Loading...
HomeMy WebLinkAbout9.1 Motion to accept Northwest Municipal Conference / Suburban Purchasing Cooperative Fuel Bid in an amount not to exceed $500,000.M+awn �'xytlts�=e Item Cover Page Subject Motion to accept Northwest Municipal Conference / Suburban Purchasing Cooperative Fuel Bid in an amount not to exceed $500,000. Meeting Fiscal Impact (Y/N) Dollar Amount Budget Source Category Type Information February 4, 2025 - REGULAR MEETING OF THE MOUNT PROSPECT VILLAGE BOARD Y $500,000 Vehicle Maintenance Fund VILLAGE MANAGER'S REPORT Action Item The Village has utilized the Northwest Municipal Conference (NWMC)/Suburban Purchasing Cooperative (SPC) bid contract to purchase fuel for vehicles and equipment for more than 20 years. This purchasing contract pools the purchasing volume of more than 15 municipalities to procure over 1.4 million gallons of fuel each year. The ability to aggregate purchasing power in this manner has generally resulted in lower fuel costs. Bid Results NWMC/SPC recently let bids for a new fuel contract. Staff received notice that the collaborative awarded a new fuel contract to Al Warren Oil Company, Inc, of Hammond, Indiana. The bid was mailed to eight fuel supply firms only Al Warren submitted a bid, tabulated results are attached. Bid specifications include a wide range of fuel types and quantities. Fuel types and quantities commonly purchased by the Village are highlighted in yellow. The NWMC/SPC bid utilizes the Oil Price Information Service (OPIS) low rack price on the day of the bid opening as the baseline cost. Suppliers are then asked to provide an add-on fee that incorporates all profit, overhead, and other costs necessary to procure and deliver the fuel. Due to the vagaries of supply and demand, the cost of fuel per gallon will vary over time, but will always be billed a the OPIS low price on the day the Village places an order. The supplier add-on cost (profit/overhead) is a flat fee that will not change during the term of the contract. Al Warren Oil Company's bid was for $0.0440 over (profit/overhead) the OPIS low rack cost of fuel for both unleaded gasoline and #2 bio -diesel. This initial term of the award is one year. The contract provisions also contain three one-year extensions at the same terms. Discussion The recently expired NWMC/SPC fuel contract extension with Al Warren was for $.0450 over the OPIS low rack cost of fuel for unleaded gasoline and #2 bio -diesel. In summary, the fees paid to fuel suppliers for profit/overhead will decrease 0.1 cents per gallon for unleaded and diesel. Applying these decreases to the five year average volumes for unleaded (88,152) and diesel (50,878) fuel, the Village will see a savings of $13,903 compared to last year's pricing. Throughout the potential four-year term of this contract (initial award and three one-year extensions), the OPIS low rack price may rise and fall on a daily basis but the amount of money paid to Al Warren Oil Company as profit/overhead will not change. It will remain fixed at $0.0440 over the OPIS low rack price for both unleaded gasoline and #2 bio -diesel. The Al Warren Oil Company has been serving the Chicagoland area since 1948, has experienced staff, and sales for the last fiscal year totaled $200,000,000. Staff is completely satisfied with the service and commitment that we have received from Al Warren Oil Company over the past four years. Alternatives 1. Accept Northwest Municipal Conference (NWMC) / Suburban Purchasing Cooperative (SPC) joint purchasing bid for fuel. 2. Discretion of the Village Board. Staff Recommendation Staff recommends the Village Board accept the NWMC/SPC bid award and execute a new 2025 fuel contract with Al Warren Oil Company, Inc., of Hammond, Indiana, in an amount not to exceed $500,000.00. In addition, staff recommends that the Village Board authorize staff to execute up to three one year extensions if approved by the NWMC/SPC governing board. Attachments 1. 2024 -Fuel -RFP -230 -Pricing (4) 2. 2024 -Fuel -Award -Contract -230 (4) 3. Al Warren Fuel RFP #230 06.17.24 4. VOMP 2024 FUEL PURCHASES COST SUMMARY SPC RFP #230 PRICING AL WARREN OIL ESTIMATED UNIT QUANTIY 100,000 <6,000 gallons 2,500 - 6,000 gallons >2,500 gallons Extended Extended 01 87 Octane -Deliveries UOM Unit Price Extended Price Unit Price Price Unit Price Price OPIS Chicago Index Low Rack 2.5930 Gallon $ $ $ $ $ $ Profit/Overhead Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ Total Cost/gallon (Net Taxes) Gallon $ 2.6370 $ 263,700.00 $ 2.7030 $270,300.00 $ 2.7930 $279,300.00 03 89 Octane -Deliveries OPIS Chicago Index Low Rack 2.7897 Gallon $ $ $ $ $ $ Profit/Overhead Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ Total Cost/gallon (Net Taxes) Gallon $ 2.8334 $ 283,370.00 $ 2.8997 $289,970.00 $ 2.9897 $298,970.00 05 93 Octane -Deliveries OPIS Chicago Index Low Rack 3.0591 Gallon $ $ $ $ $ $ Profit/Overhead Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ Total Cost/gallon (Net Taxes) Gallon $ 3.1031 $ 310,310.00 $ 3.1691 $316,910.00 $ 3.2591 $325,910.00 04 Grade #2 Diesel Fuel -Deliveries OPIS Chicago Index Low Rack 2.4405 Gallon $ $ $ $ $ $ Profit/Overhead Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ Total Cost/gallon (Net Taxes) Gallon $ 2.4845 $ 248,450.00 $ 2.5505 $255,050.00 $ 0.2641 $264,050.00 05 Winter Mixture, 30% & 70% Grad Deliveries OPIS Chicago Index Low Rack 2.4935 Gallon $ $ $ $ $ $ Profit/Overhead Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ Total Cost/gallon (Net Taxes) Gallon $ 2.5375 $ 253,750.00 $ 2.6035 $260,350.00 $ 2.6935 $269,350.00 06 Grade #1 Diesel Fuel -Deliveries OPIS Chicago Index Low Rack 2.6173 Gallon $ $ $ $ $ $ Profit/Overhead Gallon $ 0.0440 $ $ 0.1100 $ $ 0.2000 $ SPC COOPERATIVE June 25, 2024 Mr. Arnie Berg Al Warren Oil Co., Inc. 1646 Summer Street Hammond, IN 46320 Dear Ms. Okon, A, joint Purchasing Program For Local Go vernment Agencies This letter is to inform you that the Suburban Purchasing Cooperative (SPC) Governing Board has approved the award of the 2024 Gasoline (87, 89, & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B20 Bio Diesel Fuel Contract (#230) to Al Warren Oil Co., Inc. based on your responsible, responsive bid in compliance with all bid specification requirements. With acceptance of this contract, Al Warren Oil Co., Inc. agrees to all terms and conditions set forth in the specifications contained within the Request for Proposals to which you responded. The duration of the contract is Contract shall be July 6, 2024 through July 5, 2025. The SPC reserves the right to extend the contract for (3) three additional (1) one-year periods under the same terms and conditions of the original contract. Al Warren Oil Co., Inc., Hammond, IN will handle all billing. Al Warren Oil Co., Inc. shall remit to the NWMC Purchasing Manager on a quarterly basis, an amount equal to 0.5 % of the total dollar volume for the quarter. Contractor must furnish a report of purchases made from the contract by the last of the month following the end of each fiscal quarter: Quarter 1 — May, June, July, due August 31 Quarter 2 — August, September, October, due November 30 Quarter 3 — November, December, January, due February 28 Quarter 4 — February, March, April, due May 31 This report is to be submitted to the NWMC Purchasing Director in Excel via email to eduangnwmc- co�org, and mailed to 1600 East Golf Road, Suite 0700, Des Plaines, Illinois 60016 and shall include the following information: ordering municipality, date of order, date of delivery, item descriptions, total quantity delivered, item price (including mark-up and applicable taxes), total order extended price, and total volume for the quarter. DuPage Mayors & Managers Conference 1220 Oak Brook Road Oak Brook, IL 60523 Suzette Quintell Phone: (630) 571-0480 Fax: (630) 571-0484 Northwest Municipal Conference 1600 East Golf Rd., Suite 0700 Des Plaines, IL 60016 Ellen Dayan, CPPB Phone: (847) 296-9200 Fax: (847) 296-9207 South Suburban Mayors And Managers Association 1904 West 174`x' Street East Hazel Crest, IL 60429 Kristi DeLaurentiis Phone: (708) 206-1155 Fax: (708) 206-1133 Will County Governmental League 3180 Theodore Street, Suite 101 Joliet, IL 60435 Cherie Belom Phone: (815) 729-3535 Fax: (815) 729-3536 The SPC looks forward to a productive year working with Al Warren Oil Co., Inc. Please sign and date this agreement below, retaining copies for your files and returning the original to my attention. Sincerely, fes' Ellen Dayan, CPPB Purchasing Director Northwest Municipal Conference 06/25/2024 Name: Ellen Dayan Date Northwest Municipal Conference DuPage Mayors & Managers Conference 1220 Oak Brook Road Oak Brook, IL 60523 Suzette Quintell Phone: (630) 571-0480 Fax: (630) 571-0484 Northwest Municipal Conference 1600 East Golf Rd., Suite 0700 Des Plaines, IL 60016 Ellen Dayan, CPPB Phone: (847) 296-9200 Fax: (847) 296-9207 me: Arnie erg Date Al Warren Oil Co., Inc. South Suburban Mayors And Managers Association 1904 West 1741x' Street East Hazel Crest, IL 60429 Kristi DeLaurentiis Phone: (708) 206-1155 Fax: (708) 206-1133 Will County Governmental League 3180 Theodore Street, Suite 101 Joliet, IL 60435 Cherie Belom Phone: (815) 729-3535 Fax: (815) 729-3536 REQUEST FOR PROPOSALS (RFP) #230 Selection of a Vendor to Provide Gasoline (87, 89, & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B2 Bio Diesel Fuel Initial Release Date: May 22, 2024 0 A joint Purchasing Program SUBURBAN PURCHASING FoP Local Government Agencies r TO: Potential Fuel RFP Bidders FROM: Ellen Dayan, CPPB NWMC Purchasing Director DATE: May 22, 2024 SUBJECT: 2024 Request for Proposal (RFP) #230 to Provide Gasoline (87,89 & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B2 Bio Diesel Fuel Due via email at rfpsPnwmc-coa.org by 10:30 a.m. Monday June 17, 2024 The Suburban Purchasing Cooperative (SPC) is a joint purchasing program sponsored by the Northwest Municipal Conference (NWMC), DuPage Mayors & Managers Conference (DMMC), South Suburban Mayors and Managers Association (SSMMA), and Will County Governmental League (WCGL). Together the SPC represents 144 municipalities and townships in the Chicago region. The SPC is soliciting proposals for the selection of a vendor to provide Gasoline (87, 89 & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B2 Bio Diesel Fuel Request for Proposal (RFP) #195, attached. Requests for clarifications or questions should be emailed to my attention at edayanAflwme-cn .or, - All Bids must be typed and submitted on the forms provided or formats specified in the Bid Request documents, All documents must be properly signed, typed in the proper spaces, and delivered via email toS a� wmc-row ori. Emails must be received by 10;30 a.m. Monday, June 19 for a remote bid opening that will be conducted over ZOOM and in person. The following information must appear on the title line of the email: Bidder's name, SPG RFP name & number, date of Bid Request opening, and hour designated for Bid Request opening as shown in the notice - Bidders shall also mail or deliver a hard copy of their bid to be received before the bid opening at: Northwest Municipal Conference, Atm.: Ellen Dayan, Purchasing Director, 1600 E. Golf Road, Suite 0700, Des Plaines, IL 60025. We look forward to receiving your proposals. DuPage Mayors & Northwest Municipal South Suburban Mayors Will County Managers Conference Conference And Managers Association Governmental League 1220 Oak Brook Road 1600 East Go1f'Rd., Suite 0700 1904 West 174'1 Street 18905 S, Frederick Street Oak Brook, IL 60523 Des Plaines, IL 60016 East Hazel Crest, IL 60429 Suite 107 Suzette Quintell Ellen Dayan, CPPB Kristi DeLaurentiis Plainfield, IL 60586 Phone: (630) 571-0480 Phone: (847) 296-9200 Phone: (708) 206-1155 Cherie Belorn Fax: (630) 571-0464 Fax: (847) 296-9207 Fax: (708) 206-1133 Phone: (815)154-7700 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Table of Contents 1.0 General Conditions and Instructions to Bidders 4-14 1.1 Definitions 4 1.2 Submission of Bids 4 1.3 Investigation and Interpretation of Bid Request Documents 5 1.4 Corrections to Bid Requests 6 1.5 Receipt of Bids 7 1.6 Late Bids 7 1.7 Bids by Fax or Email 7 1.8 Catalogs & Product Information 7 1.9 Communication and Notices Regarding the Bid Request 7 1.10 Quoted Prices 7 1.11 Discounts 8 1.12 Withdrawal of Bids g 1.13 Consideration of Bid 8 1.14 Award or Rejection 8 1.15 Tie Bids 9 1.16 Taxes 9 1.17 Contract Alterations 9 1.18 Requirements of Successful Bidder 9 1.19 Compliance with all Laws 10 1.20 Non -Assignability 10 1.21 Indemnity 10 1.22 Insurance 11 1.23 Non -Discrimination 12 1.24 Default 12 1.25 Special Conditions 12 1.26 Favored Nations Clause 13 1.27 Permits and Licenses 13 1.28 Regulatory Compliance 13 1.29 Special Handling 13 1.30 SPC Pricing for Non -Profit Agencies 13 1.31 Addenda 13 1.32 Force Majeure 13 1.33 Jurisdiction 13 1.34 Program Promotion 14 2.0 Special Conditions 15_2.1 2.1 Intent 15 2.2 Basis of Award 15 2.3 Bid Price 15 2.4 Participation Requirement 15 2.5 Taxes 15 2.6 Term 16 2 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel 2.7 Quantities 16 2.8 Delivery 16 2.9 Meters and Seals 17 2.10 Testing and Samples 17 2.11 Inspection/Re-inspection 17 2.12 Clean Up 17 2.13 Payment/Billing 17 2.14 Early Termination 17 2.15 Bidder's Qualifications 18 2.16 Primary and Secondary Sources 18 2.17 Standby Letter of Credit 18 2.18 SPC Rebate 19 2.19 Right to Audit 19 2.20 Debarment 20 3.0 Detailed Specifications 22 3.1 Scope 22 3.2 Grade Descriptions and Ratings 22 3.3 Quality 22 Bidder Response Section 23-31 Vendor Contact Information 24 Schedule of Prices 25-26 ADDENDUM A Vendor References 27 ADDENDUM B Vendor Qualifications 28-30 ADDENDUM C SPC Members 31 3 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Proposals due no later than Monday June 17 2024 Time: 10:30 A.M. 1.0 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS The Suburban Purchasing Cooperative (SPC) will receive proposals by the set date and time for the joint purchase of Gasoline (87, 89, & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B2 Bio Diesel Fuel. The general terms and conditions that follow apply to all Bid Requests and Bids accepted by the Suburban Purchasing Cooperative (SPC) unless otherwise specified. Bidders or their authorized representatives are expected to fully inform themselves as to the conditions, requirements, and specifications before submitting Bids. Failure to do so will be at the Bidder's own risk. Submission of a Bid assumes that the Bidder has become familiar with all conditions and intends to comply with them unless otherwise noted. The award for these Bids goes to the lowest responsive, responsible Bidder unless SPC decides it is in its best interest to do otherwise. 1.1 DEFINITIONS "Bidder(s)" means that individual, partnership or legal entity that submits a Bid in response to one or more Bid Requests by SPC. "Bid(s)" means an offer or proposal tendered in response to a Bid Request. "Bid Requests" means one or more requests for proposal ("RFP"), request for quote ("RFQ") or invitation for bids ("IFB"), issue or made by SPC. "Contract" means these general terms and conditions, the terms and conditions of the applicable Bid Requests, and the terms of the applicable successful Bid. "Contractor" means the successful Bidder of a Bid Request as determined by SPC pursuant to the terms hereof. 1.2 SUBMISSION OF BIDS All Bids must be typed and submitted on the forms provided or formats specified in the Bid Request documents. All documents must be properly signed, typed in the proper spaces, and delivered via email to rfos@nwmc-cog.ora. Emails must be received by 10:30 a.m. Thursday June 13 for a remote bid opening that will be conducted over ZOOM. The following information must appear on the title line of the email: Bidder's name, SPC RFP name & number, date of Bid Request opening and hour designated for Bid Request opening as shown in the notice. 4 Suburban Purchasing Cooperative Request for Proposal #234 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Bidders shall also mail a copy of their bid to: Northwest Municipal Conference, AM.: Ellen Dayan, Purchasing Director, 1600 E. Golf Road, Suite 0700, Des Plaines, IL 60025. Any bidder debarred by the State of Illinois Department of Labor (IDOL) or previously debarred by Suburban Purchasing Cooperative (regardless of being pre -qualified by IDOT) will not be allowed to bid according to the terms in Special Conditions 2.20 DEBARMENT. Bidders must quote on all items appearing on the "MATERIAL PROPOSAL." Failure to bid on an item may disqualify bids. Bids presented in terms other than those described on the MATERIAL PROPOSAL may disqualify bid. 1.3 INVESTIGATION AND INTERPRETATION OF BID REQUEST DOCUMENTS It shall be the responsibility of the Bidder to make any and all investigations necessary to become thoroughly informed of what is required and specified in the Bid Request. This includes, but is not limited to, a review of. The Instructions to Bidders, Special Provisions, General Conditions, Specifications, Plans, Drawings, Attachments, Contract, and Bond Requirements. No plea of ignorance by the Bidder of conditions that exist, or that may hereafter exist, as a result of failure or omission on the part of the Bidder to make the necessary examinations and investigations, will be accepted as a basis for varying the requirements of SPC or the compensation to the Bidder. It is the responsibility of all Bidders to examine the entire Bid Request package and seek clarification of any requirement that may not be clear and check all responses for accuracy before submitting a Bid. All stated quantities represent an estimate of the quantity of the work to be done and/or materials to be ordered. Quantities are given as a basis for comparison of Bids to determine the awarding of the Contract. SPC does not expressly or by implication agree that the actual quantities involved will correspond to the published estimate. By its submission of a Bid, the Bidder accepts that the quantities stated are estimates only and agrees that SPC will not be bound to such estimate. SPC reserves the right to modify the estimates, or remove them in their entirety, whichever is in the best interests of SPC. Any interpretation, correction or change of the Bid Request will be made by addendum. Interpretations, corrections and changes to the Bid Request documents made in any other manner will not be binding. The Bidder shall not rely upon verbal interpretations, corrections, and changes, and should submit its inquiry in writing, via a -mail, to the Purchasing Director at edayan(a nwmc-cop_.org and request written clarification in the form of an addendum. All addenda will be emailed to prospective bidders. IT IS THE RESPONSIBILITY OF THE BIDDER TO CHECK WITH THE PURCHASING DIRECTOR VIA E-MAIL FOR THE MOST CURRENT AMENDMENTS. The Purchasing Director will not be responsible for verbal clarifications, and if any are provided, they shall not be binding upon SPC. 5 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Negligence in preparing a Bid confers no right of withdrawal after such time that a Bid is accepted. All work must be performed according to manufacturer's stated recommendations. If those recommendations conflict with any of the stated specifications, those issues should be addressed in writing to the Purchasing Director prior to submitting a Bid. If the manufacturer's recommendations include required services not listed within the specifications, those required services must be considered as part of SPC's requirements and specifications, and proposals should include said manufacturer's recommended services. In addressing issues, they should be in writing, addressed to the Purchasing Director prior to submitting a Bid. Questions for the Purchasing Director can be submitted via email. All work to be performed shall be consistent with, and conform to, the prevailing industry performance standards. Any reference in a Bid Request to a manufacturer's name, trade name, or catalog number (unless otherwise specified) is intended only to indicate articles that will be satisfactory and is not intended to restrict competition. Bids on other makes and catalog numbers will be considered, provided each Bidder clearly states exactly what is proposed to be furnished. Unless so stated in the Bid, it shall be understood that Bidder intends to furnish items identified and does not propose to furnish an "equal". The Purchasing Director hereby reserves the right to approve as an "equal," or to reject as not being an "equal," any article the Bidder proposes to furnish which contains major or minor variations from specification requirements, but which may substantially comply therewith. Bidders who want to Bid on items that deviate from the Bid Request's specifications, which they believe are equivalent, may submit alternative Bids. However, ALTERNATIVE BIDS MUST BE CLEARLY INDICATED AS SUCH, AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. The alternative Bid must be accompanied by complete specifications, drawings, etc., and shall be delivered or electronically transmitted to that individual identified in the Bid Request. Bidders wishing to submit a secondary Bid must subunit it as an alternate Bid. Only one Bid per envelope or online submission. Only one alternate Bid may be submitted by a Bidder. SPC shall be the sole, exclusive and final judge, unequivocally, about whether any substitute is of equivalent or of better quality. SPC's decision in such matters is final, shall be binding upon the Bidder, and will not be subject to review or appeal by any person, firm or corporation. When descriptive literature, catalogs, or other attachments are in conflict with the Bid Request, the language in the bid document will prevail. 1.4 CORRECTIONS TO BID REQUESTS Bidders shall promptly notify SPC of any ambiguity, inconsistency, or error which they may have discovered upon examination of the Bid Request, provided they are discovered prior to the opening of the Bid. Interpretations, corrections, and changes to the Bid Request will be M Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel made by addendum only. Interpretations, corrections, or changes made in any other manner will not be binding. 1.5 RECEIPT OF BIDS Bids must be received by SPC before the designated date and time. Mailed and emailed Bids must be received at the Northwest Municipal Conference (NWMC) office before the designated date and time and will be kept secure and unopened until the designated date and time. No Bid received by mail or email after the Bid Request opening date and time will be considered. 1.6 LATE BIDS No Bid which is received after the Bid Request opening date and time specified will be opened or considered. Bids arriving after the specified date and time, whether sent by mail, courier, or in person, will not be accepted. These Bids will either be refused or returned unopened. It is the Bidder's responsibility for timely delivery despite the methods used. Mailed Bids that are delivered after the specified date and hour will not be accepted despite post -marked time on the envelope. 1.7 BIDS BY FAX OR EMAIL Facsimile machine transmitted bids/proposals will not be accepted, nor will SPC transmit Bid Request documents to prospective Bidders by way of a facsimile machine. Emailed bids will be accepted due to our offices being closed at this time. 1.8 CATALOGS & PRODUCT INFORMATION Each Bidder shall submit, where necessary, or when requested by the Purchasing Director, catalogs, descriptive literature, and detailed drawings, fully detailing features, designs, construction, appointments, finishes and the like not covered in the specifications, necessary to fully describe the material or work proposed to be furnished. Failure to provide such information as required may result in Bid disqualification. 1.9 COMMUNICATION AND NOTICES REGARDING THE BID REQUEST Any communications regarding the Bid Request should be made by e-mail or other written communication, directed to the Purchasing Director at edayan(anwmc-cog.org. All notices from the Purchasing Director shall be given in writing via email. It is the Bidder's sole responsibility to check with the Purchasing Director for communication and notices. 1.14 QUOTED PRICES A. All quoted prices contained in a Bid Proposal shall be binding upon the Bidder if such Bid is accepted by SPC as the winning Bid. All such quoted prices shall be deemed incorporated into and made a part of the Contract by reference. Product costs are based on Bidder's Bid price and shall represent the entire cost in accordance with the Bid Request specification documents and once a Bid is awarded no subsequent claim will be recognized for any increase in wage scales, material prices, cost indexes, or any other rates affecting the industry or the project during the tern of the Contract. 7 Suburban Purchasing Cooperative Request for Proposal #234 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel B. Unit prices shall be shown for each unit on which there is a Bid. All prices should be quoted to 4 decimal places. The unit price will govern in cases of inconsistencies, and it will be extended to reflect the correct total price. Unit and/or extended prices will not include any freight, shipping, handling charges or taxes_ If applicable, freight and/or shipping charges should be shown as a separate line item. C. Contractor guarantees product costs against any increases for at least twelve (12) months from date the Contract accepting a Bidder's Bid is executed. Contractor agrees that any price changes must be submitted in writing to the Purchasing Director for consideration not less than ninety (90) days prior to the desired effective date of such price changes. D. Contractor agrees to share cost reductions with SPC. All undelivered products will be billed at the lower cost. 1.11 DISCOUNTS Bidders shall provide prompt payment discounts as set forth in the Bid Request. When cash discounts are offered, the discount date shall be figured from the date of receipt or invoice to SPC contract participants, whichever is later. Prompt payment discounts may be a consideration in the award of the Contract. 1.12 WITHDRAWAL OF BIDS Bids may be withdrawn at any time prior to the scheduled Bid Request opening or cutoff date. Requests to withdraw a Bid shall be in writing, properly signed and received by the Purchasing Director prior to the Bid Request opening. Bids may not be withdrawn after the Bid Request cutoff date or opening without the approval of the Purchasing Director. After the opening, the Bidder cannot withdraw or cancel its Bid for a period of sixty (60) calendar days. 1.13 CONSIDERATION OF BID SPC reserves the right not to award a Contract to any person, firm or corporation that is in arrears or is in default to SPC, or any of its contract participants, upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to SPC or had failed to perform faithfully any previous contract with SPC or any of its entities. The Bidder, if requested, shall present, within 48 hours, evidence satisfactory to SPC of performance ability and possession of necessary facilities, financial resources and adequate insurance to comply with the terms of the Bid Request specifications and Contract documents. 1.14 AWARD OR REJECTION SPC reserves the right to reject and/or award any and all Bids or parts thereof and to waive formalities and technicalities according to the best interest of SPC. 8 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel SPC will accept one or more of the Bids or reject all Bids within sixty (60) days or within ninety (90) days where approval by other agencies is required, from date of opening of Bids, unless the lowest responsive Bidder, upon request of SPC, extends the time of acceptance. Any Bid submitted will be binding for twelve (12) months after the date of the award unless otherwise noted. Bidders shall make all investigations necessary to thoroughly inform themselves regarding the supplies and/or service to be furnished in accordance with the Bid Request. No plea of ignorance by the Contractor of conditions that exist or that may hereafter exist as a result of failure or omission on the part of the Contractor to make the necessary examinations and investigations will be accepted as a basis for varying the requirements of SFC of the compensation to the Contractor. ANY EXCEPTIONS NOT TAKEN BY THE BIDDER SHALL BE ASSUMED BY SPC TO BE INCLUDED. Under the conditions of the Uniform Commercial Code, the signing of the Bid by the Bidder constitutes an "offer". If approved by SPC Governing Board, the Bid becomes part of a Contract. 1.15 TIE BIDS A tie bid exists when two or more bidders offer products and/or services that meet all specifications, terms and conditions at identical prices, including discounts offered. In such case, a tie bid will be broken by the following methods in descending order of preference: A. The bids shall be re -bid with the lower bid receiving the contract. B. If there are still tied bidders, then a coin toss by the N WMC Purchasing Director shall decide the bidder to whom the contract shall be awarded. Tie bidders shall be offered the opportunity to attend the coin toss but need not be present. 1.16 TAXES SPC is exempt by law from paying Federal, State and Village Retailer's Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. Each participating entity will supply the Contractor with their purchaser's tax-exempt numbers. 1.17 CONTRACT ALTERATIONS No amendment of a Contract shall be valid unless made in writing and signed by SPC and Contractor(s). 1.18 REQUIREMENTS OF SUCCESSFUL BIDDER The successful Bidder, within ten (10) days after notification of the award shall: (a) enter into a Contract in writing with SPC covering all matters and issues as are set forth in the Bid 9 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Request specifications; and (b) carry insurance acceptable to SPC covering public liability, property damage and worker's compensation, or performance bond and payment bonds. 1.19 COMPLIANCE WITH ALL LAWS All work under the Contract must be executed in accordance with all applicable federal, state .and local laws, ordinances, rules and regulations. 1,20 NON -ASSIGNABILITY The Contractor shall not assign the Contract, or any part thereof, to any other person, firm or corporation without the previous written consent of SPC Governing Board. Such assignment shall not relieve the Contractor from its obligations or change the terms of the Contract. 1.21 INDEMNITY The Contractor(s) shall indemnify, save harmless and defend SPC, its officers and employees from any and all liability, losses or damages, including attorney's fees and costs of defense SPC may suffer as a result of claims, demands, suits, actions or proceedings of any kind or nature, including worker's compensation claims, in any way resulting from or arising out of or relating to any act, omissions or the operations of Contractor(s) under the Contract, including operations of its employees and subcontractors, and the Contractor(s) shall, at its own expense, appear, defend and pay all fees of attorneys and all costs and other expenses arising there from or incurred in connection therewith; and, if any judgments shall be rendered against SPC in any such action, the Contractor(s) shall, at its own expense, promptly satisfy and discharge same. The Contractor(s) expressly understands and agrees that any performance bond or insurance protection required by a Contract, or otherwise provided by Contractor(s), shall in no way limit the responsibility to indemnify, keep and save harmless, and defend SPC as herein provided. It is the Contractor(s)'s responsibility to assure that all products comply with all federal, state and local laws and regulations affecting the manufacture, distribution and labeling of merchandise. Contractor(s) is required to take full responsibility for their products and protect SPC from any claims or lawsuits which may occur as a result of the use of their product(s) by SPC contract participants. Contractor(s) agrees to indemnify, defend and save SPC, its contract participants and all users of the product(s) harmless from any and all claims, actions, lawsuits, liabilities, losses, damages, costs and expenses (including attorney's fees) arising from or alleged to arise from any or all of the following: A. Actual or alleged infringement of any patent, trademark, copyright or any similar right, or any claim of unfair competition in connection with the product and shall promptly notify SPC thereof. 10 Suburban Purchasing Cooperative Request for Proposal #230 2424 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel B. Actual or alleged death or injury to any person, damage to any property or any other damage or loss, by whomsoever suffered, resulting or claimed to result in whole or in part from any actual or alleged defect in the product, whether latent or patent, including actual or alleged improper construction or design of the products or the failure of the products to comply with specifications or any express or implied warranties of the Contractor(s); and C. Actual or alleged violation by the products, or their manufacture, possession, use or sale, of any law, statute or ordinance or any governmental administrative order, rule or regulation. D. All agreements of indemnity herein shall survive acceptance of product and termination of the Contract. 1.22 INSURANCE In submission of a Bid, the Bidder certifies that it has all insurance coverage required by law or would normally be expected for Bidder's type of business. In addition, the Bidder is certifying that the following minimum is in place: Type of Insurance General: Bodily Injury Property Damage Contractual Liability: Broad Form Automobile: Bodily Injury Property Damage Liability Limits Each occurrence $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 LiabilityLimits Agglegates $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 The insurance must include non -owned, hired or rented vehicles, as well as owned vehicles. Insurance: Insurance Company must have a Best Rating of AV or better. _Workers Compensation Statutory for Illinois Employer's Liability $1,000,000 It is required that the Contractor supplies SPC with a certificate evidence of insurance. Note: The Bid Request specifications may require higher limits or additional types of insurance coverage than showed above and the Contractor may be required to furnish a certificate of proof of insurance coverage. The Contractor agrees to grant SPC an "additional insured" status on all applicable insurance policies and said policies will not be canceled unless SPC is provided a thirty (30) day prior 11 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel written notice. Nothing contained in the insurance requirement shall be construed as limiting the extent of the Contractor's responsibilities for payment of damages resulting from Contractor's, its employees or subcontractors acts, omissions or operations under the Contract. If so required by the Bid Request, the Contractor shall have all contract participants added as "additionally insured" on all applicable insurance policies. A new Certificate of Insurance and Broad Form Vendor's Endorsement must be provided to SPC each year prior to the expiration of the Product Liability policy. This annual obligation remains in force for as long as Contractor continues to offer products or services under the Contract. 1.23 NON-DISCRIMINATION The Contractor shall comply with the Illinois Human Rights Act, 775 ILCS 511 — 101, et seq. (2000), as amended, and any rules and regulations promulgated in accordance therewith, including but not limited to, the Equal Employment Opportunity Clauses, 5 Il. Admin_ Code § 750A. The Contractor shall also comply with the Public Works Employment Discrimination Act, 775 ILCS 10/01 et seq. (2000), as amended. It shall also be an unlawful employment practice for the Contractor (1) to fail or refuse to hire or to discharge any individual or their compensation, or the terms, conditions, or privileges of their employment, because of such individual's race, color, religion, sex, age, handicap or national origin; or (2) to limit, segregate or classify their employees or applicants for any individual or employment opportunities or otherwise adversely affect their status as an employee, because of such individual's race, color, religion, sex, age, handicap or national origin. Contractor shall comply with the Civil Rights Act of 1964, 42 U.S.C. § 2000, et seq. (2000), as amended. 1.24 DEFAULT In case of default by the Contractor, SPC will procure articles or service from other sources and hold the Contractor responsible for any excess cost incurred as provided for in Article 2 of the Uniform Commercial Code. SPC may terminate the whole or any part of the Contract in any one of the following circumstances: A. If the Contractor fails to make delivery of materials or to perform services within the time specified in this proposal; or B. Fails to make progress so as to endanger performance of the Contract, or C. Fails to provide or maintain in full force and effect, the liability and indemnification coverage if required. 1.25 SPECIAL CONDITIONS Wherever special conditions are written into the Bid Request specifications or special provisions which are in conflict with conditions stated in the instructions to Bidders, the conditions stated in the specifications or special provisions shall take precedence. 12 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel 1.26 FAVORED NATIONS CLAUSE In the event the Contractor introduces a program with more favorable terms than those available to customers of similar status to SPC or its contract participants, the Contractor shall immediately make that program available to SPC and its contract participants. 1.27 PERMITS AND LICENSES The successful Bidder shall obtain, at its own expense, all permits and licenses which may be required to complete the Contract. 1.28 REGULATORY COMPLIANCE The Contractor shall submit a Material Safety Data Sheet (MSDS) prior to or at the time of delivery if any toxic substance is contained in the product per Public Act 83-240, OSHA standards or any other applicable law. All applicable portions of the Uniform Commercial Code shall govern the Contract between the Contractor and SPC. 1.29 SPECIAL HANDLING Prior to delivery of any material which is caustic, corrosive, flammable or dangerous to Dandle, the Contractor will provide written directions as to methods of handling such products, as well as the antidote or neutralizing material required for its first aid before delivery. 1.30 SPC PRICING FOR NON-PROFIT AGENCIES The Contractor shall submit SPC pricing to any non-profit agency that is approved by SPC. In addition, it must be clearly designated and presented as SPC pricing. 1.31 ADDENDA Addenda are written instruments issued by SPC prior to the date for receipt of Bids which modify, or interpret the Bid Request by addition, deletions, clarifications, or corrections. Prior to the receipt of Bids, addenda will be emailed to prospective bidders. IT IS UP TO THE BIDDER TO CHECK WITH THE PURCHASING DIRECTOR FOR THE MOST CURRENT AMENDMENTS. 1.32 FORCE MAJEURE Neither party shall be liable for any delays in performance caused by Acts of God, civil or military authority, fres or other circumstances beyond their reasonable control. 1.33 JURISDICTION Finally, the parties agree that the Contract is subject to and shall be interpreted under the internal laws of the State of Illinois, without regard to its conflict of laws provision. By executing the Contract, both parties agree to be subject to the jurisdiction of the courts of the County of Cook in the State of Illinois. The parties also agree that should any litigation be commenced between the parties concerning any provision of the Contract or the rights and 13 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel duties hereunder, the parry prevailing in such litigation shall be entitled, in addition to such other relief as may be granted in such proceeding, to reasonable sum from the non -prevailing party for attorneys' fees. 1,34 PROGRAM PROMOTION The SPC and vendor shall promote and announce the onset of the SPC/awarded vendor program, and shall actively solicit participants (Municipalities, Townships, Schools, Libraries, Park Districts, Counties, and not -for -profits in Illinois), The awarded vendor will be allowed to send promotional materials to participants with prior written approval of the SPC. Mailings originated by the awarded vendor will be at their own expense. The awarded vendor agrees to support and participate in SPC Vendor events. 14 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel 2.0 SPECIAL CONDITIONS 2.1 Intent The intent of this Request for Proposal (RFP) as it is issued by the Suburban Purchasing Cooperative (SPC) is to secure pricing quotations from qualified vendors as it relates to the procurement and delivery of Fuel under the joint purchasing program. In FY23, the SPC contract generated sales of over $5 million of fuel and gasoline on 1.7 million gallons. Participants in the current contract are: Barrington, Bartlett, Bartlett Fire Protection District, College of DuPage, Downers Grove Park District, DuPage Water Commission, Evanston, Glencoe, Glenview, Hoffman Estates, Hoffrnan Estates Park District, Lake Bluff, Lake Forest, Lake Zurich, Leyden Township, Libertyville, Lincolnshire, Lincolnwood, Morton Grove, Mount Prospect, Mount Prospect Park District, Northbrook, Northbrook Park District, Oakbrook Terrace, Randall Oaks & Bonnie Dundee Golf Course/Dundee Township, Sleepy Hollow, Tinley Park -Park District and Wheeling. The SPC does not guarantee quantities or participation associated with this RFP. No additional compensation will be allowed to the awarded vendor for any adjustments of quantities. The SPC represents over 144 municipalities and townships in northeastern Illinois. The following entities are eligible to participate in the SPC joint purchasing programs: Municipalities, Townships, Counties, Fire Protection Districts, Park Districts, Libraries, School Districts and Non -Profit Organizations. 2.2 Basis of Award The SPC will award a contract to the lowest responsive and responsible bidder that submits the lowest total price. 2.3 Bid Price All bidders must submit a bid price based upon the OIL PRICE INFORMATION SERVICE (OPTS) Low Chicago published price per gallon dated May 6, 2024, plus or minus the bidder's profit/overhead ("contractor mark-up"). The OPTS CHICAGO sheet for May 6 must be attached to the bid. The OPIS newsletter is published on Monday of each week and shall be the reference price for deliveries made from Monday through Sunday of each week. The price per gallon will be based on the low posted for the day of delivery. The mark-up amount will remain firm throughout the term of the contract. 2.4 Participation Requirement Participants in the Suburban Purchasing Cooperative (SPC), Gasoline, Diesel & Biofuel contract(s) shall only use the awarded vendor(s) for all requirements of gasoline, diesel and bio fuel, for the term of the contract(s) if more than one contract is awarded or separate contract is signed. 2.5 Taxes Municipalities will pay the following taxes in the exact amount of the taxes: 15 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel For example, multiply cast per gallon tax x percentage of petroleum base fuel. (i.e. Unleaded RFT at 90% Petroleum and 10% Ethanol =.90 x.0019 =. 00171) Municipality FEDERAL FUELTYPES EXCISE FEDERAL EIFAL OIL SPILL UST IL MFT TAX I L STATE SALES TAX FEDERAL LUST PST 87 Octane Gasoline 0 $0.005783 $0.011 0 $0.0001 0 89 Octane Gasoline 0 $0.005783 $0.011 0 $0.0001 0 93 Octane Gasoline 0 $0.005783 $0.011 0 $0.0001 0 Off Road/Dyed B-11 0 $0.006191 $0.011 0 $0.0001 0 Off road/Dyed Diesel 0 $0.006191 $0.011 0 $0.0001 0 On Road B-11 0 $0.005783 $0.011 0 $0.0001 0 On Road Diesel 0 $0.529000 $0.011 0 $0.0001 0 K-1 Kerosene 0 $0.529000 $0.011 0 $0.0001 0 Municipalities are exempt from payment of the Illinois Retailer's Occupation Tax. Also, Municipalities will not pay the Federal Excise Tax on fuel purchases. It is a requirement of the contract that the contractor not invoice municipalities for this tax and process the necessary paperwork for this tax refund. 2.6 Term The contract term shall be for one year from the date of award of the contract. The SPC reserves the right to extend the contract for (3) three additional (1) one-year periods under the same terms and conditions of the original contract. For any year beyond the initial year is contingent upon the appropriation of sufficient funds. 2.7 Quantities Any quantities shown on the Proposal Page are estimated only for bid canvassing purposes, the SPC has made a good faith effort to estimate the quantity requirements for the Contract term. The SPC reserves the right to increase or decrease quantities ordered under this contract. The quantities given are estimated by the SPC to be required during the initial (12) twelve- month term of the contract. 2.8 Delivery The contractor is responsible for making deliveries Monday through Friday between the hours of 7:00 a.m. to 3:00 p.m. The contractor must make delivery not later than 24 hours after the receipt of an order from a municipality. All transportation and delivery charges and/or incidentals shall be included in the bid price. Under circumstances of extreme usage or if an emergency situation exists in the region, deliveries may be required within a 24-hour period. The contractor shall also agree to deliver on Saturdays, Sundays, and Legal Holidays, if an emergency situation exists in the region. The delivery locations are stated in the "Detailed Specifications". The SPC reserves the right to add or delete delivery locations. 16 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Truck Transport deliveries 6,000 gallons and over. Truck tank wagon indicates deliveries of less than 6,000 gallons. Minimum deliveries are set at 1,000 gallons. Orders over 6,000 gallons are based on single and combined fuel/gasoline Products. 2.9 Meters and Seals Trucks delivering gasoline/fuel in less than full loads must be equipped with approved and tested meters. Trucks delivering full loads must have sealed tags attached and the manifest sheet must be checked by the receiving agent at the delivery location. 210 Testing and Samples In order to determine that the proposed gasoline/fuel provided under this contract conforms to specifications, the SPC reserves the right to test and/or inspect proposed product(s). Other tests and measurements may also be performed, as determined by the SPC. Upon request by the SPC, the bidder must submit samples for test and inspection, at no cost to the SPC. The Municipalities reserve the right to take sample(s) prior to and during the term of this contract from any lot. Any samples that do not meet minimum specifications will be rej ected and will serve as rejection for the entire lot. In the event of a rejection, the contractor must remove and redeliver at no additional cost to the Municipality, including any gasoline/fuel remaining in the tanks prior to delivery that was contaminated by the rejected gasoline/fuel. 2.11 Inspection/Re-inspection Customer will inspect or re -inspect the work upon receipt of notice the re -filling of fuel tank(s) has been completed. This inspection process will happen each time a fuel tank is re -filled. 212 Clean Up The Contractor shall at all times keep the premises free from accumulation of waste materials and/or spills caused by re -filling of fuel tank(s). Any overfills and/or spills as a result of filling either a diesel and/or gas tank shall be addressed immediately upon completion of the work. If the Contractor fails to clean up once an issue is identified, the customer may do so, and the cost thereof shall be charged to the Contractor or subtracted from any holdback amount. 2.13 Payment/Billing Contractor is to bill each individual municipality. Attached to each invoice must be the contractor's original signed delivery ticket and a copy of the OPIS CHICAGO published price list from the day of delivery. Payment will be made in accordance with the Illinois Local Government Prompt Payment Act. Contractor is to invoice after each delivery. 2.14 Early Termination The SPC may terminate any portion or the entire contract at any time, upon (14) fourteen days written notice to the contractor. If the SPC elects to terminate the contract in full, all services to be provided under it must cease. After written notice is received, the contractor must 17 Suburban Purchasing Cooperative Request for Proposal 9230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel restrict its activities, and those of its subcontractors. No costs incurred after the effective date of termination are allowed. In the event the health and safety of citizens is threatened the SPC will immediately notify the contractor and the contract shall immediately be terminated. If the SPC's election to terminate this contract for default is determined in a court of competent jurisdiction to have been wrongful, then the termination is to be deemed to be an early termination pursuant to this Early Termination Provision. 2.15 Bidder's Qualifications All bidders must be qualified suppliers and demonstrate the capacity to provide the services and product required in accordance with this bid. The SPC reserves the right to consult references, financial statements and any other resources to determine the capabilities of a bidder. 2.16 Primary and Secondary Sources It is the intent of the SPC to award a Primary Contract to the lowest responsive and responsible bidder meeting the specification requirements; this contractor will be considered the "Primary Source". However, to ensure that the gasoline/fuel specified herein can be obtained, the SPC reserves the right to award a Secondary Contract to the next lowest responsive and responsible bidder meeting the specification requirements; this contractor will be considered the "Secondary Source". It is understood that the first preference will be given to ordering from the Primary Source. In the event that the gasoline/fuel specified herein cannot be obtained from the Primary Source within the required delivery time as specified, Municipalities can order from the Secondary Source. Municipalities will pay the secondary source a bonus of $.005 per gallon in addition to the contractor's mark-up for delivering when the Primary Source fails to deliver. In the event of default by the Primary Source, the Secondary Source will assume the Primary Source position. 2.17 Standby Letter of Credit In the event of delayed or refusal to deliver the required amount of gasoline/fuel to the ordering Municipalities within the required delivery time as specified, the operations of the Municipalities would be jeopardized. Because the operations of the Municipalities would be jeopardized, the SPC requires that the Primary Source provide the SPC with a Standby Letter of Credit in the amount of $10,000. The Standby Letter of Credit must be provided within (10) ten business days after the contract is awarded by the SPC. The SPC is entitled to cash the Standby Letter of Credit on demand and draw an amount to cover actual damages that the Municipalities incur as a result of the Primary Source to meet the requirements of the contract. Failure of the Primary Source to meet specified delivery requirements, or refusal to deliver the required amount of gasoline/fuel, will result in the Municipalities from requesting delivery from the Secondary Source, as described in the "Primary and Secondary Source" section of the contract. The SPC will then draw upon the 18 Suburban Purchasing Cooperative Request for Proposal 9230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Letter of Credit of the Primary Source to cover the actual difference in price between the Primary Source's bid prices and the Secondary Source. The amount withdrawn will include the $0.005 per gallon bonus as described in the "Primary and Secondary Source" section of the contract. In the event of default by the Primary Source, the Secondary Source will assume responsibilities as the Primary Source and must provide the SPC with a Standby Letter of Credit in an amount that will be pro -rated based on the amount of time remaining in the current term of the contract. If the SPC applies any portion of the Standby Letter of Credit to cover actual damages resulting from the failure of the contractor to meet the requirements of the contract, the amount of the Standby Letter of Credit that the contractor must maintain will equal the unexpended balance remaining after withdrawal by the SPC. The Standby Letter of Credit must be issued by a company or a financial institution authorized to do business under the laws of the State of Illinois and reasonably satisfactory to the SPC. None of the provisions contained in this contract or in the Standby Letter of Credit will be construed to excuse the faithful performance by the contractor or its obligations under this contract or to limit the contractor" liability under this contract for any and all damages in excess of the amounts drawn under the Standby Letter of Credit. 2.18 SPC Rebate The contractor shall remit to the NWMC Purchasing Director on a quarterly basis, an amount equal to 0.5 % of the total dollar volume for the quarter. Contractor must submit payment and an Excel report of quarterly purchases made from the contract before the last day of the month following the end of each fiscal quarter: Quarter 1 — May, June, July, due August 31 Quarter 2 — August, September, October, due November 30 Quarter 3 --- November, December, January, due February 28 Quarter 4 — February, March, April, due May 31 This report is to be submitted to the NWMC Purchasing Director, 1600 East Golf Road, Suite 0700, Des Plaines, Illinois 60016 and shall include the following information: ordering municipality, date of order, date of delivery, item descriptions, total quantity delivered, item price (including mark-up and applicable taxes), total order extended price, and total volume for the quarter. 2.19 Right to Audit The SPC/NWMC reserves the right to audit the SPC vendor's administrative fee reports at any time for the duration of the contract and for a period of up to two years after the end of the contract or after final payment of administrative fees due under the contract. The right to audit shall include any subcontractors engaged by the vendor. The audit may be conducted utilizing SPC/NWMC staff through a contracted auditing firm. SPC/NWMC has the right to 19 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel inspect the books/records/reports/documents of the firm at any time with reasonable notice (reasonable may be 3 days' notice, not during a holiday or weekend, during normal business hours, etc.). The vendor will make reasonable arrangements in order to conduct the audit. The contractor agrees to fully cooperate in the inspection of its books, records, documents, and reports by making them available for inspection at the date and time requested by the SPC/NWMC. In addition, the contractor will provide copies of any documents if requested by the SPC/NWMC. In addition to collecting any outstanding administrative fees due to the SPC/NWMC, the SPC/NWMC further reserves the right to assess fees and liquidated damages, including but not limited to recovery of mutually agreeable fees to conduct the audit as well as a negotiated interest rate calculation, against the vendor to recoup the costs of the audit and the cost due to any underreporting of administrative fees due to the SPC/NWMC. The vendor shall remit all fees and liquidated damages due to the SPC/NWMC within sixty (60) days following the close of the audit. 2.20 Debarment Prospective bidders may be barred from doing business with the Suburban Purchasing Cooperative for a period up to five (5) years including a minimum of one bidding cycle for a first-time offense with the approval of the SPC Governing Board. Second time offenders may be barred for a period up to ten years also with the approval of the SPC Governing Board. Barred vendors may appeal no later than 30 days after issuance of the decision by filing a written notice of appeal to the SPC Governing Board for consideration_ The SPC Governing Board will review and provide a recommendation to the NWMC Executive Director. The Executive Director will make the final decision on the appeal. Bidders may be barred for the following (non-inclusive): A. Breach (including anticipatory breach) of contract with the SPC or any governmental unit. Governmental unit is defined as any public authority in the State of Illinois which has the power to tax, or any other public entity created by statute. (30 ILCS 525/1) Illinois Governmental Joint Purchasing Act. B. The bidder being delinquent in the payment of any tax administered by the Illinois Department of Revenue as set forth in 65 ILCS 5/11-42.1-1. C. A bidder who is barred from doing business with the federal government, the State of Illinois, or a unit of local government in Illinois, that has been found to be in violation of any federal or state statute or regulation concerning public contracting or the Illinois Officials and Employee Ethics Act, or who has failed to perform as required on a previous NWMC contract. D. Falsifying or misrepresenting manufacturer's specifications in order to appear responsive to a solicitation. 20 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel E. Conferring or offering to confer any gift, gratuity, favor, or advantage, present or future, upon any NWMC employee or SP Governing Board member who exercises any "official responsibility" to negotiate and enter into contracts. It is not necessary that the offer be accepted by the employee/committee member, or even that the offer be made with intent to influence the employee/committee member in an official act. F. Failing to disclose a condition constituting a conflict of interest by any officer, director, owner, or partner of the vendor in a contract or purchase order awarded by the Conference, a unit of local government, or a state agency. G. Any fact indicating that the individual or firm is not a responsible vendor. A responsible bidder is defined as a person who has the capability in all respects to perform fully the contract requirements and the integrity and reliability that will assure good faith performance (30 ILCS 500/1-15.80). H. Conviction of any criminal offense involving public contracting. Examples include, but are not limited to, bribery and knowingly making a false statement in regard to collusion of a Request for Proposals. Conviction for any of the above of any officer, director, owner, partner, agent or related business entity of a vendor shall constitute grounds for debarment. 1. Judgment finding a violation of federal, state, or local municipality antitrust laws. J. Finding that the bidder has colluded, conspired or agreed directly or indirectly, with any other bidder, public employee, NWMC employee or any person, to fix the bid price submitted by bidder or any other bidder or that the bidder, its agents, owners, officers or employees have been convicted or pleaded nolo contendere to bribery, bid rigging, pricing, fixing, or defrauding, a unit of local government in violation of Section 33E-3 or 33E-4 of the State of Illinois Criminal Code. 21 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel 3.0 DETAILED SPECIFICATIONS 3.1 Scope The Suburban Purchasing Cooperative (SPC) is a group of regional associations that serve over 142 municipalities and townships in the Chicago land region. The SPG intends to award a contract(s) for the supply of gasoline/fuel to various member municipalities and/or other government entities. Bids are being solicited for deliveries for quantities in excess of 6,000 gallons, and less than 6,000 gallons. 3.2 Grade Descriptions and Ratings Included in this bid are the following: Regular Unleaded Gasoline — Minimum 87 Octane Mid -Grade Regular Gas, 89 Octane Premium Unleaded Gasoline — Minimum 92 Octane Low Sulfur Clean Diesel Fuel, Grade #2 (15 PPM) Parts Per Minute Low Sulfur Clean Diesel Fuel Winter Mixture, 30% Grade #1 & 70% Grade (15 PPM) Parts Per Million B20 Biofuel E75 E85 Ultra Low Diesel Fuel Gasoline/Fuel/Biofuel shall not contain unapproved additives. 3.3 Quality The gasoline supplied under the resulting contract(s) must meet the provisions of the "Federal Clean Air Act" effective 1/1195 and any other subsequent revisions, as well as ANSI/ASTM D4814 -94D, or latest revision thereof. Diesel Fuel shall comply with the ANSUASTM Standard Specifications D4814 -92A, or latest revision thereof. Bio -Fuel must meet ANSI/ASTM PS 121 Standards. 22 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Bidder Response Section Delivery: Estimated delivery time required after receipt of order: days. (Please be as accurate as possible.) The SPC may accept the bid at any time within 60 days of bid opening and such acceptance shall bind the bidder to perform in accordance with the terms and conditions contained in or referenced in the invitation. Prompt Payment Discount:— % 30 calendar days after receipt of shipment or properly executed invoice voucher, whichever i received later. Federal Employer Identification Number _'� (0 — 3 I a SLI q 0 Certification by Bidder By submitting a signed bid (unsigned bids will not be considered) the bidder certifies that he or she: a. Has read and understands the requirements of the invitation for bids and offers to provide the requested goods and services, and b. Is not barred from being awarded a contract or subcontract under section 10.1 or 10.3 of the Illinois Purchasing Act (see IL. Statues 30 ILCS 505110.1 and 301LCS 505110.3. Nor is it barred from contracting with unit of state or local government as a result of a violation of section 33eA of the criminal code of 1961 (see 1L. Statues 720 ILCS 5/33e3 and 720 ILCS 5133-e4). 23 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Bidder Response Section Please Note: You must sign this bid in ink. Please provide all of the information requested. The undersigned acknowledges and agrees that each of the certifications shall be incorporated into and made part of the Request for Proposal agreement, contract, amendment, renewal or other similar document to which these certifications are attached. Bidder or Firm: .L�nL Bid Submitted by (signature in ink): A { n U f -ky- Title: Street Address: 1 (9 Lj u ►fin yyLe V City, State, Zip Code: 0 w vi yJ LJ tz, 3 o Telephone Number: 0 - 9 1 q- q '3 VF (*) ( ) Check here if billing is to be made from address other than one shown and type or print same in the blanks: Note: Please provide a telephone number that the SPC may use to contact your firm: (Phone): � - H 'R (Fax): 3 o 3 (D Please print contact person's name: A V Vn LQ 6 - e Email address: Ck �S ' pt I ,hJ 6- �f_� b I I t-4> , The SPC contract awarded vendor agrees to submit the pricing enclosed herein to any unit of local government submitting a bid. This means that if a municipality/township submits a separate bid to the dealer, the dealer must quote the SPC price. In addition, the dealer must inform the unit of local government that the dealer is the SPC approved vendor. Exceptions to this policy must be approved by the SPC. 24 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Bidder Response Section ESTIMATED UNIT 4UANTIY 100,000 01 87 Octane -Deliveries OPIS Chicago Index Low Rack Profit/Overhead Total Cost/gallon (Net Taxes) 02 89 Octane -Deliveries OPIS Chicago Index Low Rack Profit/Overhead Total Cost/gallon (Net Taxes) 03 94 Octane -Deliveries OPIS Chicago Index Low Rack Profit/Overhead Total Cost/gallon (Net Taxes) SCHEDULE OF PRICES BIDDER AGREES TO PROVIDE All prices to be quoted to 4 decimals •�j3o I, T wq 7 <6,000 gallons UOM Unit Extended Price Price Gallon $ $ Gallon $ lOgLfd $ Gallon $ b3 74 ate 3700 Gallon $ $ Gallon $ , p+�Jp $ Gallon o7 q 1 Gallon Gallon Gallon 04 Grade #2 Diesel Fuel-0eliveries OPIS Chicago Index Low L-10 Rack Profit/Overhead Total Cost/gallon (Net Taxes) 05 Winter Mixture, 30% & 70% Grad Deliveries OPIS Chicago Index Low t„4 3 Rack Profit/Overhead Total Cost/gallon (Net Taxes) 06 Grade #1 Diesel Fuel -Deliveries OPIS Chicago Index Low )'7 Rack ProfitlOverhead Total Cost/gallon (Net Taxes) $13:37 $ag3,3,)0 $ $ $ ")+40 $ 2,600-6,000 gallons Unit Extended Price Price $ ,)io0 $ sa, ]a:io$ol-?6,300 's 13, Sop X2,500 gallons Unit Extended Price Price $ /� 000 $ $"-79i3c$ J-7$, _;&o $$ _$'l $ $d'f(9 1$ <)'01470 $�O(Ii97$ )4�'�-7C S 7')� 3 j o $ 11 IOU$ $3.ia3/$3jor�f� $�,ila��$3il��lo 953 13© Galion $ $ $ $ Gallon $ ,Otp4o $ $ , l I oo $ Gallon 04""! $ ani jl%-o $d,S'So5$JS� Gallon $ $ Gallon $ ,0j4g0 $ Gallon $ 3,5311 $ d_53 710 Galion $ $ Gallon $ 14yNv $ Gallon $ �b 6 $ JI&6133 25 $• vjro $ _ ,4s11$ 3as�ilu $,DDo0$ $ , i 100 $ $ 4c"' 0 $ saws-, $ $ $,dwo $ s 4-117 3 $ d- S/J736 7 E75 Ethanol -Deliveries OPIS Chicago Index Low Rack Profit/Overhead Total Cost/gallon (Net Taxes) 08 E85 Ethanol-0eliveries OPIS Chicago Index Low Rack Profit/Overhead Total Cost/gallon (Net Taxes) Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Bidder Response Section �- Gallon $ $ $ $ Galion $ , d H>ao $ $ 'I I as $ $ ")W $ Gallon $d 1 �'� $ )a 01 ,$ 0 I Gallon Gallon $ , DyF fo $ $1000 $ $ Ui?[7 $ Gallon $��t } $ 00C) All U $ AAfulp 033 0sD X30 A — ,SL) 6� I S�9 r I Le S �a W V__1 Submitted by: Print Company Name AV( AA 6-e' >r iJ UIS VI Qs s Q Print Name & Title Signature 26 �v 7 ,�'d Date CHICAGO, IL 2024-05-06 10:00:35 EDT **OPIS CONTRACT BENCHMARK FILE** **OPIS GROSS RFG ETHANOL(10%} PRICES** Terms Unl Move Mid Move Pre Marathon u N-10 259.30 + .90 289.30 + .90 349.30 PSX b 1-10 261.35 - 1.00 285.59 - 1.00 340.14 Citgo u 1-10 261.82 + 1.31 297.17 + 1.31 340.61 XOM b 125-3 262.90 - 2.00 308.47 - 2.00 354.04 Citgo b 1-10 263.95 + 1.39 301.32 + 1.39 347.28 Sunoco b 125-3 265.21 + .66 -- -- -- -- 354.21 Marathon b 1-10 265.51 + 1.37 278.97 + 1.36 305.91 MPC -ARCO b 1-10 265.51 + 1.37 278.97 + 1.36 305.91 Shell b 125-3 265.92 + 1.31 302.08 + 1.12 362.84 BP b 125-3 266.13 + 1.62 310.43 + 1.72 355.43 XOM u Net 278.00 - 2.00 -- -- -- -- 354.00 Shell u N-10 283.30 + 1.30 -- -- -- -- -- -- LOW RACK 259.30 276.97 305.91 HIGH RACK 283.30 310.43 362.84 RACK AVG 266.58 294.70 342.70 OPIS WEST SHORE/BADGER PIPELINE DELIVERED SPOT (SRI) MAIN FOB CHICAGO 254.10 269.58 292.81 OPIS GULF COAST DELIVERED SPOT (SRI) FOB CHICAGO 245.67 256.29 272.22 3RD LOW RACK 261.35 278.97 305.91 BRD HIGH RACK 266.13 310.43 362.84 BRD RACK AVG 264.56 295.12 340.72 UBD LOW RACK 259.30 289.30 340.61 UBD HIGH RACK 283.30 297.17 354.00 UBD RACK AVG 270.61 293.24 347.97 CONT AVG -05/06 266.58 294.70 342.70 CONT LOW -05/06 259.30 278.97 305.91 CONT HIGH -05/06 283.30 310.43 362.84 CHICAGO, IL LOW RETAIL 357.70 AVG RETAIL 406.78 LOW RETAIL EX -TAX 265.58 AVG RETAIL EX -TAX 307.95 Move Move Date Time + _90 05/03 18:00 - 1.00 05/03 18:00 + 1.32 05/03 18:00 - 2.00 05/03 19:00 + 1.39 05/03 18:00 + .66 05/03 18:00 + 1.36 05/03 18:00 + 1.36 05/03 18:00 + 1.12 05/03 1B:00 + 1.72 05/03 18:00 - 2.00 05/03 19:00 -- -- 05/03 16:00 CHICAGO, IL 2024-05-06 10:00:35 EDT **OPIS CONTRACT BENCHMARK FILE** **OPIS GROSS RFG ETHANOL(10%) TOP TIER PRICES** Terms Un1 Move Mid Move Pre XOM u Net 278.25 - 2.00 -- -- -- -- 354.25 LOW RACK 278.25 -- -- 354.25 HIGH RACK 278.25 -- -- 354.25 RACK AVG 278.25 -- -- 354.25 UBD LOW RACK 276.25 -- -- 354.25 UBD HIGH RACK 278.25 -- -- 354.25 UBD RACK AVG 278.25 -- -- 354.25 CONT AVG -05/06 278.25 -- -- 354.25 CONT LOW -05/06 278.25 -- -- 354.25 CONT HIGH -05/06 278.25 -- -- 354.25 CHICAGO, IL **OPIS CONTRACT BENCHMARK FILE** **OPTS GROSS RFG ETHANOL(15%) PRICES** Terms Unl Move Mid Move Pre Marathon u N-10 251.20 + 90 -- -- -- -- -- -- Citgo b 1-10 260.92 + 1.39 -- -- -- -- -- -- Move Move Date Time - 2.00 05/03 19:00 2024-05-06 10:00:35 EDT Move Move Date Time -- -- 05/03 18:00 -- -- 05/03 18:00 Shell b 125-3 262.58 + 1.11 LOW RACK 251.20 -- -- -- -- HIGH RACK 262.58 RACK AVG 258.23 -- -- -- -- OPIS WEST SHORE/BADGER PIPELINE DELIVERED SPOT (SRI) MAIN FOB CHICAGO 249.69 -- -- -- -- OPIS GULF COAST DELIVERED SPOT (SRI) FOB CHICAGO 242.00 -- -- -- - BRD LOW RACK 260.92 - -- -- -- BRD HIGH RACK 262.58 -- -- -- BRD RACK AVG 261.75 -- -- -- -- UBD LOW RACK 251.20 -- -- -- -- USD HIGH RACK 251.20 -- -- -- -- UBD RACK AVG 251.20 -- -- -- -- CONT AVG -05/06 258.23 -- -- -- -- CONT LOW -05/06 251.20 -- -- -- -- CONT HIGH -05/06 262.58 -- -- -- -- -- -- 05/03 18:00 CHICAGO, IL 2024-05-06 10:00:35 EDT **OPIS CONTRACT BENCHMARK FILE** **OPIS GROSS RFG ETHANOL(15%) TOP TIER PRICES** Terms Unl Move Mid Move Pre Citgo b 1-10 260.92 + 1.39 -- -- -- - -- LOW RACK 260.92 -- -- -- -- HIGH RACK 260.92 - -- -- -- RACK AVG 260.92 BRD LOW RACK 260.92 -- -- -- BRD HIGH RACK 260.92 -- -- -- -- BRD RACK AVG 260.92 CONT AVG -05/06 260.92 -- -- -- -- CONT LOW -05/06 260.92 -- -- -- CONT HIGH -05/06 260.92 -- -- -- CHICAGO, IL **OPIS CONTRACT BENCHMARK FILE** **OPIS GROSS E-85 PRICES** Move Terms Unl Move Date Time Citgo b 1-10 215.61 + 1.01 05/03 18:00 Shell, b 125-3 218.63 + .91 05/03 18:00 LOW RACK 215.61 HIGH RACK 218.63 RACK AVG 217.12 BRD LOW RACK 215.61 BRD HIGH RACK 218.63 BRD RACK AVG 217.12 CONT AVG -05/06 217.12 CONT LOW -05/06 215.61 CONT HIGH -05/06 218.63 CHICAGO, IL **OPTS CONTRACT BENCHMARK FILE** **OPIS GROSS E-65 PRICES** Move Terms Unl Move Date Time Shell b 125-3 218.63 + .91 05/03 18:00 LOW RACK 218.63 HIGH RACK 218.63 RACK AVG 218.63 BRD LOW RACK 216.63 BRD HIGH RACK 216.63 BRD RACK AVG 218.63 Move Move Date Time -- -- 05/03 18:00 2024-05-06 10:00:35 EDT 2024-05-06 10:00:35 EDT CONT AVG -05/06 218.63 CONT LOW -05/06 218.63 CONT HIGH -05/06 218.63 CHICAGO, IL 2024-05-06 10:00:35 EDT **OPIS CONTRACT BENCHMARK FILE** **OPIS GROSS ULTRA LOW SULFUR DISTILLATE PRICES** Move Terms No.2 Move No.l Move Pre Move Date Time Marathon u N-10 244.05 - .50 312.20 - .50 -- -- -- -- 05/03 18:00 Shell b 1-10 246.26 - .31 -- -- -- -- -- -- -- -- 05/03 18:00 PSX b 1-10 246.51 - 1.00 -- -- -- -- -- -- -- -- 05/03 18:00 Citgo b 1-10 246.64 - .58 261.73 - .59 248.14 - .58 05/02 18:00 Citgo u 1-10 246.64 - .58 261.73 - .59 248.14 - 58 05/02 18:00 XOM b 125-3 246.71 - 2.00 -- -- -- -- -- -- -- -- 05/03 19:00 MPC -ARCO b 1-10 247.02 - .51 -- -- -- -- -- -- -- -- 05/03 18:00 BP b 125-3 248.48 + .43 325.48 + .43 -- -- -- -- 05/03 18:00 Sunoco b 125-3 248.53 + .12 -- -- -- -- -- -- -- -- 05/03 18:00 Marathon b 1-10 249.04 - .51 315.86 - .50 -- -- -- -- 05/03 18:00 XOM u Net 256.00 - 2.00 -- -- -- -- -- -- -- -- 05/03 19:00 US Energy a N-10 279.70o - 2.50 -- -- -- -- -- -- -- -- 04/08 10:30 LOW RACK 244.05 261.73 248.14 HIGH RACK 256.00 325.48 248.14 RACK AVG 247.81 295.40 248.14 OPIS WEST SHORE/BADGER PIPELINE DELIVERED SPOT (SRI) MAIN FOB CHICAGO 238.70 -- -- 240.95 OPTS GULF COAST DELIVERED SPOT (SRI) FOB CHICAGO 243.77 -- -- 246.02 BRD LOW RACK 246.26 261.73 248.14 BRD HIGH RACK 249.04 325.48 248.14 BRD RACK AVG 247.40 301.02 248.14 UBD LOW RACK 244.05 261.73 248.14 UBD HIGH RACK 256.00 312.20 248.14 UBD RACK AVG 248.90 286.97 248.14 CONT AVG -05/06 247.81 295.40 248.14 CONT LOW -05/06 244.05 261.73 248.14 CONT HIGH -05/06 256.00 325.48 248.14 o=nut of product CHICAGO, IL 2024-05-06 10:00:35 EDT **OPIS CONTRACT BENCHMARK FTLE** **OPIS GROSS ULTRA LOW SULFUR RED DYE DISTILLATE PRICES** Move Terms No.2 Move No.l Move Pre Move Date Time Marathon u N-10 244.55 - .50 313.20 - .50 -- -- -- -- 05/03 18:00 Citgo b 1-10 247.04 - .58 262.23 - _59 248.54 - .58 05/02 18:00 Citgo u 1-10 247.04 - 58 262.23 - _59 248.54 - .58 05/02 18:00 MPC -ARCO b 1-10 247.53 - .50 -- -- -- -- -- -- -- -- 05/03 18:00 Marathon b 1-10 249.55 - .50 316.87 - .50 -- -- -- -- 05/03 18:00 XOM u Net 256.25 - 2.00 -- -- -- -- -- -- -- -- 05/03 19:00 US Energy u N-10 280.060 - 2.50 -- -- -- -- -- -- -- -- 04/08 10;30 LOW RACK 244.55 262.23 248.54 HIGH RACK 256.25 316.87 248.54 RACK AVG 248.66 288.63 248.54 OPTS WEST SHORE/BADGER PIPELINE DELIVERED SPOT (SRI) MAIN FOB CHICAGO 239.05 -- -- 241.30 OPTS GULF COAST DELIVERED SPOT (SRI) FOB CHICAGO 244.12 -- -- 246.37 BRD LOW RACK 247.04 262.23 248.54 BRD HIGH RACK 249.55 316.87 248.54 BRD RACK AVG 248.04 289.55 248.54 UBD LOW RACK 244.55 262.23 248.54 UBD HIGH RACK 256.25 313.20 248.54 UBD RACK AVG 249.28 287.72 246.54 CONT AVG -05/06 248.66 288.63 248.54 CONT LOW -05/06 244.55 262.23 248.54 CONT HIGH -05/06 256.25 316.87 248.54 o=out of product CHICAGO, TL 2024-05-06 10:00:35 EDT **OPIS CONTRACT BENCHMARK FILE** **OPIS GROSS ULTRA LOW SULFUR WINTER DISTILLATE PRICES** Move Terms No.2 Move No.l Move Pre Move Date Time XOM b 125-3 249.25 - 1.99 -- -- -- -- -- -- -- -- 05/03 19:00 XOM u Net 257.50 - 2.00 -- - -- -- -- -- -- -- 05/03 19:00 LOW RACK 249.25 -- -- -- -- HIGH RACK 257.50 -- -- -- -- RACK AVG 253.38 -- -- -- -- OPIS WEST SHORE/BADGER PIPELINE DELIVERED SPOT (SRI) MAIN FOB CHICAGO 238.70 -- -- -- -- OPIS GULF COAST DELIVERED SPOT (SRI) FOB CHICAGO 243.77 -- -- -- -- BRD LOW RACK 249.25 -- -- -- -- BRD HIGH RACK 249.25 -- -- -- -- BRD RACK AVG 249.25 -- -- -- -- UBD LOW RACK 257.50 -- -- -- -- UBD HIGH RACK 257.50 -- -- - -- UBD RACK AVG 257.50 -- -- -- -- CONT AVG -05106 253.38 -- -- -- -- CONT LOW -05/06 249.25 -- -- -- -- CONT HIGH -05/06 257.50 -- -- -- -- CHICAGO, IL 2024-05-06 10:00:35 EDT **OPIS CONTRACT BENCHMARK FILE** **OPIS GROSS ULTRA LOW SULFUR RED DYE WINTER DISTILLATE PRICES** Move Terms No.2 Move No.1 Move Pre Move Date Time XOM u Net 257.75 - 2.00 -- -- -- -- -- -- -- -- 05/03 19:00 LOW RACK 257.75 -- _- -- _- HIGH RACK 257.75 -- -- -- -- RACK AVG 257.75 -- -- -- -- OPIS WEST SHORE/BADGER PIPELINE DELIVERED SPOT (SRI) MAIN FOB CHICAGO 239.05 -- -- -- -- OPTS GULF COAST DELIVERED SPOT (SRI) FOB CHICAGO 244.12 -- -- -- -- UBD LOW RACK 257.75 -- -- -- -- UBD HIGH RACK 257.75 -- W- -- -- USD RACK AVG 257.75 -- -- -- -- CONT AVG -05/06 257.75 -- -- -- -- CONT LOW -05/06 257.75 -- -- -- -- CONT HIGH -05/06 257.-75 -- -- -- - CHICAGO, IL 2024-05-06 10:00.35 EDT **OPTS CONTRACT BENCHMARK FILE** **OPIS GROSS ULTRA LOW SULFUR KEROSENE PRICES** KERO Move Terms KERO Move RD Move Date Time Citgo b 1-10 261.73 - .59 262.23 - .59 05/02 18:00 Citgo u 1-10 261.73 - .59 262.23 - .59 05/02 18:00 Marathon u N-10 313.20 - .50 -- -- -- -- 05/03 18:00 Marathon b 1-10 316.87 - 5O -- -- -- -- 05/03 18:00 LOW RACK 261.?3 262.23 HIGH RACK 316.87 262.23 RACK AVG 288.38 262.23 BRD LOW RACK 261.73 262.23 BRD HIGH RACK 316.87 262.23 BRD RACK AVG 289.30 262.23 DBD LOW RACK 261.73 262.23 UBD HIGH RACK 313.20 262.23 UBD RACK AVG 287.47 262.23 CONT AVG -05/06 288.38 262.23 CONT LOW -05/06 261.73 262.23 CONT HIGH -05/06 316.87 262.23 CHICAGO, IL 2024-05--06 10:00:35 EDT **OPTS CONTRACT BENCHMARK FILE** **OPTS GROSS WHOLESALE B2 SME BIODIESEL PRICES** ULS ULS2 Move Terms N0.2 RD Date Time Marathon u N-10 244.10 244.60 05/03 18:00 Marathon b 1-10 247.07 247.58 05/03 18:00 LOW RACK 244.10 244.60 HIGH RACK 247.07 247.58 RACK AVG 245.59 246.09 BRD LOW RACK 247.07 247.58 BRD HIGH RACK 247.07 247.58 BRD RACK AVG 247.07 247.58 UBD LOW RACK 244.10 244.60 UBD HIGH RACK 244.10 244.60 UBD RACK AVG 244.10 244.60 CONT AVG -05/06 245.59 246.09 CONT LOW -05/06 244.10 244.60 CONT HIGH --05/06 247.07 247.58 CHICAGO, IL 2024-05-06 10:00:35 EDT **OPIS CONTRACT BENCHMARK FILE** **OPIS GROSS WHOLESALE B5 SME BIODIESEL PRICES** ULS ULS2 ULS2 Move Terms No.2 RD WNT Date Time Marathon a N-10 244.15 244.65 -- 05/03 18:00 Marathon b 1-10 247.12 247.63 -- -- 05/03 18:00 XOM b 125-3 297.22 -- -- 249.75 05/03 19:00 LOW RACK 244.15 244.65 249.75 HIGH RACK 247.22 247.63 249.75 RACK AVG 246.16 2.46.14 249.75 BRD LOW RACK 247.12 247.63 249.75 BRD HIGH RACK 247.22 247.63 249.75 BRD RACK AVG 247.17 247.63 249.75 UBD LOW RACK 244.15 244.65 -- -- UBD HIGH RACK 244.15 244.65 -- -- UBD RACK AVG 244.15 244.65 -- -- CONT AVG -05/06 246.16 246.14 249.75 CONT LOW -05/06 244.15 244.65 249.75 CONT HIGH -05/06 247.22 247.63 249.75 CHICAGO, IL 2024-05-06 10:00:35 EDT **OPTS CONTRACT BENCHMARK FILE** **OPTS GROSS WHOLESALE 311 SME 810DIESEL PRICES** ULS ULS2 ULS2 OLS2D Move Terms No.2 RD WNT WNT Date Time Marathon u N-10 244.35 244.85 -- -- -- -- 05/03 18:00 XOM b 125-3 246.71 -- --- 249.25 -- -- 05/03 19:00 Marathon b 1-10 247.32 247.83 -- --- -- -- 05/03 18:00 MPC -ARCO b 1-10 247.32 247.83 -- -- -- -- 05/03 18:00 BP b 125-3 248.48 248.98 251.48 -- - 05/03 18:00 KOM u Net 257.00 257.25 258.50 258.75 05/03 19:00 Citgo b 1-10 -- -- 24"7.04 -- -- -- -- 05/02 18:00 Citgo u 1-10 -- -- 248.54 -- -- -- -- 05102 18:06 LOW RACK 244.35 244.85 249.25 258.75 HIGH RACK 257.00 257.25 258.50 258.75 RACK AVG 248.53 248.90 253.08 258.75 BRD LOW RACK 246.71 247.04 249.25 -- -- BRD HIGH RACK 248.48 248.98 251.48 -- -- BRD RACK AVG 247.46 247.92 250.37 -ry -- DBD LOW RACK 244.35 244.85 258.50 256.75 UBD HIGH RACK 257.00 257.25 258,50 258.75 UBD RACK AVG 250.68 250.21 258.50 25B_75 CONT AVG -05/06 248.53 248.90 253.08 258.75 CONT LOW -05/06 244.35 244.85 249.25 258.75 CONT HIGH -05/06 257.00 257.25 258.50 258.75 CHICAGO, IL 2024-05-06 10:00:35 EDT **OPIS CONTRACT BENCHMARK FILE** **OPTS GROSS WHOLESALE B14 SME BIODIESEL PRICES** ULS ULS ULS2 ULS2P ULS2 ULS2D Terms No.2 Pre RD RD WNT WNT Marathon u N-10 241.70 -- -- 242.20 -- -- -- -- -- -- Marathon b 1-10 244.65 -- -- 245.15 -- -- -- -- -- -- Citgo b 1-10 246.64 248.14 247.04 248.54 -- - -- -- Citgo u 1-10 246.64 248.14 247.04 248.54 -- -- -- -- XOM b 125-3 246.71 -- -- -- -- -- -- 249.25 -- -- BP b 125-3 248.48 -- -- -- -- -- -- -- -- -- -- XOM u Net 257.00 -- -- 257.25 -- -- 258.50 258.75 LOW RACK 241.70 248.14 242.20 248.54 249.25 258.75 HIGH RACK 257.00 248.14 257.25 248.54 258.50 258.75 RACK AVG 247.40 248.14 247.74 248.54 253.88 258.75 BRD LOW RACK 244.65 248.14 245.15 248.54 249.25 -- -- BRD HIGH RACK 248.48 248.14 247.04 248.54 249.25 -- -- BRD RACK AVG 246.62 248.14 246.10 248.54 249.25 -- -- UBD LOW RACK 241.70 248.14 242.20 246.54 258.50 258.75 UBD HIGH RACK 257.00 248.14 257.25 248.54 258.50 256.75 USD RACK AVG 248.45 248.14 24B.B3 248.54 258.50 258.75 CONT AVG -05/06 247.40 248.14 247.74 248.54 253.88 258.75 CONT LOW -05/06 241.70 248.14 242.20 248.54 249.25 258.75 CONT HIGH -05/06 257.00 248.14 257.25 248.54 258.50 258.75 CHICAGO, IL Move Date Time 05/03 18:00 05/03 18:00 05/02 18:00 05/02 18:00 05/03 19:00 05/03 18:00 05/03 19:00 2024-0506 10:00:35 EDT **OPTS CONTRACT BENCHMARK FILE** **OPTS GROSS WHOLESALE B15 SME BIODIESEL PRICES** ULS ULS2 Move Terms No.2 RD Date Time Marathon u N-10 244.45 244.95 05/03 18:00 Marathon b 1-10 247.42 247.93 05/03 18:00 LOW RACK 244.45 244.95 HIGH RACK 247.42 247.93 RACK AVG 245.94 246.44 BRD LOW RACK 247.42 247.93 BRD HIGH RACK 247.42 247.93 BRD RACK AVG 247.42 247.93 UBD LOW RACK 244.45 244.95 UBD HIGH RACK 244.45 244.95 UBD RACK AVG 244.45 244.95 CONT AVG -05/06 245.94 246.44 CONT LOW -05/06 244.45 244.95 CONT HIGH -05/06 247.42 247.93 CHICAGO, IL 2024-05-06 10:00:35 EDT **OPTS CONTRACT BENCHMARK FILE** "OPTS GROSS WHOLESALE B17 SME BIODIESEL PRICES** ULS ULS2 Move Terms No.2 RD Date Time Marathon u N-10 241.90 242.40 05/03 18:00 Marathon b 1-10 244.85 245.35 05/03 18:00 LOW RACK 241.90 242.40 HIGH RACK 244.85 245.35 RACK AVG 243.38 243.88 BRD LOW RACK 244.85 245.35 BRD HIGH RACK 244.85 245.35 BRA RACK AVG 244.85 245.35 U8D LOW RACK 241.90 242.40 UBD HIGH RACK 241.90 242.40 UBD RACK AVG 241.90 242.40 CONT AVG -05/06 243.38 243.88 CONT LOW -05/06 241.90 242.40 CONT HIGH -05/06 244.85 245.35 CHICAGO, IL 2024-05-06 10:00:35 EDT **OPTS CONTRACT BENCHMARK FILE** **OPTS GROSS WHOLESALE B20 SME BIODIESEL PRICES** ULS ULS ULS2 ULS2P Move Terms No.2 Pre RD RD Date Time Marathon a N-10 244.65 -- -- 245.15 -- -- 05/03 18:00 Citgo b 1-10 246.64 248.14 247.04 248.54 05/02 18:00 Citgo u 1-10 246.64 248.14 247.04 248.54 05/02 18:00 Marathon b 1-10 247.63 -- -- 248.13 -- -- 05/03 18:00 BP b 125-3 248.23 -- -- -- -- -- -- 05/03 18:00 LOW RACK 244.65 248.14 245.15 248.54 HIGH RACK 248.23 248.14 248.13 248.54 RACK AVG 246.76 248.14 246.84 248.54 BRD LOW RACK 246.64 246.14 247.04 248.54 BRD HIGH RACK 248.23 248.14 248.13 248.54 BRD RACK AVG 247.50 248.14 247.59 248.54 UBD LOW RACK 244.65 248.14 245.15 248.54 UBD HIGH RACK 246.64 248.14 247.04 248.54 UBD RACK AVG 245.65 248.14 246.10 248.54 CONT AVG -05/06 246.76 248.14 246.84 248.54 CONT LOW -05/06 244.65 248.14 245.15 248.54 CONT HIGH -05/06 248.23 248.14 248.13 248.54 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Bidder Response Section Addendum A Vendor References Bidding vendor shall provide five (5) references from current purchasers Reference #1 Company Name + e, cr 1 Contact NameM I ; Address i -f :e V L. Telephone 31 _ a S q - L4 a 3 Email Mote-vl Annual Contract $ Reference #2 Company Name p Contact Name r) Address y L t4 Loo S Telephone -� _ _ q b -1- Email w eu 1 j d Annual Contract $ Reference #3 Company Name LE24--j -f • ! J Contact Name Address Telephone -7 _ , -7 y -7 Email Annual Contract $ Reference #4 Company Name o - Contact Name Address Telephone v g cp Emailv Annual Contract $ Reference #5 Company Name r Contact Name Address t -v rho Telephone q _ �3 Email Y cry ✓ ►/ o a �l1� G n �V Annual Contract $ 27 Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Bidder Response Section Addendum B Vendor Qualifications (Attach additional pages as needed) List employees who will be dedicated to the Suburban Purchasing Cooperative (SPC) Program: Name Y r Position # of Years 3-7 Responsibility/Experience 41v CA 004 i V6I LAI- I Ll l* Task � Ove ms's !� , S 0e, Az'A•- '->"4-p-V S y Name Position 5 wM # of Years ; Responsibility/Experience �� eA VV\ k„r, (A Y.�/ Task /I k - 19 Name x W1 cs�m dl ov S e c)0 Position # of Years 3 Responsibility/Experience c SV< Task sk)kY' Ak.e4 n whr► i n �a .. ' Name �.. p r li.F� LS�Cq CAI e. Position 1f� co # of Years Icy Responsibility/Experience Task �15 :S(!4\) l L --P r_ea q c.P.rvn �. Name Position # of Years y ko Responsibility/Experience OY Task 28 WA �s VIOA Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Bidder Response Section Vendor Qualifications Provide number of years in business -7 The contractor shall provide the annual sales amount for the last completed fiscal year: $ Cc& d 0 0,60 The contractor shall provide their Dunn & Bradstreet (D&B) number: _r j If no D&B number is available, please attach either a recent D&B Company Profile Report or an equivalent. Is your firm MBE Certified? t� (Y or N) Is your firm WBE Certified? AJ • (Y or N) The SPG does not provide any price preference to Minority Business (MBE) or Women Owned Business (WBE) firms, but does encourage participation of those firms. Please list any value-added services: V'�cC, it t ) V ov e+nG- VP Z" tOff,n, e)-' /A-) t [C�'Y 29 a" S Suburban Purchasing Cooperative Request for Proposal #230 2024 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel Bidder Response Section Sub -Contractor Information (If applicable) (Attach additional pages as needed) Name: Address: Years in Business: Years Used by Contractor: Is your firm MBE Certified? (Y or N) Is your firm WBE Certified? (Y or N) Services Provided by Sub -Contractor: Name: Address: Years in Business: Years Used by Contractor: Is your firm MBE Certified? (Y or N) Is your firm WBE Certified? (Y or N) Services Provided by Sub -Contractor: 30 Suburban Purchasing Cooperative Addendum C Request for Proposal #198 2020 Gasoline, Diesel Fuel, Ethanol and Bio Diesel Fuel SPC MEMBERS Northwest Municipal Conference DuPage Mayors and Managers Conference South Suburban Mayors & Managers Association WIII County Governmental League Antioch Addison Alsip Beecher Arlington Heights Aurora Beecher Bolingbrook Bannockburn Bartlett Blue island Braidwood Barrington Bensenville Burnham Channahon Bartlett Bloomingdale Calumet City Coal City Buffalo Grove Bolingbrook Calumet Park Crest Hill Deer Park Burr Ridge Chicago Heights Diamond Deerfield Carol Stream Country Club Hills Elwood Des Plaines Clarendon Hills Crestwood Frankfort Elk Grove Village Darien Crete Grundy County Evanston Downers Grove Dixmoor Homer Glen Fox Lake Elmhurst Dolton Joliet Glencoe Glen Ellyn East Hazel Crest Lemont Glenview Glendale Heights Flossmoor Lockport Grayslake Hanover Park Ford Heights Manhattan Hanover Park Hinsdale Glenwood Minooka Highland Park Itasca Harvey Mokena Hoffman Estates Lemont Hazel Crest Monee Kenilworth Lisle Homewood Morris Lake Bluff Lombard Lansing Naperville Lake Forest Naperville Lynwood New Lenox Lake Zurich Oak Brook Markham Arland Park Libertyville Oakbrook Terrace Matteson Oswego Lincolnshire Roselle Midlothian Peotone Lincolnwood Schaumburg Mokena Plainfield Morton Grove Villa Park Monee Rockdale Mount Prospect Warrenville Oak Forest Romeoville Niles Wayne Olympia Fields Shorewood Northbrook West Chicago Oriand Hills Symerton Northfield Westmont Orland Park University Park Northfield Twp. Wheaton Park Forest Wilmington Palatine Willowbrook Peotone Woodridge Park Ridge Winfield Phoenix Will County Prospect Heights Wood Dale Posen Rolling Meadows Woodridge Richton Park Schaumburg Riverdale Skokie Robbins Streamwood Sauk Village Vernon Hills South Chicago Heights West Dundee South Holland Wheeling Steger Wilmette Thornton Winnetka Tinley Park University Park Worth 43 35 45 33 156 Total Membership 12 Duplicates 144 Net 31 REQUEST FOR PROPOSALS (RFP) 4230 Selection of a Vendor to Provide Gasoline (87, 89, & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B2 Bio Diesel Fuel Addendum #1 May 23, 2024 Initial Release Date; May 22, 2024 RFP #230 Selection of a Vendor to Provide Gasoline (87, 89, & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B2 Bio Diesel Fuel Addendum #1 May 23, 2024 Question: Thanks for sending the information, we are very interested and want to participate! However, to give you the most accurate and competitive economics — can you provide some additional information? I realize that the list of potential locations, tanks, gallons, etc. could be exhausting. If you could maybe identify the more likely or predominant ones —that would help tremendously. Response: We do not have that information. We provided the information we have on FY23 customers in 2.0 Special Conditions, 2.1 Intent on page 15 of the RI=P: 2.1 Intent The intent of this Request for Proposal (RFP) as it is issued by the Suburban Purchasing Cooperative (SPC) is to secure pricing quotations from qualified vendors as it relates to the procurement and delivery of Fuel under the joint purchasing program. In FY23, the SPC contract generated sales of over $S million of fuel and gasoline on 1.7 million gallons. Participants in the current contract are: Barrington, Bartlett, Bartlett Fire Protection District, College of DuPage, Downers Grove Park District, DuPage Water Commission, Evanston, Glencoe, Glenview, Hoffman Estates, Hoffman Estates Park District, Lake Bluff, Lake Forest, Lake Zurich, Leyden Township, Libertyville, Lincolnshire, Lincolnwood, Morton Grove, Mount Prospect, Mount Prospect Park District, Northbrook, Northbrook Park District, Oakbrook Terrace, Randall Oaks & Bonnie Dundee Golf Course/Dundee Township, Sleepy Hollow, Tinley Park -Park District and Wheeling. The SPC does not guarantee quantities or participation associated with this RFP. No additional compensation will be allowed to the awarded vendor for any adjustments of quantities. The SPC represents over 144 municipalities and townships in northeastern Illinois. The following entities are eligible to participate in the SPC joint purchasing programs: Municipalities, Townships, Counties, Fire Protection Districts, Park Districts, Libraries, School Districts and Non -Profit Organizations. REQUEST FOR PROPOSALS (RFP) #230 Selection of a Vendor to Provide Gasoline (87, 89, & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B2 Bio Diesel Fuel Addendum #2 June 4, 2024 Initial Release Date: May 22, 2024 / �I RFP #230 Selection of a Vendor to Provide Gasoline (87, 89, & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B2 Bio Diesel Fuel Addendum #2 June 4, 2024 Comment: Please send a copy of the bid tabulation from the 2020 bid opening. Response: Please see attached. Al Warren Oil St. Marys Petroleum Item N Revised schedule of Prices RFP #198 Annendum #3 $ UOM Est. QuanO Unit Price Ext $ $ UOM Est. Quantity Unit Price 1 87 Octane-Deliveries <2,500 gallons ONS Chicago IndexLow Rack 1.2346 Gallon 1.2346 Gallon ProFlt/Overhead 0.1800 Gallon 0.2000 Gallon Total Cost/gallon (Net Taxes) 1.4145 Gallon 1.4346 Gallon Extended Total 100,000 $1.4146 $ 141,460 100000 $1.4346 2 870ctane-Deliveries >2,500 gallons but <G,000 gallons OPIS Chicago Index Law Rack 1.2346 Gallon 1,2346 Gallon Profit overhead 0.0800 Gallon 0.1500 Galion Total Cost/gallon (Net Taxes) 1.3146 Gallon 1.3846 Gallon Extended Total 100000 $1.3146 $ 131,460 100000 $1.3846 3 0387 Octane-Dellveries>6,0Wgallons OPIS Chicago Index Low Rack 1.2346 Gallon 1.2346 Gallon Profit/Overhead 0 D45D Gallon 0.0565 Gallon Total Cost/gallon INet Taxes) 1.2796 Gallon 1.2911 Gallon Extended Total 100,000 $1.27% $ 127,960 100000 $1.2911 4 89 octane-Deliveries <2,500 gallons OPIS Chicago Index Low Rack 1.4545 Gallon 1.4546 Gallon Profit/Overhead 0.1800 Galion 4.2000 Gallon Total Cost/gallon (Net Taxes) 1.6346 Gallon 1.6546 Gallon Extended Total 100,000 $1.6346 $ 163,460 100000 $1.6546 5 89 Octane-Deliveries >2,SW gailons but <6,000 gallons OPIS Chicago Index Low Rack 1.4546 Gallon 1.4546 Gallon Profit/Overhead 0.0800 Gallon 0.1500 Gallon Total Cost/gallon (Net Taxes) 1.5346 Gallon 1.6046 Gallon Extended Total 100,000 $1.5346 S 153,460 100000 $1.6046 6 89 Octane-Deliveries >6,ODD gallons OPIS Chicago Index Low Rack 1.4546 Gallon 1.4546 Gallon Profit/Overhead 0.0450 Gallon 0.0565 Gallon Total Cast/gallon (Net Taxes) 1.4996 Gallon 1.5111 Gallon Extended Total 100,000 $ 1.4996 $ 149,960 100000 $1.5111 7 93 Octane-Deliveries <2,500 gallons OPIS Chicago Index Low Rack 1.7481 Gallon 1.7481 Gallon Profit/Overhead 0.1800 Galion 0.2000 Gallon Total Cost/gallon (Net Taxes) 1.9281 Gallon 1.9481 Gallon Extended Total 100,000 $ 1.9281 $ 192,810 100000 $1.9481 8 93 Octane-DeWeries >2,500 gallons but <6,000 gallons OPIS Chicago Index Low Rack 1.7481 Gallon 1.7481 Gallon Profit/Overhead 0.0800 Gallon 0.1500 Gallon Total Cost/gallon (Net Taxes) 1.8281 Gallon 1.8981 Gallon Extended Total 100,000 $ 1.8281 $ 182,810 100000 $1.8981 9 93 Octane-Deliveries >6,000 gallons OPIS Chicago Index Low Rack 1.7481 Galion 1.7481 Gallon Profit/overhead 0.0450 Gallon 0.0565 Gallon Total Cost/gallon (Net Taxes) 1.7931 Gallon 1.8046 Gallon Extended Total 100,000 $ 1.7931 $ 179,310 100000 $1.8046 10 Grade #2 Diesel Fuel-Deliveries <2,500 gallons OPI$ Chicago Index Low Rack 1.1150 Gallon 1.1150 Gallon Profitloverhead 0,1800 Gallon 0.2000 Gallon Total Cost/gallon (Net Taxes) 1.2950 Gallon 1.3150 Gallon Extended Total 100,000 $1.2950 $ 129,500 100000 $1.3150 11 Grade #2 Diesel Fuel-Deliveries >2,500 gallons but <6,000 gallons OPTS Chicago Index Low Rack 1.1150 Gallon 1.1150 Gallon Profit/Overhead 0.0800 Gallon 0.1500 Gallon Total Cost/gallon (Net Taxes) 1-1950 Gallon 1.2650 Gallon Extended Total 100,000 $1.1950 $ 119,soo 100000 $1.2650 12 Grade #2 Diesel Fuel-Deliveries >6,000 gallons OPIS Chicago Index Low Rack 1.1150 Gallon 1.1150 Gallon Profit/Overhead 0.0450 Gallon 0.0565 Gallon Total Cost/gallon (Net Taxes) 1.1600 Gallon 1.1715 Gallon Extended Total $100,000 $1.1600 $ 116,000 100000 $1.1715 13 Winter Mixture, 30% & 70% Grad Deliveries <2,500 gallons OPTS Chicago Index Low Rack 1.2447 Gallon 1.2388 Gallon Profit/overhead 0.1800 Gallon 0.2000 Gallon Total Cost/gallon (Net Taxes) 1.4247 Gallon 1.4388 Gallon Extended Total 100000 $1.4247 $ 142,470 100,000 $1.4388 14 Winter Mixture, 30%& 7D% Grad Deliveries >2,500 gallons but <6,000 OPTS Chicago Index Low Rack 1.2447 Gallon 1.2388 Gallon Profit/Overhead 0.0800 Gallon O.1500 Gallon Total Cost/gallon (Net Taxes) 1.3247 Gallon 1.3888 Gallon Extended Total 100000 $1.3247 $ 132,470 100000 $1.3888 15 Winter Mixture, 30% & 70% Grad Deliveries >6,000 gallons OPIS Chicago Index Low Rack 1.2447 Gallon 1.2388 Gallon Profit/Overhead 0.0450 Gallon 0.0565 Gallon Total Cost/gallon (Net Taxes) 1.2897 Gallon 1.29$3 Gallon l:xtendedTotal 100000 $1.2897 $ 128,970 100000 $1.2953 16 Grade #1 Diesel Fuel-Deliveries <2,500 gallons OPIS Chicago Index Low Rack 1.5473 Gallon 1.5473 Gallon Profit/Overhead 0.1800 Gallon 0.2000 Gallon Total Cost/gallon (Net Taxes) 1.7273 Gallon 1.7473 Gallon Extended Total 100,000 $1.7273 $ 172,730 100000 $1.7473 17 Grade #1 Diesel Fuel-Deliveries >2,500 gallons but <6,000 gallon OPTS Chicago Index Low Rack 1.5473 Gallon 1.5473 Gallon Profit/Overhead 0.0800 Gallon 0.1500 Gallon Total Cost/gallon (Net Taxes) 1.6273 Gallon 1.6973 Gallon Extended Total 100000 $1.6273 $ 162,730 100000 $1.6973 18 Grade #1 Diesel Fuel-Deliveries >6,000 gallons OPIS Chicago Index Low Rack 1.5473 Gallon 1.5473 Gallon Profit/Overhead 0.0454 Gallon 0.0565 Galion Total Cost/gation(Net Taxes) 1.5923 Gallon 1.6038 Gallon 100,000 $ 1.5923 $ 159,230 100000 $1.6038 19 £70 Ethanol -Deliveries 12,500 gallons OPIS Chicago Index Low Rack 1.3097 Gallon 1.3097 Gallon Profit/Overhead 01800 Gallon 0.2000 Gallon Total Cost/gallon (Net Taxes) 1.4897 Gallon 1.5097 Gallon Extended Total 100,000 $ 1.4897 $ 148,970 100000 $1.5097 20 E70 Ethanol -Deliveries >2,500 gallons but <6,000 gallon OPIS Chicago Index Low Rack 1.3097 Galion 1.3097 Gallon Profit/Overhead 0.0800 Gallon 0.1500 Gallon Total Cost/gallon (Net Taxes) 1.3897 Gallon 1.4597 Gallon Extended Total 100,000 $1.3897 $ 138,970 100000 $1.4597 21 £70 Ethanol -Deliveries >6,000 gallons OPIS Chicago Index Low Rack 1.3097 Gallon 1.3097 Gallon Profrt/Overhead 0.0450 Gallon 0.0565 Gallon Total Cost/gallon (Net Taxes) 1.3547 Gallon 1.3662 Gallon Extended Total 100,000 $1.3547 $ 135,470 100000 $1.3662 22 B2 Bio Diesel Fuel Deliveries <2,500 gallons OPIS Chicago Index Low Rack 1.1410 Gallon 1.1410 Gallon Profit/Overhead 0.1800 Galion 0.2000 Gallon Total Cost/gallon (Net Taxes) 1.3210 Gallon 1.3410 Gallon Extended Total 100,000 $1.3210 $ 132,100 100000 $1.3410 23 82 Bio Diesel Fuel Deliveries >2,500 gallons but <6,000 gallon OPTS Chicago Index Low Rack 1.1410 Gallon 1.1410 Gallon Profit/Overhead 0.0800 Gallon 0.1500 Gallon Total Cost/gallon (Net Taxes) 1.2210 Galion 1.2910 Gallon Extended Total 100,000 $1.2210 $ 122,100 100000 $1.2910 24 82 Bio Diesel Fuel Deliveries >6,000 gallon OPIS Chicago Index Low Rack 1,1410 Gallon 1.1410 Gallon Profit/Overhead 0.0450 Gallon 0,0565 Gallon Total Cost/gallon (Net Taxes) 1.1860 Gallon 1.1975 Gallon Extended Total 100,000 $1.1860 $ 1181600 100000 $1.1975 25 85 Bio Diesel Fuel Deliveries <2,500 gallons OPIS Chicago Index Low Rack 1.1364 Gallon 1.1364 Gallon Proflt/Overhead 0.1800 Gallon 0.2000 Gallon Total Cost/gallon (Net Taxes) 1.3164 Gallon 1.3364 Gallon Extended Total 100,000 $1.3164 $131,640 100000 $1.3364 26 85 Biu Diesel Fuel Deliveries >2,500 gallons but <6,000 gallon OPIS Chicago Index Low Rack 1.1364 Gallon 1.1364 Gallon Profit/Overhead 0.0800 Gallon 0-1500 Gallon Total Cost/gallon (Net Taxes} 1.2164 Gallon 1.2864 Gallon Extended Total 100,000 1.2164 $121,690 100000 $1.2864 27 05 Bio Diesel Fuel Deliveries }6,000 gallon OPIS Chicago Index Low Rack 1.1364 Gallon 1.1364 Gallon Profit/Overhead 0.0450 Gallon 0.0565 Gallon Total Cost/gallon (Net Taxes) 1.1814 Gallon 1.1929 Gallon Extended Total 106,000 1.1814 $118,140 100000 $1.1929 28 811 Bio Diesel Fuel Deliveries <2,500 gallons OPIS Chicago index Low Rack 1.1364 Gallon 1.1364 Gallon Profit/Overhead 0.1800 Gallon 0.2000 Gallon Total Cost/gallon (Net Taxes) 1.3164 Gallon 1.3364 Gallon Extended Total 100,000 $1.9164 $131,640 100000 $1.3364 29 B11 Bio Diesel Fuel Deliveries >2,500 gallons but <6,000 gallon OPTS Chicago Index Low Rack 1.1364 Gallon 1.1364 Gallon Profit/Overhead 0.0800 Gallon 0.1500 Gallon Total Cost/gallon (Net Taxes) 1.2164 Gallon 1.2864 Galion Extended Total 3,00,000 1.2164 $121,640 100000 $1.2864 30 811 Bio Diesel Fuel Deliveries >6,000 gallon OPIS Chicago index Low Rack 1.1364 Gallon 1.1364 Gallon Profit/Overhead 0.0450 Gallon 0.0565 Gallon Total Cost/gallon (Net Taxes) 1.1814 Galion 1.1929 Gallon Extended Total 100,000 1.1814 $118,140 100000 $1,1929 31 620 Bio Diesel Fuel Deliveries <2,5D0 gallons OPTS Chicago Index Low Rack 1.1364 Gallon 1.1364 Gallon Profit/Overhead 0.I8D0 Gallon 0.2000 Gallon Total Cost/gallon (Net Taxes) 1.3164 Gallon 1.3364 Gallon Extended Total 100,000 $1.3164 $131,640 100000 $1.3364 32 82o Bio Diesel Fuel Deliveries >2,500 gallons but <6,000 gallon OPIS Chicago Index Low Rack 1.1364 Gallon 1.1364 Gallon Profit/Overhead 0.0800 Gallon 0.1500 Gallon Total Cost/gallon (Net Taxes) 1.2164 Galion 1.2864 Gallon Extended Total 100,000 1.2164 $121,540 100000 $1.2864 33 B20 Bio Diesel Fuel Deliveries >6,000 gallon OPTS Chicago Index Low Rack 1.1364 Gallon 1.1364 Gallon Profit/Overhead 0.0450 Gallon 0.0565 Gallon Total Cost/gallon (Net Taxes) 1.1814 Gallon 1.1929 Gallon Extended Total 100,000 1.1814 $118,140 1 100000 $1.1929 GRAND TOTAL $4,595,160 1 $ . uiUvnai �-ommencs: No additional delivery freight fee charge for < 1,00 St. Marys Petroleum states the maximum rebs will be .015 cents per gollon purchased, for exi average price of fuel at $3.00 per gallon versus SPC stoted fuel rebate is .5% on all purchases Gallons less than 1,000 charges: 0-150 $.80 margin plus $1D0 151-200.80 margin plus $75 201-400.55 margin 401-600.35 601-1000.25 REQUEST FOR PROPOSALS (RFP) #230 Selection of a Vendor to Provide Gasoline (87, 899 & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B2 Bio Diesel Fuel Addendum #3 June 10, 2024 J Initial Release Date: May 22, 2024 Selection of a Vendor to Provide Gasoline (87, 89, & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B2 Bio Diesel Fuel Addendum #3 June 10, 2024 Question: The first page has a "due via email at rfps@nwmc-cog-org by 10:30am Monday June 17, 2024" 3'd paragraph down, first page has " Emails must be received by 10:30am Monday, June 19 for a remote bid opening..." Page 41.2 Submission of Bids has: "Emails must be received by 10:30am Thursday, June 13 for a remote bid opening..." Response: Sorry about the confusion. The bid is due via email at rfps@nwmc-cog-org by 10:30am Monday June 17, 2024 and a hard copy must also be received by that time. Mount Prospect Public Works 2024 Fuel Purchases - AL WARREN AFTER 7/5/23 UnleadedFuel Date of Fuel Base Total Total Average Purchase Type Quantity Price Price Cost Price L/25/2024 87 Octane 8586 $1.96 $2.49 $21,370.55 01/16/24 $2.489( 2/28/2024 87 Octane 8584 $2.54 $3.0670 Mobil Efficient Winter Blend B5 $26,327.13 $2.7930 $2.78 4/4/2024 87 Octane 8580 $2.81 $2.8065 2.91350 $24,079.77 $3.1076 $2.79 5/15/2024 87 Octane 8503 $2.71 $2.7145 09/23/24 $23,081.39 7500 $2.77 6/20/2024 87 Octane 8500 $2.64 $2.6395 $2.4824 $22,435.75 $23,238.00 $2.74 7/25/2024 87 Octane 8500 $3.07 $3.0700 $3.0215 $26,095.00 $2.86 8/23/2024 87 Octane 8499 $2.22 $2.7585 $23,444.49 $2.80 9/25/2024 87 Octane 8500 $2.14 $2.6845 $22,818.25 $2.77 10/25/2024 87 Octane 8495 $1.93 $2.4695 $20,978.41 $2.72 12/11/2024 87 Octane 8618 $1.91 $2.4465 $21,083.93 $2.69 Date of Purchase Fuel Type Quantity Base Price Total Price Total Cost Average Price 01/16/24 Mobil Efficient Winter Blend B5 7614 $2.4163 3.01630 $22,966.11 $3.0163 03/12/24 Mobil Efficient Winter Blend B5 7518 $2.7930 3.39300 $25,508.56 $3.2046 05/24/24 Mobil Efficient B5 7500 $2.3135 2.91350 $21,851.25 $3.1076 07/25/24 Mobil Efficient B5 7499 $2.5975 3.21350 $24,098.04 $3.1341 09/23/24 Mobil Efficient B5 7500 $2.3540 2.97000 $22,275.00 $3.1013 11/06/24 Mobil Efficient Winter Blend B5 7500 $2.4824 3.09840 $23,238.00 $3.1177 12/13/2024 Mobil Efficient Winter Blend B5 7558 $2.2960 2.91200 $22,008.89 $3.0215 Purchased: $328,779,93 Budget: $450,000.00