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HomeMy WebLinkAbout6.1 Discussion of the 'Triangle Valet Pilot Project'M+awn �'xyt�lts�=e Item Cover Page Subject Discussion of the 'Triangle Valet Pilot Project' Meeting March 11, 2025 - MEETING OF THE MOUNT PROSPECT COMMITTEE OF THE WHOLE Fiscal Impact Y Dollar Amount $50,000 Budget Source General Fund Category DISCUSSION ITEMS Type Presentation Information The Village has piloted a valet program in the downtown 'Triangle' area, providing complimentary valet services to patrons of the 'Triangle' over the last year. Discussion In the spring of last year, the Village provides valet services in the downtown 'Triangle' area every Thursday, Friday, and Saturday evening starting at 5:00 P.M. The area has limited turn movements and a reduced number of public parking stalls serving the seven immediately adjacent businesses, three of which are restaurants. The Village piloted the complimentary program due to a substantial lack of parking and complaints from residents, patrons, and businesses. The program operates in the triangle, with car drop-off and pick-up taking place in front of The Prospect restaurant. While a few stalls are reserved in the Triangle, the bulk of cars that are valeted are parked in the West Metra Commuter Lot. The Emerson Street Parking Deck serves as the reserve or 'overflow' parking location. Over 100 vehicles are parked using the valet service each weekend on average. The single highest night was the first night The Prospect reopened after its winter break, where 85 cars were parked. This location is 3 times busier than the next highest restaurant location that FiveStar Valet serves and its volume is comparable to the Art Institute of Chicago, Michigan Shores, or the Chicago Club in downtown Chicago. Staff received three quotes for the project, with FiveStar Valet coming in at the most affordable at $310 / night ($48,360 / year) for two attendants each evening starting at 5:00 P.M. The other two quotes were from V.I.P. Valet Services at $370 / night ($57,720 / year) and FC Valet at $395 / night ($61,620 / year). All three restaurants in the triangle (The Prospect, Mount Prospect Public House, and Station 34) have been exceptionally supportive of the program and would like it to continue. Joe Irick, owner of Station 34, stated, "A lapse in service will create an immediate issue and at a time when our industry is very busy in March. I've had two years where we didn't have the parking lot available for a majority of the year and so I'd hate to think about what our numbers would have been last year without the valet program." Alternatives 1. Discussion of whether to continue the Triangle Valet Program on its current 3-day schedule for a period of two years. 2. At the discretion of the Committee of the Whole. Staff Recommendation Staff recommend the Village continue to provide the Triangle Valet Program to the downtown "Triangle" area. Attachments 1. Triangle Valet Pilot 2. Mount Prospect 2 Year Contract LCM revised Committee of the Whole `Triangle' Valet Pilot Regular Meeting March 11 `Triangle' Valet Pilot Complimentary Valet Services • In the Downtown "Triangle" • Thursday, Friday, and Saturday evenings • 5pm — midnight (or as needed) Why? • 63 public parking stalls • 7 businesses • 3 full -service restaurants 160 140 120 100 80 60 40 20 0 Valet Utilization (3 Week Rolling Average) Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 80 70 60 50 40 30 20 10 0 Mar Triangle Utilization by Day (3 Week Rolling Average) Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar —Thursday — Friday . Saturday `Triangle' Valet Pilot Utilization Takeaways 1. The pilot is parking, on average, 105 cars per weekend 2. Highest night was when The Prospect reopened after its `winter break', parking 85 cars in a single night 3. The location is 3x busier than the next highest restaurant location in FiveStar's portfolio 1. Comparable to the Art Institute of Chicago, Michigan Shores, and the Chicago Club `Triangle' Valet Pilot Costs FiveStar Valet • President is Michael Munao, Mount Prospect resident for 44 years • $310 / night (two attendants) • $48,360 / year • Source: General Fund Other Quotes: • V.I.P. Valet Services • $370 / night ($57,720 / year) • FC Valet • $395 / night ($61,620 / year) Restaurant Feedback: The Prospect "The valet program is critical to The Prospect and we would like to see it continue if not expand." Mount Prospect Public House "The service has been a valuable asset to our businesses, enhancing accessibility and convenience for our guess. It plays a key role in supporting the `Triangle's' dining and entertainment experience." Station 34 "A lapse in service will create an immediate issue and at a time when our industry is very busy in March. I've had two years where we didn't have the parking lot available for a majority of the year and so I'd hate to think about what our numbers would have been last year without the valet program." Staff recommendation To renew the Triangle Valet Program with FiveStar Valet on its current 3-day schedule for a period of 2 years. Agreement for Provision of Valet Parking Services This Agreement for Provision of Valet Parking Services (the "Agreement"), effective March 2011 2025, is made between the Village of Mount Prospect ("Village") and Five Star Valet (collectively `Parties") for the provision of valet parking services (the "Services") to restaurants located in the downtown area of the Village based on the following terms and conditions: RECITALS WHEREAS, the Village seeks to promote the success of commercial establishments in its downtown area; and WHEREAS, the Village desires to accommodate the parking needs of downtown restaurants as a way to encourage their successful operations; and WHEREAS, the Village recognizes the volume of restaurant business increases on certain days and during certain hours of the week; and WHEREAS, the Village believes the provision of the Services for downtown restaurants will encourage their business on the weekend evenings; and WHEREAS, the Village believes the provision of the Services for downtown restaurants can promote public safety and well-being; and WHEREAS, the Parties desire to set forth the terms and conditions whereby the Services can be made available to downtown restaurants. NOW, THEREFORE, in consideration of the Recitals and the mutual covenants hereinafter contained, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the Parties, the Village and Five Star Valet hereby agree as follows: Section 1: Recitals The above -stated Recitals are included as terms in this Agreement. Section 2: Location of the Services The operation of the Services will be located in the Triangle area of downtown Mount Prospect at 2 West Northwest Highway, Mount Prospect, Illinois 60056 (the "Location"). Section 3: Availability of the Services The Services will be offered on Thursday, Friday and Saturday evenings starting at 5:00 p.m. and ending at 12:00 a.m. (as the last time a valet parking attendant will take possession of a vehicle in order to park it). Section 4: Provision of the Services Section 4.1: The Services will be provided by parking attendants employed by Five Star Valet. Section 4.2: Restaurant patrons desiring to use the Services shall bring their cars to the Location where a Five Star Valet parking attendant will take possession of the vehicle and park it. Section 4.3: The Five Star Valet Star parking attendant shall be dressed in black dress pants, black dress shoes and a Five Star Valet jacket or polo shirt. Section 4.4: Five Star Valet shall provide all equipment needed for the provision of the Services, including all custom signs, cones, umbrellas for customers and a secured key podium for the cars that have been parked. Section 5: Cost of the Services Section 5.1: The Village shall pay Five Star Valet for the costs of providing the Services. Section 5.2: The cost for the Services shall be Two Hundred and Ten Dollars ($210.00) per night for a Five Star Valet parking attendant. If an additional parking attendant(s) is needed, the cost shall be One Hundred Dollars ($100.00) per night. The need for an additional parking attendant(s) must be authorized by a restaurant manager and confirmed by Five Star Valet. Section 6: Five Star Valet Responsibilities Section 6.1: Five Star Valet agrees it shall be responsible for and will be liable to pay for any damages resulting from its negligence in the provision of the Services, including, but not limited to, owners being locked out of their vehicles that they placed in the possession of Five Star Valet personnel and any personal injuries and/or damage to vehicles from accidents caused by Five Star Valet personnel. Section 6.2: Five Star Valet agrees that it shall provide transportation to restaurant patrons using the Services in case of an emergency. Section 6.3: Five Star Valet shall carry the necessary liability insurance of at least Three Million Dollars ($3,000,000.00), as well as Workers Compensation insurance, and shall name the Village as an additional insured for its insurance coverage. Section 6.4: Five Star Valet shall provide to the Village proof of all necessary licensing to provide the Services. Section 6.5: Five Star Valet shall provide the Village with Certificates of Insurance indicating the Village as an additional insured and provide the Village with proof of necessary licenses within 48 hours after the execution of this Agreement. Section 7: Indemnification Five Star Valet agrees, to the fullest extent permitted by law, to indemnify, hold harmless, and defend, individually and collectively, the Village and its officers, officials, agents, representatives, employees and volunteers (the "Village Personnel") from and against all injuries, deaths, loss, damages, claims, reasonable legal costs, suits, liabilities, judgments, costs and expenses, which may in any way accrue against the Village and Village Personnel in whole or in part as a result of negligent and/or willful and wanton conduct by Five Star Valet personnel who are engaged in provision of the Services. Five Star Valet and its personnel expressly understand and agree that any insurance policies required by this Agreement shall in no way limit its responsibility to indemnify, keep and save the Village and Village Personnel, and to pay expenses and damages as herein provided. 2 Section 8: Termination of Agreement The Parties agree that either Party may terminate the Agreement giving no less that seven (7) days' notice of termination prior to the last day of any month in which the Agreement is effective Section 9: Independent Contractor Five Star Valet acknowledges that its relationship to the Village is that of an Independent Contractor, and nothing in its performance of the Services is intended to or should be construed as creating an agency, employment or any other relationship other than that of an Independent Contractor. Section 10: Choice of Law and Venue The Parties agree that, for the purpose of any litigation relative to this Agreement and its enforcement, venue shall be in the Circuit Court of Cook County, Illinois and the Parties agree to submit to the jurisdiction of said Court for any such action or proceeding. This Agreement, and all questions of interpretation, construction and enforcement hereof, and all controversies hereunder, shall be governed by the applicable statutory and common law of the State of Illinois. Section 11: Effective Date This Agreement shall become effective and binding upon the Parties on the date it has been signed and by representative of both the Village and Five Star Valet. Section 12: Conclude Date This Agreement is binding for 2 years and will conclude on March 20th 2027 The undersigned representatives of the Parties have read and fully understand the terms of this Agreement and agree that their party shall be bound by all provisions included herein. VILLAGE OF MOUNT PROSPECT FIVE STAR VALET In Title: By:_Michael Munao Title: Owner Date: Date: 1/30/25 3