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HomeMy WebLinkAbout3.1 Minutes 02/18/2025 Village of Mount Prospect Regular Meeting of the Village Board/Committee of theWhole Tuesday, February18,2025 / 7:00 PM CALL TO ORDER Mayor Hoefert called the Regular Meeting of the Village Board to order at 7:08 p.m. in the Board Room at Village Hall, 50 S. Emerson St. ROLL CALL Members present upon roll call by the Village Clerk: Mayor Paul Hoefert, Trustee Vincent Dante, Trustee Terri Gens, Trustee Bill Grossi, Trustee John Matuszak, Trustee Colleen Saccotelli, Trustee Agostino Filippone Absent: None 2.1. Pledge of Allegiance - Trustee Agostino Filippone APPROVAL OF MINUTES 3.1. Minutes of the regular meeting of the Village Board - February 4, 2025 Motion by Vincent Dante, second by Bill Grossi to approve minutes of the February 4, 2025 meeting of the Village Board: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed MAYORS REPORT 4.1. ACCOLADES: Presentation of a Life Safety Award by the Mount Prospect Fire Department. Fire Chief John Dolan presented Life Safety awards to good Samaritans Melissa Decaney and Jim Stavropoulos, as well as Mount Prospect police officers Ted Golaris and Lesley Barnett. Ms. Decaney and Mr. Stavropoulos were customers at a Dunkin' Donuts drive-through when they noticed a commotion inside the store. Both patrons entered the store and, upon seeing a man who had collapsed, immediately began CPR and continued until Officers Barnett and Golaris arrived with an AED device. Chief Dolan reported that survivor Keith Brady was alert when paramedics arrived due to the early intervention actions of the four individuals. Chief Dolan stated that the swift actions of the good Samaritans and the responding police officers saved the life of Mr. Brady. Chief Dolan stressed the importance of early intervention in emergencies, especially cardiac events. Everyone was present to receive their accolades, including Mr. Brady and his family, who expressed deep gratitude to Ms. Deaney, Mr. Stavropoulos, Officer Golaris, and Officer Decaney. COMMUNICATIONS AND PETITIONS - CITIZENS TO BE HEARD There were none. CONSENT AGENDA 6.1. List of Bills - January 30, 2025 to February 11, 2025 - $2,946,720.83 6.2. RESOLUTION FOR THE 2025 STREET RESURFACING PROGRAM TO EXPEND MOTOR FUEL TAX FUNDS IN THE TOTAL AMOUNT OF $2,424,400. Resolution No. 6-25 6.3. Motion to accept proposal from Rubino Engineering, Inc. for 2025 Material Testing Services in an amount not to exceed $49,600. 6.4. A RESOLUTION EXPRESSING INTENT TO PARTICIPATE IN THE SUBURBAN TREE CONSORTIUM FIVE (5) - YEAR PROGRAM FOR THE PROCUREMENT AND INSTALLATION OF PARKWAY TREES. Resolution No. 7-25 Motion to accept lowest cost, responsive bid submitted by Advanced 6.5. Landscaping, LLC of Carol Stream, IL for the 2025-2026 Turf Mowing Contract in an amount not to exceed $45,332.10 in 2025. 6.6. Motion to award the 2025-2026 Landscape Maintenance Contract to the Langton Group of Woodstock, IL in an amount not to exceed $178,300 in 2025. 6.7. Motion to accept the Suburban Purchasing Cooperative Bid for the purchase of one 2025 Ford Explorer All-Wheel Drive (AWD) Hybrid Pursuit-Rated Utility Vehicle (Replacement) from Currie Motors in an amount not to exceed $77,392, including a $10,354 contingency. OLD BUSINESS - None NEW BUSINESS 8.1. Motion to waive the rule requiring two readings of an ordinance and adopt AN ORDINANCE AUTHORIZING THE EXECUTION OF A PURCHASE AND SALES CONTRACT (111 E. BUSSE AVENUE, MOUNT PROSPECT, ILLINOIS) Village Manager Michael Cassady presented a proposal to purchase the former Chase Bank building, located at 111 E. Busse Avenue. Mr. Cassady stated this has been a key parcel in downtown since it was constructed in 1975. It is a six-story building at 94,866 square feet. The negotiated sales price is $5 million or $52.69 per square foot. Mr. Cassady provided information on recent property purchases in the downtown corridor for comparison. He also provided details regarding the parties involved in the transaction, including Vertical Bridge Real Estate, which owns the lease of the rooftop cell antennas, expiring in 2064. The antenna system will become the Village's tenants. ZRM Enterprises is the current owner of 111 E. Busse. Village Attorney Lance Malina provided information about the lengthy legal process regarding this property. He explained that the property was in economic distress, accompanied by ongoing litigation between owners Gus Dahleh, Kyndra Mayo, Jawab Rabi, and NPI Debt Fund. Dahleh and Rabi have reached a partial settlement of their dispute over control of ZRM that allows the sale to the Village. All parties to the litigation have approved the proposed Purchase and Sale Agreement. Chicago Title Company fully insures ownership. A Joint Court Order will be approved by the court, binding all parties to the agreement. The Village, although not a party, has the right and is required to approve the order and judicial deed prior to issuance. The purchase price will be placed in escrow, subject to ongoing active litigation. It will take the place of the property itself as security. Mr. Cassady added that the Village is in a strong financial position with a robust General Fund, and the Prospect and Main TIF District is outperforming. Director of Finance Amit Thakkar provided details regarding the sales transaction and source of funds. Funding will come from the Prospect and Main TIF (Tax Increment Financing) District, which will use the proceeds from a loan from the Village at 4% interest to be paid off by 2035. Mr. Cassady presented staff recommendation to authorize the acquisition of 111 E. Busse for $5 million and direct staff to begin the competitive Request for Proposals (for redevelopment) process. Board Comments: It is important for the public to understand that, upon closing, the Village will have free and clear title to the property. The property will be redeveloped; there is no intent by the Village to keep the property. The Village is protected through the judicial sale and title company. Key opportunity to redevelop what has become an eyesore in our downtown Thanked Village leadership for finding a way to overcome the legal obstacles associated with the property. Historic acquisition The Village has done its due diligence several times over; it was a careful, fiscally prudent process. Expressed concerns about the purchase; had several questions regarding financing. Mr. Thakkar answered his questions. Public Comment: CorrinBennet-Kill 101 S. I Oka Thanked Village staff for the presentation Questioned why the second reading is being waived Village Attorney Lance Malina stated that this action is fairly urgent and that it would be in the village's best interest to act as soon as possible. Asked about the building's cell tower lease Village Manager Michael Cassady responded, stating that the cell towers could be relocated, but they will likely remain if the building is repurposed. Requested an explanation regarding financing, and asked why a loan from the TIF fund was being proposed. Director of Finance Amit Thakkar explained. B.L. Pellicore 112 S. Owen Inquired about the plans for gathering feedback from residents regarding redevelopment Mr. Cassady stated that a downtown plan was conceived before establishing the TIF; the downtown planning process drew input from the community regarding residents' vision for the downtown at that time (2016). He added that the Board will discuss the RFP (Request for Proposals) at an upcoming Committee of the Whole meeting. She stated new, fresh input would be beneficial. Mayor Hoefert stated that there will be opportunities for public input. Jeff Nejdl 313 N. MacArthur Asked about the reasoning behind the 50-year lease for the cell antennas Mr. Cassady explained that the previous owner negotiated it to monetize antenna leases for up- front cash. Asked if there are plans for parking or a parking deck for the property Mr. Cassady stated additional parking is likely to accommodate the burgeoning downtown. Dan Foley 209 S. Can Dota Supports the proposed purchase and is excited about the property's redevelopment. Steve Polit 601N.WilshireDr. Offered a cost comparison regarding the $5 million purchase and putting it into perspective; the Village has been, and currently is, fiscally conservative. No further discussion. Motion by Colleen Saccotelli, second by Bill Grossi to waive the rule requiring two readings of an ordinance: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: Agostino Filippone Resolution: Motion Passed Motion by Colleen Saccotelli, second by Terri Gens to approve the ordinance as presented and direct staff to begin the competitive RFP process: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli Nay: Agostino Filippone Final Resolution: Motion Passed Ordinance No. 6780 8.2. A RESOLUTION TO APPROVE A COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF MOUNT PROSPECT, ILLINOIS AND THE MOUNT PROSPECT FIRE UNION, LOCAL 4119, INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS, AFL-CIO (TERM OF JANUARY 1, 2025 THROUGH DECEMBER 31, 2027) Mount Prospect Fire Chief John Dolan and firefighter/paramedic Michael Romano, who also serves as President of the Mount Prospect Fire Union Local 4119, presented the Collective Bargaining Agreement (CBA) for Board approval. Chief Dolan presented a summary of the changes resulting from negotiations. The contract is for three years, from January 1, 2025, to December 31, 2027. Chief Dolan highlighted the union's commitment to professional development and training. Mr. Romano stated that members of the Mount Prospect Fire Department Union, Local 4119, are among the most qualified in the state. He added that all members are licensed paramedics and are held to very high standards of performance, training, and service to the community. Motion by Bill Grossi, second by Terri Gens to approve the CBA between the Village of Mount Prospect and the Mount Prospect Fire Union Local 4119: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed Resolution No. 8-25 VILLAGE MANAGER'S REPORT 9.1. Motion to award a contract for the 2025 Street Resurfacing Contract - Group 1 in an amount of $3,025,852 with an authorized work limit not to exceed $2,761,322. VillageEngineerMattLawriepresentedbackgroundinformation, bid results,andstaff recommendation for the 2025 Street Resurfacing Contract for Group 1. Mr. Lawrie stated the Street Resurfacing Program rehabilitates all Village streets on an average 20- year service lifecycle. Approximately 6.8 miles of Village streets are resurfaced annually. Mr. Lawrie explained that due to the size of this annual contract, the number of contractors bidding on this project has decreased in recent years. To attract a larger pool of contractors, staff split the project into two separate projects, Group 1 and Group 2. Mr. Lawrie stated the Street Improvement Construction Fund and Motor Fuel Tax (MFT) funds will fund the Group 1 project. Because a portion of the Group 1 project uses MFT funds, the Illinois Department of Transportation (IDOT) administers the funding and must approve the scope of work. The Group 2 project utilizes the Street Improvement Construction Fund and will be performed in conjunction with the Village's water main improvement program. This will be a separate bid project. He noted that no main water work is included in the Group 2 project. The length of street improvements for Group 1 is 3.3 miles and 3.5 for Group 2. The same four contractors submitted bids for Groups 1 and 2. Builders Paving submitted the lowest-cost, responsive bid. Builders Paving completed the Village's Street Resurfacing Program in 2024. Staff were satisfied with their work. They have completed several street resurfacing projects for neighboring communities, including Palatine, Arlington Heights, Rolling Meadows, and Elk Grove Village. Mr. Lawrie stated that although the overall bid for the two (2) projects exceeded the budget amount by $563,330, staff are confident both projects can be completed within the available budget. Mr. Lawrie provided details on how this would be accomplished by slightly modifying the scope without compromising any necessary work. Builders Paving were notified of the need to reduce the authorized amount of work, and they had no objections. Mr. Lawrie stated staff recommends awarding the 2025 Street Resurfacing Contract for Group 1 to Builders Pavers in the amount of $3,025,852 (to comply with IDOT requirements) with an authorized limit of $2,761,322. The Board commended the Village staff for finding a creative way to garner more interest in this sizeable project. Motion by Colleen Saccotelli, second by Bill Grossi to accept the proposal from Builders Paving for Group 1 for $3,025,852, not to exceed $2,761,322: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 9.2. Motion to award contract to Builder's Paving, LLC for the Street Resurfacing - Group 2 in an amount not to exceed $3,710,000. Mr. Lawrie reiterated that the Group 2 project scope includes 3.5 miles of street and only utilizes funds from the Street Improvement Construction Fund. Motion by Bill Grossi, second by Vincent Dante to award the contract to Builder's Paving for the Street Resurfacing Group 2 in an amount not to exceed $3,710,000. Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 9.3. Motion to accept bidfor Oakton Street Water Main Extension Project in an amount not to exceed $2,033,983.60. Deputy Director of Public Works, Jason Leib, presented the bid results and staff recommendation for the Oakton Street Water Main Extension Project for an amount not to exceed $2,033,983.60. Mr. Leib stated that the water main construction project includes extending the Village-owned potable water distribution system to the south side of Oakton Street right-of-way. This project will begin the process of introducing Lake Michigan water to the newly annexed areas of Mount Prospect and includes installing 2,250 linear feet of 12" ductile iron water main. In addition, eight new fire hydrants will be installed, along with four new main line valves in vaults and four water service connections for future use. Staff received five bids for this project. DiMeo Brothers, Inc. submitted the lowest-cost, responsive bid. DiMeo Brothers has completed similar projects in neighboring communities, including Arlington Heights. As the project includes underground work, staff recommends including a 10% contingency for unforeseen repairs. Staff recommends accepting the bid submitted by DiMeo Brothers for an amount not to exceed $2,033,983.60. In response to a question from the Board, Mr. Leib stated that funding for this project will come from the South Mount Prospect Tax Increment Financing District. In response to another question from the Board, Mr. Leib stated that the subject area was chosen because it lacks fire hydrants and presents an opportunity to enhance fire protection. No further discussion. Motion by Terri Gens, second by Bill Grossi to accept the bid from DiMeo Brothers for the Oakton Street Water Main Extension Project for an amount not to exceed $2,033,983.60: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 9.4. Motion to approve the purchase of 2029 Pierce Enforcer Pumper (Engine Replacement) at an amount not to exceed $1,250,000 Deputy Fire Chief Tom Wang presented a proposal to purchase a 2029 Pierce EnforcerPumper replacement engine for an amount not to exceed $1,250,000. He stated the engine will be delivered in 2029. The amount is budgeted in the 2029 Vehicle Replacement Plan. The current engine, Engine 12, will be twelve years old in 2029 and will go into reserve status once the new engine is delivered and put into service. Deputy Chief Wang provided details on the 2029 Pierce Enforcer Pumper features. He answered questions from the Board. Director of Finance Amit Thakkar responded to a question from the Board regarding funding. Motion by Bill Grossi, second by Vincent Dante to accept the purchase of 2029 Pierce Enforcer Pumper for and amount not to exceed $1,250,000: Yea: Vincent Dante, Terri Gens, Bill Grossi, John Matuszak, Colleen Saccotelli, Agostino Filippone Nay: None Final Resolution: Motion Passed 9.5. As submitted No further discussion. COMMITTEE OF THE WHOLE DISCUSSION 10.1. Arterial Bike Network Study Update Village Engineer Matt Lawrie stated that since adopting the Village Bike Plan in 2012, 28 miles of on-street bike routes have been created using signage and pavement markings. A few off-street bike paths were also created at Kensington Business Center and along Rand Road; others are in the works. Mr. Lawrie stated there are challenges to constructing bike paths in high-volume, high- speed areas that are not in the Village's jurisdiction. In 2023, the Village applied for and received a $280,000 grant from the Statewide Planning and Research program to develop the Arterial Bike Network Study. The Village hired Civiltech Engineering to create the study. Mr. Lawrie introduced Civiltech Project Managers Steve Pautsch and Josie Wilman to present the Arterial Bike Network Study. Village Project Engineer Luke Forseman, who led this project internally, was also present. Mr. Pautsch presented the study overview and timeline, public outreach, recommendations, implementation, and next steps. He stated that the study aimed to improve cyclist and pedestrian safety, provide access to community destinations, and incorporate community priorities and feedback. He identified that the study consisted of 18 main corridors, mostly under IDOT (Illinois Department of Transportation) or county jurisdiction. Mr. Pautsch stated that two facilities were considered: sidepaths and bike lanes. He explained that sidepaths are typically located alongside higher volume, higher speed, or wider roadways and are separate from motorized traffic. Bike lanes include protected, buffered, conventional and advisory lanes; all have varying levels of user comfort. Mr. Pautsch stated there were several opportunities for public input, including a public survey featuring an interactive input map, two open houses, two pop-up meetings, and 11 stakeholder meetings that included school districts, park districts, IDOT, PACE, and surrounding communities. Mr. Pautsch shared insights on the feedback received from these engagement opportunities. Next, Mr. Pautsch shared recommendations that include 22.8 miles of sidepaths encompassing 13 corridors, bike lanes in two corridors (2.2 miles), a 1.5-mile barrier-protected cycle track, and a few that a future study will determine. The study found two corridors along sections of Elmhurst and Central Road that are not feasible. Mr. Pautsch shared information regarding corridor evaluations and implementation. The study identified priority corridors with associated costs of each one that include Euclid Avenue, Kensington Road, Mount Prospect Road, Busse Road, and ComEd Trial. Upon the adoption of the Arterial Bike Network Study, the next steps include prioritizing corridors, implementing bike routes through future Capital Improvement projects, evaluating potential alternatives for Prospect Avenue in a separate study, and seeking grant funding. He identified potential sources for grant funding. Mr. Foresman stated that the study was presented to the Village Transportation Safety Commission on February 10, 2025. He indicated that, based on input, there was a preference for sidepaths on arterial roads due to the safety and comfort of cyclists. Mr. Pautsch answered questions from the Board. ANY OTHER BUSINESS Trustee Filippone reminded the community that the Mount Prospect Public Library is hosting FanFest on Saturday, February 22, from 11 a.m. to 4 p.m. ADJOURNMENT With no additional business to conduct, Mayor Hoefert asked for a motion to adjourn. Trustee Gens seconded by Trustee Grossi motioned to adjourn the meeting. By unanimous voice vote, the February 18, 2025 Regular Meeting of the Village Board/Committee of the Whole adjourned at 10:04 p.m. Respectfully submitted, Karen M. Agoranos Village Clerk