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Home My WebLink About03/04/2025 Motion to accept proposal for Construction Inspection Services from Chastain Consulting Engineers to support the 2025 Street Resurfacing Projects, Group 1 and Group 2, for an amount not to exceed $114,506.Item Cover Page Subject Motion to proposal for Construction Inspection Services from Chastain Consulting Engineers to support the 2025 Street Resurfacing Projects, Group I and Group 2, for an amount not to exceed $114.,506. Meeting Fiscal Impact (Y/N) Dollar Amount Budget Source Category Type Information March 4, 2025 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Y $114,506.00 GENERAL FUND VILLAGE MANAGER'S REPORT Action Item The goal of the Village's Street Resurfacing Program is to rehabilitate all Village streets on an average 20-year service lifecycle. This cycle is essential in maintaining the quality and safety of the roadway network and increasing the longevity of the roadway in a cost-effective manner. The 2025 Street Resurfacing Program consists of two projects, Group 1 and Group 2, that will improve approximately 6.8 miles of roadway and keep the Village on schedule with the 20-year cycle. The yearly street resurfacing program is managed by engineering staff. A project engineer and civil engineer are needed on a full-time basis for the duration of construction and are supplemented by other engineering staff and summer interns, when necessary, i.e. when multiple construction crews are working concurrently. The project engineer and civil engineer work collaboratively and are the main points of contact with the contractor. Engineer's responsibilities include but are not limited to: confirming the schedule and sequence of work, notifying and communicating with residents, layout limits of construction, inspecting and documenting contractor activities to ensure compliance with contract documents, measuring and Verifying quantities, coordinating material quality control testing, and verifying payment requests. The Civil Engineer position is currently open and not scheduled to be filled until the summer. The individual who has accepted the position is expected to graduate with a civil engineering degree at the end of the current semester and will join the Village with limited inspection experience. Therefore, staff is seeking to engage a consulting engineering firm to provide interim construction inspection services, support to the project engineer, and mentor the newly hired civil engineer for the 2025 Street Resurfacing Program. Request for Qualifications A Request for Statements of Qualifications and Cost Proposals for firms to provide construction inspection services was posted on the Demandstar bidding website. Five consulting engineering firms responded and submitted Statements of Qualifications and Cost Proposals. Firms were asked to submit the following information as part of their proposal: - Brief history of the firm. - Resumes of key personal. - Related experience on similar types of projects. - Cost proposal by hourly rate of key personnel, including direct costs. The consulting firms' Statements of Qualifications and cost Proposals were reviewed based on the content of their proposals including their summary of construction inspection services to be provided, the personnel proposed to perform the work, and the associated value provided to the Village. The firms were rated (with a maximum score of 100 points) according to these specific categories: firm background, personnel background, related project experience, proposal content, and value. The rankings are: Category Maximum Points Chastain ERA Bowman Manhard Spaceco Firm Background 20 20 19 19 19 19 Personnel Background 25 25 21 22 24 21 Project Experience 20 20 18 17 19 10 Proposal Content 15 14 14 14 14 12 Value 20 18 18 17 12 12 Total 100 97 90 89 88 8o Cost Proposals Firm C Labor Cost Direct Total Cost Hour Engineer's $121.11 $114,330-00 $7,670.00 $122f 000. 00 Estimate Chastain $114-00 $107,616-00 $6,890-00 $114,506-00 Consulting Engineers Engineering $105.00 $99,120.00 $5,r310.00 $104,430.00 Resource Associates Bowman $115.00 $108,560.00 $7,670.00 $116,230.00 Manhard $140.59 $132f720.00 $0.00 $132,720.00 Consulting Spaceco $140.00 $132J60-00 $0.00 $132,160-00 Civil Eng. & ISurveying I I I I I Discussion Chastain Consulting Engineers has assembled a strong, solid project team with extensive experience providing construction inspection services for municipal street resurfacing programs, including in the City of Des Plaines, Village of Lake in the Hills, Village of Schaumburg, Village of Hoffman Estates, Village of Glen Ellyn, and City of Aurora. Chastain also has experience working on street resurfacing projects that utilize Motor Fuel Tax (MFT) funding, so they are familiar with the documentation required by IDOT. The construction inspector from Chastain that will be performing most of the work has six years' experience on similar projects and exhibits a thorough understanding of the required project efforts, including coordination, communication, inspection, and documentation. The project manager from Chastain assigned to provide oversight and assistance has 15 years of experience and is a licensed Professional Engineer in the State of Illinois. Together, their experience on municipal street resurfacing programs exceeds those assigned by the other consulting firms. This experience and skill set will benefit the Village and contribute towards the successful completion of the 2025 Street Resurfacing Program. Chastain has not worked on previous projects with the Village, but the City of Des Plaines, Village of Lake in the Hills, Village of Schaumburg, and the Village of Hoffman Estates have indicated their work to be acceptable. It is staffs opinion that Chastain will provide the best service for construction inspection at a reasonable cost. The contract is for a not -to -exceed 24-week period starting March 17, 2025, with a guaranteed minimum of 12 weeks. The Village will have the right to end the contract after 12 weeks should there no longer be the need for the services. Alternatives 1. Accept proposal for construction inspection services in support of the 2025 Street Resurfacing Program. 2. Action at the discretion of the Village Board. Staff Recommendation Staff recommends that the Village Board accept the proposal from Chastain Consulting Engineers to provide construction inspection services to support the 2025 Street Resurfacing Program for an amount not to exceed $114,,506. Attachments 1 . Construction Inspection RSQ 2. Chastain Technical & Cost Proposals MAYOR VILLAGE MANAGER Paul Wm. Hoefert �� Michael J. Cassady Mount Prospect TRUSTEES DIRECTOR OF PUBLIC WORKS Vincent J. Dante Sean Dorsey Agostino Filippone Terri Gens William A. Grossi Phone: 847/870-5640 John Matuszak Fax: 847/253-9377 Colleen E. 5accotelli www.mountprospect.org Village of Mount Prospect Public Works 170❑ W. Central Road, Mount Prospect, Illinois 60056 Request for Statements of Qualifications & Cost Proposals DATE: January 28, 2025 FROM: Matthew Lawrie, P.E. Village of Mount Prospect Public Works Department RE: Request for Statements of Qualifications &Cost Proposals Construction Inspection Services The Village of Mount Prospect seeks Statements of Qualifications &Cast Proposals from engineering firms to provide Construction Inspection Services for the Public Works Department. Attached to this memo are: 1. A list of materials and information that shall be included with your Statement of Qualifications &Cost Proposal (Exhibit A). 2. A general definition of the scope of services and requirements for your submittal (Exhibit B). 3. The evaluation process and tentative schedule (Exhibit C). Your Statement of Qualifications &Cost Proposal shall be emailed to the following address and received no later than 5:00 p.m. on Monday, February 17, 2025. Mr. Jason Leib Deputy Director of Public Works Village of Mount Prospect i l e i b@ m ou ntprospect.org Village of Mount Prospect Public Works Department I Page 2 Requirements for Statement of Qualifications & Cost Proposal Agency: Village of Mount Prospect Project: Construction Inspection Services Your Statement of Qualifications &Cost Proposal should include the following information: 1. Name, address and brief history of firm. 2. Resume(s) of key personnel to be assigned to this role. 3. Related experience of key personnel during the last five (5) years. For example: a. Engineering construction services with government agencies, preferably local municipalities. b. Construction inspection and documentation of public infrastructure projects including paving, curb & gutter, sidewalk, driveways, and drainage facilities. c. Surveying to assist with construction layout and engineering plan development of public infrastructure projects. 4. A complete cost proposal broken down by hourly rate of key personnel, as well as direct costs. Village of Mount Prospect Public Works Department I Page 3 Fvhihit R General Scope of Services Agency: Village of Mount Prospect Project: Construction Inspection Services The primary responsibility of this role is to provide construction inspection and field engineering services to support the 2025 Street Resurfacing Program. The 2025 Street Resurfacing Program has been split into 2 projects, referred to as Group 1 and Group 2. The Group 1 Project utilizes MFT funds and was routed thru IDOT for review and approval. The Group 2 Project will utilize local funds and is coordinated with the Village's water main improvement program that is a separate bid project (no water main work is included with the Group 2 project). This role will work directly with the Project Engineer to inspect, document and coordinate contractor's work activities on both Street Resurfacing Projects. The Village desires to fill the need for an inspector or civil engineer on a short-term basis. The ideal candidate will have previous roadway construction inspection experience (minimum two years required), excellent communication skills, and the ability to work independently and efficiently on their own. The role will spend most of their time in the field but will have a workspace at the Public Works Department. Appropriate field gear and tools will be provided as needed. The following provides a description of the job functions, experience requirements, education requirements, timeframe, and requested Cost Proposal. Essential Job Functions: ■ Inspect and document contractor's work activities. ■ Perform field inspections to ensure work completed follows the contract plans and specifications. ■ Interpret plans, specifications, and special provisions for construction projects. Submit an accurate, detailed, daily report of all events that occur at the job site including contractor's staffing level, construction status, pay quantities, material requirements, and more. ■ Verifies that specified quality control tests are performed as needed, inspection test records are submitted in a timely manner, and corrective actions implemented, if necessary, by the contractor. Prepares time and material changed work documentation and calculations. ■ Layout or Verify construction layout according to the contract drawings and documents. * Performs tasks related to all field inspection and engineering activities on a construction project or multiple concurrent construction sites and involves a combination of office and work site Visits. • Implements and utilizes an established file system and procedures setup for each project. ■ Prepares and submits daily progress reports originated by oneself for the construction activities inspected. ■ Ensures that field work incorporates latest contractor submittals and is documented on as -built set of drawings. ■ Checks and confirms that project payment item quantities are calculated correctly. Advises Contractor superintendent of necessary actions to ensure conformance with plan, specs, and contract. Reviews and resolves quantity disputes with contractor. Measure and Verify contractor's quantities in accordance with contract documents, which shall be reflected in the Inspectors Daily Report (IDR.) Village of Mount Prospect Public Works Department I Page 4 • The IDR shall be completed daily and include each pay item with the contractor's daily activities and documentation of quality issues that may result in Non -Conformance Reports (NCRs) or Quality Deficiency Reports (QDRs.) • Actively take progress photos and photos of any problem/deficiencies for documentation. • Track construction activities to complete work reports for field orders or any work to be paid for as Time and Material (T&M.) ■ Assist with monitoring work of summer engineering interns. Experience and Knowledge: • Experience working on street resurfacing construction projects as civil engineer and/or field inspector, 2 years minimum required. • Ability to maintain an overview of entire projects while continuing to attend to detailed technicalities. ■ Excellent verbal and written communication skills. 0 The ability to read and interpret plans, specifications, codes and ordinances. Thorough knowledge of federal, state, county and other agency regulations for public improvements. The ability to tactfully and firmly deal with contractors. * The ability to provide excellent customer service to property owners. • Proficient in the use of Microsoft word and Excel. • Degree in civil engineering, construction management or related field preferred. ■ EIT certification is a plus. ■ IDOT and/or other municipality experience a plus. Ti mef ra me: start: Monday, March 17, 2025 End: Friday, August 29, 2025 The contract will be established for a 24-week period with a guaranteed minimum 12 weeks. The Village has the right to end the contract after 12 weeks should there no longer be the need for the services. Should the Village desire to extend the contract beyond 24 weeks, written notification will be provided requesting a new cost proposal for the mutually agreed timeframe. Personnel will be required to be available between the hours of 7:00 am and 4:00 pm, Monday to Friday. The role will be accountable for establishing a daily schedule based on project and staff needs. The number of hours per week is not to exceed 40 hours unless approved by the Village. The role is expected to primarily be in the field, with some work in the office, every day of the week except for holidays or unless approved by the Village. Cost Proposal: It is anticipated personnel will work 40 hours per week for 24 weeks, less two holidays, equaling 944 total hours. Actual hours each day and week will vary depending on project and staff needs. The role is to provide a minimum 32 hours and maximum 40 hours of work per week. Billable time includes on -site inspections, travel between sites, communication, and office work. The Cost Proposal is to include an hourly rate including overhead and profit for personnel providing inspection services for a not to exceed 944 total hours. Include direct costs for vehicle usage and/or other reimbursable expenses. Village of Mount Prospect Public Works Department I Page 5 FYhihit r Evaluation Process Agency: Village of Mount Prospect Project: Construction Inspection Services Your Statement of Qualifications & Cast Proposal should be emailed to the following address and received no later than 5:00 p.m. on Monday, February 17, 2025, to the attention of: Mr. Jason Leib Deputy Director of Public Works Village of Mount Prospect ileib@mountprospect.org The Village of Mount Prospect appreciates your interest in this project. Any request for information or questions regarding this Request for Statements of Qualifications & Cost Proposals can be directed to Matthew Lawrie, Village Engineer, by phone at 847-870-5640 or email at mlawrie@mountprospect.or . 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CostProposal .................................................................. 02/14/2025 Mr. Jason Leib, Deputy Director of Public Works Village of Mount Prospect ileib@mountprospect.org RE: Mount Prospect — SOQ — 2025 Construction Inspection Services Dear Mr. Leib, II..... I...... DI � u,,,J IN II ( II II P 11. II:::::11' II Ire II::::: I::::: Iltiw' II S k.J IIR IIY II I�,4G S,,,11,,, RUC 11 ,,, U II?AJl... F IR II`1 �311') D I . i. F 110 III C O M u, J II`II FY 111 II... IN IN II I (;; & 11:::1„ N II) II I ('7' Chastain &Associates LLC appreciates this invitation to present our qualifications for 2025 Construction Inspection Services to the Village of Mount Prospect. We understand the services to be provided are for two separate resurfacing projects within the Village which will generally follow the inspection, documentation, and reporting policies of the IDOT BLR. Our team has provided Phase III services to municipalities, counties, state, and private development clients in the northeastern Illinois region for over 39 years. Our recent construction engineering projects have included local agency street improvements, concrete repairs, water main replacements, and storm sewer improvements in Des Plaines, Schaumburg, Lake in the Hills, Hoffman Estates, Wheeling, and many others. These recent projects have included STP, MFT, RBI, and local funding sources, each with their corresponding documentation requirements. Our staff has the familiarity and flexibility to adapt to the requirements of any local agency project to exceed client expectations. We are pleased to present Nick Rankin, E.I. as our candidate for your requested construction support staff. Nick has over six years of experience as a construction inspector, designer, and surveyor for Chastain. Nick recently provided similar inspection services to the City of Des Plaines for their 2024 MFT street program, as well as the Village of Lake in the Hills 2023 MFT program and the Village of Schaumburg's water main &street programs, giving him significant exposure to the exact scope of improvements described in the RFQ. Nick's experience will allow him to manage the day-to-day inspection tasks independently, while still communicating with the Village on major issues. Nick is also well versed in survey and construction layout, and can provide both the services and equipment to bring this additional value to the Village. We have assigned Mike Hartwig, P.E., CPII as the Project Manager who will provide counsel and QA/QC to Nick throughout the project, ensuring the Village's high standards are maintained. Chastain looks forward to the opportunity to provide an experienced and professional level of service to the Village of Mount Prospect. Our team is available at your convenience to further discussour qualifications. You can contact me at sshirley@chastainengineers.com or at (847) 736-8803. Thank you for your time and consideration. Sincerely, rMMYiiJdurM1y�.�rM ff Scott T. Shirley, P.E. Municipal Services Manager 1120 W C 11::::: IN,,,11 II::::R (;;,"'..F S ( I......WJ M.Il;-.'JJ IR G rr 1111... y ()19, Chastain & Associates LLC is a company that offers a wide range IIIIIIII of professional services, including land surveying, urban and land IIIIIIII IIIIIIII planning and development, civil engineering, water/wastewater IIIIIIII engineering, construction, and structural engineering.Our team IIIIIIII comprises expert surveyors, civil engineers, construction IIIIIIII professionals, structural engineers, planners, grant writers, and IIIIIIII administrative staff dedicated to providing high -quality solutions IIIIIIII that meet the needs of our clients. We take pride in empowering our clients with informed engineering solutions that align with IIIIIIII our environmental commitment and sustainable infrastructure IIIIIIII values. Our portfolio features projects of all sizes, from simple lot IIIIIIII pinning to large-scale design and construction endeavors. IIIIIIII With 70 years of experience, we have been dedicated to IIIIIIII enhancing community infrastructure by designing better IIIIIIII highways and roadways, creating structures that connect IIIIIIII communities, surveying land, and building futures through IIIIIIII planning p � `9 tannin and development. We brim communities together IIIIIIII where they live, work, and play. 1 (IIII,ill 0 W W II»`{ YE � K:$ Integrate Client as part of the Design Team Off Meeting fine Scope of Work 1 ..................... 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IIIIIIII IIIIIIII IIIIIIII I�VIV IIIIIIII • MUNICIPAL ENGINEERING • TRANSPORTATION ENGINEERING ■ STRUCTURAL ENGINEERING • CONSTRUCTION ENGINEERING • LAND DEVELOPMENT • SURVEYING • LAND ACQUISITION • COMMUNITY PLANNING & FUNDING • GRANT WRITING For a full listing of our services, please visit www.chastainengineers.com/our-services IIIII ' IIIIf10111f�1 f�NMNigI Au" E C IIIIIIIIIIIIIIIII A1VIP::I.Z9C:AN COUNCIL OF l..IVC:;INEERING Cb.ml°ANIE S Of Illinois NG li., R Al . ,s (.:, " i) ,,, ...I(u,I��Mr��^"� ..IIwwIIIII. .IIwII. .IIwII. ... , .IIry1p .YI. I�I1,, , .IIwII. .�...§ I.�IIiL.'li„„.r .M...§.I ..<<w l f .II...�h III III,.�w..11...¢ ..... fl ` r. •, r �... . 'i ail F". '..r.... . f.r. � ._..'...... _5.. . `l`.i.....�.. i,HiS 1IIIJ[ � I�)I� IV�31I � r I 'II' �I�idlplplSY �101pf1` III. (;1:: f , .III,,, ,,,S & I�s�r IIl.... ow III III "' "'III.... III III.... "'F l��rll III.... 0 A N S��11111III "'III"' III III IIIIII, II,,,yy,S,«ram» � I S ) �f110.61 fill�� 111G&44� � � Illll4,,, 4�'"'"�p I IWII 1V Secured to offset public infrastructure costs 0 V E P ��11111111111111IIllIIIIIIIIIIIIII�11111111111��U1'I �a�41»If,9»Ill{{��1� 4Y E A R S ENGINEEPING - �� EXCELLENCE Decatur, IL I Schaumburg, IL I Rockford, IL Paris, IL Lafayette, IN Metropolis, IL � 1.833.4chasta i n 10 c hasty i neng i neers.com QE) N V) u Project Mana,� r Mike Hartwig, P.E., C P 1 7,,,,, Coristruction Inspectionl Survey Nick Rankin, E.I. oiioi1P IIIRs lI[(l)j m»»III[, 1{{I1l{IIf11111164�6� �llluti„»�o� 11111kuitim�� 111111filattiti�n�� 1{{tiva„�i�o� Michael Hartwig, P.E., CP11 C ICfAOSNSCA TMEN Project Manager PROJECT EXPERIENCE About Licensed professional engineer with more than 15 years of experience. He is a Certified Public Infrastructure Inspector, registered Construction Manager in Training and holds a current IDGT Documentation of Contract Quantities certificate. He has worked on several large construction projects for IDOT and the Tollway. He has been successful with many municipal clients serving as both Project Engineer and Resident Engineer to provide efficient services to these clients. Mr. Hartwig is a Project Manager in Chastain's Schaumburg office. He joined the firm in May 2010. Education 2010 1 Illinois Institute of Technology B.S. in Civil Engineering Professional Registrations Professional Engineer, Illinois, 2015, 062-067359 APWA Certified Public Infrastructure Inspector, 2019 Construction Manager In Training, Illinois, 2010 Profess i o nal O rga n izati o n s American Public Works Association Continuing Education DOT Documentation of Contract Quantities, #21-19037 DOT Storm Water Pollution, Erosion and Sediment Control , Module I & III (inspection), May 2021 ACI Concrete Field -Testing Technician - Grade I DDT BDE Special Waste, Construction Projects & Special Provisions DDT: C M M S Training, Mixture Aggregate Technician Course, STTP-S19 Piling, ICORS Certified Illinois Concrete Pipe Association, Drainage Pipe Design, Installation and Testing, 2017 Software Proficiencies AutoCAD, M icrostation CMMS, E-builder, ICORS, Mistic Survey experience including Total Station and GPS 0 PROJECT MANAGER: VILLAGE OF DES PLAINES, 2024 CONSTRUCTION ENGINEERING SERVICES 2024 Construction Inspection Support Services for the City's $2.2 million MFT Street Program and $2.4 million MFT Concrete Improvement Program, which included roadway mill & overlays, full -depth reconstruction, pavement patching, water tower site improvements, concrete/ADA upgrades, and alley reconstructions with permeable pavers. VILLAGE OF HOFFMAN ESTATES, BATAVIA LANE INFRASTRUCTURE IMPROVEMENTS $1.1 million DCEO funded residential street improvement including large diameter storm sewer installation, water main replacement, sanitary sewer replacement, full concrete replacement, and full depth pavement reconstruction. CITY OF AURORA, ILLINOIS AVENUE RESURFACING PROJECT $830,000 STP-funded resurfacing project along 0.90 miles of Illinois Avenue from Highland Avenue to the Fox River bridge in Aurora, I L. CITY OF SHELBYVILLE, BROADWAY STREET OVERLAY, PH III $217,000 state funded resurfacing project along 0.25 miles of North Broadway Street from North 12th Street to North 9th Street in Shelbyville, IL DUPAGE COUNTY, 2023 PAVEMENT MAINTENANCE $4.1 million rehabilitation of various County owned roadways, including mill & overlays, sidewalk & bike path improvements, and installation of a pedestrian median refuge island. Locations included collector streets and arterial roadways where intense maintenance of traffic and night work were required. , VILLAGE OF SCHAUMBURG, ANNUAL STREETS PROGRAM (2018 - 2024) $4-8 million annual residential street program including preventative street maintenance, mill & overlays, full -depth reconstruction, water main replacement, storm sewer installation, bike path improvements, parking lot maintenance, and arterial patching. VILLAGE OF SCHAUMBURG, KIMBERLY DRIVE RECONSTRUCTION $340,000 DCEO grant funded structural overlay of Kimberly Drive from Mall Drive to Martingale Road in Schaumburg, IL. Work included constructing a new multi -use path and enhanced pedestrian crosswalks with flashing beacons. The project is adjacent to a PACE bus terminal undergoing major renovations, requiring intense coordination with PACE and their contractors. VILLAGE OF GLEN ELLYN, 2022 STREET IMPROVEMENTS $2.6 million street improvement for 3.19 miles of local streets including pavement resurfacing, concrete & ADA upgrades, storm sewer improvements, and water main replacement. Diligent schedule management was required due to an extended labor strike mid -project. VILLAGE OF HOFFMAN ESTATES, ARIZONA BOULEVARD STORM SEWER $516,000 DCEO funded storm sewer replacement project along Arizona Boulevard consisting of approximately 1200 feet of 36-inch storm sewer, water & sanitary adjustments, new storm sewer laterals to improve surface drainage, ADA improvements, HMA patching, and restoration. 1, Nicholas Rankin, E.I. Construction Inspection /Surve iw Ci��i A.S"mi" ',A SERVICE I SOLUTIONS I COMMITMENT TM �IROJECT EXPERIENCE About ■ ASSISTANT RESIDENT ENGINEER/ SURVEY: Mr. Rankin is a 2018 graduate from the VILLAGE OF DES PLAINES, 2024 CONSTRICTION ENGINEERING SERVICES University of Wisconsin Platteville. He 2024 Construction Inspection Support Services for the City $2.2 million MFT Street Program is a registered Engineer Intern and and $2.4 million MFT Concrete Improvement Program, which included roadway mill & overlays, [DOT Documentation of Contract full -depth reconstruction, pavement patching, water tower site improvements, concrete/ADA Quantities certified. Nick is a Project upgrades, and alley reconstructions with permeable pavers. Engineer, surveyor, and construction ASSISTANT RESIDENT ENGINEER: inspector based out of our Schaumburg office. He Joined Chastain in 2019. VILLAGE OF LAKE IN THE HILLS 2023 MFT STREET PROGRAM $1.3 million MFT Resurfacing Program along 3.75 miles of residential streets throughout the Education Village ❑fLake inthe Hills. 2018 1 University of Wisconsin -Platteville B.S. in Civil Engineering Professional Registrations Engineer Intern, Illinois, 2018, 0b1-040101 Continuing Education DDT Documentation of Contract Quantities, #24-21782 IDOT, CMMS Training VILLAGE OF SCHAUMBURG, ANNUAL STREETS PROGRAM (2019 - 2024) $4-8 million annual residential street program including preventative street maintenance, mill & overlays, full -depth reconstruction, water main replacement, storm sewer installation, bike path improvements, parking lot maintenance, and arterial roadway patching. DU PAGE COUNTY, 2023 PAVEMENT MAINTENANCE $4.1 million rehabilitation of various County owned roadways, including mill & overlays, sidewalk & bike path improvements, and installation of a pedestrian median refuge island. Locations included collector streets and arterial roadways where intense maintenance of traffic and night work were required. VILLAGE OF WATERMAN, 2023 MFT STREET MAINTENANCE PROGRAM $270,000 MFT Street Resurfacing Program along residential streets, alleys, and railroad grade crossings throughout the Village of Waterman. VILLAGE OF GLEN ELLYN, 2022 STREET IMPROVEMENTS $2.6 million street improvement for 3.19 miles of local streets including pavement resurfacing, concrete & ADA upgrades, storm sewer improvements, and water main replacement. Diligent schedule management was required due to an extended labor strike mid -project. I LLI NOIS DEPARTMENT OF TRANSPORTATION, DISTRICT ONE PTB 191, WILLOW ROAD OVER LEH IGH AVENUE $8.6 million federally funded rehabilitation and widening of Willow Road bridge over Lehigh Avenue and SDD Line Railroad in Northbrook, IL. SURVEY/lLAYOUT VILLAGE OF HoFFMAN ESTATES, BATAVIA LANE INFRASTRUCTURE IMPROVEMENTS $1.1 million DCEO funded residential street improvement including large diameter storm sewer installation, water main replacement, sanitary sewer replacement, full concrete replacement, and full depth pavement reconstruction. VILLAGE OF HoFFMAN ESTATES, ARIZONA BOULEVARD STORM SEWER $516,000 DCED funded storm sewer replacement project along Arizona Boulevard consisting of approximately 1200 feet of 36-inch storm sewer, water & sanitary adjustments, new storm sewer laterals to improve surface drainage, ADA improvements, HMA patching, and restoration. ... ..... .... ..... . .. ..... . . ... . . ....... . . ..... aMa4441u4441V11 er/erR ti<+ �4444i«llnl1l11}s�M6ayl«l»»nlllltilll e �io� 1�l IU�� tii11i1u14 Moo ill{l1 la«q�` ll4{l I44M�� 11111f11I4 11111111161 1111111111110 CITY F DES PLAINES, ENGINEERING SERVICES Chastain provided Phase III construction engineering services for the City's annual MFT Street Improvement Program and Concrete Improvement program. Street improvements included milling and resurfacing of various streets, curb and gutter and sidewalk replacements, drainage improvements, misc. pavement patching, and full -depth reconstruction of Western Avenue. Also included were improvements to the Dulles Water Tower site, including full -depth pavement reconstruction, utility relocations, drainage improvements, and new bollard, fence, and guardrail installations. The Concrete Program included various curb and gutter, driveway, sidewalk, and ADA ramp upgrades at locations throughout the City, as well as new sidewalk installations, drainage work, and alley reconstructions using permeable pavers and pervious concrete. Chasta i n's scope of work involved construction layout, observation, and documentation services following I DOT Local Roads policies, as well as design assistance & field inspections for the 2025 programs. The Street Program and Concrete Program contract values were $2.7M and $2.4M respectively. The projects utilized MFT, CDBG, and local funds and work was completed in 2024. Contact: Becka Shipp, Asst. Director of Public Works & Engineering (847) 391-5388 1 bshipp@desplainesil.gov Prosect erg Mike Hartwig, P.E., CPII y Personnel.- Assistant Resident Engineer/ Survey - Nick Rankin, E.I. VILLAGE F SCHAUMBURG, 2018 - PRIESENTI,NEIGHBORHOOD TEE Chastain has provided Phase II design and Phase III construction engineering services for the Village's annual Street program since 2018. The program provides capital improvements and preventative maintenance to 210 miles of industrial and residential streets, parking lots, airport pavements, bike paths, and enhanced pedestrian crosswalks. In addition to the street improvements, the program has included over 20,000 feet of water main and storm sewer improvements, requiring coordination between separate water main and pavement contractors. Chastain"s scope includes construction layout, observation, documentation, and closeout for all improvements, as well as planning, survey, design, and bid document preparation for the following year. Our designs utilize various pavement rehabilitation treatments, including preventative rejuvenators, traditional mill and overlay, structural overlays, and modified and full reconstructions of the roadways. The scope also includes robust community outreach management, including residential mailings and daily responses to Customer Service Requests. During 2022, the project completed 5.46 miles of street improvements, 23.7 miles of preventative surface treatments, and 9,674 feet of water main replacement. The original construction contract value was $8,734,124. The final construction cost was $71977/0931 9% less than the awarded contract price. The Annual Street Program is funded locally. Contact: Michael Hall, Director of Engineering & Public Works (847) 923-6616 1 mhall@schaumburg.com rlet Manager/Resident Engineer.: Mike Hartwig, P.E., CPII yPersonnel.: Construction Inspection/ Survey - Nick Rankin, E.I. VILLAGE F LAKE IN THE HILLS, 2023 MFT STREET Chastain provided Phase I, II, and III services for the Village's 2023 MFT Program. Work includes pavement rehabilitation, drainage improvements, replacements to curb and gutter and sidewalks, and ADA ramp upgrades. The scope of work involves condition assessment, preparation of the contract book, and construction inspection for 3.75 miles of roadways at various locations throughout the Village. The original construction contract value was $1,318,264. The final construction cost was $1,276/512, or 3% less than the awarded amount. Contact-, Guy Fehrma n, Superintendent of Streets (847) 960-750 1 Ifehrman@lith.org Key PersonneL, Assistant Resident Engineer - Nick Rankin, E.I. DUPAGE COUNTY,, 2023 PAVEMENT MAINTENANCE PROGRAM Chastain provided Phase III construction engineering services for the County's 2023 Pavement Maintenance Program. Tasks included providing construction layout, observation, and documentation services for maintaining various county -owned roadways. Improvements included the installation of a pedestrian median refuge island, mill and overlay of existing pavements, pavement patching, replacement of deteriorated curb and gutter, and sidewalk and bike path improvements, including ADA ramps. Locations included collector streets and arterial roadways where intense maintenance of traffic and night work were required. Additional collateral work included replacing driveways, minor drainage improvements, pavement markings, traffic signal detector loops, and restoration. The awarded construction contract was $4,138,000. The final construction cost was $4,073,916, or 1.5% less than the awarded contract amount. Contact: William Eidson, County Engineer (630) 407-69001 william.eidson@dupagecounty.gov r let Manager: Mike Hartwig, P.E., CPII Key Personnel-, Construction Inspection - Nick Rankin, E.I. VILLAGE OF WATERMAN, 2023 MFT STREETTE A E PROGRAM Chastain provided Phase I, II, and III services for the Village's 2023 MFT Program. Work included pavement rehabilitation, replacements to curb and gutter and sidewalks, and ADA ramp upgrades. The scope of work involves condition assessment, preparation of the contract book, and construction inspection for residential streets, alleys, and railroad grade crossings throughout the Village. The original construction contract value was $270,498. The final construction cost was $261.417. or 3.4% less than the awarded amount. Contact,: Amy Nykaza, Village Manager (815) 264-36521 amynykaza@villageofwaterman.com Key Personnel-, Construction Inspection - Nick Rankin, E.I. VILLAGE OF GLENELL, 2022 STREET IMPROVEMENTS Chastain provided Phase II design and Phase III construction engineering services for the condition assessment and improvement recommendations for the Village's annual street improvements, including spot curb and gutter replacement, pavement patching, pavement mill and overlay, spot sidewalk repairs, local storm structure and sewer repairs, and sidewalk ramp improvements to meet ADA policy. Several sidewalk ramp adjustments required field modifications to address existing grades, mature trees, landscaping, and private property concerns. The scope of work included field survey, utility structure inspections, sewer videotape review, improvement recommendations, completing pavement cores, ADA Ramp improvements, and developing preliminary and final plans, specs, and estimates for recommended improvements. Phase III services included construction layout, work observation, contractor and owner coordination, quantities documentation, progress, and project pay estimates. The estimated project cost was $3,092,443.36 with 3.91 miles of roadway work, 635' of water main replacement, and 70' of sewer repairs. Contack, Steve Warner, Civil Engineer II (630) 547-5512 1 swarner@glenellyn.org lPr �e erg Resident Engineer-, Mike Hartwig, P.E., CPII Key Personnel-, Construction Inspection - Nick Rankin, E.I. ESTATES,VILLAGE OF HOFFMAN N T T E IMPROVEMENTS Chastain provided Phase III construction engineering services for the complete reconstruction of Batavia Lane. A primary goal of the project was to install approximately 640 feet of 36" and 42" storm sewer within the Village right-of-way to replace a failed CMP sewer along the backyard drainage easement. Additional work included new water main installation, sanitary sewer replacement, additional storm lateral installations to improve surface drainage, and complete roadway reconstruction including full concrete replacement with ADA improvements, full depth HMA pavement with new aggregate base, and full parkway restoration. Scope included construction layout, observation, documentation, and resident coordination. The project was funded through a DCEC) grant and was completed in 2024. The awarded construction contract value was $1,106.153. The final construction cost was $1,045,453 or 5.5% less than the original construction contract price. Contach Alan Wenderski, P.E., Director of Engineering (847) 252-5800 1 alon.wenderski@vohe.org r 'le r: Mike Hartwig, P.E., CPII Key Personnel.- Survey/ Construction Layout- Nick Rankin, E.I. ESTATES,VILLAGE OF HOFFMAN IZONA BOULEVARD STORMSEWER Chastain provided Phase III construction engineering services for the installation of approximately 1200 feet of 36-inch storm sewer within the south Arizona Blvd. right-of-way to replace a failed CMP sewer along the backyard drainage easement. Work included water main adjustments, water service and sanitary service relocations, additional storm lateral and structure installations to improve surface drainage, asphalt patching, concrete replacement including ADA improvements, and full parkway restoration. Scope included construction layout, observation, documentation, and resident coordination. The project was funded through a DCEQ grant. The original construction contract value was $516,329. The final construction cost was $509,728, or 1.3% less than the awarded contract. The project was completed in 2022. Alan Wenderski, P.E., Director of Engineering (847) 252-5800 1 alan.wenderski@vohe.org Pro�ect Manager/Resident Engineer.: Mike Hartwig, P.E., CPII Key Personnel.- Survey/ Construction Layout- Nick Rankin, E.I. 12 iim{41111}1,. �pUIV�n44a41ntl�llllliv ��in»i�ilullll ��0444{44�41mtiVlltiy Il�li{4{4a41illtil�l��` fflllllllllllllllllllllllllllllll ,�1�� }1111{{611f11i111911� �ll{�Sllllll111911[��y �{�S1ll411f111i1�� 4111�111111111{4��11(��4� f�lll{41fll{411fti1�44� In Chastain will provide construction inspection staff to oversee the resurfacing projects identified by the Village. Our team will provide professional project oversight in a manner that is proactive to the demands of Village staff, residents, businesses, and contractors). We will provide complete and accurate documentation along with continuous communication. Collaboration with all stakeholders is a high priority for Chastain's inspectors, and Nick Rankin is well -versed in this requirement. n general Chastain pledges to deliver our services as follows: r -1 Continuous observation of the construction work and the contractor's operations to verify that construction is performed according to the plans and specifications. The importance of good documentation to a successful project cannot be overstated. Chastain will maintain a daily record (diary) of the contractor's activities throughout construction, including documenting sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work, if necessary. Preparing and submitting rogress reports including photographs to the Village, holding meetings with t e contractors as needed, and organizing other important progress g �i g g p milestone meetings. ®� Direct inspection of contractor work activities to verify that the work is performed according 13 to Village of Mount Pros ect Standards and Specifications, including measured in place cl�v quantities that are proper y documented. Monitoring & review of work performed by Village engineering interns to ensure consistent standards are taught and maintained. d Regular inspection of the Maintenance of Traffic for each project to ensure the least possible disruption to traffic flows, especially during peak times. Utility coordination, including identifying, anticipating, and determining the ramifications of any unforeseen conditions or situations that may arise on the project, coordinating with the Village, making detailed recommendations for field changes, and properly documenting any necessary changes. Detailed inspection of materials and construction techniques per the contract specifications to achieve the highest quality possible for each project. Preparing and submitting to the Village for review and processing all required pay estimate quantities, invoices, change orders, records, and reports. Revising contract drawings to reflect as -built conditions to streamline the preparation of final L4 record drawings. Our team will provide vehicles, cell phones, laptops, appropriate materials Infete ection to ® ® ® equipment, survey equipment, and all other tools of the trade necessary to comp the K4 assigned Phase 111 engineering services. [LI Chastain staff have provided similar services for numerous local agencies throughout northeastern Illinois. Our team pays attention to the details to ensure successful project completion. The following are some guidelines we believe will guarantee the success of this project: The Chastain PM will periodically review the inspector's documentation and calculations as m art of Chastain's 0A/QC program. For critical items depth checks and yield checks will p p g � !� be formally shown, and proper evidence of materials inspection will be diligently recorded. Maintaining clear organization of all required documentation forms at startup through project close-out. Properly tracking extra work items by monitoring them as force account or agreed unit prices, which the Village can review and approve. Identify potential utility conflicts and coordinate with the utility companies to ensure timely relocations of those facilities, as may be required. Pay special attention to traffic flow during construction. Chastain will monitor all staging controls and temporary signage to ensure optimal work/traffic interaction and limit any inconvenience to motorists. Inspect drainage improvements and check that temporary work does not cause adverse drainage or erosion control impacts. q IV Inspect traffic signal and lighting systems as they may be impacted by construction and stag ing operations and recommend adjustments to signal timing and phasing to improve '40Ftraffic delays if applicable. Proactively coordinate with Village staff for responses to any resident emails or questions received in the field. At the request of the Village, Chastain staff can contact residents, businesses and other ro'ect stakeholders directly to ensure the least disruption and utmost • p ! Y p level of customer service is maintained. 161 4� I i�l��l��u, � ��pl(t1164441111ll144111111111 �y �ln��nl�llll�lll�lyll}� �4�l11a411 llllllll�� 1}IU ` 1111111111111111111111111111111111111111111 �lllllllllllll1111111111<�� Illllll11111111111(Illl��1� ��{44II114441i111i4llffll1111f�� ICi� MuniohDall 1 Phase III Construction f 24 Weeks - March to Auc3usk7 1.1 Pre -construction Tasks (Document setup, submittal reviews, etc.) $912.00 8 _ 8 1.2 Construction Layout Observation $96,672.00 848 _ 848 106.0 1.3 Documentation 120.00 80 80 1.4 Post -construction Tasks (Closeout, Job Boar As-Builksr etc.) $912.00 13 _ 8 Labor Subtotals . 107,616.00 944 944 106 Total $114.506.00 Total l roiec F3a QC?QA Personnel Hours 944 Total Pr ct'& QDQA Personnel Costs _ . $107,616.00 Total Prole & QC?QA DirectQC?Costs $6,89U0 Total l roiec C ? Costs 11 . 0 .00 Participation by Hours 944 Percent oParticipation y ours 100. 007e°. ......................................................... ................................ Peirsonnell sty =. 5 944 ....................................... .........................................................................................: 1.0.07.0011111 6G 0 IV? A k If, s� 0. jW o ok #f f� y 4, * 41 1) 0 0 'p. '4f'. ;R. 0. 0 'AI, 't 41 jjf, IV �� W. 'Ve P 41 iy.l IT NY )A * if,: k 0 4f, jp: 4(� A, 0 M. 4 411 4) K A: * A V j#' 4; 'o' t jfv 'p. 4. : , 4.. THANK YOU (0 120 W. Center Ct. Schaumburg,, IL 60195 773J 14.0050 www.chastainengineers.com