustee Colleen Saccotelli APPROVAL OF M I NUTES 3.1. Minutes of the regular meeting of the Village Board meeting of March 04, 2025 Motion by Bill Grossi, second by Colleen Saccotelli to approve the minutes of the March 4, 2025, regular meeting of the Village Board: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. Mayor's Comment Mayor Hoefert read a statement regarding appropriate meeting conduct. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD Alex and Sara Hoefert 110 N. Lancaster • They expressed profound gratitude to the Police and Fire Departments for their swift response and sensitive handling of a recent personal tragedy. They thanked the Village and the community for their support and acts of kindness and generosity. Ed Lapinski Des Plaines resident Republicans of Elk Grove Township committee member • Dispelled rumors that the Committee attempted to influence the Village of Mount Prospect's non -partisan election by circulating a flyer with recommendations for the upcoming Consolidated Election. He stated that there was no communication with any candidate or candidate's campaign and that the flyerwas produced independently. Ronak McFadden Mount Prospect resident • Expressed concern that partisan politics are infiltrating the Village's non -partisan election • In response to Mayor Hoefert's remarks regarding meeting decorum, she asked that Board members refrain from side conversations with fellow board members at the dais while others are speaking • Pleased to hear that the victim and family members are recovering Scott Mysli ns ki 1400 Lowden Lane • Thanked the Mayor and Board for serving the community • Appeared to register a public complaint against Prestige Feed, saying he was tired of the odor that he fi rst reported to the Village via ema it i n 2021 Matt Murphy 1315 E. Mitchell • Expressed frustration and displeasure with the "foul and unbearable" odor from Prestige Feed that seems to have worsened over the past 18 months. • He thanked Village Environmental Health Inspector Brandon Allen for fielding complaints over the past several years but expressed frustration with the Village. Mayor Hoefert stated the Village is engaged in litigation and can only provide limited information. BL Pelicore 112 S. Owen • Requested a follow-up and project timeline from last week's meeting regarding the proposed redevelopment of 111 E. Busse Mayor Hoefert responded that staff is still processing input and suggestions presented at the meeting to find common elements. staff are working on the RFP (Request for Proposals) package. He said that the Village has not closed on the property to date, so there is little new to report at this time, and he stated that information will be shared as soon as it is available. Director of Community and Economic De ve lopm en t Jas on shallcross noted that staff will create a list of interested parties to share information as it becomes available. Erin Cullen Mount Prospect resident Fairview Gardens • Disappointed with the lack of public information shared by the Village regarding Prestige Feed; frustrated by the lack of communication Ronak McFadden • Questioned why a zoning hearing wasn't required for Prestige Feed • Suggested a future Committee of the Whole meeting to explain the zoning approval process CONSENT AGENDA Trustee Grossi announced that he is recusing himself from the Vote on item 6.1, "List of Bills," on the consent agenda, as it includes his reimbursement for travel expenses to Springfield, incurred on behalf of the Village. Motion by Colleen Saccotelli, second by John Matuszak, to approve the consent agenda as presented: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 6.1. List of Bills - February 26, 2025 to March 11, 2025 - $4,353,750.15 Trustee Grossi -recused from vote 6.2. Waive the Rules Requiring Two Readings of an Ordinance and Adopt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2024 AND ENDING DECEMBER 31, 2024 Ordinance No. 6781 6.3. Waive the Rules Requiring Two Readings of an Ordinance and Adapt AN ORDINANCE MAKING CERTAIN AMENDMENTS TO THE ANNUAL BUDGET ADOPTED FOR THE FISCAL YEAR COMMENCING JAN UARY 1, 2025 AND ENDING DECEMBER 31, 2025 Ordinance No. 6782 6.4. A RESOLUTION AUTHORIZING THE EXECUTION OF A FOURTH AM EN DM ENT TO THE LEASE AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT AN D PARKWAY BAN K AN D TRUST FOR PROPERTY LOCATED AT 1709-1713 WEST ALGONQUI N ROAD, MOUNT PROSPECT, I LLINOIS Resolution 14-25 6.5. Motion to accept the lowest -cost, responsive bid for the Community Development Block Grant (CDBG) Sidewalk Program for an amount not to exceed $165,793. 6.6. Motion to accept proposal for 2025 Cured -In -Place Pipe (CIPP) Lining Projects construction engineering services in an amount not to exceed $84,597. 6.7. Motion to accept the proposal from Bowman Consultants to provide design and construction engineering services for the 2025 Wolf Road New Sidewalk Program for an amount not to exceed $61,887.67. 6.8. Motion to accept bid results for the 2025 & 2026 Sewer Catch Basin and Inlet Cleaning Contracts as submitted by American Underground for an amount not to exceed $56,250. 6.9. Motion to accept the lowest -cost, responsive bid for the 2025-2026 Catch Basin/Inlet/Storm Sewer Pipe Repair Contract as submitted by DeVinci Construction for an amount not to exceed $131,480. 6.10. Motion to accept proposal from Burns & McDonnell consulting engineers to provide construction engineering services for the Oakton Street Water Main Extension Project for an amount not to exceed $118,500. OLD BUSINESS NEW BUSINESS VILLAGE MANAGER'S REPORT 9.1. Motion to accept the lowest -cost, responsive bid for the 2025 Water Main Replacement Project including the two (2) alternate bid items for an amount not to exceed $6,192,543.99. Director of Public Works Sean Dorsey presented background information, bid results and staff recommendation for the 2025 Water Main Replacement Project. Mr. Dorsey stated that this is an annual bid to replace a portion of the Village's water main infrastructure as part of a multi -year process of reducing the replacement cycle of water mains to 130 years. Mr. Dorsey displayed a map of the project area that includes South Albert Street, South Louis Street, South Pine Street, Can Dota Avenue, and Robert Drive. He provided additional details regarding the project's scope. Mr. Dorsey stated the Village received bids from seven contractors. Gera rdi Sewer and Water Co. submitted the lowest -cost bid. He stated that Gerardi has experience working in the Village, having completed the Village's 2022, 2023, and 2024 water main replacement project. He stated the project includes two alternate bids that are within the project budget and can be included in the overall project scope of work. In response to a question from the Board, Mr. Dorsey stated that if approved, work will begin in about two weeks. Colleen SaccoteIli motioned, seconded byVincent Dante, to accept the lowest -cost, responsive bid for the 2025 Water Main Replacement Project. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 9.2. Motion to accept bid for 2025 Combined and Sanitary Sewer Lining (CIPP) Project for an amount not to exceed $1,706,926. Mr. Dorsey presented bid results for the 2025 Combined and Sanitary Sewer Lining Project (CIPP). He explained that the scope of work in this year's project includes 69 pipe segments totaling 14,000 linear feet of combined and separate sanitary sewers. Mr. Dorsey displayed a map of the project area. He stated that work would be conducted using a "worst first" philosophy and explained the ranking system used to evaluate the condition of the pipes. They are placed in five separate categories. A rank of five indicates the most in need of repair, all of which have been addressed in previous years along category four and most of category three. This year's project will focus on the category three and category two p i pes. Mr. Dorsey stated seven contractors submitted bids for the project. Hoerr Construction submitted the lowest, responsive bid. He stated that Hoerr Construction has completed several Combined and Sanitary Sewer lining projects for the Village in the past. Staff recommends adding a 6% contingency to address any unforeseen issues. The contract also includes a provision to extend the contract by one additional year if both parties agree. Staff recommends acceptance of the bid from Hoerr Construction for the 2025 CIPP project in the amount of $1,706,926. Motion by John Matuszak, second by Bill Grossi to accept the bid for 2025 Combined and Sanitary Sewer Lining Project: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 9.3. Motion to reject the lowest -cost bid as non -responsive to the bid documents and accept the second lowest -cost, responsive bid for the 2025 Storm Sewer Lining Project for an amount not to exceed $789,091. Mr. Dorsey presented bid results for the 2025 Storm Sewer Lining Project. He stated that the Village began assessing all storm sewer in 2013 and completed the project in 2021. The system was deemed to be in good condition, with only 16,000 linear feet requiring rehabilitation. Mr. Dorsey announced the Village, with the assistance of Illinois State Senator Mark Walker, received a grant of $788,000 from the Department of Commerce and Economic Gpportunity. This grant will fund the elimination of Category 5 pipes, the category most needing repair. The scope of work this year includes 40 Category 5 pipe segments totaling 9,379 linear feet. In 2a26, capital fu nd i ng wi 11 be used to conti nue the p rogra m. Staff received bids from eight contractors. Visu-Sewer submitted the lowest bid ($786,265) but were eliminated because their bid document did not explain how they would com ply with MBE (Minority Business Enterprise) and WBE (Women Business Enterprise) grant requirements. Hoerr Construction submitted the lowest cost, responsive bid at $789,091. Mr. Dorsey stated that Hoerr is well -qualified to perform this work, and staff are confident they will satisfactorily complete the project. The contract includes a provision to extend the contract one additional year if both parties agree. Motion by Colleen Saccotelli, second by Bill Grossi to reject the lowest cost bid as non -responsive and accept the second lowest -cost responsive bid for Hoerr Construction: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 9.4. Motion to accept lowest -cost, responsive bid for repairing and repainting Booster Pumping Station 4Storage Tank in an amount not to exceed $566, 976 . Mr. Dorsey presented bid results for the repair and repainting of the Boaster Pumping Station 4 Storage Ta n k. Mr. Dorsey stated that this pumping station, built in 1949, is located in a residential neighborhood at 117 N. Waverly Place. A recent inspection indicated it needs repair. It is a concrete tank with a brick facade, which is different from the steel tanks at other Village pumping stations. He stated the scope of work involves repairing cracks in the concrete, resealing, and repainting the interior piping inside the tank. Staff received four bids from contractors for this project. Era Valdivia Contractors submitted the lowest responsive bid of $518,000. Mr. Dorsey stated that Era Valdivia worked in the Village as a subcontractor on other projects. Staff found their work satisfactory and are confident in their expertise to complete this project at the indicated price. He stated that staff recommends accepting the bid from Era Valdivia for the Booster Pumping Station 4 Storage Tank repair. Mr. Dorsey answered questions from the Board. Motion by Terri Gens, second by Bill Grossi to accept the lowest cost, responsive bid for Booster Pumping Station 4 in the amount of $566,970: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: None Final Resolution: Motion Passed 9.5. As submitted No additional report. No additional business. ANY OTHER BUSI N ESS ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Grossi, seconded by Trustee Matuszak, motioned to ad jou rn the meeti ng. By una ni mous voice vote, the March 18, 2025, Regular Meeting of the Village Board of Trustees adjourned at 8:22 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk