HomeMy WebLinkAbout9.3 Motion to reject the lowest-cost bid as non-responsive to the bid documents and accept the second lowest-cost, responsive bid for the 2025 Storm Sewer Lining Project for an amount not to exceed $789,091.M+awn �'xytlts=e
Item Cover Page
Subject Motion to reject the lowest -cost bid as non -responsive to the
bid documents and accept the second lowest -cost, responsive
bid for the 2025 Storm Sewer Lining Project for an amount not
to exceed $789,091.
Meeting March 18, 2025 - REGULAR MEETING OF THE MOUNT PROSPECT
VILLAGE BOARD
Fiscal Impact (Y/N)
Dollar Amount
Budget Source
Category
Type
Information
Y
$789,091
DCEO Grant Funding
VILLAGE MANAGER'S REPORT
Action Item
Public Works started the process of assessing all separate storm sewer mains in 2013. The
process entailed televising all main line sewers and evaluating the video using industry -
standard pipeline assessment/pipeline condition (PAPC) protocols. These are the same
protocols utilized to assess the condition of combined and separate sanitary sewer mains.
When televising and evaluation was completed in 2021, the entire 165,085.12 linear ft.
system had been evaluated. Table 1 describes the various condition ratings for storm sewer
pipes. Table 2 summarizes the overall condition of the storm sewer system and provides cost
estimates for requisite repairs. The system was assessed to be in very good condition with
only 16,707 linear feet of the system requiring rehabilitation (10.12% of the system). The
remaining 90% of the system does not require any form of repair.
Table i
GRADE
DESCRIPTION
Sewer segment in severe
structural condition with sections
Grade 5
of deformed or collapsed pipe.
Sewer segment in very poor
structural condition with sections
Grade 4
of shattered and broken pipe
Sewer in poor structural condition,
with many sections of cracked or
Grade 3
fractured pipe.
Sewer in good condition with only
Grade 2
minor defects
Grade 1
Sewer in very good condition
Table 2
Grade Category
Linear Feet
Total Cost
5
6,553.77
$ 840 504
-Category
4
2,559.38
$ 239,679
-Category
3
7,594.02
$ 1,070,281
-Category
Category 2
19,519.64
$
Category 1
5,243.07
$
Category 0
123,588.25
$
Total Cost
165,058.12
$ 2,150,464
To start the rehabilitation process staff applied for a grant from the Department of Commerce
and Economic Opportunity to perform storm sewer lining. A grant in the amount of $788,000
was awarded in 2024 and made available for expenditure earlier this year. This funding will
allow the Village to rehabilitate almost all the worst sections of its storm sewer system
(Category 5). The storm main remaining to be rehabilitated will be addressed by an annual
program beginning in 2026, funded by Flood Control funds or future grant opportunities. Staff
will seek to budget approximately $130,000 annually over the next ten years to complete the
work.
The scope of work in this year's project includes 40 pipe segments totaling 9,379 linear feet of
storm sewer pipe rated as Category 5. The pipe diameters for this year's project range in size
from 10" to 30".
The CIPP storm sewer lining contract being proposed this year is a one-year contract.
Bid Results
A notice to bidders was posted on the Demandstar website by Onvia. Sealed bids were
received on February 18, 2025.
Eight contractors submitted bids for this project. The bids ranged from $786,265 by Visu-
Sewer to $1,085,858 submitted by SAK Construction. Staff estimate for this project was
$800,000.00.
All bidders submitted a bid bond in the amount of 10% of the total bid as required in the bid
proposal packet. All bids were checked for their accuracy. All bidders correctly signed their
bids, bid bonds and acknowledged the four addendums.
Bidder
Bid Price
Visu-Sewer
$786 265
Hoerr
Construction
$789,091
Innovative
$832,135
-Underground
Inliner
$835,678
Insituform
$847,424
-Technologies
Benchmark
Construction
$848,087
National Power $949,585
Roddin
Sak Pipeline $1,085,858
Discussion
Staff requested clarifying information from the two lowest bidders, Visu-sewer and Hoerr
Construction, to verify their abilities to comply with the requirements established by the
Department of Commerce and Economic Opportunity (DCEO) for the grant funding. Visu-
Sewer submitted a letter stating that they could not comply with all the grant funding
requirements. Hoerr Construction submitted information indicating that the firm could
comply. Staff submitted the clarifying information from Hoerr Construction to the Department
of Commerce and Economic Opportunity (DCEO) for verification of compliance. DCEO
determined that Hoerr Construction provided an acceptable method/approach to satisfying the
Minority Business Enterprise/Woman-owned Business Enterprise (MBE/WBE) and
Apprenticeship elements of the grant.
As a result, staff is recommending an award to the second low bidder, Hoerr Construction, for
an amount of $789,091 as the lowest competent bidder, demonstrating the ability to meet all
elements of the bid specifications and rejecting the low bid from Visu-Sewer for $786,265 for
non-compliance with bid and grant requirements.
Hoerr Construction has successfully completed several Village CIPP Projects in the past. The
firm performed well on all projects.
Hoerr Construction has completed several million feet of CIPP liner installation in other
communities throughout the Midwest since the company's founding in 1994.
All reference checks indicate the firm has consistently performed work of this scale and scope.
Hoerr's bid submittal is attached.
Alternatives
1. Reject the lowest -cost bid as non -responsive to the bid documents and award a
contract to the second lowest -cost, responsive bidder for the 2025 Storm Sewer Lining
Project for an amount not to exceed $789,091.
2. Action at the discretion of the Village board.
Staff Recommendation
Staff recommends rejecting the lowest -cost bid submitted by Visu-Sewer as non -responsive to
the bid documents and accepting the second lowest -cost, responsive bid submitted by Hoerr
Construction of Goodfield, Illinois for the 2025 Storm Sewer Lining Project for an amount not
to exceed $789,091.
Attachments
1. Storm Sewer lining maps 2025
2. Storm Sewer Lining 2025 - Hoerr BID
3. Bid Tabulation Lining
4. Mount Prospect- 2025 Storm Sewer Lining M-WBE & Apprenticeship Goals Letter
(HOERR)
5. Visu Sewer MBE WBE Plan
6. DCEO Approval of Hoerr Apprenticeship Plan
7. DCEO Approval Hoerr MBE WBE requirements
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BID FORM
2025 Storm Sewer Liniing
Village of Mount Prospect
Department of Public Works
FROM,
xek
(hereinafter called "Bidder"),
TOOffice of the Village Manager, 3rd Floor
50 South Emerson Street
Miount Prospect, Illinois 60056
(hereinafter called "'Village"' or "Village of Mount Prcspect")
The bidders have familiarized themselves with the woirk and probable work conditions required under
this Bid affecting the cost of the work and with the Bid Documents which include:
Notice to Bidders
Table of Contents
Instructions for Bidders,
General Conditions
Schedule of Prices
Specifications
Bid Form
Bid Security
Bid Sheet
Contract Document
gal
to construct and complete the Work, all in accordance with! the above listed documents.
:: er agrees to �o
Documents, as follows -
Bidder has bilid ori alll Items and has provided a price for ail items. The Bidder acknowledges that
it is responsible for verification of all pipe sizes and depths prior to, the oirde!ring of materials.
2025 Stom Sewer Lining
M
The Bidder will complete and provide all labor, equipment, materials and mobilization (if applicable) to
perform the Work as incidental to Lhe fixed itern price for each iteryi proposed.
In submitting this bid, the Bidder understands thief the, Village of Mount Prospect reserves the right to
add to or subtract from the estimated quantities.
mihrkfqv�m
ano as, su*7U9MTU-.?7rUW 1acrW=-,W7P T-UFFT-07*7 lu Ca7rif -G-WrF
agrees to the following,
11) The Contractor agrees to provide all Work and items and material to the Village as noted in the Bid
Documents and comply with the requirements of the Bid Documents.
2) The Contractor agrees to comply with all applicable state and federal laws, rules and regulations,
and county and municipal ordinancesas described in the General Conditions.
All Addenda pertaining to this project shall' be acknowledged by the, Bidder in the spaces provid
below: I
kv z/ It v
andurn Addendum Acknowl gerneni by Bidder or Date
40. Date Authorized Reerr eaqqt@!tJve Acknowled
A-
3
Failure to acknowledge receipt, as provid above, may be, considered sufficient grounds
,#!isquia lification of the bid�der and rejection of his/her b id subm itta 1. A record of al I Adde ncla and copi "I
oif same will be aivailabie to all qualified bidders from the Village of Mount Prospect PUblic Wor
Department, 1700 West Central Roiad, Mount Prospect, Illinois two (2) days prior to; the letting. It sh
be the bidder;'s responsibility to become fully adivised of all Addenda prior to submitting its bid.
2025!i'Umn',iewey Linlog
M
Security in the sum of ten (110%) percent of the amount bid in o
Bid Bond Certified Check — Bank Cashier's Check
is attached hereto �ni accord�—ance with the "Instructions for Bidders",
This Bid Submiitt l contains the following,
1) Bid Form
Affidavit — Bid Certification Form
3) Bid Security
sr tfuii utrxtittd"
Name f Firm/Bidden, t
"
g tire)
Iiltl �
�w.__.• ._. _ .. ......
�amwwrw,�a+"
mf�f��rk lcrrm�re�ti�r,rt�
Official Address:
."
ONE OF THIS BID FORM r SHEETS ALONG WITH THE AFFIDAVIT
BID CERTIFICATION .. D BID SECURITY D IN A SEALED MARKE
ENVELI. - �PROSPECT
2025 Storm Sewer Lining
Im
AFFIDARTIFICATION FORM
Bidder:
CompanylFirrn Narnw
Address:
oo xffi"rr~AiV,',
As a (xindition of entering into a contract with the Village of Mount Prospect, E"d- under-oatb and penalty of
perjluiry and pos�,ijble termination of contrac d t. and debarment, the undersigned,
I , L= W;Aoll 6th
A' being first duly sW61 t "t , deposes and that he or she is
;Vp
. .......... . . ___ (sole owner, partner, joint ventured, President, , Secretary, etc.
)
and has the authority to make all
(k6nie of Company)
certifications required by this affidavit,
section I N2n_Pella ton
2_
The undersigned certifies that this bid is genuine nand not cnlkWive oF a nham, that said biddor ha.3 no colluded„
conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain
from bidding, and has not in and manner, directly or indireeffy, sought by agreernent or collusion, or
communication or conference with any person, to fix the bid, price element of this bid,, or of that of any other
bidder, or to secure any advantage against lany other b;dder --,- any pers:on mterested in the proper.od contract,
Section 11 L31SI F_Iaolna
The undersigned further state ,% that
(Name of Company)
is neat barred from bidding or contracting as a result of a convi�tion for violations of stcfte laws prohibiting bid
rigging or bid, rotating or any similar offense of any state of the United States, as provided, in Sections 331E-3 and
3317-4 of the Illinois riminai Code, 720 H.CS 5/33E 3, 33F 4
Section 111 ru free tar'tr tics
The undersigned further states that
(Name of Company)
provides a drug free workplace pumUant to the Drug Free Workplace Act, 30 ft-CS 580/1, et seq,, and has, to
the extent not covered by a, collective bargaining that deals with the subject of the Substance Abuse
Prevention in Public Works Projects Art, 820 It CS 265/1 et seq., a SUbstance abuse prv.antion prograrn that
meets or exceeds these requirements, of that Act,
Section IV lax Pa ent
is not
The undersigned further states that
delinquent in payment of any taxes to the Illinois Department o evexwue„ina-'c-c-o—rdance with Illinois Con,ipiled
Statues, 65It_ CS5/11-42.1. 'The undersigned understands that making a false statement regarding delinquency
in taxes is a lass A Misdarneanor arid, in addition voids the contract and allows the InUfliCiPaUty to recoveN all
amounts paid to the individual or entity under the contract in civil action.
Section, V S uall H
2025 Storni Scw,er Lirting
IT
Pursuant to Section -10 (A) of the Illinois Human Rights Act, 775 ILC S / •105 (A)„ every party to a public
contract must:
"Have, ryrtltgn,sexu.aal harassment policies that shall include„ at a minimum, the following information" (1') the
illegality of sexual harassment; (11) the definition of sexual harassment under State taw', (111) a description of
sexual harassment„ utilizing examples; (IV) the vendor's internal complaint process including penalties; ('V) the
legal recourse„ investigative and ccrnplaint process available through the Department (of Fluman Rights) and
the Commission (Human Fights Commission)„ (VI) directions can how to contact the 1.3epartment and
Commission;, and (Vll) protectican against retaliation asprovided by Sectjon 6...101 of the Act. (Winois Fluman
Rights Act)."
"p�utrlic contract" includes: —every contract to wrahich.. the State, any of its pollit.ical subdivisions orany
municipal corporation is a party." 775 ILCS Ol1 -10 (M) (" 002),
harassment poliicy compliance with 77 ID C a'tp _ __ _� has, a wren sexual
The mdsrsu next fin place states
es t cor w. lia � .� „
g
It is expressly understood the foregoing statements and representations and promises are made as a condition
to the right of the bidder to receive payment under any award made under the terms and provisions of this bid.
The undersigned ceffif'ics that all information contained in this Affidavit is true and co
Signed b :.__. _ Title o ;
a nature
Name Printed: Vim'
«r +, 1
Signed and sv�taetore me this day of �"
t r„,. C�.
My commission expires: L ' 1-zo,:2-"
lotary 6�uu -lic.
202,5 Starrn Sewer t.Anin
M
Inctudedi with this bid is a bank cashier's check, certified check or bid bond in the amount of
being ten percent (10i%) of the total amount bid by
It is, hereby agreed
the Bidder, in faivor of the Village of Mount Prospect
that, should Bidder-6ei awarded the Work contemplated under this bid and fail or refuse to execute a
contract for said Work, or to provide the! required payment and performance bonds, or letter of credit,
and certificate of insurance, then thiis, security, in the amount stipulated above, shall be forfeited; and
may be retained by the Villaige of Mount Prospect as liquidated damages and not as a penalty. All bids
to rernain firm for a period of ninety (90) days aifter bid operring diate,
SUBMITTED THIS DAY OF 5. 202f
SEAL (if corporation)
'.q*0444#00'
........ oc-
C Bid
R4�: 0
0 . ... ...... [
SEAL'"
Bidder's Agent and Agent's Title
zm�M � 11 11 EMEZEEZEEM
N i,ote: aIftteisdty e
ed ebe di byeadn! oaffuici tehro.rized officer of the corporation,
If a corporation, note from the state of incorporation:
Incorporated under the laws of the State of
2025 Storm Sewur Lining
43
* I AfA E)ocument A.31 Otm - 201 10
Contractor:
(Nersur, Legal Smear and Address)
Hoerr Construction Inc
K) Box 65
Goodfield IL 61742
Owner-
(Nawe„ Legal Stal"s and Addiv-rs)
Village of Mount Prospect
50 S Emerson Street
Mount Prospect, IL 60056
Surety:
(Aletate, 1, ry gal Stalov awl Princi?al Pfar-t, qf'fltesiptes.w)
West Bend Insturatice Company
1900 S 18th St, P 0 Box 19,95
West Bend WI 5309�5
Bond Amount: 'Fen percent of laid
Project:
eNasne, laratiem or adarress, and Project nuonher, sfata.o
2025 St<wm Serwer Lining
The Contractor and Surely are bound to the Owner in the arnotiat set furth above, for the
payment ot'which the Contractor and Surety bind themselves, their heirs, exectilors,
administrators, toiccessors and assigns, jointly a -rid severafly, as provided hcreirt. The
conditions of this Bond are such that ifthe Owner acTepts the bid of the. Contractor within
the titne specified in the bid vlocisments, or within such brie period as rimy tte agrecd to by
the Owner and Contractor, and the Contractor either (1) enters into a Contract with the
Owner in accordance with the tern -us of such bit], and gjvc such bond or as ni'lly be,
Specified in the biddingor Contract Micurnents, with a surety richnined in (tic jurisdiction
of the Ptoject and otherwise acceptable to the Owner, for the Ibithint perfantriance ofsamh
Contract and fear the prompt payment of labor and, material furnished in the prosecution
thereof, or (2) pays to the Owner tine ditTerence, not to exceed the arnount of this Bond,
between the amount specified in said bid and such larger arnourit for which the Owner may
in good faith contract with another party it) perform the wank covered by said bid, then this
obligation shall be null and void, othetwise to retnam in, fisH force and effect, The Surety
hereby waived any notice of an, agreement between the OwitcT, and Contractor ti.) extend the
tone in which the Owner may accept the bid. Waiver of notice, by the Surety shall not apiply
to any eKtertsion exceeding sixty (60) days in the aggreRate beyond the tfirie for acceptance
of bids specified in the bid doom-nents, and the Owner and Contractor sha$l ()brain the
Surety's consent for an extension beyond sixty (60) days,
If this, Bond is issued in connection with a suhaontractor's bitl to a Contractor, dic term
Contractor in this Bond shall be deerned to be Slubcotaiructur and the terni Owner shall be
deen-ked to be Contractor.
When this Bond has been furnished to comply with a statutory or other legal requirement in
the location of the Project, imy provision in this Sund conflictiug with said statutory or
legal requirement shall be deemed deleted herefirturi and provisions conforining to such
statutory or Other legal requirement shall be decrined incorporated herein. When so
furnished, the intent is that this Bond shall be construed as a statutory bond and not as as
con-tirton law boyid.
AIA f;tocurrienc.A3 10 — 2011 Ofin The Atiterictia Institute of Archilmis
(Converted to fann by First Mid Insurance Gnnip)
ADDITIONS ANT) tat LFTIONS„
The auflxw of IW4 docturmiu has addo
intbanafion nceded fur tts contptetiori,
"erne SU1h0i'TrW)1 SE10 haVe revised the
text of the original AtA standard forin.
An Addirsons rind Deleilons Repore
that ooles aikled informalikm as wvcH as
revisions to thc stuotdoM i'onn text is
availabbr, fmon she author and sho"td
be reviewed, A vertical hm- ma the 101
margin ofthis dacsnmu indicate%
where the authar his added irveces,unay
hifficynation and Mwm flie awhor Juls
mldeA to or deleted ihnik the origmat
A A text
The docutrent has impof-Wnt pqpl
C0w1scquerNCq";. Consuhatton with an
atturney is ericouraged with rc%pect to
its "ainptcOogi or oiodificafion
Any sirWtt4w reference to Cimbtictur,
Surw1y. Owneg or other pan-q siWbane,
considered phiral "ere apitheal4e,
0
Signed and scal,ed this I 8th day of February, 2025
....... . ..
it i� "t
"Ox
AJADocoment A310-20100nllw Arrwrivmn Institute ol'AmhRmL%
(Convartod to fann by Pirst Mid linsurance Group)
West B
(Seal)
...............
tie) �ih S""chtroy, Attomey-ln-FaGt
Stow of' Illinois
m
C::UUWAY Of MaWOAA
ov, l 8411 day k4 Felm wuy, 2025 ,ture nic. a �,Fobwry 11kAdw ill a"uid 1'w saij iCC5IuikH y "Od :Aaw, ruucimg therein, twly con"imssioned and swurn,
personally appeared Holh SC lonely
known to ine to bw Asoontc),ARN-Factt kit' West Bend Insurance !ompariy
One corporavk-,n de,scw ibc,"I na mW I 9wvx','c�aw" div, %4106n arm ri I umU,wvv=k, krwrwce I ki ale tv bathe jmrsuig who exaGuwd the ,ad
in b0lulf'ofthe Said ollrporation, aml ho aJtdy ackno%Ock1ged to nh! ffial such votpmation executed the sanm
IN WITNESS WHEXF,?'()F, I have h rcumo set my hand and affimmi ryty offi6al scat, dic day and year stated in this cerfificale abovc,
02 /110 z
(Notary Public)
MC B''
A
6
t4OMYPULIN OTA
TAT Cal" RA I0lC'MA:7'CflaVSo,4
y CoM�jS10N ;XPR CAY0
Know all men by these Presents, that West Bend Irmuranco Company (formerly known as West Bond Mulual lnsrnranw a u^traraparny risrior to IM2024), I
corporation: having Its principal office in the City of West Bend, Wisconsin does awke, constilula and appoint
t loiiii Schairey
fawfW Aftcxney(s)-iin-fad. to rnake, execule, w. &I and cktNver ftw, and ron its bi as twirety and as Ku aul and deed any and aL WsudS, U riderl uki rigs
arid amiracts of suretyship, piwovided that no bond or undertaking or contract of suretyship executed under this authority shall exceed in arriount the
surn of, Thirty aAflNon Dfftnrr, ($30,M0,000)
This Power of Allitini is granted and se signed and sealed by fnn,,-,+mqe ,under "Ind by 11"r-1 nii1thnrffy of ttle fist" nwinr ? ; Iadripled by the no-ard
of Directors of, West 6wid Insurance Company by unanimous consent resolution effective the list day of January 2024,
Appointment ri Attorney-Jn- Fact 7"he president or anY vice president. or any other officer oj"Wcst Bend frisurance Cornparty "'toy appoititoy
wi itum certificate Ati,,orneys-ln-Fact to acii on hehalft/ the con3pany in Ow execiotion afand anesting ofbonds and undcrtakokqs and other
Y 'Y
,r?#4-Vhr1flM "(1) 010, r01V'z" or firnl"Wes'erpl V'd al! be vnIfid and biad*q crpww Oor cnrn,,varry, r[nd an3t' �'urh 510 OX,ft"Ured ood , vtbj'4'd byfi'u
skgsiottirses andfucsitaile seal shali be valid and binding upory the company in theftiture with respect to any bond or undertaking or otlwr
writiag obligatory in nature to which it is ottached. Any such appointment aniv be revoked, tbr couve, nr ti cause, by a"),, ar
a rw thme
Any refernnrn to'VIrst 9sn'd Tvrulu'A Insurarace 'L'onipany urn an'y Bond zuW all cuafis"."fivas UTeerU,J1a�xa.��rry rerow x toWoM Dm-id
Insurlowe Company.
In witness whereof, West Send Insurance Company has caused these presents to be signed by its president undersigned and its corporate seal to be
hereto duly attested by its secretary this I day of,ilinntinry ?n241
n
Arrest st
. ... ..........
C' C`Airistcwpher C. ZWygart k 1 11(,,)bert J. acqui
SLAL 1,
Secretary 4� V" President
State of Wisconsin
CUU(�Iy 01 V'VJSh1VQiAA1
On the 1A day of January ?094, hof"re. rnp rmrsonotim,p came P,oheirt laccues, lin nw known being by duly .morn, irtri dnjui�,x% and !;oy sIh4, !,,r,,, i�; 1hr,
President ol'West Bend Insurance Company, the corporation described in and which executed the above instrument; that fie knows the seat of the
said, corporation; that the sent affixed to said insliturriont J1,4 qtwh rxirporote spr* Ifint is, n-a-, "aff-cil by order afthe hrnrd of directars of ssT d
corporation and that he sinned his narne thereto by like order.
se Airto
OTA&
"j Va
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vad C orponae Attorney
My Corruixtission is Permanent
The undersigned, duly elected to the office stated below, now the incumbent in West Berid insurance Company, a Wisconsin corporation authorized
ko make th�s awtificass, too Hereby Gcrtiilthat lhf4,91'equing atiakhest Fowei: of Morney remains in twi loice elfect und has not ueen revoked and that
the Resolution of the Board of Directors, set forth In the Power of Attorneyis now in force.
Signed and seated at West Bend, Wisconsin this 18th day of February 2025
ryN pp
chrisitAii C. ZxYgavir
119 — I kmer'� R�Irl"' VVI I �H—P' �Pnn) ?'N'3 S010 I '00 A 181th Avon'�' . I
CONTRACT DOCUMENTS FOR THE
VILLAGE OF MOUNT PROSPECT, ILLINOIS
STORM SEWER LINING,
XATE: 215/20125
BID OPENING: February 18, 2025
LOon Street, 3rd FloorVillage Manager's Office
Please note the following clarifications, revisions, and additions the! bid
doicurnents. To All Prospective Bidders: All BIDDERS for the above
contract shall carefully read the enclosed addendum and consider its
impact in the preparation! of their bid.
loll
10--Cuf-l� t CE PIPE
18"CURED IN PLACE PIPE
21"CURED IN PLACE PIPE
24" CURED IN PLACE PIPE
30"' CURED IN PLACE PIPE
HEAVYC:LEANING
ME=
LF 527
LF 1,200
LF 5
LF 5
Pi
0 L'(
n0,
On Pages 57-5,9 we have updated the segments. i*,lease use the Segment
List below.
TOTAL BASE BID PRICE
Dollars and Cents
(in Wruing) (in Writing)
Dollars and- Cents
(in Figuires) (in F�gures)
Submitted this,2._1,e",day of 20M
P,age'l of 3
CONTRACT DOCUMENTS FOR THE
ViLLAGE OFMOUNT PROSPEC"'i", iLL04016
Stornn Sewer Lining
UATL,,',. 2-14-22025
BID OPENING: February 24, 2025
LOCATION: 50 South Emerson Street, 3 Id Floor, Village Maniaqer's Office
Please note the following clarifications, revisions, and additions the bid
downlents.
'To All Prospective Biid,ders.- All BIDDERS for the above contract shall
carofully road the enclosed addenduni and wosi6uu its irripact in the
preparation of their bid.
Th,(-°r Sc�hedt,Afe <:)f Prices on, pg. 44 '15" ipia total is 1801.
The Segment fist on pages 57-59 is updated to reflect new 15" tkjt6L
An 9..�,pdated segn°'ient rnap highlighting tfle segment from . 19.
Us
e t"me SchedUle of Prices, Segment list and Map from this addendunn'.
NEMIUM
Mark ouitside of the envelope: "Storm Sewer Lining" and deliver to the Village
Manager's office at 50 South Emerson Street 31d Floor, Mount Prospect, Illinois, 60056,
by 1:00 p.m., MONDAY, February 18,2025.
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UJ. 'A L
Address of C'Um arwyiF,(T'I,�
Phone.,
Date suibmitted" 20,25
Also, note any excep"ons to the specifications.
M.'r r ea..W, 602
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A 0 C;�71 S, CITY, STATE, ZIP PHONIII
#
2025
iidNATURE DATE
Note: All bids to remain firm for thiirty (9iO) days. Be sure to mark the outside of the
u�rrvelope "Stonn Sewer Lining."
2025 S,torm Sewer Uning
11
M
2025 Storm ISewer Lining
52 •
CoritaKA Pornnn/Ptionw
Dates cA Scrvi:
3NEEM30M
2025 SlorinNewer Lining
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File, Number 1-511-7
1, Mexi Giannoulias, Secretary of State of the State of'Illinois, do
hereby certify that I am the keeper of the records of the
Department of Business Services. I certify that
1-ICIERR. CONSTRUCTION, I," NC, A DOMESTIC CORPORATION, INCORPORATED UNDER
THE LAWS OFTHIS S'I'A,r'E ON DECEMBER 29,,1993, APPEARS TO I I AVE COMPLIED
WIT14 A] - A
L TROVOF T" HE PISIONS E BUSINESS CORPORATION ACT CIF T141S STATE,
AND AS (;F TIIIS DTE, IS IN GOOD STANDIN'G AS A DOMESTIC! CORPORATION 'IN THE
STATE OF ILLINOIS.
In Testimony Whereof, I hereto set
my hand and cause to be affixedthe Great Seal of
the, State, ofIllinois, this IST
day of MARCH A.D. 2024
Authentication * 2.406102434 verMaNe unt# 0W.01 12025
Authenth cate at., hftps:/Fwww.lisos.gov
1111 A i 1��;Ajj
711619N I Irirsri
CONTRACT DOCUMENTS FOR THE
VILLAGE OF MOUNT PROSPECT, ILLINOIS
STORM SEWER LINING
MBBMMCZ�� !I I I I! Q III I I I! I I! I I! I 11!11!111!1!11!! 1 1:1151111KI: I I ii 1!! 11
Company Name'.
Signature:
Print Name:
Pnsffionffitle:
Data:
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-----------
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-4ote: This, Addendum shall be included with, and is considered part of the bid
documents. Failure to return this form may result in disqualification of the
BIDDER. Include this original In your bid.
WEEZIEM
CONTRACT DOCUMENTS FOR THE
VILLAGE OF MiIOUNT'PRO,SPE,CT, ILLINOIS
Storm Sewer Liniing
Company Name-,
Signature:
Print Name.-
Positionfrifle:.
Date -
Z 3,
Note: This Addendum shall' be Included with anidi Is considered part of the biid
documents. Failure to return this form may result In disqualification of the
BIDDER. Include this oriiginal In, your bd.
IMMMOM
CONTRACT DOCUMENTS FOR THE
VILLAGE OF MOUNT PROSPECTILLINOIS
Stoirm Sewer Lining
Company Name:
Signattjre:
Print Name-.
Pasitjonrritle�
Date:
Note: This Addendum shall be Included with and is considered part of the bid
documents. Failure to, return this form may result In disqualification of the
BIDDER. Include this originial in your
3MR3EM
i
CONTRACT DOCUMENTS FOR THE
VILLAGE OF MOUNT PROSPECT, ILLINOIS
Storm Sewer Lining
Company Name:
Signature:
Print Name:
Position/Title:
Date:
Note: This Addendum shall be included with and is, conisidered part of the bid
clocuments. Failure to return this form may result in diisqualification of the
BIDDER. Include this origiinal In your bid.
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UTILITY CONTRACTORS • 19691-665-1
' • Box • 191: ••1
,t
March 4, 2025
Scott Moe
Streets & Building Superintendent
Village of Mount Prospect Public Works Department
1700 West Central Road
Mount Prospect, IL 60056
Re: M/WBE & Apprenticeship Percentages for the 2025 Storm Sewer Lining Project
Dear Scott:
For our bid that we submitted for this project on February 24, 2025, we anticipate
meeting the 18% MBE and 10% WBE spend goal as listed in the bid documents by
utilizing a supplier for some of the CIPP materials on this project. We anticipate utilizing
a total spend of approximately $230,000.00 with Tiles in Style, dba Taza Construction
which is listed in the Cook County M/WNBE directory as both a MBE and WBE
distributor for Commodity Code NAICS 237110 Water and Sewer Line and Related
Structures Construction.
For the apprenticeship hours goal, we don't anticipate a problem with getting 10%
apprenticeship hours for this project. Based on the current scope of work as listed in the
bid documents, our entire crew will be union laborers and we currently have several
apprentices on our Chicagoland crews that we can utilize. However, our ability to
comply with the stipulation that half of these apprenticeship hours have to be from
graduates of the Illinois Works Preapprenticeship Program, the Illinois Climate Works
Preapprenticeship Program, or the Highway Construction Careers Training Program is
entirely dependent on if the laborers' union has any available at the time of this project.
From what we have seen on previous projects, there are very, very few graduates of these
programs available in the laborers' union apprenticeship program. Again, we should be
able to meet the overall 10% goal with our current workforce, and we can ask the union
hall if they have any graduates of these programs available once the project is set to begin
if that is what the terms of the grant require.
If you have any questions or need further clarification, please do not hesitate to let us
know.
Sincerely,
HOERR CONSTRU "TION, INC.
David Steffen
Estimator
Vsvisu-S*ewer
Inspect. Maintain, Rehabilitate,
www.visu-sewer.com
3/7/25
Scott Moe
Village of Mount Prospect
1700 West Central Road
Mount Prospect, IL 60056
RE: 2025 Storm Sewer Lining Project
Dear Scott,
As the Village knows cured -in -place sewer lining is a specialized process proprietary to each
company and sewer liner manufacturer. All our crew members are specially trained to work
with National Liner material and equipment. This training is proprietary and only given to
National Liner licensed affiliates. It enables our crew members to operate this specialty
equipment used to invert cured in place pipe into sewer lines and to operate the boiler trucks
or steam generating units to cure the lines. This extensive training allows us to provide a more
efficient work manner and provide the Village with a better final product. In addition, other job
qualifications are holding a commercial driver's license with haz-mat and tanker endorsements,
passing drug and background tests, and achieving certain scores on mechanical aptitude tests.
Having said this, the opportunity for hiring minority contractors on cured -in -place lining
projects is very limited. Due to the highly specialized training and equipment we cannot just
pull any person off of the street to install cured in place liners. Also, we cannot just walk into
the union hall and pick a guy off of the bench and expect them to perform and install a cured in
place liner. This type of training does not exist outside of a lining companies shop or work sites.
All of the sewer prepping, sewer lining and lateral cutting will be self performed by Visu-Sewer
crews. This is due to making sure sewers are properly cleaned, laterals are measured, liners are
installed properly and laterals are cut out and brushed properly.
We will have some opportunity for MBE/WBE subcontractors to work on the limited traffic
control and pulling manhole tops for liner insertion. Keeping in mind this work is only valued at
$26,000.00 for this contract. Knowing this, we plan to use a WBE for the traffic control around
Visu-Sewer, LLC
W230 N4855 Betker Dr, Pewaukee, WI 53072 (P) 800-876-8478 / 262-695-2340 (F) 262-695-2359
Equal Employment Opportunity/Affirmative Action Employer
the cone pulls and an MBE for the pulling the cones and restoring the sites. If other
opportunities arise to use minority subcontractors then we will make sure we use them.
We appreciate the opportunity to work with Mount Prospect on the 2025 Storm Sewer Lining
Project. Unfortunately, the areas for using minority subcontractors are limited on this project.
This is due the specialty work and training that is involved with cured in place lining sewers.
But, Visu-Sewer will provide as much as opportunity for MBE/WBE subcontractors on the
project as possible.
Thank you for your time and your understanding,
Dave Alexander
Visu-Sewer of Illinois, LLC.
From:
Ham, Patricia
To:
Moe. Scott; Leib. Jason
Subject:
FW: 23-203301 Notification of Reporting Non -Compliance - Past Due II Works Budget Supplement
Date:
Monday, March 10, 2025 11:35:03 AM
Attachments:
imaae001.Dna
imaae002.Dno
imaae003.Dna
imaae004.Dno
imaae006.Dna
imaae007.Dno
imaae010.Dna
From: CEO.OGM.ILWorks <CEO.OGM.ILWorks@lllinois.gov>
Sent: Monday, March 10, 2025 11:25 AM
To: Ham, Patricia <PHam@mountprospect.org>
Cc: CEO.OGM.ILWorks <CEO.OGM.ILWorks@lllinois.gov>
Subject: RE: 23-203301 Notification of Reporting Non -Compliance - Past Due II Works Budget
Supplement
Patricia,
Regarding the apprentices, the contractor does need to attempt to get graduates of the programs to
fulfill the 50% requirement of the 10%. If there are none available when needed, make sure the
contractor receives a letter from the union hall indicating there were none available. You can the
request a waiver of the requirement and your supporting documentation will be the letters from the
union hall.
Hope this helps!
I'm forwarding your email too our BEP compliance tech to respond that portion of the email.
Thanks,
Manager, Office of Grants Management
Illinois Department of Commerce & Economic Opportunity
Phone: (217) 785-9963
Da.na..:.Ed,wa,rd,s2..l;�.l.�.l.!.17
b!.w.a.../ldceo.illinois. ova
Illinois
Department of Commerce
Economic Opportunity
" 6"" A Pritzker„ Governor
u�
From: Ham, Patricia <.PN,a,m„a mou . ros ect.org>
Sent: Friday, March 7,2O25115lAK4
To:CE(}DGM]LVorks
Subject: [External] RE: 23-203301 Notification of Reporting Non -Compliance Past Due UWorks
Budget Supplement
Hello — we had the bid opening for the project and received a letter from a vendor to
outline their M/WBE and apprenticeship objectives. Will you please review it and let me
know if this explanation will be suitable? We want to make sure the DCEO is okay with the
apprentices having not graduated from the listed programs.
pmt'6G�w7{ow*v | Management Analyst | Public Works
Village of Mount Prospect | 1700 W. Central Road | Mount Prospect, \L 60056
p.847.870.5640 | C847.859.9377 |
Fmom:[EUDGV]LWorks
Sent: Monday, February 1O,2O259:35AV
To: Ham, Patricia �CEO.O8V]LVVorks
Subject: RE: 23-203301 Notification of Reporting Non -Compliance - Past Due 11 Works Budget
Supplement
| apologize for the delay innnyresponse. The contractor will have toprovide certified payroll which
should include the apprentices information.
Dana Edwards
Manager, Office of Grants Management
Illinois Department ofCommerce & Economic Opportunity
Phone: (217)785'9963
From: CEO.OGMJBEP
To: Ham, Patricia
Cc: CEO.lGMJBE2 ; CEC.0GMJBE2; Edwards, Dana M.
Subject: nw:z»ecoxozNotification orReporting Non -Compliance Past Due DWorks Budget Supplement
Date: Monday, March zo'zoz5zz:sz:*7An
Attachments: bougeQ01.12no
imaQe002.pna
imageQ03.12no
DCEO BEP fillable Utilization Plan template REVISED 5-10-24.od
Hi Pam. I reviewed the BEP information you sent in, and it looks good. The vendor is BEP certified
and the amount meetsthe goal and fits the budget. Please submit that information in the attached
BEP Utilization Plan. The UP must be signed by an authorized signatory on the grant. Let me know if
you have any questions. Thanks.
ZachVVichrnann
Executive ||, Office ofGrants Management
Illinois Department ofCommerce Economic Opportunity
Phone: (Z17)558'7326
Zach.VVichmann@iUinois.8ov
ov
Illinois
Department of Commerce
State of Illinois - CONFIDENTIALITY NOTICE: The information contained in this communication is
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